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Home My WebLink About060996-CO2 - Construction-Related - Contract - Fort Worth Civil ConstructorsFOR�T WORTH�y City of Fort Worth �� Change Order Request CSC No. 60996-0O2 Project Namel Viola Storm Drain I City Sec # I 60996 I Client Project #(s)I 103264 � Project Descriptionl This project will involve the installation of a new Storm Drain Line and Outfall in preparation for the South Bypass Channel planned by the United Army Corps I of Engineers. Contractorl Fort Worth Civil Constructors � Change Order #I 2 I Date� 12/8/2025 � City Project Mgr.l Max Aransen, P.E. � City Inspector� James Ruiz I Dept. Original Contract Amount Extras to Date Credits to Date Pending Change Orders (in M&C Process) Contract Cost to Date �Amount of Proposed Change Order Revised Contract Amount Original Funds Available for Change Orders Remaining Funds Available for this CO TPW $5,996,729.00 $0.00 729.00 Contract Time Totals (CD) $5,996,729.00 270 200 $5,996,729.00 470 $627,046.55 0 $6,623,775.55 470 $0.00 Additional Funding (if necessary) $627,046.55 � � � � $627,046.55 CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT 10.46% MAX ALLOWABLE CONTRACTAMOUNT (ORIGINAL CONTRACT COST + 25%) $7,495,911.25 JUSTIFICATION (REASONS) FOR CHANGE ORDER This is Change Order No. 2 for the addition of the unclassified excavation pay item for the sluice gate and headwall. To reduce project costs, the City coordinated with Tarrant Regional Water District (TRWD) to allow Fort Worth Civil Constructors, LLC (Fort Worth Civil) to haul antl tlispose of the atltlitional material at an alternative location. This arrangement significantly lowers the trucking and disposal expenses. As a result, Fort Worth Civil has proposed a reduced unit price of $120.00 per cubic yard for the additional excavation, compared to the originally bid rate of $236.00 per cubic yard. This change order also includes the addition of guardrails around the headwall requested by TRWD. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Contractor's Company Name Contractor (Name) Contract Signature Date Fort Worth Civil Constructors Bratl Caltlwell n!� '� /�"' �' 12/29/2025 Inspector/Inspection Supervisor Date Project and Contract Compliance Manager Date „�sF �;��,:, _ O1/05/2026 � �.�,_� -,� �:�T; O1/05/2026 Program Manager Date Se Capi I Project Offcer Date �"� �""°° O1/05/2026 O1/07/2026 Assistant Director (Dept) Date Dire t, Contr ' g Department (Dept) Date �� " "�"�`�� O1/09/2026 Ol/08/2026 �,,,,,., F,�; , Assistant City Attorney Date Assistant City Manager Date .._.. oi/zz/zoz6 �;�,�t,�_ oi/2s/2o2s Council Action (if required) 99onaq M&C Number � 25-0989 I M&C DateApproved I 10/21/2025I � �..SnT�z.4. /� ��^ � '' Jannette Goodall, City Secretary p oFFaRr Ba �°° °� �t a o'A� �dp v°F'° �g9.1dd ��o o=d— PPa*e oo*o° °ana �ezAsaa fJFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 12/1/25, 2:31 PM CITY COUNCIL AGENDA Create New From This M&C DATE: 10/21/2025 REFERENCE NO.. CODE: C TYPE SUBJECT: (CD 9) Authorize Execution of Change Order No. 2, in the Amount of $627,046.55 to the Construction Agreement with Fort Worth Civil Constructors, LLC for the Fort Worth Central City Viola Storm Drain Project, for a Revised ContractAmount of $6,623,775.55 RECOMMENDATION: It is recommended that the City Council authorize execution of Change Order No. 2, in the amount of $627,046.55 to City Secretary Contract No. 60996 a Construction Agreement with Fort Worth Civil Constructors, LLC for the Fort Worth Central City Viola Storm Drain project (City Project No. 103264) for a total revised contract amount of $6,623,775.55. DISCUSSION: On November 14, 2023 (M&C 23-0982), the City Council authorized a construction contract with Fort Worth Civil Constructors, LLC, in the amount of $5,996,729.00 for the construction of the Fort Worth Central City Viola Storm Drain Project (CSC No. 60996). This contract was subsequently revised by Change Order No. 1, which added 200 days to the