HomeMy WebLinkAbout064616 - General - Contract - Vortex Colorado, LLCCity Secretary Contract No. 64616
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VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation and Vortex
Colorado, LLC ("Vendor"), a Texas corparation, each individually referred to as a"party" and
collectively referred to as the "parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Vendor Services Agreement;
2. Exhibit A— Scope of Services;
3. Exhibit B— Price Schedule; and
4. Exhibit C— Bidders Form.
Exhibits A, B and C, which are attached hereto and incorporated herein, are made a part of this Agreement
for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B or C and
the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement
shall control.
1. Scope of Services. Airport Hangar poor Repairs Exhibit "A," - Scope of Services more
specifically describes the services to be provided hereunder.
2. Term. This Agreement shall begin on the date signed by the Assistant City Manager below
("Effective Date") and shall expire one year after (`Bxpiration Date"), unless terminated earlier in
accordance with this Agreement ("Initial Term").
3. Compensation. City shall pay Vendor an amount not to exceed one hundred thousand
dollars and zero cents ($100,000.00) in accordance with the provisions of this Agreement and Exhibit
"B," Payment Schedule, which is attached hereto and incorporated herein for all purposes. Vendor shall
not perform any additional services for the City not specified by this Agreement unless the City requests
and approves in writing the additional costs for such services. City shall not be liable for any additional
expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing.
City agrees to pay all invoices of Vendor within thirty (30) days of receipt of such invoice.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
OFFICIAL RECORD
CITY SECRETARY
Vendor Services Agreement FT. WORTH, TX page 1 of 19
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obli�ations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City shall pay Vendor for services actually rendered up to
the effective date of termination and Vendor sha11 conrinue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor shall provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor shall return all City provided data to City in a machine-readable format or other format
deemed acceptable to City.
Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has
made full disclosure in writing of any existing or potential conflicts of interest related to Vendor's
services under this Agreement. In the event that any conflicts of interest arise after the Effective
Date of this Agreement, Vendor hereby agrees immediately to make full disclosure to City in
writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees,
agrees that it shall treat all information provided to it by City ("City Information") as con�dential
and shall not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subj ect to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City shall promptly notify Seller. It will be the responsibility of Seller to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.3 Unauthorized Access. Vendor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor shall notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor shall, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and shall fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. Right to Audit. Vendor agrees that City shall, until the expiration of three (3) years after
final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relaring to this Agreement at no additional cost to City. Vendor agrees that City shall have access during
Vendor Services Agreement Page 2 of 19
normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate
work space in order to conduct audits in compliance with the provisions of this section. City shall give
Vendor reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor shall operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor shall have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors and sub-Vendors. Vendor acknowledges that the doctrine of respondeat superior shall
not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, Vendors and sub-Vendors. Vendor further agrees that nothing herein shall be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City shall in no way be considered a Co-employer or a Joint employer of Vendor or any
officers, agents, servants, employees or sub Vendor of Vendor. Neither Vendor, nor any officers, agents,
servants, employees or sub-Vendor of Vendor shall be entitled to any employment benefits from City.
Vendor shall be responsible and liable for any and all payment and reporting of taxes on behalf of itself,
and any of its officers, agents, servants, employees or sub-Vendor.
Liabilitv and Indemnification.
8.1 LIABILITY- VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCL UDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION - VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROMAND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH
THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR
OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS
OR EMPLOYEES.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement, it being understood that this agreement to defend, settle or pay shall not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor shall have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City shall have the right to fully participate in any and aII such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
Vendor Services Agreement Page 3 of 19
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City shall have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor shall fully participate and
cooperate with City in defense of such claim or action. City agrees to give Vendor timely
written notice of any such claim or action, with copies of all papers City may receive relating
thereto. Notwithstanding the foregoing, City's assumption of payment of costs or expenses
shall not eliminate Vendor's duty to indemnify City under this Agreement. If the software
andlor documentation or any part thereof is held to infringe and the use thereof is enjoined
or restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted, Vendor shall, at its own expense and as City's sole remedy, either: (a) procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non-infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible, and functionally equivalent non-infringing software and/or documentation at no
additional charge to City; or (d) if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
Assi�nment and Subcontractin�.
