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Home My WebLink About064659 - General - Contract - Dana Safety Supply, Inc.CSC No. 64659 FORT WORTH CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and between Dana Safety Supply, Inc., ("Vendor") and the City of Fort Worth ("City"), a Texas home rule municipality. The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A— Seller's Quote; 3. Exhibit B— Cooperative Agency Contract (BuyBoard 714-23); and 4. Exhibit C— Conflict of Interest Questionnaire Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B, or C and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. City shall pay Vendor in accordance with the fee schedule in Exhibit A, including any future quotes, and in accordance with the provisions of this Agreement. Total annual payment made under this non-exclusive Agreement may be an amount up to Two Million Dollars and Zero Cents ($2,000,000.00). The Vendor acknowledges that this is a non-exclusive agreement and there is no guarantee of any specific amount of purchase. Further, Vendor recognizes that the amount stated above is the total amount of funds available, collectively, for any Vendor that enters into an agreement with the City under the relevant M&C or cooperative agreement and that once the full amount has been exhausted, whether individually or collectively, funds have therefore been exhausted under this Agreement as well. The Parties will engage in multiple transactions to purchase vehicles under this Agreement. For each purchase made pursuant to this Agreement, Vendor must supply a quote far the subject vehicles/equipment, and the quote must conform with the then-current pricing under the underlying cooperative agreement. If the City accepts the quote and places an order for the vehicles, that quote shall be considered as an addendum to this agreement but is not required to be filed in the City records. The Parties will maintain all quotes for the 3-year Audit period included herein. The term of this Agreement is effective beginning on the date signed by the Assistant City Manager below ("Effective Date") and expires on June 13, 2026. Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the �nal conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives or (2) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: �•»��y►_w �xK•�:�•: CITY SECRETARY FT. WORTH, TX To CITY: To VENDOR: City of Fort Worth Dana Safety Supply, Inc., Atm: Valerie Washington, Assistant City Manager Attn: Mark Sevigny 100 Fort Worth Trail 3810 W. Osborne Ave., Fort Worth, TX 76102 Tampa, FL 33614 With copy to Fort Worth City Attorney's Office at Facsimile: N/A same address City is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the Agreement requires that City maintain records in violation of the Act, City hereby objects to such provisions and such provisions are hereby deleted from the Agreement and shall have no force or effect. In the event there is a request for information marked Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. The Agreement and the rights and obligations of the parties hereto shall be governed by, and construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of laws provisions. Venue for any suit brought under the Agreement shall be in a court of competent jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted and shall have no force or effect. To the extent the Agreement, in any way, limits the liability of Vendor or requires City to indemnify or hold Vendor or any third party harmless from damages of any kind or character, City objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott IsraeP' and "company" has the meanings ascribed to those terms in Chapter 2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendar: (1) does not boycott Israel; and (2) wi11 not boycott Israel during the term of the Agreement. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or frearm trade association during the term of this Agreement. (SignatuYe Page to Follow) The undersigned represents and war an that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: By: ValerieWashington Jan3Q20261416366T) Name: Valerie Washington Title: Assistant City Manager Date: O1/30/2026 APPROVAL RECOMMENDED: G'v � By: Reginald Zeno (Jan 30, 2026 14:01:06 CST) Name: Reginald Zeno Title: Chief Financial Officer/Director ATTEST: 4 �°�� Po� FORt�i aa v�° o �o9•i°o �� OV8 o=d P�Q * o00 00 *�C �. I� ..�_�:�� . QaQ rezn.s 4 Ilnnouoa p By: � Name: Jannette Goodall Title: City Secretary VENDOR: Dana Safety Supply, c. By: � Name: Chuck Geocaris Title: Regional General Manager Date: O1 /28/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ,Aah�y �'e2/�, By: O Name: Ashley Sorkar Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: C�u�� .A�,�� By: � Name: Jordan P. Alvarez Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0450 Date: June 13, 2023 Form 1295: 2026-1413132 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX DANA SAFETY SUPPLY, INC 500 S EDWARDIA DR GREENSBORO, NC 27409 Telephone: 800-845-0045 � Bill To FORT WORTH POLICE DEPARTMENT FORT WORTH, TX 76115 Sales Quote Sales Quote No. 597617-E Customer No. FTWORTHPOL � � Ship To FORT WORTH POLICE DEPARTMENT FORT WORTH, TX 76115 Contact: Contact: Bryan Stevens Telephone: 817-392-4226 Telephone: 817-909-3639 E-mail: Tracy.Long@fortworthtexas.gov;William.Paine� E-mail: BSTEVENS@DANASAFETYSUPPLY.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 12/12/25 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Blake Hadscll BRYAN STEVENS-FORT WORT Capt. Robin Krousc 1-75-6000528-6 Order Approve Unit Extended Tax Item Number / Description Quantity Quantity Price Price 1 1 N INFO 0.0000 0.00 BUYBOARD 714-23 Warehouse: FTWO COMMAND TRAILERS INCLUEDED ON THIS CONTRACT 3 3 N INFO OPS COMMAND TRAILERS Warehouse: FTWO 1 1 1 N INFO FORT WORTH POLICE DEPT Warehouse: FTWO 1 N INFO 35% OFF MSRP $470,000 Warehouse: FTWO Print Date O1/09/26 Print Time 02:06:58 PM Page No. 1 Exhibit A Continued on Next Page 0.0000 0.0000 0.0000 0.00 0.00 0.00 DANA SAFETY SUPPLY, INC 500 S EDWARDIA DR GREENSBORO, NC 27409 Tax Sales Quote No. 597617-E Telephone: 800-845-0045 Bill To FORT WORTH POLICE DEPARTMENT FORT WORTH, TX 76ll 5 Contact: Telep ho ne: 817-3 92-4226 E-mail: Tracy.Long@fortworthtexas.gov;William.Paine� uote Date Shi Via F.O.B. Q P 12/12/25 UPS GROUND FREIGHT QUOTED FREIGHT Entered By Salesperson Blake Hadscll BRYAN STEVENS-FORT WORT Order Approve Quantity Quantity 2 Sales Quote Customer No. FTWORTHPOL � Ship To FORT WORTH POLICE DEPARTMENT FORT WORTH, TX 76115 Contact: Bryan Stevens Telephone: 817-909-3 639 E-mail: BSTEVENS@DANASAFETYSUPPLY.COM Customer PO Number Payment Method NET30 Ordered By Resale Number Capt. Robin Krousc 1-75-6000528-6 Item Number / Description 2 Y MISC OPS PUBLIC SAFETY: 10515-A00 Texas Buyboard 36' Tra Warehouse: FTWO PRODUCT DESCRIPTION BASE UNIT: 36"/ 40' GOOSENECK TRAILER (32' BODY+ 8' GOOSENECK) ? 8.5' ENCLOSED WIDTH ? T6" INTERIOR HEIGHT ? FLAT ROOF AND FRONT ? PASSENGER SIDE DOOR 32" X 78" WITH CAM LOCK & RV FLUSH LOCK ? SLIDE OUT STEP FOR SIDE DOOR ? REAR RAMP DOOR WITH CAM LOCK (DOOR TO CLEAR ATV FOR STORAGE, ATV HEIGHT IS 79"H) ? EXTERIOR WHITE PANELS, SCREWLESS ? CROSSMEMBERS, WALL POSTS, AND ROOF BOWS AT 16" ? 7000 LB TRIAXLE DEXTER AXLES WITH ELECTRIC BRAKES ON BOTH AXLES (21000 LBS GVWR) ? GOOSENECK COUPLER ? GOOSENECK ELECTRICAL JACK WITH MANUAL CRANK ? LED DOT LIGHTS AND REFLECTORS ? 7-PIN PLUG ? STEEL FRAME, PAINTED ? 24" STONEGUARD ? 2X SCISSOR JACKS (IN REAR CORNERS ONLY) ? REFLECTIVE T.�1PE ? HEAT SHRINK ON ALL WIRE CONNECTIONS ? SPRAY FOAM INSULATION ON WALLS AND CEILING ? FLOOR: 3/d' MARINE GRADE, DARK COLOR, TEXTURE ON TOP ? WALLS AND CEILING: '/4' PLYWOOD WITH WHITE SMOOTH ABS ? PARTITION WALL WITH POCKET DOOR CABINETS: 22' FRONT CONFERENCE/REHAB ROOM: ? FOLD DOWN BENCH SEATING ON DRIVER SIDE AND PASSENGER SIDE WALLS ? FOLDING REMOVABLE TABLES IN THE MIDDLE ? 8X 120V OUTLETS ? 6X CAT6 CONNECTIONS ? HDMI CONNECTION ? REMOVABLE TABLES IN MIDDLE ? OVERHEAD CABINETS, WHERE POSSIBLE 10' REAR ROOM: ? RAMP DOOR AT REAR ? FOLD DOWN COUNTERTOPS ON DRIVER SIDEAND PASSENGER SIDE WALLS ? OVERHEAD CABINETS OVER EACH DESK, POWDER COATED WHITE 8X 120V Print Date O1/09/26 Print Time 02:06:58 PM Page No. 2 Continued on Next Page Unit Price 323,500.0000 Extended Price 647,000.00 DANA SAFETY SUPPLY, INC 500 S EDWARDIA DR GREENSBORO, NC 27409 Sales Quote Sales Quote No. 597617-E Telephone: 800-845-0045 Bill To FORT WORTH POLICE DEPARTMENT FORT WORTH, TX 76ll 5 Contact: Telep ho ne: 817-3 92-4226 E-mail: Tracy.Long@fortworthtexas.gov;William.Paine� uote Date Shi Via F.O.B. Q P 12/12/25 UPS GROUND FREIGHT QUOTED FREIGHT Entered By Salesperson Blake Hadscll BRYAN STEVENS-FORT WORT Order Approve Tax Quantity Quantity Customer No. FTWORTHPOL � Ship To FORT WORTH POLICE DEPARTMENT FORT WORTH, TX 76115 Contact: Bryan Stevens Telephone: 817-909-3 639 E-mail: BSTEVENS@DANASAFETYSUPPLY.COM Customer PO Number Payment Method Ordered By Capt. Robin Krousc Item Number / Description OUTLETS OVER THF, DF.SKS ? MONITORS AT WORKSTATION ? 