contract, administratively authorized on February 14, 2025. The purpose of this Mayor and Council (M&C) communication is to recommend the execution of Change Order No. 2 for additional unclassified excavation quantities for the sluice gate and headwall. To reduce project costs, the City coordinated with Tarrant Regional Water District (TRWD) to allow Fort Worth Civil Constructors, LLC (Fort Worth Civil) to haul and dispose of the additional material at an alternative location. This arrangement significantly lowers the trucking and disposal expenses. As a result, Fort Worth Civil has proposed a reduced unit price of $120.00 per cubic yard for the additional excavation, compared to the originally bid rate of $236.00 per cubic yard. This change order also includes the addition of guardrails around the headwall. The total amount of Change Order No. 2 is $627,046.55. F�1RT�'�'URTH -�� **M&C 25- 20SWM FWCC VIOLASTORM 0989 LOG NAME: DRAIN CONSTRUCTION CHANGE ORDER NO. 2 CONSENT PUBLIC NO HEARING: The table below is a breakdown of all previous change orders for this project: Change Change Order Order Number Amount Date and Authorization Type Purpose of Oriqinal Contract Revised Contract Chanae Order Amount Amount $0.00 February 14, 2025 Administratively Zero-dollar change order adding days for delays caused by the multiple revisions of the USACE submittal package M&C Review $5,996,729.00 $5,996,729.00 apps.cfw net.org/council_packeUmc_review.asp?ID=33851&councildate=10/21/2025 1/3 12/1/25, 2:31 PM 2 $627,046.55 This M&C M&C Review Change order for additional unclassified excavation quantities for the sluice gate and headwall, and guardrail on the headwall The entirety of the $5,996,729.00 original contract, the $60,000.00 material testing fee (to be performed by a geotechnical testing firm), and the $120,000.00 inspection fee (to be performed by an inspection firm) are considered Fort Worth Central City related work, which is eligible for funding reimbursement from Tax Increment Reinvestment Zone No. 9(Trinity River Vision TIF) pursuant to the Trinity River Vision Authority (TRVA) Project Plan. Having met its $26.6 million commitment to the TRVAProject, the TRWD will reimburse the City's yearly expenses for this contract at the end of each Fiscal Year, up to the total amount of $6,176,729.00, in accordance with the provisions of the executed Interlocal Agreement between the City and the TRWD (City Secretary Contract No. 59910). This is confirmed with the executed reimbursement letter dated January 10, 2024. Staff will record monthly receivables for reimbursable expenses, and the FWCC Program Manager in the FWLab Department will collect the full reimbursement from TRWD at the end of each fiscal year. Since the City has exhausted the share of the local program budget allocated to Stormwater infrastructure relocation, the additional $627,046.55 in costs associated with Change Order No. No. 2 will not be included in the annual reimbursement process between the City and the TRWD. Rather, the cost for this change order will be eligible for reimbursement directly from future Trinity River Vision TIF revenue after prior commitments of the TIF have been satisfied. Once reimbursement associated with this project is received, those funds will be used to reimburse the Stormwater Utility. This future reimbursement of $627,046.55 will be documented in a reimbursement letter between the City and TRWD upon approval of this M&C. Funding is budgeted in the Stormwater Capital Projects Fund for the TPW Department for the purpose of funding the FWCC Viola project, as appropriated. This project is located in COUNCIL DISTRICT 9. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are currently available in the Stormwater Capital Projects Fund for the FWCC Viola project to support the above recommendations and execution of this change order. