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Home My WebLink About061124-R2 - General - Contract - Qualex Corporation DBA DocTractCSC No. 61124-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE January 13, 2026 Qualex Corporation DBA DocTract Attn: Legal Department 39555 Orchard Hill Place Novi, MI 48375 Re: Contract Renewal Notice City Secretary Contract No. 6ll 24 (the "Contract") Renewal Term No. 2 of 4, March 15, 2026 to March 14, 2027 The above referenced Contract with the City of Fort Worth expires on March 14, 2026 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with your quote for charges for the new renewal term, and current insurance certif cate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas.�ov/departments/finance/purchasin�. If you have any questions concerning this Contract Renewal Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions � Finance � Contracts 100 Fort Worth Trail, Fort Worth, TX 76102 zz IT Finance Contracts(a�fortworthtexas.�ov �FFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 [EXecuted effective as of the date signed by the Assistant City Manager below.] /[ACCEPTED AND AGREED:] City: G�QlV�Ik�� By. Dianna 6iordano (Jan 21, 202611:43:23 CST) Name: Dianna Giordano Title: Assistant City Manager Date: O1/21/2026 Qualex Corporation DBA DocTract Dawc�7?'lu'vze By: Name: David Munro Title: Date: 14/O1/2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: /-� � Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration ofthis contract, including ensuring all performance and reporting requirements. ��k�� By; StevenVandevcr�Jan16,202608:4735CS7) Name: Steven Vandever Title: Sr. IT Solutions Manager �.l'��1'�i!',n �" By. CandacePa(;Iiara,JanJ0,J0�60��.41:3]6T Name: Candace Pagliara Title: Sr Assistant City Attorney Contract Authorization: M&C: N/A Approval Date: N/A Form 1295: N/A City Secretary: � h �R- By: � Name: Jannette Goodall Title: City Secretary pOFnnIln FORT�dd p'o° �'i�°o O�o �Id 0�*�o d aaa� neza544� �FFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 � o cTra ct Order #: ORD-03060-N1B8B4 Customer Name City of Fort Worth Customer Address 100 Fort Worth Trail Fort Worth, TX 76102 Order Details Type of Subscription 30 Management Users Public Portal Tota I Term (Please select option): 1 Year @ 0.00% Discount - 2 Year @ 3.00% Discount - 3 Year @ 6.00% Discount - Subscription Start Date: 30-Mar-2026 Payment Terms: Net 15 City of Fort Worth G�A1UN�1�9� B�. Dianna Glordano (Jan 21, 202611:4323 CST) Name: Dianna Giordano Title:Assistant City Manager Date: O1/21/2026 Quantity 1 1 $11,821.00 due on Signing $22,932.74 due on Signing $33,335.22 due on Signing $11,821.00 Fees are exclusive of taxes. DocTract collects U.S. sales tax only. All payments must be made net of any non-U.S. withholding so DocTract receives the full invoiced amount. Please be advised that a finance charge of 4% will be assessed on all past due balances. Security Questionnaire Fee: Due to the volume and redundancy of security questionnaires we receive annually, a processing fee of $5,000 will apply to each custom security questionnaire request. This fee is waived if our current SOC 2 Type II report is accepted. This Order Form, includingthe terms and conditions hereunder, shall be governed by and incorporates by reference theTerms of5ervices between DocTract and Customer with the Effective Date set forth in this Order Form. If any terms of this Order Form conflict with the Terms of Services, the terms of this Order Form shall control. The Terms of Service and this Order Form together comprise the "Agreement." ORDER FORM Order Type: Renewal Primary Contact Information IT Finance Contracts Contact Information Phone: Email: zz IT Finance Contracts(a?fortworthtexas.�ov All prices are in USD Price Per Unit Line Item Total $7,962.00 $7,962.00 $3,859.00 $3,859.00 DocTract � 39555 Orchard Hill Place, Suite 200, Novi, MI, 48375 � DocTract.com FORT ��RTH� City Secretary's Office Contract Routing & Transmittal Slip COnti'aCtOr'S Name: Qualex Corporation DBA DocTract Sub�eCt Of the Agreement: Second Renewal to CSC 61124 with Qualex Corporation DBA DocTract M&C Approved by the Council? * Yes ❑ No 8 If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No ❑ 6��24-R2 If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 8 If �unsure, see back page for pernianent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: March 15, 2026 Expiration Date: March 14, 2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.