9.1 Assi�nment. Vendor shall not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee shall execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor and Assignee shall be jointly liable for all obligations of Vendor under this Agreement
prior to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, sub Vendor sha11 execute a
written agreement with Vendor referencing this Agreement under which sub Vendor shall agree to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor shall provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor shall provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any work pursuant to this Agreement:
10.1 Covera�e and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
Vendor Services Agreement Page 4 of 19
Coverage shall be on any vehicle used by Vendor, its employees, agents,
representatives in the course of providing services under this Agreement. "Any
vehicle" sha11 be any vehicle owned, hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the work is being performed
Employers' liability
$100,000 - Bodily Injury by accident; each accident/occurrence
$100,000 - Bodily Injury by disease; each employee
$500,000 - Bodily Injury by disease; policy limit
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10.2 General Reauirements
(a) The commercial general liability and automobile liability policies shall
name City as an additional insured thereon, as its interests may appear. The term
City shall include its employees, officers, officials, agents, and volunteers in
respect to the contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage shall be provided to City. Ten (10) days' notice shall be
acceptable in the event of non-payment of premium. Notice shall be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required, written approval of Risk Management is required.
Vendor Services Agreement Page 5 of 19
(e) Any failure on the part of City to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
( fl Certificates of Insurance evidencing that Vendor has obtained all required
insurance shall be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Comnliance with Laws, Ordinances, Rules and Re�ulations. Vendor agrees that in the
performance of its obligations hereunder, it shall comply with all applicable federal, state and local laws,
ordinances, rules and regulations and that any work it produces in connection with this Agreement wi11 also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor shall immediately desist
from and correct the violation.
12. Non-Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
subVendors and successors in interest, as part of the consideration herein, agrees that in the perfarmance
of Vendor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of
any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM
AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR, ITS
PERSONAL REPRESENTATIVES, ASSIGNS, SUBVENDORSS OR SUCCESSORS 1N
INTEREST, VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND
DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, seroants or representatives, (2) received by the other party by United States Mail, registered,
return receipt requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager for Aviation
100 Fort Worth Trail
Fort Worth, TX 76102
�C�f%�1►1 Z�]�
Vortex Colorado, LLC
Attn: Shelley Dunlap
2725 Basswood Blvd #221
Fort Worth, TX 76131
With copy to Fort Worth City Attorney's Office at
same address
14. Solicitation of Emplovees. Neither City nor Vendor shall, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision shall not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
Vendor Services Agreement Page 6 of 19
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governin� Law / Venue. This Agreement shall be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
18. Severabilitv. If any provision of this Agreement is held to be invalid, illegal ar
unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be
affected or impaired.
19. Force Maieure. City and Vendor shall exercise their best efforts to meet their respective
duties and obligations as set farth in this Agreement, but shall not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public
enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any
governmental authority, transportation problems and/or any other similar causes.
20. Headin�s not Controllin�. Headings and titles used in this Agreement are for reference
purposes only, shall not be deemed a part of this Agreement, and are not intended to define or limit the
scope of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this
Agreement or Exhibits A, B, and C.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension
of this Agreement sha11 be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Entiretv of A�reement. This Agreement, including Exhibits A, B and C, contains the
entire understanding and agreement between City and Vendor, their assigns and successors in interest, as
to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared
null and void to the extent in conflict with any provision of this Agreement.
24. Counteruarts. This Agreement may be executed in one or more counterparts and each
counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute
one and the same instrument.
25. Warrantv of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option, Vendor shall either (a) use commercially reasonable efforts to re-perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
Vendor Services Agreement Page 7 of 19
26. Immigration Nationalitv Act. Vendor shall verify the identity and employment eligibility
of its employees who perform wark under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor shall provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. City, upon written notice to Vendor, sha11 have the right to immediately terminate this
Agreement for violations of this provision by Vendor.
27. Ownershiu of Work Product. City shall be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation, created, published, displayed, and/or produced in
conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City
shall be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product shall inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first). Each copyrightable aspect of the Wark Product shall be considered a"wark-made-
for-hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Wark
Product, or any part thereof, is not considered a"work-made-for-hire" within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights of retention thereto on the part of City.
28. Signature Authoritv. The person signing this Agreement hereby warrants that he/she has
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor whose
name, title and signature is affixed on the Verification of Signature Authority Form, which is attached
hereto as Exhibit "C". Each party is fully entitled to rely on these warranties and representations in entering
into this Agreement or any amendment hereto.
