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Home My WebLink About060902-A1 - General - Contract - Tri-County Electric Cooperative, Inc.C1TY SECRETARY CONTR.ACT NO. 60902-A1 AMENDMENT 1 TO CITY SECTRTARY CONTRACT NO. 64902 This Amendment is executed by and between the City of Fort Worth (hereafter "City") and Tri-County Electric Cooperative, Inc.(hereafter Utility Provider"). City and Utility Provider are each individually referred to herein as a"Party" and collectively as the "Parties." WHER�AS, the Pac�ties previously ealtered into City of Fort Worth City Secretaiy Contract Na 6U902; and WHEREAS, the Contract was executed for the Parties to assist eligible Low Income Household Utility Assistance Program clients in Tai7�ant County; and WHEREAS, the terrn of the Contract expires on December 31, 2025 in line with the the agreement not to exceed 2 yeai�s. WHEREAS, the Parties have continued operating under the terms and conclitions of the Agreement. City of Fort Wortl� wishes to extend the Agreement %r 90 days until the M&C for 2026 has been approved. 1. The term of the Contract is hereby amended in accordance with the Low Income Household Utility Assistailce Program and will expire March 31, 2026, unless terminated earlier in accordance with the Contract. �FFICIAL RECORD CITY SECRETARY FT. WORTH, TX Executed ef.Fective as o:F the date signed by the Assistant City Maiaager below, CITY OF FORT WOR'�H, TL�XAS: Clty of Fart Worth *Kacey Thomas has been delegated the proper authorlty to execute thls document on behalf of the City pursuant to an Interaffice Memorandum from the City Manager d�ted Aprll 29, 2024, Approve[ Recommended: �`� By, Name: Kacey Thomas 71t1e; Director, Nelghborhood Servlces Dept. Attest: By: Name; Tltle; Contract Compllance Manager: By slgning I acknowledge that I am the person responslble for khe monitoring and adminlstratlon ofthls contract, Inzluding ensuring all performance and reporting requlrements, �'��i¢.�� T�ee��¢.rL, .��(.(� By: Narne: Mlchelle Doonkeen, Title: Assistant Director, Neighborhood Services Department Approved as to Form and l.egalfty; So�Gcre Ma�l�ewJ no sy; �o FOpt=n;od Name: Sophle N Mathews oF��= �r a a'�,g � oA 0 �p �� C ,�10 /� .�c•�e� d* o o* a Tltle: Asslstant Clty Attorney C��c?:�".SL. a�an nE6p564 J Jennette Goodall ContractAuthorizatlon: Ciry Secretary M&C; VENil1�A: Vendor Name; Tri-County Electric Cooperative, Ii7c. gY, I 11.��v /{/`.0 l/�-v� � Name; �y,�f,�,� k. � �(,P� CS� Tltle; SV P , ��;L�^'F y��'"�'� OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX M&C Review Page 1 of 3 Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA ��T�{ Create New From This M&C DATE: 1/28/2025 REFERENCE NO.: �*M&C 25-0088 LOG NAME: 19NS CEAP 2025 CODE: C TYPE: CONSENT PUBLIC HEARING: NO SUBJECT: (ALL) Ratify Acceptance of a Grant from the Texas Department of Housing and Community Affairs in an Amount Up to $9,000,000.00 for the 2025 Comprehensive Energy Assistance Program, a Federally Funded Program Sponsored by the United States Department of Health and Human Services Designed to Provide Utility Payment Assistance and Energy Conservation Education for "Low to Moderate" Income Residents, Authorize Related Contracts, Adopt Appropriation Ordinance, and Waive Indirect Costs RECOMMENDATION: It is recommended that the City Council: 1. Ratify the acceptance of the 2025 Comprehensive Energy Assistance Program funds in an amount up to $9,000,000.00 from the Texas Department of Housing and Community Affairs; 2. Authorize the execution of related contracts, including any amendments, renewals and extensions in accordance with City policies and regulations with the Texas Department of Housing and Community Affairs for the grant funds for the program year beginning on January 1, 2025 and ending on December 31, 2025; 3. If awarded, the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund, subject to receipt of the grant, in an amount up to $9,000,000.00 for the purpose of funding utility payment assistance and energy conservation education for "low to moderate" income residents; and 4. Authorize a waiver of the Neighborhood Services Department indirect cost rate of 21.05\%, an estimated total of $216,831.00. DISCUSSION: The City of Fort Worth (City) contracts with the Texas Department of Housing and Community Affairs (TDHCA) to provide the Comprehensive Energy Assistance Program (CEAP) through the Community Action Partners (CAP), which is managed by the City's Neighborhood Services Department. The TDHCA has notified the City to use the prior year's grant award and contract amount as a planning figure for the 2025 CEAP. The total 2024 contract amount was $8,872,583.00. CAP staff projects an increase in funding resulting in an estimated grant award in an amount up to $9,000,000.00 for this program in 2025. The additional appropriation takes into account anticipated energy rate increases