6X CAT6 CONNECTION ? HDMI CONNECTION ELECTRICAL: ? 12V BATTERY SYSTEM TO POWER ALL 12V LED LIGHTS WIRED TO A SOLAR PANEL? RED/WHITE INTF.RiOR LED LIGHTS, 12V ? EXTERIOR RED/GREEN LIGHTS, 12V ? 4X 15A/125V, GFCI, 2PLUG, EXTERIOR OUTLETS WEATHERPROOF ? MULTIPLE INTERIOR OUTLETS, 15A/125V, 2PLUG WITH USB PORTS ? 1X BREAKER PANEL WITH BREAKERS ? 12KW ONAN DIESEL GENERATOR 120/240V ? DEDICATED DIESEL FUEL TANK FOR GENERATOR WITH GAUGE AND EXTERIOR FILLER NECK ? SOA-120/240V SHORE POWER PLUG WITH 25' CORD ? 3X ROOF TOP AIR CONDITIONERS (2 IN FRONT ROOM, 1 IN REAR ROOM) ? 3X WALL MOUNTED HEATERS (2 IN FRONT ROOM, 1 IN RF,AR ROOM) ACCESSORIES: ? MICROWAVE ? MINI-FRDIGE ? GRAB HANDLE ON ENTRY DOORS ? PASS THROUGH FOR STARLINK AND ANTENNA MOUNT PLATES ON ROOF ? 12V AWNING ON THE CURBSIDE ? FIRE EXTINGUISHER ? 1X EXTERIOR TV CABINETS WITH 43" TV ? MAGNETIC DECALS, REMOVABLE WITH: OPTIONAL: ONE EXPANDABLE SLIDE OUT SECTION 1 N INFO 35% OFF MSRP $405,000 Warehouse: FTWO Print Date Print Time Page No. O1/09/26 02:06:58 PM 3 NET30 Resale Number 1-75-6000528-6 Unit Price 0.0000 Extended Price 0.00 Continued on Next Page DANA SAFETY SUPPLY, INC 500 S EDWARDIA DR GREENSBORO, NC 27409 Sales Quote Sales Quote No. 597617-E Telephone: 800-845-0045 Bill To FORT WORTH POLICE DEPARTMENT FORT WORTH, TX 76ll 5 Contact: Telep ho ne: 817-3 92-4226 E-mail: Tracy.Long@fortworthtexas.gov;William.Paine� uote Date Shi Via F.O.B. Q P 12/12/25 UPS GROUND FREIGHT QUOTED FREIGHT Entered By Salesperson Blake Hadscll BRYAN STEVENS-FORT WORT Order Approve Tax Quantity Quantity Customer No. FTWORTHPOL � Ship To FORT WORTH POLICE DEPARTMENT FORT WORTH, TX 76115 Contact: Bryan Stevens Telephone: 817-909-3 639 E-mail: BSTEVENS@DANASAFETYSUPPLY.COM Customer PO Number Payment Method NET30 Ordered By Resale Number Capt. Robin Krousc 1-75-6000528-6 Item Number / Description 1 Y MISC OPS PUBLIC SAFETY: 10515-A00 Texas Buyboard 36' Tra Warehouse: FTWO PRODUCT DESCRIPTION BASE UNIT: 36"/40" GOOSENECK TRAILER (32' BODY+ 8' GOOSENECK) ? 8.5' ENCLOSED WIDTH ? T6" INTERIOR HEIGHT ? FLAT ROOF AND FRONT ? PASSENGER SIDE DOOR 32" X 78" WITH CAM LOCK & RV FLUSH LOCK ? SLIDE OUT STEP FOR SIDE DOOR ? REAR RAMP DOOR WITH CAM LOCK (DOOR TO CLEAR ATV FOR STORAGE, ATV HEIGHT IS 79"H) ? EXTERIOR WHITE PANELS, SCREWLESS ? CROSSMEMBERS, WALL POSTS, AND ROOF BOWS AT 16" ? 7000 LB TRIAXLE DEXTER AXLES WITH ELECTRIC BRAKES ON BOTH AXLES (21000 LBS GVWR) ? GOOSENECK COUPLER ? GOOSENECK ELECTRICAL JACK WITH MANUAL CRANK ? LED DOT LIGHTS AND REFLECTORS ? 7-PIN PLUG ? STEEL FRAME, PAINTED ? 24" STONEGUARD ? 2X SCISSOR JACKS (IN REAR CORNERS ONLY) ? REFLECTIVE T.�1PE ? HEAT SHRINK ON ALL WIRE CONNECTIONS ? SPRAY FOAM INSULATION ON WALLS AND CEILING ? FLOOR: 3/d' MARINE GRADE, DARK COLOR, TEXTURE ON TOP ? WALLS AND CEILING: '/4' PLYWOOD WITH WHITE SMOOTH ABS ? PARTITION WALL WITH POCKET DOOR CABINETS: 22' FRONT CONFERENCE/REHAB ROOM: ? FOLD DOWN BENCH SEATING ON DRIVER SIDE AND PASSENGER SIDE WALLS ? FOLDING REMOVABLE TABLES IN THE MIDDLE ? 8X 120V OUTLETS ? 6X CAT6 CONNECTIONS ? HDMI CONNECTION ? REMOVABLE TABLES IN MIDDLE ? OVERHEAD CABINETS, WHERE POSSIBLE 10' REAR ROOM: ? RAMP DOOR AT REAR ? FOLD DOWN COUNTERTOPS ON DRIVER SIDEAND PASSENGER SIDE WALLS ? OVERHEAD CABINETS OVER EACH DESK, POWDER COATED WHITE 8X 120V Print Date O1/09/26 Print Time 02:06:58 PM Page No. 4 Continued on Next Page Unit Price 258,500.0000 Extended Price 258,500.00 DANA SAFETY SUPPLY, INC 500 S EDWARDIA DR GREENSBORO, NC 27409 Sales Quote Sales Quote No. 597617-E Telephone: 800-845-0045 Bill To FORT WORTH POLICE DEPARTMENT FORT WORTH, TX 76ll 5 Contact: Telep ho ne: 817-3 92-4226 E-mail: Tracy.Long@fortworthtexas.gov;William.Paine� uote Date Shi Via F.O.B. Q P 12/12/25 UPS GROUND FREIGHT QUOTED FREIGHT Entered By Salesperson Blake Hadscll BRYAN STEVENS-FORT WORT Order Approve Tax Quantity Quantity Customer No. FTWORTHPOL � Ship To FORT WORTH POLICE DEPARTMENT FORT WORTH, TX 76115 Contact: Bryan Stevens Telephone: 817-909-3 639 E-mail: BSTEVENS@DANASAFETYSUPPLY.COM Customer PO Number Payment Method Ordered By Capt. Robin Krousc Item Number / Description OUTLETS OVER THF, DF.SKS ? MONITORS AT WORKSTATION ? 6X CAT6 CONNECTION ? HDMI CONNECTION ELECTRICAL: ? 12V BATTERY SYSTEM TO POWER ALL 12V LED LIGHTS WIRED TO A SOLAR PANEL? RED/WHITE INTF.RiOR LED LIGHTS, 12V ? EXTERIOR RED/GREEN LIGHTS, 12V ? 4X 15A/125V, GFCI, 2PLUG, EXTERIOR OUTLETS WEATHERPROOF ? MULTIPLE INTERIOR OUTLETS, 15A/125V, 2PLUG WITH USB PORTS ? 1X BREAKER PANEL WITH BREAKERS ? 12KW ONAN DIESEL GENERATOR 120/240V ? DEDICATED DIESEL FUEL TANK FOR GENERATOR WITH GAUGE AND EXTERIOR FILLER NECK ? SOA-120/240V SHORE POWER PLUG WITH 25' CORD ? 3X ROOF TOP AIR CONDITIONERS (2 IN FRONT ROOM, 1 IN REAR ROOM) ? 3X WALL MOUNTED HEATERS (2 IN FRONT ROOM, 1 IN RF,AR ROOM) ACCESSORIES: ? MICROWAVE ? MINI-FRDIGE ? GRAB HANDLE ON ENTRY DOORS ? PASS THROUGH FOR STARLINK AND ANTENNA MOUNT PLATES ON ROOF ? 12V AWNING ON THE CURBSIDE ? FIRE EXTINGUISHER ? 1X EXTERIOR TV CABINETS WITH 43" TV ? MAGNETIC DECALS, REMOVABLE NO SLIDE OUT OPTION Approved By: ❑ Approve All Items & Quantities Quote Good for 30 Days Print Date O1/09/26 Print Time 02:06:58 PM Page No. 5 By accepting this quote/order, the customer expressly acla�owledges and agrees that to the extent not expressly prohibited by law, and except to the extent arising from or relating to the gross negligence or willful misconduct of DSS, its agents or its employees, DSS shall not be liable to the customer, or any third party for any damage to the vehicle/products resulti�from or arising out of any ACTS OF G , including without limitation, any fires, floods, earthquakes, tornados, hail or similar weather events. Unit Price Subtotal Freight Order Total NET30 Resale Number 1-75-6000528-6 Extended Price 905,500.00 17,550.00 923,050.00 �u ' � � � / 1 1 �_� July 27, 2023 Sent Via Email: bids@danasafetysupply.com Exhibit B DanaOPS Fleet Safety Equipment, inc. (Dana Safety Supply, Inc.) 3810 W. Osborne Ave. Tampa, FL 33614 Welcome to BuyBoard! P.O. Box 400, Austin, Texas 78767 800.695.2919 • info@buyboard.com • buyboard.com Re: Notice of The Loca/ Government Purchasing Cooperative ContractAward; Proposal Invitation No. 714- 23, Mobile Command, Emergency Management and Bio-Terrorist Vehicles Products Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoardO contract based on the above-referenced Proposal Invitation. The contract is effective for an initial one-year term of September 1, 2023, through August 31, 2023, and may be subject to two possible one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the General Terms and Conditions of the Contract. To review the items your company has been awarded, please review Proposal Tabulation No. 714-23 at: www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. The contract will be posted on the BuyBoard website as an online electronic catalog(s). You are reminded that, in accordance with the General Terms and Conditions, all purchase orders must be processed through the BuyBoard. Except as expressly authorized in writing by the Cooperative's administrator, you are not authorized to process a purchase order received directly from a Cooperative member that has not been processed through the BuyBoard or provided to the Cooperative. If you receive a purchase order directly from a Cooperative member that you have reason to believe has not been received by the Cooperative or processed through the BuyBoard, you must promptly forward a copy of the purchase order by email to info@buyboard.com. A list of Cooperative members is available on the buyboard.com website. Once the contract is active, the BuyBoard vendor relations staff will be contacting you to assist with the resources available and to provide any support you may need as an awarded BuyBoard vendor. On behalf of the Cooperative, we appreciate your interest in the Cooperative and we are looking forward to your participation in the program. If you have any questions, feel free contact me at bids@buyboard.com. Sincerely, � ,�. — � � Ava Benford, Cooperative Procurement Manager Texas Association of School Boards, Inc., Procurement Administrator for the National Purchasing Cooperative �.oz.oi.zou Endorsed by A TASA`i TML ;/Q\' ��? \ .