29. Chan�e in Comnanv Name or Ownership. Vendor shall notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
30. No Bovcott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
and "company" sha11 have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this contract, Vendor certifies that Vendor's signature provides written
verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during
Vendor Services Agreement Page S of 19
the term of the contract.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
(signature page follows)
Vendor Services Agreement Page 9 of 19
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
B�7; Valeri�n�on (Jan 23, 2026 1254:55 CST)
Name: Valerie Washington
Title: Assistant City Manager
Date: O1/23/2026
APPROVAL RECOMMENDED:
By: —���
Name: Roger Venables
Title: Aviation Director
ATTEST:
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By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Vortex Colorado, LLC
�_ �
By: � _� ���-�
Name: Lauren �uirk
Title: Contracts Administrator
Date: 0��2��2o2s
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
B : K� ���
Y
Name: Katya Flores
Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
������,o_ �i����,
By. CarcacePagllaralJan23,2026:2�8:16C5J�jl-
Name: Candace Pagliara
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Vendor Services Agreement Page 10 of 19
City Secretary Contract No.
EXHIBIT A
SCOPE OF SERVICES
FORTWORTH� CITY OF FORT WORTH - PURCHASING DIVISION
�r SPECIFICATIONS
RFQt Ref. #: 26-0040 Doc. Ref#: RFQt-03 Page 1 of 7
RFQt Title: Critical Repairs to Airport Hangar poors
lA INTRODUCTION
The City of Fort Worth (City) is requesting quotes from qualified bidders for
a one-time purchase of immediate critical repairs to airport hangar bi-fold
doors at Spinks Airport for the Aviation Department. This is asi informal
solicitation and does not commit the City to award a contract or pay an_y cost
incurred in preparing a response.
This project is for one-time purchases for critical repairs, ongoing
maintenance to be addressed with separate procurement.
2.0 SCOPE OF WORK
Immediate repairs needed to airport hangar doors to restore access to tenants
for use. Schweiss bi-fold cable lift doors and bi-fold strap lift door, installed
approximately in 2007, current repairs needed are replacemeirt cables and
potentially motors.
Approximately 6 hangar doors need immediate repairs of varying degree.
3.0 REPAIR REQUIREMENTS
3.1. Installation of parts and repairs by a hangar door technician with a minimum
of two (2) years of experieilce ii1 an airport setting is required.
32. Ability to perfonn specialized repairs on Schweiss bifold hangars door for
aircraft. Repairs require custom parts and equipment such as (but not limited
to):
32.1. Hightensionsprings.
322. Heavy duty steel cable able to withstand 3000 pounds (lbs.) ormore of
pressure.
32.3. Specialized single phase and 3 phase electric motors.
32.4. Custom hinges and attachmeirts are only a�ailable from the
manufacturer.
3.3.The Vendor must be able to purchase replacement parts from Schweiss doors
or other companies.
3.3.1. Supply Schweiss brand parts or Original Equipment Mauufacturer
(OEM) certified parts.
Page 1 of 7
Vendor Services Agreement — Exhibit A Page 11 of 19
FORTWORTH�. CITY OF FORT WORTH - PURCHASING DIVISION
�� SPECIFICATIONS
RFQt Ref. #: 26-0040 Doc. Ref#: RFQt-03 Page 2 of 7
RFQt Title: Critical Repairs to Airport Hangar poors
3.4. All repairs must be guaranteed for ninet�� (90) days or more, with parts
guaranteed for at least one year post-installation.
4.0 PERFORMANCE REQUIREMENTS
4.l.Operational Reliability
4.1.1. All hangar doors open and close smoothly witllout hydraulic leaks,
binding, or uneven operation.
4.12. All safety interlocks, limit switches, and emergency stops function as
designed.
4.1.3. Systems meet manufacturer-recommended specifications for speed,
balance, and cycle performance.
42. Hydraulic System Performance
42.1. No visible leaks, fluid contamination, or pressure loss after repair.
422. Hydraulic systems maintain manufacturer-rated pressure and flow
within f5%tolerance.
42.3. System operates without abnornial noise or vibration.
4.3.Electrical & Control System Performance
4.3.1. Door operators and control circuits function per original design intent.
4.32. All electrical connections are secured, labeled, and tested for
continuity.
4.3.3. Replacement control panels or components must be UL-listed and
compatible with existing systems.
5.0 SUPPLIER RESPONSIBILITIES
5.1. City provides no eqLiipment, the Vendor must bring all tools, equipment,
parts, and other necessary materials for repairs. Access to electrical outlets
can be provided if necessary.
