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Home My WebLink About059100-R3 - General - Contract - Bruce Lowrie Chevrolet, Inc.CSC No. 59100-R3 C�TY OF FORT WORTH C�QNTRACT RENEWAL NOTICE January 1 S, 2026 Bruce Lovvrie Che�rolet, Ync. Attn: Bryan Inman 711 Southwest Loop 820 Fort Worih, TX 76134 Re: Contract Renewal Notice City Secretary Coniract No. 59100 (the "Contract") �enewal Term No. 3: March 23, 2026 to March 22, 2027 The above referenced Confract w�itlt the City of Fort Worth expires on March 22? 202b (tk�e "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract far an additional on� (1) year period, which will begin immediaiely after the Expiration Date. All othex terms and conditions of the Contract remain unchanged. Ptease xeturn this signed acknowledgement letter, along with a copy of your quofe for charges For the new renewal term and a current insuranGe certiiicate to the email add�ress below, acknawledging recei�t of the Contraet Renewal Notice. Failure to pro�ide a signed acknoruvtedgment aoes not affec� the arenewal. Please log onto PeapleSoft Purchasing at httb://fortworthtexas.�ov/purchaszn� to ensure that your company information is cort'ect and up-to-date. If you have any questions concerning this Contract Renewal Notice, please coniact rne at the telephone number listed below. Sincerely, G'hrfstina Z�i�rnc� Christina Thamas Contract Compliance Specialist City of Fort Worth, Property Manager�ent Dept. {817) 392-8538 Christina.thomas cni.fortworthtexas.�ov �FFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Ctenewal Page 1 of 2 c CITY OF FORT WORTH �y. Valer� i�on (Jan 21, 2026 20:5828 CST) Narrie: Valerie Washingtan Titla: Assistant City Manager Date: O1/21/2026 APPROVAL RECOMMENDED: 1,��<. _ ;�aw� By: Name: Marilyn Marvin �'itle: 1'roperty Managernent Director ATTEST: � ,� _.�� By: ( Nam.e: rannette Goodall Title: City Secretary pO�an� pORt�dd c>g �9Pd p°�o �0 PpA o ol/ V o°� � aan� �ezasa4� Bruce L rie Chevrolet, 1 By: � , Name: anG�nman Title: Service Director Date: ' �� 4� CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsibie for the monitoring and administration of this contract, including ensuring a11 perforznance and reparting requirements. Denise G�r�i� By• Den'iseGarc'ia!Jan21.202610:07'.20C5T) Name: Denise Garcia �'itle: Purchasing Manager APPROVED AS TO F�RM AND LEGALITY: .AyrLa� 7�'lu`cc�t�� By: Name: Amarna M�hammad Title: Assi�tant City Attorney CONTRACT AUTH4RIZATION: M&C: 23-0067 Date Appr�ved: February 14, 2023 Form 1295 Certification Na.: 2023-967978 OFFIGI�L REC(�RD CITY SECRETARY FT. W�RTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 02/14/23 M&C FILE NUMBER: M&C 23-0067 LOG NAME: 13P ITB 23-0001 LIGHT/HEAVY DUTY VEHICLE REPAIRS SVS TD PMD SUBJECT (ALL) Authorize Non-Exclusive Purchase Agreements with Autonation Chevrolet, Autonation Ford, Bruce Lowrie Chevrolet, Buck's Wheel & Equipment Co., CLS Sewer Equipment Co. Inc, Industrial Power LLC, Kirby-Smith Machinery, Landmark Equipment Co., RDO Equipment Company, Stewart & Stevenson, Texan Waste Equipment dba Heil of Texas, and WildFire Truck Equipment Sales LTD, for Heavy and Light Duty, Marine and Turf Vehicle Repairs for the Property Management Department for a Combined Annual Amount Up to $2,000,000.00 for the Initial Term and Authorize Four One-Year Renewal Options for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with Autonation Chevrolet, Autonation Ford, Bruce Lowrie Chevrolet, Buck's Wheel & Equipment Co., CLS Sewer Equipment Co. Inc, Industrial Power LLC, Kirby-Smith Machinery, Landmark Equipment Co., RDO Equipment Company, Stewart & Stevenson, Texan Waste Equipment dba Heil of Texas, and WildFire Truck Equipment Sales LTD, for heavy and light duty, marine and turf vehicle repairs for the Property Management Department for a combined annual amount up to $2,000,000.00 for the initial term and authorize four one-year renewal options for the same annual amount. DISCUSSION: The Property Management (Fleet) Department approached the Purchasing Division for assistance with securing an annual agreement for repair services of City-owned heavy and light duty, marine, and turf vehicles for the Property Management Department on an "as needed" basis. In order to procure these services, purchasing staff issued Invitation to Bid (ITB) No. 23-0001. The ITB included detailed specifications describing the requirements for light and heavy duty vehicle repairs and services. The ITB was advertised in the Fort Worth Star-Telegram on October 30, 2022, November 2, 2022, November 9, 2022, November 16, 2022, November 23, 2022, and November 30, 2022. Twelve responses were received. An evaluation panel