HomeMy WebLinkAbout060682-A3 - General - Contract - ePlus Technology, Inc.Docusign Envelope ID: C6219B13-24D8-4848-AB92-A01191 F17671
CSC No. 60682-A3
THIRD AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 60682
This Third Amendment to Fort Worth City Secretary Contract No. 60682 ("Third
Amendment") is made between the City of Fort Worth ("City,") a Texas home rule municipality,
and ePlus Technology, Inc. ("Vendor"). City and Vendor are each individually referred to herein
as a"party" and collectively referred to as the "parties."
WHEREAS, on January 3, 2024, the parties entered into City Secretary Contract No.
60682 for Vendor to provide expert guidance, oversight, recommendations, and planning
assistance to the City (the "Agreement"); and
WHEREAS, it is the collective desire of the parties to amend the Agreement to include
pricing in accordance with Exhibit D-1, the Statement of Work, for the Vendor to provide the City
with a GRC Consultant to support various initiatives.
NOW THEREFORE, known by all these present, City and Vendor, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
I. AMENDMENTS
1. The Agreement is hereby amended to include pricing in accordance with Exhibit
D-1, the Statement of Work, for the Vendor to provide the City with a GRC Consultant to support
various initiatives, attached hereto to this Third Amendment of the Agreement.
2. The total annual amount of the Agreement will remain at an amount not to exceed
$100,000.00.
II. MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No. 60682 Page 1 of 3
Docusign Envelope ID: C6219B13-24D8-4848-AB92-A01191 F17671
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By. ��iG'ior<�7605'.31:43CSTI
Name: Dianna Giordano
Title: Assistant City Manager
Date: O1/22/2026
Approval Recommended:
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By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
Attest:
By; �� � ��
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Name: Jannette S. Goodall
Title: Ciry Secretary
VENDOR:
ePlus Technology, Inc.
Signed by:
By:
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Name: D`oni�cLaug�iiin
Title: SVP Contracts
Date: 1 /16/2026
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Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: I � �%" "
Name: Jason Lyssy
Title: Sr. IT Solutions Manager
Approved as to Form and Legality:
Cqnda�e Pa�cliarct
By: «�,�d�E=�K��.�,d:���„���o���s��>> _
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: N/A
Approval Date: N/A
Form 1295: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No. 60682 Page 2 of 3
Docusign Envelope ID: C6219B13-24D8-4848-AB92-A01191 F17671
Exhibit D-1
Statement of Work
(Attached)
Third Amendment to Fort Worth City Secretary Contract No. 60682 Page 3 of 3
Docusign Envelope ID: C6219B13-24D8-4848-AB92-A01191 F17671
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Statement of Work
City of Fort Worth
Staffing - GRC Consultant
SOW# City of Fort Worth-Staffing - GRC Consultant-172473
12/30/2025
Lee Sudong
100 Fort Worth Trail,
Fort Worth, TX 76102
(817) 392-8905
Sudong.lee@fortworthtexas.gov
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City of Fort Worth
This Agreement and Statement of Work (this "Agreement" or "SOW") is made this December 30th, 2025 ("Effective
Date") by and between City of Fort Worth ("Customer") and ePlus Technology, inc., a corporation organized under the
laws of the Commonwealth of Virginia, with its principal place of business at 13595 Dulles Technology Drive, Herndon,
VA 20171 ("ePlus"). ePlus and Customer may also be referred individually as "Party" or collectively as "Parties." This
SOW shall be governed byTIPS 230105, Contract under CSC 60682.
Summary of Services: Customer has engaged ePlus to provide the following resource(s) to provide support in various
key initiative(s). Customer is asking that ePlus provide staff augmentation to support said initiative(s).
1.1. �EFINITIONS:
Customer Site(s) or Site(s): the physical site(s) designated by the Customer (other than ePlus sites) where the Services
may be performed.
Normal Business Hours: the hours of Monday through Friday 8:OOam to S:OOpm local time, excluding any Federal and
Customer observed holidays. Customer will provide a list of their observed holidays if requested.