5 2. Detailed work arders must be provided per repair with parts descriptions and
quantities.
5 21. Work orders must accompany invoices in order for invoices to be paid.
Individual work orders for each door are required for maintenance
records.
Page 2 of 7
Vendor Services Agreement — Exhibit A Page 12 of 19
FORTWORTH,,, CITY OF FORT WORTH - PURCHASING DIVISION
—�� SPECIFICATIONS
RFQt Ref. #: 26-0040 Doc. Ref#: RFQt-03 Page 3 of 7
RFQt Title: Critical Repairs to Airport Hangar poors
522. Work orders must include dates of service, the techuiciau completing
service, ��hat diagnostics were used to determine repair need, and ��hat
repairs were perfornied/parts were replaced.
52.3. Work order and invoice to be emailed to
aviationinvoicesn,foriworthtexas.�ov in addition to
supplierinvoices(c� fortworthtexas.�ov
5.3. Prior to leaving the site, the vendor technician will walk through the work
completed with the designated airport personnel.
5.4. The Vendor must comply with all Occlipational Safety and Health
Administration (OSHA) requirements while on-site.
5.5. All personnel associated with the Vendor are required to beha�e respectfully
and professionally while on-site.
5.6. The Vendor must provide a direct point of contact for communication with
the City and shall not rely solely on third-party platforms for service requests
or updates.
6.0 DELIVERY REQUIREMENTS
6.1. Services will be required at:
6.1.1. Spinks Airport, 450 Alsbury Ct. Burleson TX 76028
62. Required response time:
62.1. The Vendor must respond to service requests withiii oiie (1) business
day.
622. On-site repair evaluation or consultation must occur within three (3)
biisiness days ofthe response.
62.3. The repair date shall be scheduled once the necessary parts have
amved.
6.3. Service Hours
6.3.1. Normal service hours are Monday through Friday, 8:00 AM to 4:00
PM.
6.3 2. In urgent sit�iations, after-hours, weekends, or holiday work may be
performed upon request by� authorized Airport personnel and agreement
Page 3 of 7
Vendor Services Agreement — Exhibit A Page 13 of 19
City Secretary Contract No.
FORTWORTH,. CITY OF FORT WORTH - PURCHASING DIVISION
�� SPECIFICATIONS
RFQt Ref. #: 26-0040 Doc. Ref#: RFQt-03 Page 4 of 7
RFQt Title: Critical Repairs to Airport Hangar poors
with the Vendor.
6.4. City observed holidays are:
6.4.1. New Year's Day
6.42. Martin Ltrther King Jr. Day
6.4.3. Memorial Day
6.4.4. Juneteenth
6.4.5. July 4th
6.4.6. Labor Day
6.4.7. Thanksgiving Thursday and the following Friday
6.4.8. Christmas Day
7.0 AGREEMENT TERM
This agreement is for a one-time purchase and shall remain in effect until all
goods and/or services have been delivered, inspected, accepted, and final
payment has been made, unless othenvise tenninated in accordance with the
terms of this agreement.
8.0 METHOD OF AWARD
8.1 Quotes will be evaluated based on the lowest responsive and
responsible bidder complying with a11 of the provisions of the
solicitation, provided the bid price is reasonable, and it is in the best
interest of the Ciry to accept it.
8.11 A responsive bidder is defined to be one who submits a
completed quote packet within the stated time deadline and in
accordance with the specification.
8.12 A responsible bidder is defined to be one who demonstrates via
responses to the selection criteria hislher ability to successfully
deliver the supplies, equipment, or services being procured.
82 In order for the City to receive adequate coverage on its requirements
as specified in the solicitation, the City reserves the nght to make
multiple awards.
Page 4 of 7
Vendor Services Agreement — Exhibit C Page 14 of 19
FORTWORTH,. CITY OF FORT WORTH - PURCHASING DIVISION
�� SPECIFICATIONS
RFQt Ref. #: 26-0040 Doc. Ref#: RFQt-03 Page 5 of 7
RFQt Title: Critical Repairs to Airport Hangar poors
8.3 The City reserves the right to accept or reject in whole or in part any or
all bids received and to make an award on the basis of individual item,
combination of items, or overall bid, as it is deemed in the best interest
of the City. The Ciry also reserves the right to reject the bid of a bidder
who has previously failed to perform properly or complete on time
agreements of a similar nature.