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. TO Fund Department ID FROM Account Project ID Fund Department Account Project ID I ID Submitted for City Manager's Office by; Originating Department Head: Additional Information Contact: Program � Activity Program Activity $5,996,729.00 $6,623,775.55 Budget Reference # Amount Year � (Charifield 2) � Budget Reference # I Amount Year (Charifield 2) Jesica McEachern (5804) Lauren Prieur (6035) Thanaa Maksimos (2485) apps.cfw net.org/council_packeUmc_review.asp?ID=33851 &councildate=10/21/2025 2/3 12/1/25, 2:31 PM ATTACHMENTS M&C Review 1295 Fort Worth Civil.pdf (CFW Internal) 20SWM FWCC VIOLA STORM DRAIN CONSTRUCTION CHANGE ORDER NO. 2 fid table.xlsx (CFW Internal) 20SWM FWCC VIOLA STORM DRAIN CONSTRUCTION CHANGE ORDER NO. 2 funds avail.docx (CFW Internal) Fort worth civil SAM.pna (CFW Internal) Viola M&C Map.pdf (Public) apps.cfw net.org/council_packeUmc_review.asp?ID=33851 &councildate=10/21/2025 3/3 Foe� H Project Name � Viola Storm Drain ClientProject# � 103264 Contractorl Fort Worth Civil Constructors I I tM Ut5(:Klf' I I�N 1 Unclassifed excavation (Headwall) 2 TxDOT Handrail c�ty ot Fort wortn Change Order Additions I City Sec # � 60996 � � IPMI Max Aransen, P.E. I Inspectorl James Ruiz I Change Order Submittal # �2 Date � 12/8/2025 I ADDITIONS UtPI Clty Umt UmtGost TPW 5,092.000OOOOU CY $120.00 TPW 83.00000000 LF $192.85 TPW Change Order Additions Page 2 of 4 Sub Total Additions lotal � $611,040.00� $16,006.55� � 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 $627,046.55� � � � $627,046.55� FORT W(�R"1'H 'T� Project Name � Viola Storm Drain Client Project # � 103264 Contractorl Fort Worth Civil Constructors DESCRIPTION ITEM City of Fort Worth Change Order Deletions � City Sec # � 60996 � � PMI MaxAransen,P.E. I Inspectorl JamesRuiz I Change Order Submittal # �2 Date � 1 21812 0 2 5 � DELETIONS DEPT (�ty Unit Unit Cost Total j TF W I Sub Total Deletions Change Order Deletions Page 3 of 4 � � � 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 $0.00� � � � $0.00� MISBE for this Change Order M/SBE Sub Tvpe of Service Amount for this CO Total $0.00 Previous Change Orders Co # DATE AMOUNT 2/14/2024 $0.00 Total I $0.00 � � ��i� �� 'i, y •; „� . 7k/ . .n=� �% �' �C '�' �F'<;F�^'' �'i . � f ,'f ; ` S,.'., � ��'S �l' it �J �� t � 7/22/2025 1� �� 4�l t)=f3��.1y�= l C> �l l l . � (_)��J � ia�-� lJ � :�� :t ��, �.q�1_. c� To: Mr. Max Aransen, PE Project Manager Capital Delivery Division Transportation / Public Works Department 900 Monroe Street, Suite 200 Fort Worth, TX 76102 Re: Viola Storm Drain Excavation, Grading, and Haul Off Mr. Aransen, Plan sheet 20 shows the grading limits and contours for The Viola Storm Drain project. The volume of dirt shown to be excavated and graded totals 4,672 cubic yards per the attached. Additionally, the unclassified excavation pay item for the sluice gate and headwall structures shows a total quantity of 655 cubic yards. There is a total of 1,085 cubic yards of excavation for these structures, so the quantity is 420 cubic yards short. The City of Fort Worth has coordinated with TRWD to allow Fort Worth Civil to haul and dispose of this dirt which reduces our trucking rates and dump fees associated with the unclassified excavation pay item. As a result, Fort Worth Civil is offering a reduced rate of $120 per cubic yard instead of the$236 per cubic yard for the remaining dirt that needs to be excavated from the project. Please see below the cost of this additional work. Unclassified Excavation 5,092 CY $120.00 $E11,040.00 If we were to use the current contract unit price for unclassified excavation the total would have been $1,201,712.00. This reduced rate ultimately saves The City of Fort Worth $590,672.00 If there are any questions, please feel free to contact me at 817.343.2246 or bradc@f�ucivcor,.com Respectfully, - i 1- , - -, _ . Brad Caldwell Operations Manager (0) 817. 562. 2292 �(F) 817. 