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Home My WebLink About058696-A1 - General - Contract - Big Thoughta CSC: 58696-A1 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 58696 This First Amendment to Fort Worth City Secretary Contract No. 58696 ("Agreement") is made between the CITY OF FORT WORTH ("City"), a Texas home-rule municipal corporation through its duly authorized Assistant City Manager, and BIG THOUGHT, a Texas non-profit corporation, hereinafter referred to as ("Contractor"), acting by and through Byron Sanders, its duly-authorized representative. WHEREAS, the City and Contractor entered into City Secretary Contract 58696 for a term that began on January 1, 2023; and WHEREAS, it is the collective desire of the City and Contractor to amend the Agreement to change the end date to July 31, 2026, to continue program activities and process invoices associated with valid expenses incurred during the project term period. NOW THEREFORE, City and Contractor do hereby agree to the following: I. AMENDMENT TO AGREEMENT Section 2 and 3 of the Agreement is hereby amended as follows: 2.4 The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is June 15, 2026. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.7 Any modifications to zero line-items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form Exhibit " F") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modiiied budget shall not exceed the total amount of Program Funds. The last day the City will approve a budget modification for this agreement is April l, 2026. 3. Term. This Agreement shall commence upon January 1, 2023 ("Effective Date") and shall end on July 31, 2026 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than May 31, 2026. The parties may extend the contracts by mutual agreement to accomplish administrative closeout activities associated with the programs. The City reserves the right to withhold the iinal Request for Reimbursement until all required documents have been provided to the City. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth Ciry Secretary Contract No. 58696 Page l of 3 CSC: II. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of Agreement which are not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as aPDF ortiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] First Amendment to Fort Worth City Secretary Contract No. 58696 Page 2 of 3 CSC: IN WITNESS WHEREOF, the Parties hereto have executed this amendment, to be effective the day the Assistant City Manager signs this amendment. ACCEPTED AND AGREED: CITY OF FORT WORTH ��..� �� By: Name: William Johnson Title: Assistant City Manager Date: O1/23/2026 APPROVAL RECOMMENDED: By. DaviGl Carabaja J�21, 2026 P:08:37 CST) Name: David Carabajal Title: Executive Assistant Chief ATTEST: By. � I� ..�� Name: Jannette S. Goodall Title: City Secretary BIG THOUGHT d U4Anq q4 poRTIla pot�00000 00 �yad G �° 09-+10 Fo 0 PVo o=a op�,� o00 0 *� a ° �'4Il nEXA?op By: �� D�� Name: Erin Offord Title: Chief Executive Officer Date: 1 /15/26 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: �� s� Name: Jaycee Shane Title: CCPD Partners Manager APPROVED AS TO FORM AND LEGALITY: By: ��?-��I Name: Keanan M. Hall Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-1080 Date Approved: 11/18/2025 Form 1295 Certification No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 58696 Page 3 of 3 c�ty of Fo�t wortn, Mayor and Texas Council Communication DATE: 11/18/25 MB�C FILE NUMBER: M&C 25-1080 LOG NAME: 35CCPD GRANT CONTRACT TERM AMENDMENTS ��11-3�1=[�� (ALL) Authorize Execution of Amendments to Agreements with MHMR Visions, YMCA of Metropolitan Fort Worth, Operation Progress Fort Worth, SafeHaven of Tarrant County dba The Archway, Big Thought, and Jewel's Comfort Keeper to Extend Contract End Dates in Order to Continue Program Activities and to Complete Administrative Program Close-Outs for Crime Control and Prevention District Emerging Partner Grants RECOMMENDATION: It is recommended that the City Council authorize execution of amendments to agreements with MHMR Visions, YMCA of Metropolitan Fort Worth, Operation Progress Fort Worth, SafeHaven of Tarrant County dba The Archway, Big Thought, and Jewel's Comfort Keeper to extend contract end dates to continue program activities and to complete administrative close-outs for Crime Control and Prevention District Emerging Partners grants. DISCUSSION: Crime Control and Prevention District (CCPD) Emerging Partners Programs provide funding to agencies that are recommended by a selection panel and then approved by the CCPD Board of Directors (Board). These programs consist of Development Grants which are 1-year contracts, and Program Grants which are 3-year contracts. On June 14, 2022, Council approved Mayor & Council Communication (M&C) 22-0419 which executed a contract with MHMR Visions and YMCA of Metropolitan Fort Worth (YMCA) for their respective Program Grants with contract terms dated July 1, 2022, through June 30, 2025, with no renewals. On September 13, 2022, Council approved M&C 22-0701 which executed a contract with Operation Progress Fort Worth (Operation Progress) for a Program Grant with a contract term dated October 1, 2022, through September 30, 2025, with no renewals. On December 13, 2022, Council approved M&C 22-1068 which executed contracts between Big Thought and SafeHaven of Tarrant County dba The Archway (SafeHaven) for Program Grants with contract terms dated January 1, 2023, through December 31, 2025, with no renewals. On August 26, 2025, Council approved M&C 25-0760 which executed a contract with Jewel's Comfort Keeper for a Development Grant with a contract term dated July 1, 2025, through September 30, 2026, with no renewals. The purpose of this M&C is to authorize an amendment to these Contracts to extend the term end dates to allow more time to complete program activities and program close-outs. The contract extensions do not include fund increases. The new end dates for each program will be as follows: MHMR Visions' new contract end date will be October 31, 2025. YMCA's new contract end date will be December 15, 2025. Operation Progress' new contract end date will be July 31, 2026. SafeHaven's new contract end date will be December 31, 2026. Jewel's Comfort Keeper's new contract end date will be December 31, 2026. Big Thought is requesting a pause in their contract, and the extension date is still pending. This M&C also seeks authorization to extend the agreements by mutual amendment to accomplish administrative closeout activities associated with the programs, if needed. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that approval of this recommendation will have no material effect on City funds. Submitted for Citv Manaaer's Office bv: William Johnson 5806 Oriainatina Business Unit Head: Eddie Garcia 4212 Additional Information Contact: Keith Morris 4243 Expedited F�RT` ��RTH� City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Big Thought Subject of the Agreement: Contractor has agreed to operate a Community-Based Program called Preventing Juvenile Incarceration Through Creative Solutions ("Program") M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the cont�act. Is this an Amendment to an Existing contract? Yes 0 No ❑ 58696-A1 If so, provide the original contract nurnbeY and the amendinent number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsuNe, see back page foN permanent cont�^act listing. Is this entire contract Confidentiial? *Yes ❑ No 8 Ifonly specific info�mation is Confidential, please list what information is Confidential and the page it is located. Effective Date: 1/1 /2023 Expiration Date: 7/31 /2026 If �different from the approval date. If �applicable. Is a 1295 Form required? * Yes ❑ No 0 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: Ifapplicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO nrocessin� in the followin� order: L Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. A1lison Tidwell (Form Fi11er) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.