8.4 The City also reserves the right to reject the bid of a bidder who has
previously failed to perform properly or complete on time agreements
of a similar nature.
9.0 PRICE ADJUSTMENTS
9.1 Vendors that require tliat unit prices be adjusted for increases or
decreases in Vendor's cost during the contract period shall use the
procedure listed below. Price adjiistments may oiily be requested on
an annual basis in conjunction with the contract's renewal.
91.1 The Vendor must submit its price adjustment request, in
writing, at least 90 days before the requested effective period.
The Vendor shall provide written proof of cost increases with
the price adjustment request and updated pricing per line item.
9.12 If the City concludes that the rate increase being requested is
unacceptable, the City reserves the right to adjust the rate
request, or reject the rate request in its entirety and allow tlie
contract to expire at the end of the contract ternl. If the Cit��
elects not to exercise the renewal option, the Purchasing
Division reserves the right to issue a new solicitation or procure
the goods or services by anv other allowable means.
9.13 Prices sha11 remain firm for the term ofthe Agreement and shall
inchide all associated freight and delivery costs, unless
otherwise specifically stated in writing aiid agreed to by City.
9.1.4 Upon expiration of the contract term, the successful Vendor
agrees to hold over under the same terms and conditions of the
contract for a reasonable period of time to allow the city to re-
solicitate an agreement, not to exceed ninety (90) days.
9.1.5 The provision of goods and/or services shall not be suspended
Page 5 of 7
Vendor Services Agreement — M&C Page 15 of 19
FORTWORTH,. CITY OF FORT WORTH - PURCHASING DIVISION
�� SPECIFICATIONS
RFQt Ref. #: 26-0040 Doc. Ref#: RFQt-03 Page 6 of 7
RFQt Title: Critical Repairs to Airport Hangar poors
by the Vendor except as eYpressly allowed by the contract's
terms and conditions.
10.0 QUANTITIES - The quantities listed on the bid table are only estimates
based on previous usage and do not indicate intent to purchase or a
guarantee of future business. The City of Fort Worth is obligated to pay for
only those materials and services actually ordered by an authorized City
einployee and then received as required and accepted by the City.
ll.0 SMALL BUSINESS PROGRAM - This solicitation is subject to the Small
Business Program, Ordinance No. 27832-08-2025 under Chapter 21 ofthe
Code of the City of Fort Worth. More information on the program can be
found oii the city's website at:
https: Uww�v.fortworthtexas.�ov/news/2025/'7/sbdp
12.0 INVOICES AND PAYMENTS
12.1 Registration - SLiccessful Bidder(s) is reqLiired to register for direct
deposit payments prior to providing goods and/or services using the
forms posted on the City's website at:
https:l/www. fortworthtexas. �ov/departmentslfinance/purchasing/register
122 Paument — All payment terms shall be "Net 30 Days" unless specified
in the bid and agreed in the City.
12.3 Invoices — The Vendor sha11 send invoices electronically to the City's
centralized Accounts Payable departinent invoice email address:
supplierinvoices�,fort�vorthtexas.�ov
Please include the following on the subject line of youur email: Supplier
name, Invoice number, and PO number, separated by an underscore
(ex: Example, Inc._123456_FW013-0000001234)
This einail address is not inonitored so please do not send
correspondence to this email. If Vendor has any invoice questions,
please contact the City Department ordering the goodslservices or
Central Accounts Payable at 817-392-2451 or by email at:
Zz FIN AccountsPavable(c�,fortworthteYas.�ov
13.0 QUOTE SUBMISSION INSTRUCTIONS
A quote may be deemed non-responsive and may be disquali�ed, at the City's
Page 6 of 7
Vendor Services Agreement — M&C Page 16 of 19
FORTWORTH,. CITY OF FORT WORTH - PURCHASING DIVISION
�� SPECIFICATIONS
RFQt Ref. #: 26-0040 Doc. Ref#: RFQt-03 Page 7 of 7
RFQt Title: Critical Repairs to Airport Hangar poors
discretion, if the bid submittal fails to comply with the following instructions.
