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Home My WebLink About062158-R1 - General - Contract - Pump Solutions, Inc.CSC No. CITY OF FORT WORTH CONTRACT RENEWAL NOTICE October 30, 2025 Pump Solutions, Inc. Attn: Phil Korenek or Whom It May Concern 1463 South 2�d Ave Mansfield, TX 76063 Re: Contract Renewal Notice — lst Renewal Grinder Pump, Parts, and Repair Services Contract CSC No. 62158 (M&C 24-0706) Original Contract Amount: $400,000.00 62158-R1 The above referenced contract with the City of Fort Worth is eligible for renewal. This letter is to infonn you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds, if any, remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certiticate, to the undersigned. Please log onto PeopleSoft Purchasing at httu://fortwo�thtexas.�ov/purchasin� to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, �i��.t�6y� �� c�� 0 Shatabya Bergland Sr. Contract Compliance Specialist (817)392-8277 �FFICIAL RECC�RD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (d.02.25) Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH , By: � ' Name: e ' I •n --� Title: Assistant City Manager Date: O1/23/2026 APPROVAL RECOMMENDED: By: � Nan1t. ch�s 4i�iRe�i4�t�F{�a a, zozh io:i3:3z csT) Title: Water Department Director ATTEST: nn 9eonr°npp A oF=°� �� aa o'�� 9�d d�g oo-Id �� o=d °P,*= �°«d By: � ��-` aapn oEap54.64 Name: nnette S. Goodall Title: City Secreta�y CONTRACTOR: Pur��p Solartrons, nc. By: � �� I�•�� , Name: Title Date �t� � � l�:c� ��n��, ►� ♦ � �Z. j�9 �Z� CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all perfonnance and reporting requirements. By: Shatabya Be land (Jan 8, 2026 1010:41 CST) Nan1e: Shatabya Easley Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By' • — — - — -- Name: DHsDgilg�d�l�'4� ��k2, 2026 16:42:36 CST) Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 24-0706 Date Approved: 8/27/2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewa] Purchase of Goods (4.02.25) Page 2 of 2 CITY �(3UtV�IL AGENDA Create New From This M&C DATE CODE: 8/27/2024 REFERENCE NO.. P TYPE: �, �.,il',f-U(' o�l i v",.'or(l. l��... �U R'[' ��'U RT I I _�� **M&C 24- 13P RFP 24-0221 GRINDER 0706 LOG NAME: PUMPS, PARTS, AND REPAIR SRVS AW WATER PUBLIC CONSENT HEARING; NO SUBJECT: (ALL) Authorize Execution of Non-Exclusive Agreements with Zone Industries, LLC and Pump Solutions, Inc. for Grinder Pumps, Parts, and Repair Services for the Water Department in a Combined Annual Amount Up to $400,000.00 for the Initial Term and Authorize Four, One-Year Renewals in the Same Amount RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive agreements with Zone Industries, LLC and Pump Solutions, Inc. for grinder pumps, parts, and repair services for the Water Department in a combined annual amount up to $400,000.00 for the initial term and authorize four, one-year renewals in the same amount. DISCUSSION: The Water Department approached the Purchasing Division for assistance in securing agreements for grinder pumps, parts, and repair services used to pump wastewater from resident's homes into the wastewater system for processing. Purchasing issued a Request for Proposals (RFP) consisting of detailed specifications regarding the pump and component requirements to ensure the proposed products are compatible with the pumps currently in use, service requirements to ensure the vendor(s) have trained staff to diagnose and repair any issues with the pumps, and warranty requirements to ensure the pumps are covered should any issues arise due to a defect in materials and/or factory workmanship. The RFP was advertised in the Fort Worfh Star-Telegram on June 5, 2024, June 12, 2024, June 19, 2024, and June 26, 2024. The City received three responses. However, upon initial review, one proposer, Global Pump Solutions, did not meet the minimum criteria in order for their proposal to be evaluated. An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. __ . _ __ ____ ._ . ____.__ __ __ Proposer Evaluation Factors a' b c d Total Score Zone Industries, LLC 20.00 9.00'20.00 i40.00 , 89.00 Pump Solutions, Inc. 20.83 9.00 21.67!23.94 75.44 Best Value Criteria: a. Contractor's timeframe to respond to regular and emergency service requests and perform the requested services b. Contractor's availability of trained personnel to perform repair and diagnostic services c. Contractor's qualifications, warranties, and references of a similar size d. Cost of products and services After evaluation, the panel concluded that Zone Industries, LLC and Pump Solutions, Inc. present the best value. Therefore, the panel recommends that Council authorize non-exclusive agreements with Zone Industries, LLC and Pump Solutions, Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' proposals met specifications. Funding is budgeted in the Other Contractual Services account within the Water & Sewer Fund for the Water Department. DVIN-BE: This solicitation was reviewed by The Business Equity Division for available business equity prospects according to the City's Business Equity Ordinance. There were limited business equity opportunities available for the services/goods requested, therefore, no business equity goal was established. AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and expire one year from that date. RENEWAL TERMS: The agreements may be renewed for four (4) additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2025 Budget by the City Council, funds will be available in the Fiscal Year 2025 Operating Budget, as appropriated, in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ TO — _ .. ._ _ .__.---.. ---__ . . __�.__ __ � Fund , Department f Account ; Project 1 Program � Activity � Budget ' Reference #? Amount � ID � _ _�� .ID..�_ _. _,_._.__ . . j _W_._ Year__i.._.(Chartfield 2)__�.i�_ _ �.�___J �.__ __ __. __.m_._____.__.__.._..__. ,. , FROM _ _ ___. _._ _. t_, ._ _.._ �,. __ _�_ ., __ ...__� . ___.__ �_�__.__._,_. j Fund : Department ; Account € Project ; Program ' Activity Budget ; Reference # Amount i ; ID ; i ID ; � � Year j(Chartfield 2) � Submitted for Citv Manaqer's Office bv: Reginald Zeno (8517) Fernando Costa (6122) Originating Department Head: Additional Information Contact: ATTACHMENTS Reginald Zeno (8517) Christopher Harder (5020) Jo Ann Gunn (8525) Alyssa Wilkerson (8357) 13P RFP 24-0221 GRINDER PUMPS, PARTS. AND REPAIR SRVS AW WATER funds availabilitv.pdf (CFW Internal) Business Equity Waiver.pdf (CFW Internal) FID TABLE - Grinder Pumps - Updated.pdf (CFW Internal) Form 1295- Pump Salutions Inc.ndf (CFW Intemal) Form 1295- Zone Industries LLC.pdf (CFW Internal) Pum�:� Solutions. Inc.- SOS Documentation.docx (CFW Internal) SAMs Report- Pump Solutions, Inc.- not grant funded.pdf (CFW Internal) SAMs Report- Zone Industries, LLC- not grant funded.pdf (CFW Internal) Zone Industnes. LLC- SOS Documentation.docx (CFW InternaQ F�RT` ��RTH� City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name Pump Solutions, Inc. Subject of the Agreement: Grinder pump, parts and repair services M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the cont�act. Is this an Amendment to an Existing contract? Yes ❑ No � If so, provide the original contract nurnbeY and the amendinent number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsuNe, see back page foN permanent cont�^act listing. Is this entire contract Confidentiial? *Yes ❑ No 0 Ifonly specific info�mation is Confidential, please list what information is Confidential and the page it is located. Effective Date: io/23/2025 Expiration Date: io/22/2026 If �different from the approval date. If �applicable. Is a 1295 Form required? * Yes � No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: Ifapplicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO nrocessin� in the followin� order: L Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. A1lison Tidwell (Form Fi11er) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. 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