1.2. DETAILED DESCRIPTION OF STAFFING AND SERVICES REQUIREMENTS:
Purpose: The purpose and major scope of this SOW is to provide the following position or person:
Customer has engaged ePlus to provide a GRC Consultant for support with various initiatives.
Services: ePlus and/or its subcontractor shall provide staff augmentation services (referred to as the "Services" for
purposes of this SOW) at the Customer Site(s). Services will include:
Proiect Overview
The purpose of this project is to develop policies for the technology department that are clear, concise, and capable of
passing audits. These policies will verify compliance with relevant regulations while being understood by team
members.
Obiectives
• Create policies that meet audit requirements
• Verify policies are understandable by staff in the technology department
• Foster a culture of compliance and clarity within the organization
Scope of Work
• Research & Analysis:
o Review current policies and identify gaps against GIS 5.9.5
o Review current CJIS questionnaire responses around policy and procedure for accuracy,
completeness, and consistency.
• Review & Feedback:
o Conduct workshops with stakeholders for feedback.
o Revise policies based on input received.
• Finalization & Approval:
o Finalize policies and prepare for submission to the appropriate approval bodies.
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Deliverables
• Draft policies for review.
• CJIS gap analysis summary on policies
• Finalized policies approved by stakeholders.
ePlus will deploy one (1) of the above resource to work under the direction of Customer for a duration of
approximately one (1) month beginning approximately December 30, 2025. The resource will be based remotely. All
additional, approved, travel expenses (mileage, tolls, etc.) will be reimbursed by Customer. When travel exceeds a fifty
(50) mile radius from the assigned work location all travel time will be billed to Customer. Time sheets and travel
expenses must be submitted for approval on a weekly basis.
The following assumptions together with those detailed elsewhere were made to create this SOW. Should any of
these assumptions prove to be incorrect or incomplete then ePlus may modify the price or scope of work.
• Staffing Services shall be performed during Normal Business Hours. Customer may be responsible for any
additional labor costs associated with Services performed outside Normal Business Hours which are above
and beyond the scope of this SOW.
• ePlus shall have a lead-time of up to thirty (30) days from acceptance of Customer's purchase order to begin
Services.
• ePlus will require a schedule extension of up to thirty (30) days for personnel change requests made by
Customer.
• Customer is the governing authority of all activities and project directives and retains full responsibility for
leadership, review, and approval of actions taken by ePlus in providing staff augmentation in support of
Customer.
• Services include the implementation of any system dealing with Emergency 911(E911) Services, including but
not limited to phone systems, the Customer is responsible for ensuring its 911 dialing is compliant with all
applicable laws, including but not limited to "Kari's Law" and the "Ray Baum Act". ePlus encourages
customers to consult with their counsel regarding this matter.
• The Customer will be responsible for all deliverables outlined in this Statement of Work (SOW) and shall
assume full ownership of the scope of work. The Customer will provide direction and leadership to the
resource allocated to this project, with ePlus solely supplying the resource.
• All time will be billed as actual. .
• Customer is responsible for day-to-day management and direction of resource.
This SOW has a maximum term of one(1) month (the "Term"). Any Customer purchase order relevant to this SOW
must correspond to the Term of this SOW. In the event that Services are desired beyond the Term, the Parties shall
enter into a mutually agreeable, additional SOW for such Services. Either Party may terminate the SOW for any
reason upon thirty (30) days prior written notice to the other. Upon any such termination, ePlus will be paid all fees
and expenses which have been incurred or earned in connection with performance of Services through the effective
date of such termination.
After the initial term, ePlus reserves the right to increase prices or fees specified in this contract annually, provided
that such increase shall not exceed the latest monthly published Consumer Price Index as of the date on which any
such increase is given by ePlus.
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City of Fort Worth
4.1. P�ace oF PeRFORMa,Nce: Services will be performed remotely.
4.Z. PRICING:
GRC Consultant �$100.00/hr. � 100 hours �$10,000.00
The Pricing in this SOW is valid for sixty (60) days from delivery to the Customer.