13.1 Bidder sha11 sllbmit the following items:
13.L1 Completed RFQt-01 Fonns
13.12 Completed Bid Table
13.1.3 Small Business Enterprise Certificate, if applicable.
Page 7 of 7
Vendor Services Agreement — M&C Page 17 of 19
EXHIBIT B
PRICE SCHEDULE
Resp�ns+e�
SWGG6�8_ Al da� IB valltll
r,u�,nre
:, ,:� �I��`�
�_ *
2�-OQ44; �Critical Repairs to,�irpor¢ war�gar aoors
.,:� .,, � iva� provtaed Bid Rt-t waurly Rate, Serrice Cal I i Narmal WarA�ing Hours �R 60 � 3x�.x� � ie,�oca.oa
�a:ao a� - a:ao pro r�-F;
Saacc�es: A1Nv�ue� pruw�ded Bid R1_� Hourly Rate, Service Call JRfter Hours (4:q1 prrn - HR
7:99amMf)
sti�es: a�va�ue� prav�aed Bid R1_.3 Maurty Rate, Seraice Gall i lJrgent tiVarkin� Hours 1�
[Expedited resp�nse, S:dd am -4:40 prn M-F}
EU S�-SG.OG 527,OCG.00
EU 5 �C�.DG 5 16,OCO.CB
5�:.+51 x�lue� prvv�u� �ld R�-a �6urty Rate. Serrice Call � Haliday 1"lfo-rking F��rius 1� 6o S 6�]C�.�C� ; 36,oCo.[x�
�AI I day}
sv�es: �vs�uee provtaed �id ;,1-5 Flourly Rate.5e�rvi�e Call � Weekerrd'Ntarking �� w 5 a5c�.ae� 52;,�aa.ra
Hours (All day)
Parts List Less �-} Pricing as a p�erc�ntage.
Exa�mple: If yo u�re offering a disobunt uf 5'A,,
Nvt 9ldmng fd4 Bltl Ri� 14�IJ x.05 = SA, Unit Gost would he 54.95, Total [7dlr
Cost wnuld be $95�.0�. Leaving this 6larrk will be
flaosidered a 50_00 discount.
�
�
iC07
# iz�.00a.uo
� 12�S,a}G.OQ
Vendor Services Agreement — M&C Page 18 of 19
EXHIBIT C
INSTRUCTIONS TO BIDDERS FORM,
F�ff�T �'Y�RTHR C�.T'Y Q� FUR'� WC?RTH ��i7RC�XA.�1tNG DI`4r�SIO��V'
� I
T�.FQt Re�: #: ��-�140
1��c. l�ef#. RFQt-{�1 I P$ge x of 3
�'.F'Qt Title; Critical �e��irs t4 ,�i�pvrt Hata�ar ��c�rs
IM a7RU�ilOAlS �O �IDQ�FtS
1
�
�Ruot�;s �r� �fi€tii�d �orfaarrai�h�nc� the rt�er�lh�c�dise, su�p�fes, s�rvices and/ar equipmertt
set ft►rtha ��r�r�fet��! d��oo�� mu�st 6� sub��t��l ���c�e+ca�ni�allv �r�t�r #�a th� u��o�� date
�a�d tirne under ��: res�e����+r� ��lt via ��� E�nna P�r#�!� �uate� may b� writ��drawn
�k �ray #��� pri�ir �a kt�e a�ica�l ��ea�ing C�y varratten ��t��r;a�ic�r�. Quot+�s rr�ay r�c+t be altered,
�Pnerad�rc! �a� withd�avvn a�er t�re �ffic�a�8 aper�fng.
• le'our q,ua� must be s�at►rmitied on t�e 1�i�9 ta�bl�.
. Fr+�igh� �nd �ali ot�n�� deldvery ch�rges sl�a9tl �e dr�clu�ie�d in the unit proce�s) bfic�.
• Th� Cityr �s exerr�pt fr[rm Fe�e�a1 Excise and �d�te S�I�s Tax, therefoa�e, tax �enust no�
be induded �n t�a� qucste �rru���
I#em5 quoted rrtust meet or �x�ed Cify of Fcart INc�rth� Sp�eci�i�at�ns; �howev��, The City
c�f Fort W�arFF, m�y consid�r au�d ac�ep# alterroa#� b�tis if specifiec! h�r�ein wYaen mast
advantac�eo�� %�tte Ca�r. TF�� City r�e�v�s the r��Mt, howe�+er, �v B�cs�d tcs Caty
5peclfi�ai�on� �r��i to d�iereni�e "�ar �r��al" st���us. Tha Ci�y reserves �he right tm acc�p# ar
�eject rn p�art car vuhale �r�y quc���a �u�rmitted, �nci flo wai+�e any t�che�ic�9ftl�s for the be�t
I�t�rest csf the �ity.