% � Board� National Purchasing Coopeiative August 9, 2023 Sent Via Email: bids@danasafetysupply.com DanaOPS Fleet Safety Equipment, inc. (Dana Safety Supply, Inc.) 3810 W. Osborne Ave. Tampa, FL 33614 Welcome to BuyBoard! Re: Notice of National Purchasing Cooperative Award; Proposal Invitation No. 714-23, Mobile Command, Emergency Management and Bio-Terrorist Vehicles Products Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoardO contract based on the above-referenced Proposal Invitation. The contract is effective for an initial one-year term of September 1, 2023, through August 31, 2023, and may be subject to two possible one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the National Purchasing Cooperative Vendor Award Agreement and General Terms and Conditions of the Contract. To review the items your company has been awarded, please review Proposal Tabulation No. 714-23 at www.buvboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. The contract will be posted on the BuyBoard website as an online electronic catalog(s). You are reminded that, in accordance with the General Terms and Conditions, all purchase orders from National Cooperative members must be processed through the BuyBoard. Except as expressly authorized in writing by the Cooperative's administrator, you are not authorized to process a purchase order received directly from a National Cooperative member that has not been processed through the BuyBoard or provided to the Cooperative. If you receive a purchase order directly from a National Cooperative member that you have reason to believe has not been received by the National Cooperative or processed through the BuyBoard, you must promptly forward a copy of the purchase order by e-mail to info@buyboard.com A list of National Cooperative members is available on the buyboard.com website. Once the contract is active, the BuyBoard vendor relations staff will be contacting you to assist with resources available and provide any support you may need as an awarded BuyBoard vendor. On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any questions, feel free to contact me at bidsC�buvboard.com. Sincerely, .�'-e`��-,� � � Ava Benford, Cooperative Procurement Manager Texas Association of School Boards, Inc., Procurement Administrator for the National Purchasing Cooperative �.o2.oi.2o2i � _� P. 0. Box 400, Austin, Texas 78767-0400 800.695.2919 • buyboard.com �� : � I I „ � • • pb_ Hox 4Q0, Austin, Texas 78767 SOfl.685.2979 - bidsChuydoard.com - duyhoard.com PROPOSER'S ACCEPTANCE AND AGREEMENT Proposal Invitation Name Mobile Command, Emergency Management, and Bio-Terrorism Vehicles Proposal Due Date/Opening Date and Time May 25, 2023, at 4:00 PM Proposal Invitation Number 714-23 Contract Term September 1, 2023, through August 31, 2024, with two possible one-year renewals. Location of Proposal Opening Texas Association of School Boards, Inc. BuyBoard Department 12007 Research Blvd. Austin, TX 78759 Anticipated Cooperative Board Meeting Date July 2023 By signature be%w, the undersigned acknow/edges and ag�ees that you a�e autho�ized to submit this Proposal, including making allacknowledgements, consents, and certifications herein, on behalfofProposer and, to the best of your knowledge, the information provided is true, accurate, and complete. Dana Safety Supply, Inc Name of Proposing Company 7800 Breen Drive Street Address 31-May-2023 Date Jonathan Sizemore Digitally signed by Jonathan Sizemore Date: 2023.06.01 Houston, TX 77064 City, State, Zip 813-348-4866 Telephone Number of Authorized Company Official N/A Fax Number of Authorized Company Official 00:56:22 -04'00' Signature of Authorized Company Official Jonathan Sizemore Printed Name of Authorized Company Official Bids & Contracts Administrator Position or Title of Authorized Company Official 27-1557226 Federal ID Number Page 11 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 ■ ��m pO_ Hox 4Q0, Austin, Texas 78767 � SOfl.685.2979 - bidsChuydoard.com - duyhoard.com PROPOSAL FORMS PART 1: COMPLIANCE FORMS INSTRUCTIONS: Proposer must review and complete all forms in this Proposal Forms Part 1: ■ Proposal Acknowledgements ■ Felony Conviction Disclosure ■ Resident/Nonresident Certification ■ Debarment Certification ■ Vendor Employment Certification ■ No Boycott Verification ■ No Excluded Nation or Foreign Terrorist Organization Certification ■ Historically Underutilized Business Certification ■ Acknowledgement of BuyBoard Technical Requirements ■ Construction-Related Goods and Services Affirmation ■ Deviation and Compliance ■ Vendor Consent for Name Brand Use ■ Confidential/Proprietary Information ■ EDGAR Vendor Certification ■ Compliance Forms Signature Page An authorized representative of Proposer mustinitialin the bottom rightcornerofeachpagewhere indicated and complete and sign the Compliance Forms Signature Page. Proposer's failure to fully complete, initial, and sign forms as required may result in your Proposal being rejected as non-responsive. PROPOSAL ACKNOWLEDGEMENTS The proposing company (��you" or ��your") hereby acknowledges and agrees as follows: 1. You have carefully examined and understand all information and documentation associated with this Proposal Invitation, including the Instructions to Proposers, General Information, General Terms and Conditions, attachments/forms, appendices, item specifications, and line items (collectively ��Requirements'�; 2. By your response ('�Proposal'� to this Proposal Invitation, you propose to supply the products or services submitted at the pricing quoted in your Proposal and in strict compliance with the Requirements, unless specific deviations or exceptions are noted in the Proposal; 3. By your Proposal, you acknowledge and certify all items set forth in the General Terms and Conditions, Section B.12 (Certifications), including all non-collusion certifications and certifications regarding legal, ethical, and other matters set forth therein. 4. Any and all deviations and exceptions to the Requirements have been noted in your Proposal on the required form and no others will be claimed; Initial:JSS Page 12 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 ��: � I I „ � w • pO_ Hox 4Q0, Austin, Texas 78767 SOfl.685.2979 - bidsChuydoard.com - duyhoard.com 5. If the Cooperative accepts any part of your Proposal and awards you a Contract, you will furnish all awarded products or services at the pricing quoted and in strict compliance with the Requirements (unless specific deviations or exceptions are noted on the required form and accepted by the Cooperative), including without limitation the Requirements related to: a. conducting business with Cooperative members, including offering pricing to members that is the best you offer compared to similarly situated customers in similar circumstances; b. payment of a service fee in the amount specified and as provided for in this Proposal Invitation; c. the possible award of a piggy-back contract by the National Purchasing Cooperative or nonprofit entity, in which event you will offer the awarded products and services in accordance with the Requirements; and d. submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to activation of your Contract; 6. You have clearly identified on the included form any information in your Proposal that you believe to be confidential or proprietary or that you do not consider to be public information subject to public disclosure under the Texas Public Information Act or similar public information law; 7. The individual submitting this Proposal is duly authorized to enter into the contractual relationship represented by this Proposal Invitation on your behalf and bind you to the Requirements, and such individual (and any individual signing a form or Proposal document) is authorized and has the requisite knowledge to provide the information and make the representations and certifications required in the Requirements; 8. You have carefully reviewed your Proposal, and certify that all information provided is true, complete, and accurate to the best of your knowledge, and you authorize the Cooperative to take such action as it deems appropriate to verify such information; and 9. Any misstatement, falsification, or omission in your Proposal, whenever or however discovered, will be grounds for disqualifying you from consideration for a contract award under this Proposal Invitation, termination of a contract award, or