The value of this SOW is not to exceed $10,000.
Normal Business Hours: Unless otherwise specified herein, all tasks under this SOW will be completed during Normal
Business Hours. An eight (8) hour daily minimum applies.
Off-hours and Weekend Services: Services delivered during Non-Business Hours, weekend hours, and hours in excess
of forty (40) hours per week or eight (8) hours per day will be billed at the straight time rate of $100.00 per hour. Fees
for any additional Services related to but not defined in this SOW will be performed on a time and materials basis at a
rate set forth in a written amendment, as mutually executed by Customer and ePlus.
Currency Fluctuations:
The agreed-upon hourly billing rate shall remain fixed for the duration of the contract. However, if the currency
exchange rate between USD and the local currency of the resource fluctuates significantly, resulting in increased costs,
ePlus may invoice Customer for the overage at the end of each month.
4.3. INVOICING: Invoices will be generated based on timesheets. Timesheets signed by the Customer are deemed as
acceptance of the Service hours for billing purposes. Payment is due upon receipt of invoice and will be paid Net 30.
Approved weekly timesheets will be invoiced monthly.
Upon ePlus' completion of the Services performed, ePlus shall notify Customer by providing one of the following forms
of acceptance:
• Signed work order or time sheet; or
• Project completion document
Customer has five (5) working days from the completion of the Services, as applicable, to accept the work performed
as being complete. Signing of the time sheet, or Customer's failure to respond to the request for the time sheet
approval within the designated five (S) working day period, signifies Customer's acceptance of the time sheet and that
Services have been performed as described. In order to refuse acceptance of the Services, Customer must provide
ePlus with full details that show that Services do not conform to the SOW. ePlus shall address such non-conformance
in a timely manner and shall compile an action plan to correct any deficiencies. The acceptance process shall be
repeated until all deficiencies have been resolved and the Services meet the requirements of the SOW. Acceptance
may not be withheld due to defects in Services that do not represent a material non-conformance with the
requirements of the SOW.
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The Parties may modify the period of performance, pricing, or times and places for performance through a mutually
agreed written change request ("Change Request"). Otherwise, the Parties shall enter into a separate, mutually
agreeable SOW for services outside the scope of this SOW or circumstances not listed in the previous sentence.
• Customer is responsible for day to day management of the resource(s). ePlus will not be held responsible for
data loss; backups should be performed prior to work starting. All data is the responsibility of the Customer.
• ePlus will not be held liable for software license compliance. Software license compliance is between the
Customer and the software company.
• Except as may be expressly stated as a requirement under Section 1.2 above, the Services do not include
resolution of software or hardware problems resulting from third-party equipment.
Each Party hereby acknowledges and confirms that it has read this SOW and accepts and approves the scope of work
and terms and conditions. Each Party understands that should additional work be required that by its nature could
not have been known or determined at the time this SOW was executed, a mutually agreeable written change order
as described in Section 5 above will be required. This SOW must be signed and returned before work can begin.
IN WITNESS WHEREOF, the Parties hereto have caused this SOW to be executed by their duly authorized representatives,
as of the Effective Date.
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Director Staffing Services
Dianna Giordano
Assistant City Manager
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FORT ��RTH�
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: ePlus Technology, Inc.
Sub�eCt Of the Agreement: Third Amendment to CSC No. 60682 with ePlus Technology, Inc.
utilizing TIPS Cooperative Agreement Contract No. 230105
M&C Approved by the Council? * Yes ❑ No 8
If �so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 8 No ❑ 6o682-A3
If �so, provide the original contract number and the amendment number.
Is the Contract "PermanenY'? *Yes ❑ No 8
If �unsure, see back page for pernianent contract listing.
Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: 05/31/2025 Expiration Date: 05/31/2026
If different from the approval date. If applicable.
Is a 1295 Form required? * Yes ❑ No 8
*If �so, please ensure it is attached to the approving M&C or attached to the contract.
Proj ect Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 8 No ❑
Contracts need to be routed for CSO processin� in the followin� order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.