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Home My WebLink About061191-R2 - General - Contract - Restoration Specialist LLCCSC No. 61191-R2 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION February 3, 2025 Restoration Specialist LLC Attention: Sheri DeMattia Address: 4808 Simonton Rd. Dallas, Texas 75244 Re: Contract Renewal Notice — 2nd Renewal Contract No. CSC No. 61191 Renewal Term: 2/26/2026 -2/25/2027 Renewal Amount: $150,000.00 The above referenced Contract with the City of Fort Worth expires on February 26, 2026 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 2nd term in an amount up to $150,000.00 which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, �� Regina Jones Contract Compliance Specialist 817-392-2698 �FFICIAL RECQRD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH ��'-,x—� O1/20/2026 By: Name: Jesica McEachern Title: Assistant City Manager APPROVAL RECOMMENDED: �h►�is�to�he� f�arder By: Christopher Harder (Ja 14, 202610:18:19 CST) Name: Chris Harder Title: Water Director ATTEST: �,� � .,�� gy: � Name: Jannette Goodall Title: City Secretary Restoration Specialist LLC gy_ _�(��.,t._ � �¢L� Name: Sheri DeMattia Title: CEO CONTRACT AUTHORIZATION: M&C: 24-0146 Date Approved: 2/27/2024 Form 1295 Certification No: 2024-1116259 �FFICIAL RECORD CITY SECRETARY FT. WORTH, TX CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: '�e�yi� %� Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: 4FORTqa �^\� ' �JCJ C� °�o� �09-�0 op ��°,� ° $y; Douglas Black (Jan 14, 2026 17:53:42 CST) ��°° °�X�� Name: Doug Black Title: Sr. Assistant City Attorney Contract Renewal Page 2 of 2 City of Fort Worth, Mayor and Texas Council Communication DATE: 02/27/24 M&C FILE NUMBER: M&C 24-0146 LOG NAME: 13P ITB 24-0006 WATER DAMAGE MITIGATION KQ SUBJECT (ALL) Authorize Execution of Non-Exclusive Agreements with Restoration Specialists LLC, and DRC Fort Worth LLC., dba ServPro of North Fort Worth for Water Damage Mitigation Services for the Water Department in an Annual Amount Up to $300,000.00, and Authorize Four, One-Year Renewals RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive agreements with Restoration Specialists LLC, and DRC Fort Worth LLC., dba ServPro of North Fort Worth for water damage mitigation services for the Water Department in an annual amount up to $300,000.00, and authorize four, one-year renewals. DISCUSSION: The Water Department approached the Purchasing Division for assistance with securing an agreement for water damage mitigation services on as-needed basis. The City of Fort Worth Water Department provides drying, cleaning, sanitatizing, and related services in certain instances of a main water or sewage line break that affects residential properties in the City. Purchasing issued an Invitation to Bid (ITB) that consisted of specifications for residential water damage mitigation including the requirements for item moving, water extraction, drying, dehumidification, clean up, sanitizing and restoration. The ITB was advertised in the Fort Worth Star-Telegram on November 15, 2023, November 22, 2023, November 29, 2023, December 6, 2023, December 13, 2023, December 20, 2023, December 27, 2023, January 3, 2024, and January 10, 2024. The City received four responses. However, upon evaluation, one bidder, Todo Seco, Inc. dba All Dry Services of Metro South, did not score at least 50% of the total available points for technical criteria and was deemed non-responsive in accordance with the bid documents. An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidder Evaluation Factors c d Total Score Todo Seco, Inc. dba All 13.0 8.7 7.5 Bidder did not sore 50% Bidder did not sore Dry Services of Metro of the technical points; 50% of the technical South therefore, cost was not points; therefore, cost evaluated was not evaluated Restoration Specialists, 15.0 11.3 7.5 35.0 68.83 LLC. RNDI Companies, Inc. DRC Fort Worth LLC., dba ServPro of North Fort Worth Best Value Criteria: 15.0 10.7 7.5 15.0 10.0 7.5 0 32.50 33.17 62.47 • a. Contractor's availability of equipment and personnel to perform services • b. Contractor's qualifications and related experience • c. Contractor's time to respond to service requests • d. Cost of service After evaluation, the panel concluded that Restoration Specialists LLC, and DRC Fort Worth LLC., dba ServPro of North Fort Worth presented the best value. Therefore, the panel recom me�ds that Council authorize an agreement with Restoration Specialists LLC, and DRC Fort Worth LLC., dba ServPro of North Fort Worth. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor's bid met specifications. Funding is budgeted in the Other Contractual Services account within the Water and Sewer Fund for the Water and Wastewater Warehouse Departments. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriate i��a_wi►i�•�:��r_�r•��c�a:�ri�ra_�rr•�� The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv Oriainatina Business Unit Head: Additional Information Contact: Reginald Zeno 8517 Fernando Costa 6122 Reginald Zeno 8517 Christopher Harder 5020 Jo Ann Gunn 8525 Karen Quintero 8321 F�RT��RTHo City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name Restoration Specialist Subject of the Agreement: Vendor will provide the City with water damage mitigation services. M&C Approved by the Council? * Yes ❑✓ No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No ❑✓ If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 0 If �unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 2/25/2026 Expiration Date: 1/2/25/2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑✓ No ❑ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.