any other remedy or action provided for in the General Terms and Conditions or by law. FELONY CONVICTION DISCLOSURE Subsection (a) of Section 44.034 of the Texas Education Code (Notification of Criminal History of Contractor) states: ��A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Section 44.034 further states in Subsection (b): ��A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract." Please check (1/j one of the fol%wing: ❑ My COmpdny IS d pUbllCly-held COrp01'dtl0n. (Advance notice requirement does not apply to publicly-held corporation.) [V� My company is not owned or operated by anyone who has been convicted of a felony. ❑ My company is owned/operated by the following individual(s) who has/have been convicted of a felony: Name of Felon(s): I�//� Details of Conviction(s): N/A Initial: JSS Page 13 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 ■ ��m pO_ Hox 4Q0, Austin, Texas 78767 � SOfl.685.2979 - bidsChuydoard.com - duyhoard.com RESIDENT/NONRESIDENT CERTIFICATION Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who are not Texas residents. Under the statute, a��resident" proposer is a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A ��nonresident" proposer is a person who is not a Texas resident. Please indicate the status of your company as a"resident" proposer or a'�nonresident" proposer under these definitions. Please check (i/j one of the fol%wing: ❑ I certify that my company is a Resident Proposer. [�I certify that my company is a Nonresident Proposer. If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in which your company's principal place of business is located): Dana Safety Supply, Inc Company Name 4809 W Koger Blvd Address Greensboro NC 27407 City State Zip Code A. Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? ❑ Yes � No B. What is the prescribed amount or percentage? � N�A or DEBARMENT CERTIFICATION % By signature on the Compliance Forms Signature Page, I certify that neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, ��Debarment and Suspension," as described in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is currently listed on the government-wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an owner or principal is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. VENDOR EMPLOYMENT CERTIFICATION Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor's ultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people in Texas. If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas, does your company, ultimate parent company, or majority owner employ at least 500 people in Texas? Please check (i/j one of the fol%wing: ❑ Yes [� No Initial: JSS Page 14 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 ��: � I I „ � • • pO_ Hox 4Q0, Austin, Texas 78767 SOfl.685.2979 - bidsChuydoard.com - duyhoard.com NO BOYCOTT VERIFICATION A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel and will not boycott Israel during the term of the contract (TEx. Gov'T Co�E Ch. 2271), (2) does not boycott energy companies and will not boycott energy companies during the term of the contract (TEx. Gov'T Co�E Ch. 2274 effective September 1, 2021), and (3) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of the contract against a firearm entity or firearm trade association (TEx. Gov'T Co�E Ch. 2274 effective September 1, 2021). Accordingly, this certification form is included to the extent required by law. ��Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. TEx. Gov�T CODE §808.001(1�. ��Boycott energy company" means, without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company: (A) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or (B) does business with a company described by Paragraph (A). TEx. Gov'T CODE §809.001(1) (effective September 1, 2021). ��Discriminate against a firearm entity or firearm trade association" means, (A) with respect to the entity or association, to: (i) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (ii) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (iii) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; and (B) does not include: (i) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and (ii) a company's refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship: (aa) to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency; or (bb) for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity's or association's status as a firearm entity or firearm trade association. TEx. Gov'T Co�E §2274.001(3) (effective September 1, 2021). By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor does not boycott Israel, boycott energy companies, or discriminate against a firearm entity or firearm trade association and will not do so during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. Initial: JSS Page 15 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 ■ ��m pO_ Hox 4Q0, Austin, Texas 78767 � SOfl.685.2979 - bidsChuydoard.com - duyhoard.com NO EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization — specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas Comptroller's list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification. HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION A Proposer that has been certified as a Historically Underutilized Business (also known as a Minoriry/Women Business Enterprise or "MWBE" and all referred to in this form as a��HUB") is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications for awarded Vendors that properly indicate and document their HUB certification on this form. (Please check (�l) all that apply) ❑ I certify that my company has been certified as a HUB in the following categories: ❑ Minority Owned Business ❑ Women Owned Business ❑ Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a service-connected disability as defined by 38 U.S.C. § 101(16), and who has a disability rating of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of Defense) Certification Number: N/A Name of Certifying Agency: N/A [� My company has NOT been certified as a HUB. ACKNOWLEDGEMENT OF BUYBOARD TECHNICAL REQUIREMENTS Vendor shall review the BuyBoard Technical Requirements included in this Proposal Invitation. By signature on the Compliance Forms Signature Page, the undersigned affirms that Proposer has obtained a copy of the BuyBoard Technical Requirements, has read and understands the requirements, and certifies that Vendor is able to meet and will comply with those requirements except as follows: [List and explain BuyBoard Technical Requirements, ifany, to which your company cannot or willnot comply.J N/A Note: In accordance with the General Terms and Conditions of the Contract, to the extent Vendor is awarded a Contract under this Proposal Invitation but is unable or unwilling to meet the applicable BuyBoard Technical Requirements, the information available on the BuyBoard for Vendor's awarded products or services may be limited, potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search, find, review, and purchase Vendor's awarded products and services on the BuyBoard website. Further, to the extent Vendor has acknowledged ability to meet and comply with the BuyBoard Technical Requirements, any subsequent failure or refusal by Vendor to promptly provide information upon request to the Cooperative administrator in accordance with those technical requirements may be deemed an event of default under the Contract. Initial: �SS Page 16 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 ■ ��m pO_ Hox 4Q0, Austin, Texas 78767 � SOfl.685.2979 - bidsChuydoard.com - duyhoard.com CONSTRUCTION-RELATED GOODS AND SERVICES AFFIRMATION The Cooperative issued the BuyBoard Procurement and Construction-Related Goods and Services Advisory for Texas Members (��Advisory'�, which provides information specifically relevant to the procurement of construction-related goods and services by Texas Cooperative members. The Advisory, available at buvboard.com/Vendor/Resources.aspx, provides an overview of certain legal requirements that are potentially relevant to a Cooperative member's procurement of construction or construction-related goods and services, including those for projects that may involve or require architecture, engineering or independent testing services. A copy of the Advisory can also be provided upon request. Because many BuyBoard contracts include goods or installation services that might be considered construction-related, Proposer must make this Construction Related-Goods and Services Affirmation regardless of type of goods or services associated with this Proposal Invitation. A