The und�rsignec# a�re�, if #he qua#e is $c�pted, to furnish a�y �nd a!f item� upor� which
prices �re �fifered, at fhe ,��ice�s} and upon #he �r�rs ar�c� ec�rtditigns c.antained nn �h� b�d
dc�cuments. The period '�r a�c�ptanee af #has prvpa�aS�O rn�ill be 8Q cal�.nda� cfays �fter
apening date.
Shuuld othsr gnuerrxnentai e»Mdiea da�cFde to partl�pate in tF�ta I�1 yau, tha Ver�o�nr. ag�a Ehae all
terms, ct�tldilions, spaci�'ea�ticans, arld priefng wdvl� aPPFY? Yea 1✓ �7n
Ctt�r of Fort V4arth Sta�dard Terens a�nd' C�Itd�Cioru� 5hall AG�7IV
Comtpa�ry Nxrne
& dwc�drass
'V'C��#�x C�i�,r�i�c�, �LC
2T2,5 p�sswnod B6ud �22i, �ari 6Nflrth T)4 76131
Te�Pixxee no. Si �7 1 �Se-��rJ3
Peo�eSoft �upEaYar �
Etnak���'G�V C1C��#)CCI�4� F'S. CC3 Cll
77Ue 8� daie�usto�nef Servi�e Lee'der
n�m� Sheli�y �v�lap -
SignaNra t— � �
QU{aTE E1►ALUATYOFI
The quote award shalr be base�l fln, tsait nat
neoessaraly limtted ha, U'ti� fallqwin+� factars:
fi � lJnil Peice
2. Tertaf Qut�ta PN�te
3. Temes and 6}iecaurnts
4. ��Faery �ate
5. F�eeeu�ts o6T�sting S�amples
6 Special �ieed� and �Zeq�iram�nla of the City
7. Pask exp�rience wl'� p6o�u�il€te�vice
8. L"er►da�s pasl p�errt�nn�ce
�, C6ty's ev�lu�Gart a� tP�e Vets�clofs resptsnslblNty
i0. Il�murrag� ct'wasrges, frelght ec�els arMf mileage
11. Estior�ated cost vf suppYas, maintenare�e, staage
1 �_ ES#im�tsd Surplus value
Vendor Services Agreement — M&C
Page 19 of 19
F�RT�OI�TH��
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Vortex Colorado, LLC
Subject of the Agreement: Vendor Service Agreement
M&C Approved by the Council? * Yes ❑ No ✓❑
If so, the M&C must be attachecl to the cont�act.
Is this an Amendment to an Existing contract? Yes ❑ No ❑✓
If so, p�ovide the original contract nurnber and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsuNe, see back page fo� permanent cont�^act listing.
Is this entire contract Confidentiial? *Yes ❑ No ❑✓ Ifonly specific info�mation is
Confidential, please list what information is Confidential and the page it is loeated.
Effective Date: Expiration Date: 1 Year
If �different fi�oin the approval date. If �applicable.
Is a 1295 Form required? * Yes ❑ No ❑✓
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Proj eCt Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes ✓❑ No ❑
Contracts need to be routed for CSO nrocessin� in the followin� order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
�eturned to the department.
Permanent Contracts
Advanced Funding Agreements
Architect Service
Community Facilities
Completion Agreement
Construction Agreement
Credit Agreement/ Impact Fees
Crossing Agreement
Design Procurement
Development Agreement
Drainage Improvements
Economic Development
Engineering Services
Escrow Agreement
Interlocal Agreements
Lake Worth Sale
Maintenance Agreement/Storm Water
Parks/Improvement
Parks/Other Amenities
Parks/Play Equipment
Project Development
Property/Purchase (Property owned by the City)
Property/Sales (Property owned by the City)
Property/Transfers (Property owned by the City)
Public Art
Sanitary Sewer Main Replacements
Sanitary Sewer Rehabilitations
Settlements (Employees Only)
Streets/Maintenance
Streets/Redevelopment
Streets/Repairs
Streets/Traffic Signals
Structural Demolition (City owned properties)
Utility Relocation
Water Reclamation Facility
Water/Emergency Repair
Water/Interceptor
Water/Main Repairs
Water/Main Replacement
Water/Sanitary Sewer Rehabilitation
Water/Sewer Service
Water/Storage Tank