and the award of subsequent grant amounts due to other grantees being unable to spend their funding. During the past five years, the City has received an average of $7,609,502.00 per year and as much as $10,206,532.00 in one year. The three components of the program are: 1. Household Energy Crisis - weatherization and/or energy related assistance, repair of HVAC systems and/or purchase of window units; 2. Utility Assistance - assistance to all eligible households with priority given to household composition of elderly and/or disabled members or a child under the age of five; and 3. Education - providing information about energy conservation measures. All households at or below 150 percent of the Federal Poverty Income Guidelines will be afforded access to the program. Applicant households will be determined eligible according to income guidelines and program policies. Benefit determinations include household income, household size, http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32953&councildate=l/28/2025 5/1/2025 M&C Review Page 2 of 3 energy consumption and/or vulnerability, and the availability of funds. CAP staff will accept applications at nine neighborhood CAP facilities and at other identified locations throughout Tarrant County. Payments will be made for eligible clients directly to the utility vendors, and heating and cooling system repair companies. TDHCA allows no more than 7.22 percent of the grant award (excluding travel and training) to be budgeted for administrative costs and 13.29 percent for program service costs. The remaining funds will be used for Household Energy Crisis and Utility Assistance for the duration of the contract. From January 2024 to October 2024, CAP served 4,881 households and 10,229 individuals using this grant. This grant is an entitlement grant received from the Texas Department of Housing and Community Affairs. The grant has been consistently awarded to the City since 1982. Grant funds support administrative and program delivery allocations for 18.50 full-time employee positions in the Neighborhood Services Department. Indirect costs totaling an estimated $216,831.00, calculated by taking wages & salaries designated for this grant of approximately $1,030,076.00 multiplied by the Neighborhood Service Departments' indirect cost rate of 21.05\°/o defined in the City's most recent Cost Allocation Plan, could be charged to this grant. A waiver of these indirect costs is requested to allow allocation of these funds to further support the programs and services to assist "low-to- moderate" income citizens. Positions funded with Comprehensive Energy Assistance Program grant funds are subject to grant availability. In the event of a grant award being decreased or eliminated, the Neighborhood Services Department would review programs and services funded by the grants and determine a level of service and staffing that aligns with the available funding. Alternative to consider may include staff and program reductions or eliminations. No matching funds are required from the City for the CEAP Grant. This program serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, in the Grants Operating Federal Fund. The Neighborhood Services Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. This is a reimbursement grant. TO � Fund FROM � Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Department � Account Project Program Activity Budget Reference # � Amount ID ID i Year (Chartfield 2) Submitted for Citv Manaaer's Office bv: Oriqinatinq Department Head: Additional Information Contact: Jesica McEachern (5804) Kacey Bess (8187) Michelle Doonkeen (5771) Benedict George (7339) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32953&councildate=l/28/2025 5/1/2025 M&C Review ATTACHMENTS ORD.APP 19NS CEAP 2025 A024 (r3).docx (Public) Page 3 of 3 http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32953&councildate=l/28/2025 5/1/2025 F�URTWURTH� City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Tri-County Electric Cooperative, Inc Subject of the Agreement: Utility Assistance M&C Approved by the Council? * Yes � No ❑ If so, the M&C must be attached to the corrtract. Is this an Amendment to an Existing contract? Yes 0 No ❑ 60902 - A1 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No � If Ztnsure, see back page for permanent contract listing. Is this entire contract Confidential? "YeS ❑ No � If only specific information is Confidential, please list ��hat information is Confidential and the page it is located. Effective Date: January 1, 2026 If diffe�•ent from the approval date. Expiration Date: March 31, 2026 If applicable. Is a 1295 Form required? * Yes ❑ No � *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes �7 No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola {Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the conb^act will be returned to the department.