56L. Z�"i:� � w�/W.r'vVCivC:on.com Office: 4860 Mark IV Parkway, Fort Worth, TX 76106 I Mail: P.O. Box 164513, Fort Worth, TX 76161 � � I GRADING AREA / �A v" � �; /: / � j' � % � / SURV�YOR: �� FORT WORTH SURVEYING �'% P.O. BO�C 760 �/ ALVARADO, TX 76009 � Phona (817) 8 ] 9-7391 FIRM REGiSTRATION No. 10194G35 � 0 30 � NOTE: ESTIMATED VOLUME BELOW ARE BASED ON EXISTING AND PROPOSED SURFACE DATA FOUND IN CAD FILES PROVIDED 8Y SHIELD ENGINEERING AND THE CITY OF FORT WORTH IN OCTOBER 2023 TO FORT WORTH CIVIL CONSTRUCTORS. 'RED CONTOURS AND TEXT — PROPOSED ELEVATIONS PER P�AN 3.LFAJ"CCi.! � " :raLi � i —=r i L =_ i.iz1�. . . .._ _. .�.i�HERS_ IESTIMATED CUT VOLUME (CY) = 4,672 ESTIMATED CUT VOLUME (CF) = 126,144 VOLUME EXHIBIT VIOLA STORM DRAIN CITY OF FORT WORTH DRAWN BV: DLS TARRANT COUNTY, TEXAS APPROVED BY: CGH PREPARED FOR: DATE: 07-15-2025 FORT WORTH CIVIL CONSTRUCTORS �OB No. 2023054 p�' � dl /l .1 i , ',. -i � �C :-) J -1 / f �> '"' ��dj'S, .f ,i i) c; i `� s 9/10/2025 F 0�37 �►'l 0�37}] Cl�l] L C DyS7�3U CT D�3S, LL C To: Mr. Max Aransen, PE Project Manager Capital Delivery Division Transportation / Public Works Department 900 Monroe Street, Suite 200 Fort Worth, TX 76102 Re: Viola Storm Drain Handrail Mr. Aransen, Per the e-mail received from Stephen Langley on August 28, 2025, The City of Ft. Worth has requested pricing for Fort Worth Civil Constructors to install 83 linear feet of TxDOT PRD-13 TY A handrail on the headwall. Below is our proposal for this work. TxDOT PRD-I3-TY A Handrail 83 LF $ 192.85 $16,006.55 Please note that due to the volatility of the materials and steel markets, the above pricing is firm for acceptance within 30 days. If acceptance is after 30 days then Fort Worth Civil Constructors reserves the right to adjust our proposal based on the market conditions. If there are any questions, please feel free to contact me at 817.343.2246 or bradc@fwcivcon.com Respectfully, �j,�,l ��cl Brad Caldwell Operations Manager (0) 817. 562. 2292 �(F) 817. 562. 2293 � www.FWCivCon.com Office: 4860 Mark IV Parkway, Fort Worth, TX 76106 I Mail: P.O. Box 164513, Fort Worth, TX 76161 F��7 Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Viola SD Change Order 2 M&C: 25-0989 CPN: 103264 Date: To: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Name Brad Caldwell BradC@fwcivcon.com James Ruiz Max Aransen Thanaa H. Maksimos Lissette Acevedo Patricia Wadsack Lauren Prieur Doug Black Jesica McEachern Jannette Goodall Allison Tidwell Tpw_SW_Contract TPW Stormwater 12/29/2025 O1/05/2026 O1/05/2026 O1/05/2026 01/07/2026 oi/os/2o26 O1/09/2026 0l/22/2026 O1/28/2026 O1/29/2026 O1/29/2026 CC: Program Manager — Thanaa Maksimos, Sr. CPO — Lissette Acevedo, TPW BSPAP Recon Team — Cindy Sengathith DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES �No RUSH: ❑YES �No SAME DAY: ❑YES �No ROUTING TO CSO: �YES ❑No Action Required: ❑ As Requested ❑ For Your Information � Signature/Routing and or Recording ❑ Comment ❑ File CSO: 60996 DOC#: Department Initials Date Out Contractor � RC TPW - Inspector � TPW - Project Manager � TPW — Program Manager 7M TPW — Sr. CPO � TPW — Assistant Director �7�'w' TPW - Director xv Legal - Assistant City Attorney � CMO — Assistant City Manager � CSO — City Secretary c�+► CSO — City Secretary ,% NEXT DAY: ❑YES �No 1 ❑ Attach Signature, Initial and Notary Tabs Return to: tpw sw contractsna,fortworthtexas.gov Ca11817-229-3283 with questions. Thank you! Fa��r �o�TH�} City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Fort Worth Civil Constructors, LLC Subject of the Agreement: Addina Quantities for Excavation and Handrails to the oriainal contract M&C Approved by the Council? * Yes ❑X No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes � No ❑ If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes 0 No ❑ If �unsure, see back page for permanent cont�^act listing. CSC No. 60996 Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 1/23/2024 Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑X No ❑ *If so, please ensu�e it is attached to the approving M&C or attached to the cont�act. Proj ect Number: If applicable. 103264 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes � No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.