contract awarded under this Proposal Invitation covers only the specific goods and/or services awarded by the Cooperative. As explained in the Advisory ("Advisory"), Texas law prohibits the procurement of architecture or engineering services through a purchasing cooperative. This Proposal Invitation and any Contract awarded thereunder does not include such services. Architecture or engineering services must be procured by a Cooperative member separately, in accordance with the Professional Services Procurement Act (Chapter 2254 of the Texas Government Code) and other applicable law and local policy. By signature on the Compliance Forms Signature Page, Proposer affirms that Proposer has obtained a copy of the Advisory, has read and understands the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells construction-related goods or services to a Cooperative member under a Contract awarded under this Proposal Invitation, Proposer will comply with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member customers or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy of the Advisory before accepting the member's Purchase Order or other agreement for construction- related goods or services. Initial: JSS Page 17 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 ��: � I I „ � w • pO_ Hox 4Q0, Austin, Texas 78767 SOfl.685.2979 - bidsChuydoard.com - duyhoard.com DEVIATION AND COMPLIANCE If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailed information regarding the deviations on this form or an attachment to this form. Prior to completing this form, Vendor shall review the General Terms and Conditions section B.4 (Deviations from Item Specifications and General Terms and Conditions). Please note that, as provided in section B.4, certain provisions of the General Terms and Conditions are NOT subject to deviation, and certain deviations will be deemed rejected without further action by the Cooperative. Any attempted deviation, whether directly or indirectly, to provisions identified in this Proposal Invitation as not subject to deviation shall be deemed rejected by the Cooperative and, unless otherwise withdrawn by Vendor, may result in Vendor's Proposal being rejected in its entirety. The Cooperative will consider any deviations in its contract award decision and reserves the right to accept or reject a proposal based upon any submitted deviation. In the absence of any deviation identified and described in accordance with the above, your company must fully comply with the General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal Invitation if awarded a Contract under this Proposal Invitation. A deviation will not be effective unless accepted by the Cooperative. The Cooperative, by and through the Cooperative administrator, may, in its sole discretion, seek clarification from and/or communicate with Proposer(s) regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative reserves the right to accept or reject a Proposal based upon any submitted deviation. Please check (1/) one of the fol%wing: � NO; Deviations ❑ YeS; Deviations List and fully explain any deviations you are submitting: N/A Initial: �SS Page 18 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 ■ ��m pO_ Hox 4Q0, Austin, Texas 78767 � SOfl.685.2979 - bidsChuydoard.com - duyhoard.com VENDOR CONSENT FOR NAME BRAND USE BuyBoard members seeking to make purchases using a Contract awarded under this Proposal Invitation may view information regarding awarded Vendors, including but not limited to product catalogs, pricelists, pricing, and Proposals, through the BuyBoard website. To improve and enhance the experience of BuyBoard members seeking to procure goods and services under the Contract utilizing the BuyBoard website, any Vendor logo, product images, and similar brand and trademark information provided by Vendor for purposes of the Contract ("Vendor Information'� may be posted on the BuyBoard website. You acknowledge that, by submitting your Proposal, unless you specifically opt out below, you consent to use of your company's Vendor Information on the BuyBoard website if awarded a Contract. You further acknowledge that whether, where, and when to include the Vendor Information on the BuyBoard website shall be at the sole discretion of the BuyBoard Administrator. Vendor retains, however, the right of general quality control over the BuyBoard Administrator's authorized display of proprietary Vendor Information. Neither the BuyBoard nor its administrator will be responsible for the use or distribution of Vendor Information by BuyBoard members or any other third party using the BuyBoard website. This Vendor Consent shall be effective for the full term of the Contract, including renewals, unless Vendor provides a signed, written notice revoking consent to contractadminCc�buvboard.com. BuyBoard shall have up to thirty days from the date of receipt of a termination or revocation of a Vendor Consent to remove Vendor information from the BuyBoard website. This Vendor Consent is subject to the Terms and Conditions of the Contract, including, but not limited to, those terms pertaining to Disclaimer of Warranty and Limitation of Liability, Indemnification, and Intellectual Property Infringement. Vendor logo files must be submitted in one of the formats set forth in the BuyBoard Technical Requirements. Proposers are requested to submit this information with Vendor's Proposal. (This consent shall not authorize use of your company's Vendor Information by BuyBoard if your company is not awarded a Contract.) OPT OUT: If your company wishes to opt out of the Vendor Consent for Name Brand Use, you must check the opt out box below. DO NOT se%ct this box un/ess your company is opting out of this Vendor Consent for Name Brand Use. ❑ By checking this box, Vendor hereby declines to provide consent for use of Vendor Information (as defined herein) on the BuyBoard website. By opting out, Vendor acknowledges and agrees that, if Vendor is awarded a Contract under this Proposal Invitation, information available on the BuyBoard for Vendor's awarded products or services may be limited, potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search, find, review, and purchase Vendor's awarded products and services on the BuyBoard website. Initial: JSS Page 19 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 ■ ��m pO_ Hox 4Q0, Austin, Texas 78767 � SOfl.685.2979 - bidsChuydoard.com - duyhoard.com CONFIDENTIAL/PROPRIETARY INFORMATION A. Public Disclosure Laws All Proposals, forms, documentation, catalogs, pricelists, or other materials submitted by Vendor to the Cooperative in response to this Proposal Invitation, may be subject to the disclosure requirements of the Texas Public Information Act (Texas Government Code chapter 552.001, et, seq.) or similar disclosure law. Proposer must clearly identify on this form any information in its Proposal (including forms, documentation, or other materials submitted with the Proposal) that Proposer considers proprietary or confidential. If Proposer fails to properly identify the information, the Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a member of the public or other third party request access to the information under the Texas Public Information Act or similar disclosure law. When required by the Texas Public Information Act or other disclosure law, Proposer may be notified of any third-party request for information in a Proposal that Proposer has identified in this form as proprietary or confidential. Does your Proposal (including forms, documentation, catalogs, pricelists, or other materials submitted with the Proposal) contain information which Vendor considers proprietary or confidential? Please check (� one of the Fol%wing: � N0, I certify that none of the information included with this Proposal is considered confidential or proprietary. � YES, I certify that this Proposal contains information considered confidential or proprietary and all such information is specifically identified on this form. If you responded "YES", you must clearly identify below the specific information you consider confidential or proprietary. List each page number, form number, or other information sufFicient to make the information readily identifiable. The Cooperative and Cooperative administrator shall not be responsible for a Proposer's failure to clearly identify information considered confidential or proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and Cooperative administrator will disclose information when required by law, even if such information has been