consisting of representatives from the Property Management and Code Compliance Departments evaluated and scored the responses using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. II Bidders II I�Autonation Chevrolet �Autonation Ford IBruce Lowrie Chevrolet �Buck's Wheel & Equipment Co. IICLS Sewer Equipment Co. Inc �Industrial Power LLC IKirby-Smith Machinery ILandmark Equipment Co IRDO Equipment Company Stewart & Stevenson I�Texan Waste Equipment dba Heil of Texas I�WildFire Truck Equipment Sales LTD Best Value criteria: (a) Contractor's qualification; (b) Contractor's experience; (c) Contractor's references; � Evaluation Criteria I a � b c I d � e Total 5 � 5.33 5.33I 10.67 7.5 33.83 5' 5 5 I 10 � 7.5 32.50 6.33 6.33 � 5 11.33 8� 37.00 6, 6.33' 5.33I� 10 9 36.67 5 � 5 4.67I 10 8 32.67 6.33 6.33 5.33 14 10 42.00 5.57 6 4 13.33 7.50 36.50 5 6 5.33 8.67 8 33.00 5.67 6 5 11.33 8 36.00 6 6.67 5.67 12.67 9 40.00 I 5 5.33 4.33I 10 II 8 I32.67 � 5.33 6 5.67 I� 10 I� 7.5 I 34.50 (d) Contractor's availability of resources (personnel) (e) Contractor's approach to perform services After evaluation, the panel concluded that Autonation Chevrolet, Autonation Ford, Bruce Lowrie Chevrolet, Buck's Wheel & Equipment Co., CLS Sewer Equipment Co. Inc, Heil of Texas, Industrial Power LLC, Kirby-Smith Machinery, Landmark Equipment Co., RDO Equipment Company, Stewart & Stevenson, and WildFire Truck Equipment Sales LTD presented the best value to the City and therefore, recommends that Council authorize non-exclusive agreements with these vendors. Under these non-exclusive agreements, the department will order services according to the lowest cost and availability. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. Funding is budgeted in the Fleet Service Outside Rep & Maint account of the Property Managment Department's Fleet & Equipment Sery Fund, as appropriated. DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as previously appropriated, in the Fleet & Equipment Sery Fund. Prior to an expenditure being incurred, the Property Management Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 Dana Burghdoff 8018 Oriainatina Business Unit Head: Anthony Rousseau 8338 Steve Cooke 5134 Additional Information Contact: Anthony Rousseau 8338 Taylor Dean 7648 CERTIFICATE OF INTERESTED PARTIES Complete iVos. 1- 4 and 6 if there are interested parFies. Compiete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. i Name of business entity flling farm, and the city, state and country of the business entity's place ot business. Bruce Lowrie Chevrolet, Inc. Fort Worth, TX United States � Name of governlnental entity or state agency that is a party to the contract for which the form is heing filed. Ciry of Fort worth FORM ZZ9S 1 of 1 OFF[CE USE ONLY � CERTIFICATION OF FII.ING - Certificate Number. 2023-967978 Date Filed: 01/03/2023 Qats AcBcn�wledged: 3 Provide the identification number used by fhe governmental entiry or state agency ta track or identify tl�e contracE, and pro�ide a description of the services, goads, or other pro�erty Lo be pro�ided undee the contract. ITB 23-00�1 23-0001 Heavy & Light Duty, Marine & Turf Vehicle Repair 4 Nature af interest Name of Interested Party Ciry, State, Country (place of husiness) (check appiicable) Controliing Intermediary 5 Check only if #here is Np Interested Parry. ❑ X , 6 UNSWORN DECLARA bN My name is ` ��_ ►fi�� c7Q' � � My address is �� f' 1� ��_ [ S��`...� l_-�..t�'� csireet� 1 , and my date of birth is �'r �,` nG(�;.�� , � � , icity} (state} �� ( � � � - - � �.c� � -�-� , t�S� . (zip code) (countryj I declare under penalry of perjury that the foregoing is true and correct. rC� �xecuied in ��f��i'��A� � County, State of �� , arr e��day of, ��y1�-�, 20�� {month} (year) / � � / �/ � gnature af auiharized agent of contracting business entiry �oaaa�nty Forn�s provided by Texas Ethics Gommission www.ethics.state.tx.us Version V3.5.1.3ac88bc0 FORT �ORTH� City Secretary's Office Contract Routing & Transmittal Slip COnti'aCtOr'S Name: Bruce Lowrie Chevrolet, Inc. Subject of the Agreement: ITB No. 23- 0001, the City solicited bids to award non-exclusive services agreements to multiple bidders for repair services of City -owned heavy and light duty, marine, and turf vehicles for the Property Management Department, on an as needed basis M&C Approved by the Council? * Yes 8 No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 8 If �unsure, see back page for pernianent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. When reviewing the bid submitted by the vendor, the bid documents did not indicate confidential in any part of the bid. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.