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Home My WebLink About061123-R2 - General - Contract - Trane U.S. Inc.CSC No. 61123-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE November 24, 2025 Trane U.S. Inc. Attn: Barbara Ramay or Whom It May Concern 1617 Hutton Drive Carrollton, TX 75006 Re: Contract Renewal Notice — 2nd Renewal Electrical Maintenance Equipment (HVAC Parts) Contract CSC No. 61123 (M&C 24-0143) Original Contract Amount: $359,000.00 The above referenced contract with the City of Fort Worth is eligible for renewaL This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds, if any, remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at httb://fortworthtexas.�ov/burchasin� to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, �� '�� Shatabya Bergland Sr. Contract Compliance Specialist (817) 392-8277 QFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH BY� 9� ; Name: Jesi Title: Assistant City Manager Date: O1/23/2026 APPROVAL RECOMMENDED: christopher N�arder By• ChristopherHar�er�;Jec�22..202509343]CST) Name: Chris Harder Title: Water Department Director ATTEST: Qf F�pT n�0 dooe,o k�a a�° °9°0 �v o»��+° Jv rl pa�� aE4p64� By: Name: J nnette S. Goodall Title: City Secretary CONTRACTOR: By: Trane U.S. Inc. Name: ��'��f Title: Service Sales Leader Date: 12/10/2025 (Mark Karstetter) CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Shatabya Be land (Dec 12, 2025 1234:00 CST) Name: Shatabya Easley Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: . ��\�,� By: Douglas Black (Jan 12, 202612:05:34 CST) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 24-0143 Date Approved: 2/27/2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 2 of 2 2/27/24, 2:23 PM CITY COUNCIL AGENDA Create New From This M8�C DATE: 2/27/2024 REFERENCE NO.. CODE: P TYPE: M&C Review **M&C 24- LOG NAME: 0143 ��RT�'�'�RTII _��- 13P COOP BB 720-23 HVAC SUPPLIES AND INSTALLATION WATER KQ CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Non-Exclusive Purchase Agreements with Carrier Enterprise, LLC., Enviromatic Systems of Fort Worth Inc., Trane U.S. Inc., and Lennox Industries, Inc. Using BuyBoard Cooperative Contract No. 720-23 for the Purchase of Heating, Ventilation and Air Conditioning Equipment, Supplies, and Installation Services for a Combined Annual Amount Up to $1,612,500.00 and Authorize Two, One-Year Renewal Options for the Same Amount for the Water, Property Management and Police Departments RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with Carrier Enterprise LLC., Enviromatic Systems of Fort Worth Inc., Trane U.S. Inc., and Lennox Industries, Inc. using BuyBoard Cooperative Contract No. 720-23 for the purchase of heating, ventilation and air conditioning equipment, supplies, and installation services for a combined annual amount up to $1,612,500.00 and authorize two, one-year renewal options for the same amount for the Water, Property Management and Police Departments. DISCUSSION: The Water, Property Management (PMD), and Police Departments approached the Purchasing Division to enter into agreements with Carrier Enterprise LLC., Enviromatic Systems of Fort Worth Inc., Trane U.S. Inc., and Lennox Industries, Inc., under BuyBoard Contract No. 720-23, HVAC Equipment, Supplies, and Installation. The user-departments will utilize the agreements to purchase Heating, Ventilation and Air Conditioning (HVAC) parts and installation services on an as-needed basis. Approval of this M&C authorizes the City to spend up to $1,612,500.00 per year; however, the actual first-year spend is anticipated to be $1,290,000.00 based on current budget allocations. Actual usage in any term can be up to the authorized amount and will be dependent upon actual appropriations for this purpose in the departments' budgets. Vendor Carrier Enterprise Enviromatic Systems of Fort Worth Inc Trane U.S Inc. Lennox Industries, Inc. Total Department Property Management Police Wate r Amount $478,000.00 $403,000.00 $359,000.00 $50,000.00 $1,290,000.00 Amount $490,000.00 $10, 000.00 $790,000.00 apps.cfwnet.org/cou nci I_packet/mc_review.asp?I D=31850&cou ncildate=2/27/2024 1/3 2/27/24, 2:23 PM M&C Review Total $1,290,000.00 State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. BuyBoard contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. Request for Proposal (RFP) No. 720-23 was published on January 18, 2023, and responses were opened on July 13, 2023. Funding is budgeted within the Water & Sewer Fund for the Water Department and the General Fund for the Property Management Facilities Operations, Property Management Facilities Maintenance and Police Northwest Division Admin Departments. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. RENEWAL OPTIONS — The initial term of this Agreement will end on November 30, 2024. The Agreement may be renewed for two additional one-year periods through November 30, 2026. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund and General Fund. Prior to an expenditure being incurred, the Property Management, Police and Water Departments have the responsibility to validate the availability of funds. BQN\\ TO I Fund FROM I Fund Department Account � Project Program Activity Budget ID ID � Year Department � Account � Project Program Activity Budget ID i ID Year Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Reginald Zeno (8517) Dana Burghdoff (8018) Reginald Zeno (8517) Ricardo Salazar (8379) Jo Ann Gunn (8525) Karen Quintero (8321) Reference # Amount (Chartfield 2) � Reference # Amount (Chartfield 2) 1295 Form - Lennox.pdf (CFW Internal) 13P COOP BB 720-23 HVAC SUPPLIES AND INSTALLATION PMD Combined FID.xlsx (CFW Internal) 13P COOP BB 720-23 HVAC SUPPLIES AND INSTALLATION PMD.docx (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=31850&councildate=2/27/2024 2/3 2/27/24, 2:23 PM M&C Review 13P COOP BB 720-23 HVAC SUPPLIESAND INSTALLATION PMD.xlsx (CFW Internal) 13P COOP BB 720-23 HVAC SUPPLIESAND INSTALLATION WATER KQ funds availabilitv.,pdf (CFW Internal) FID Table - BB HVAC Parts.xlsx (CFW Internal) FID TABLE Lennox Stores 01.16.24.xlsx (CFW Internal) Form 1295 - Citv of Fort Worth Carrier.pdf (CFW Internal) Form 1295 Certificate - Enviromatic.pdf (CFW Internal) Form 1295 Certificate 101148438 - Trane.pdf (CFW Internal) SAM 1.23.24.pdf (CFW Internal) SAMs - 1.9.24.pdf (CFW Internal) SAMs 1.9.24 Enviromatic.pdf (CFW Internal) SAMs Carrier Enterprise 1.9.24.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=31850&councildate=2/27/2024 3/3 F�RT` ��RTH� City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Trane U.S. Inc. Subject of the Agreement: HVAC Equipment, Supplies and Installation M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the cont�act. Is this an Amendment to an Existing contract? Yes ❑ No � If so, provide the original contract nurnbeY and the amendinent number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsuNe, see back page foN permanent cont�^act listing. Is this entire contract Confidentiial? *Yes ❑ No 0 Ifonly specific info�mation is Confidential, please list what information is Confidential and the page it is located. Effective Date: 12/1/2025 Expiration Date: 11/30/2026 If �different from the approval date. If �applicable. Is a 1295 Form required? * Yes � No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: Ifapplicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO nrocessin� in the followin� order: L Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. A1lison Tidwell (Form Fi11er) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. 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