identified herein as information Vendor considers confidential or proprietary. Confidential / Proprietary Information: N/A (Attach additional sheets if needed) tnitial: JSS Page 20 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 ��: � I I „ � w • B. Copyright Information pO_ Hox 4Q0, Austin, Texas 78767 SOfl.685.2979 - bidsChuydoard.com - duyhoard.com Does your Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) contain copyright information? Please check (� one of the fol%wing: � ❑ NO, Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) does not contain copyright information. YES, Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) does contain copyright information. If you responded ��YES", clearly identify below the specific documents or pages containing copyright information. Copyright Information: N/A (Attach additional sheets iFneeded.) C. Consent to Release Confidential/Proprietary/Copyright Information to BuyBoard Members BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish to view information included in the Proposals of awarded Vendors. If you identified information on this form as confidential, proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contract award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such information on the secure BuyBoard website for members. Note: Neither the Cooperative nor Cooperative administrator will be responsible for the use or distribution of information by BuyBoard members or any other party. D. Consent to Release Proposal Tabulation Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal, Vendor consents and agrees that, upon Contract award, the Cooperative may publicly release, including posting on the public BuyBoard website, a copy of the proposal tabulation and award information for the Contract including Vendor name; proposed catalog/pricelist name(s); proposed percentage discount(s), hourly labor rate(s), or other specified pricing; and Vendor award or non-award information. Initial: JSS Page 21 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 ��: � I I „ � • • EDGAR VENDOR CERTIFICATION (2 CFR Part 200 and Appendix II) When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract, specific federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR 200 (sometimes referred to as the "Uniform Guidance" or new "EDGAR"). All Vendors submitting a Proposal must complete this EDGAR Certification Form regarding Vendor's willingness and ability to comply with certain requirements which may be applicable to specific Cooperative member purchases using federal grant funds. Completed forms will be made available to Cooperative members for their use while considering their purchasing options when using federal grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in addition to the terms and conditions of the BuyBoard contract, to address the member's specific contractual needs, including contract requirements for a procurement using federal grants or contracts. For each of the items be%w, Vendor shou/d ce�tify Vendo�'s agreement and abi/ity to comp/y, where applicab/e, by having Vendor's authorized representative check the applicab/e boxes, initial each page, and sign the Compliance Forms Signature Page, If you fail to comp/ete any item in this form, the Cooperative wi// consider and may /ist the Vendor's response on the BuyBoa�d as "NO,"the Vendo� is unab/e o� unwi//ing to comp/y, A��NO" response to any of the items may, if applicable, impact the ability of a Cooperative member to purchase from the Vendor using federal funds. 1. Vendor Violation or Breach of Contract Terms: Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18, Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms and Conditions, as well as any additional terms and conditions in any Purchase Order or Cooperative member ancillary contract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions. The remedies under the Contract are in addition to any other remedies that may be available under law or in equity. By submitting a Proposal, you agree to these Vendor violation and breach of contract terms. L�d' YES, I agree. 2. Termination for Cause or Convenience: For any Cooperative member purchase or contract in excess of $10,000 made using federal funds, you agree that the following term and condition shall apply: The Cooperative member may terminate or cancel any Purchase Order under this Contract at any time, with or without cause, by providing seven (7) business days advance written notice to the l/endor. If this Agreement is terminated in accordance with this Paragraph, the Cooperative member sha/l only be required to pay �endor for goods or services delivered to the Cooperative member prior to the termination and not otherwise returned in accordance with l/endor's return policy. If the Cooperative member has paid �endor for goods or services not yet provided as of the date of termination, l/endor shall immediately refund such payment(s). ❑ NO, I do not agree. pO_ Hox 4Q0, Austin, Texas 78767 SOfl.685.2979 - bidsChuydoard.com - duyhoard.com If an alternate provision for termination of a Cooperative member purchase for cause and convenience, including the manner by which it will be effected and the basis for settlement, is included in the Cooperative member's Purchase Order or ancillary agreement agreed to by the Vendor, the Cooperative member's provision shall control. �YES, I agree. ❑ NO, I do not agree. Initial: JSS Page 22 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 ��: � I I „ � w • 3. Equal Employment Opportunity: pO_ Hox 4Q0, Austin, Texas 78767 SOfl.685.2979 - bidsChuydoard.com - duyhoard.com Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, ��Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportuniry," and implementing regulations at 41 CFR Part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Vendor agrees that such provision applies to any Cooperative member purchase or contract that meets the definition of ��federally assisted construction contract" in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision. L�d' YES, I agree. 4. Davis-Bacon Act: ❑ NO I,do not agree. When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction contracts/purchases in excess of $2,000, Vendor shall comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146- 3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, Vendor is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by the Secretary of Labor. In addition, Vendor shall pay wages not less than once a week. Current prevailing wage determinations issued by the Department of Labor are available at beta.sam.gov. Vendor agrees that, for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon Vendor's acceptance of the wage determination. Vendor further agrees that it shall also comply with the Copeland ��Anti-Kickback" Act (40 USC 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. �YES, I agree. ❑ NO I,do not agree. 5. Contract Work Hours and Safety Standards Act: Where applicable, for all Cooperative member contracts or purchases in excess of $100,000 that involve the employment of inechanics or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, Vendor is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. � YES, I agree. ❑ NO I,do not agree. Initial: JSS Page 23 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 ��: � I I „ � w • 6. Right to inventions Made Under a Contract or Agreement: If the Cooperative member's Federal award meets the definition of ��funding agreement" under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance or experimental, developmental, or research work under that ��funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, ��Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Vendor agrees to comply with the above requirements when applicable. L�J YES, I agree. ❑ NO, I do not agree. 7. Clean Air Act and Federal Water Pollution Control Act: Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act (33 USC 1251-1387), as amended — Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401- 7671q.) and the Federal Water Pollution Control Act, as amended (33 USC 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act. �d' YES, I agree. 8. Debarment and Suspension: Debarment and Suspension (Executive Orders 12549 and 12689) — A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3 CFR Part 1989 Comp. p. 235), ��Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that Vendor is not currently listed on the government-wide exclusions in SAM, is not debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from Vendor if Vendor is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. C�YES, I agree. 9. Byrd Anti-Lobbying Amendment: ❑ NO, I do not agree. ❑ NO, I do not agree. pO_ Hox 4Q0, Austin, Texas 78767 SOfl.685.2979 - bidsChuydoard.com - duyhoard.com Byrd Anti-Lobbying Amendment (31 USC 1352) - Vendors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 USC 1352. Each tier must also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. As applicable, Vendor agrees to file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 USC 1352). qd YES, I agree. ❑ NO, I do not agree. Initial: JSS Page 24 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 ��: � I I „ � w • 10. Procurement of Recovered Materials: pO_ Hox 4Q0, Austin, Texas 78767 SOfl.685.2979 - bidsChuydoard.com - duyhoard.com For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information and certifications as a Cooperative member may require to confirm estimates and otherwise comply. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery, and establishing an afFirmative procurement program for procurement of recovered materials identified in the EPA guidelines. �YES, I agree. ❑ NO, I do not agree. 11. Domestic Preferences for Procurements: Where appropriate and consistent with law, 2 CFR §200.322 contains certain considerations for domestic preferences for procurements which may be applicable to Cooperative members using federal funds. When required by a Cooperative member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative member regarding Vendor's products, including whether goods, products, or materials are produced in the United States. �YES, I agree. ❑ NO, I do not agree. 12. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment 2 CFR §200.216 prohibits expending federal loan or grant funds to procure or obtain certain telecommunications and video surveillance services or equipment. To the extent applicable and when required by a Cooperative member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative member to confirm whether any telecommunications or video surveillance services or equipment provided by Vendor is covered equipment or covered services under 2 CFR §200.216. L�d' YES, I agree. 13. Profit as a Separate Element of Price: ❑ NO, I do not agree. For purchases using federal funds in excess of the Simplified Acquisition Threshold, a Cooperative member may be required to negotiate profit as a separate element of the price. See, 2 CFR 200.324(b). When required by a Cooperative member, Vendor agrees to provide information and negotiate with the Cooperative member regarding profit as a separate element of the price for a particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to the Cooperative member shall not exceed the awarded pricing, including any applicable discount, under Vendor's Cooperative Contract. L�d' YES, I agree. ❑ NO, I do not agree. 14. General Compliance and Cooperation with Cooperative Members: In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to, applicable recordkeeping and record retention requirements. �d YES, I agree. ❑ NO, I do not agree. Initial: JSS Page 25 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 ��: � I I „ � • • pb_ Hox 4Q0, Austin, Texas 78767 SOfl.685.2979 - bidsChuydoard.com - duyhoard.com COMPLIANCE FORMS SIGNATURE PAGE By initialing pages and by signature below, I certify that I have reviewed the following forms; that the information provided therein is true, complete, and accurate; and that I am authorized by my company to make all certifications, consents, acknowledgements, and agreements contained herein: ■ Proposal Acknowledgements ■ Felony Conviction Disclosure ■ Debarment Certification ■ Resident/Nonresident Certification ■ Vendor Employment Certification ■ No Boycott Verification ■ No Excluded Nation or Foreign Terrorist Organization Certification ■ Historically Underutilized Business Certification ■ Construction-Related Goods and Services Affirmation ■ Acknowledgement of BuyBoard Technical Requirements ■ Deviation and Compliance ■ Vendor Consent for Name Brand Use ■ Confidential/Proprietary Information ■ EDGAR Vendor Certification Dana Safety Supply, Inc 9��e Digitally signed by Jonathan Sizemore S i ze m o re Date: 2023.06.01 00:57:22 -04'00' Signature of A thorized Company Official Jonathan S�izemore Bids & Contracts Administrator Printed Name and Title 31-May-2023 Date Page 26 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 ��: � I I „ � • • pO_ Hox 4Q0, Austin, Texas 78767 SOfl.685.2979 - bidsChuydoard.com - duyhoard.com PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS INSTRUCTIONS: Proposer must completely and accurately provide all information requested in the following Vendor Information Forms or your Proposal may be rejected as non-responsive: ■ Vendor Business Name ■ Vendor Contact Information ■ Federal and State/Purchasing Cooperative Experience ■ Governmental References ■ Company Profile ■ Texas Regional Service Designation ■ State Service Designation ■ National Purchasing Cooperative Vendor Award Agl'2ement (�endors serving outside Texas only) ■ Local/Authorized Seller Listings ■ Manufacturer Dealer Designation ■ Proposal Invitation Questionnaire ■ Vendor Request to Self-Report BuyBoard Purchases (optiona�) To the extent any information requested is not applicable to your company, you must so indicate on the form. •' : VEND USINESS NAME By submitting a Proposal, Vendor is seeking to enter into a legal contract with the Cooperative. As such, Vendor must be an individual or legal business entity capable of entering into a binding contract. Name of Proposing Company: Dana Safety Supply, Inc (List the /ega/ name oF the company seeking to contract with the Cooperative. Do NOT /ist an assumed name, dba, aka, etc, here. Such information may be provided be%w. If you are submitting a joint proposal with another entity to pro uide the same proposed goods or ser�ices, each submitting entity should complete a separate vendor information form. Separately operating legal business entities, even if affiliated entities, which propose to pro�ide goods or services separately must submit their own Proposals.) Please check (�/) one of the fol%wing: Type of Business: ❑ Individual/Sole Proprietor ❑ Other (Specify: State of Incorporation (if appiicabie): FIOf"ICIa LJ Corporation ❑ Limited Liability Company ❑ Partnership Federal Employer ldentification Number: 27-1557226 (l/endor must include a completed IRS W-9 form with their Proposa/) Name by which Vendor, if awarded, wishes to be identified on the BuyBoard: (Note: If different than the Name of Proposing Company listed above, only ualid trade names (dba, aka, etc.) of the Proposing Company may be used and a copy of your Assumed Name Certificate(s), if applicable, must be attached.) N/A Page 27 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 � Request for Taxpayer Form � (Rev.October2018) Identification Number and Certification Department of the Treasury Internal Revenue Service ► Go to www.irs.gov/FormW9 for instructions and the latest information. 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. Dana Safety Supply, Inc 2 Business name/disregarded entity name, if different from above e� a� m a c 0 ui c ao � v L O L r N c •� c a� w �U G1 Q N a� � � Give Form to the requester. Do not send to the IRS. 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the 4 Exemptions (codes apply only to following seven boxes. certain entities, not individuals; see instructions on paqe 3): ❑ Individual/sole proprietor or �C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate single-member LLC Exempt payee code (if any) ❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ► Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is code (if any) another LLC that is not disregarded from the owner for U.S. federal tax purposes. Othenvise, a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner. � Other (see instructions) � (Applies to accounts maintained outside fhe U.S.) 5 Address (number, street, and apt. or suite no.) See instructions. Requester's name and address (optional) 4809 W Koqer Blvd 6 City, state, and ZIP code Greensboro, NC 27407 7 List account number(s) here (optional) � Taxpayer ldentification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter. � Certification Under penalties of perjury, I certify that: � Social security number _ m or � Employer identification number 2 7- 1 5 5 7 2 2 6 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. Sign Signature of Here U.S. person► General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid) Date► 22-February-2023 • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231 X Form W-9 (Rev. 10-2018) ��: � I I „ � • • pO_ Hox 4Q0, Austin, Texas 78767 SOfl.685.2979 - bidsChuydoard.com - duyhoard.com VENDOR CONTACT INFORMATION Vendorshallprovide the requested Vendor Contactlnformation in the e%ctronicproposalsubmission system inc/uding contract, purchase order, RFQ, and in voice contacts (or, if submitting a hard copy Proposal, time/y request and comp/ete the Vendor Contact Information form in accordance with the Instructions to Proposers). FEDERAL AND STATE/PURCHASING COOPERATIVE EXPERIENCE The Cooperative strives to provide Cooperative members with the best services and products at the best prices available from Vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions. 1. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or market price during the previous 12-month period or the last fiscal year: $ .(The period of the 12-month period is / ). In the event that a dollar value is not an appropriate measure of the sales, provide and describe your own measure of the sales of the item(s). 2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the Cooperative are equal to or better than the best price you ofFer other purchasing cooperatives for the same items under equivalent circumstances. 3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in the past has served, as an awarded vendor. Rows should be added to accommodate as many purchasing cooperatives as required. 2. T-PASS (State of Texas) 3. OMNIA Partners 4. Sourcewell (NJPA) 5. E&I Cooperative 6. Houston-Galveston Area Council (HGAC) 7. Choice Partners 8. The Interlocal Purchasing System (TIPS) 9. Other BuyBoard N N N N N N Y Y N/A N/A N/A N/A N/A N/A N/A N/A 210102 698-23, 704-23 ❑ MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS. CURRENT BUYBOARD VENDORS If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between your current and proposed discounts. Current Discount (%): N/A Explanation: N/A Proposed Discount (%): N/A Page 28 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 1. Federal General Services Administration Y N�q 3363 ��: � I I '. � • • pb_ Hox 4Q0, Austin, Texas 78767 SOfl.685.2979 - bidsChuydoard.com - duyhoard.com GOVERNMENTAL REFERENCES For your Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information requested below, including the existing pricing/discounts you offer each customer. The Cooperative may determine whether pricing/discounts are fair and reasonable by comparing pricing/discounts stated in your Proposal with the pricing/discounts you offer other governmental customers. Attach additional pages if necessary. Quantity/ Entity Name Contact 1. Fort Worth PD Fulton County 2. Sheriff's Office 3. USFWS Department of 4,Veterans Affairs United States 5. Marshal Service Vincent Brown Noel Blake Jeffrey Lucas Joseph Garr Marco A. Bazan Phone# 817-392-4674 404-277-1596 703-358-2642 202-372-7360 202-590-0916 Email Address vincent.brown@ fortworthtexas.gov noel.blake@ fultoncountyga.gov jeffrey_lucas@ fws.gov Joseph.Garr@ va.qov marco.bazan@ usdoj.gov Discount Volume Constant N/A business N/A Constant business Constant N/A business Constant N/A business Constant N/A business Do you ever modify your written policies or standard go rnmental sales practices as identified in the above chart to give better discounts (lower pricing) than indicated? YES �NO ❑ If YES, please explain: Yes, quantity discounts are available. COMPANY PROFILE Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website. If your company is awarded a Contract under this Proposal Invitation, please provide a brief company description that you would like to have included with your company profile on the BuyBoard website. Submit your company profile in a separate file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any content provided for inclusion on the BuyBoard website. The Cooperative reserves the right to exclude or remove any content in its sole discretion, with or without prior notice, including but not limited to any content deemed by the Cooperative to be inappropriate, irrelevant to the Contract, inaccurate, or misleading.) Page 29 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 ��\ / �FETY SUPPEY DANA SAFETY SUPPLY 500 South Edwardia Drive � Greensboro, NC 27407 Executive Summary of DSS Operations and Capabilities Dana Safety Supply (DSS) is a major warehousing distributor, seller, service provider, and installer of law enforcement and public vehicle equipment including emergency lighting, and related law enforcement products that are commonly utilized by public safety entities. In addition, DSS is a major distributor of law enforcement, tactical supplies, duty gear, firearms, ammunition, uniforms, and other public safety products. DSS operates 32 locations located in: Greensboro, NC (3), where our corporate ofFice is located; Alabaster, AL; Little Rock, AR; Los Angeles, CA; DeLand, FL; Ft. Myers, FL; Fort Walton Beach, FL; Jacksonville, FL; Miami, FL; Orlando, FL; Ft. Lauderdale, FL; Tallahassee, FL; Tampa, FL; Atlanta, GA; Marietta, GA; Preston, GA; Rincon, GA(serving metro Savannah); Baton Rouge, LA; Livingston, MT; Clinton, NC; Oklahoma City, OK; Columbia, SC (2); Memphis, TN; Nashville, TN; Austin, TX; Ft. Worth, TX; Houston, TX; Harlingen, TX; and Lorton, VA (also serving the Metro Washington D.C. area). .�_ � � - � _Y I � L{w71L�,j` � a — _ ' ��I �L-� : � .,� ��_ ... DSS was founded in 2005 by a group of law enforcement and fleet professionals and has grown to become the largest companies of its type in the United States. DSS is a subsidiary of Duval Motor Company and Scott McRae Group, (SMAG), a 107-year-old family owned company that has been in continuous operation, and under the same ownership since 1916. SMAG employs more than 900 people across multiple companies in the automotive, finance, and service industries. Each company operates independently, is its own legal entity, and is headed by its own President and management team, but has the financial resources and backing of SMAG at its disposal. DSS directly employs more than 350 people. This includes a full-time outside sales staff of more than 40 personnel who meet and service public safety customers on a daily basis. The inside sales support team of 11 support outside sales efforts; and provide immediate customer support along with the administrative and support staff of more than 100. DSS also employs more than 185 emergency vehicle technicians. Each DSS location is staffed with personnel who possess extensive experience in the sales, installation, and service of public safety products. Many of DSS personnel are former law enforcement or military personnel with expertise in administrative operations, budgeting and procurement, fleet management, patrol operations, special operations, and training. Telephone (336) 854-5536 I Toll Free (800) 845-0045 I Fax (336) 854-3884 I www.danasafetysupply.com -� � �y,�� _ -.� � � 4�� .a ,f ;:�"'R!'� � � � Ca �: __ ,� � ' � � �� :t :.} .� ..w�- � �/f .� 3 � --..__ .. — ��\ / �FETY SUPPEY DANA SAFETY SUPPLY 500 South Edwardia Drive � Greensboro, NC 27407 Scope of Work/Contracts DSS regularly provides emergency vehicle equipment, installation services, and public safety products to numerous State, Federal, and Local agencies, as well as to automotive dealers who utilize our up-fitting services and products. DSS holds and has successfully completed hundreds of large volume contracts with major public safety agencies throughout its territory to include Federal and State Agencies in AL, AR, CA, FL, GA, LA, MT, NC, OK, SC, TN, TX, & VA. DSS is also an approved contractor for the GSA and has a GSA contract for numerous public safety products and also for installation and upfitting services. Contract Holder �� Schedule 84: GS-07F-0512T � : r� ` Schedule 23V: 47C�MCA19DOOOK � ' ' � DSS builds an average of 14,000 public safety vehicles annually with a sales volume in equipment and installations exceeding $175M. DSS has extensive experience in equipment specifications, performance, installations, service and troubleshooting, and our staff are subject matter experts in emergency lighting, video systems, radar systems, GPS systems, radio equipment, cages, bumpers, and related bolt on and electronic equipment. To further support its customers, DSS maintains an average of over 60 million dollars in inventory, the vast majority of that being emergency vehicle equipment and accessories available for immediate delivery, with or without install. Many of these products and more can be found on our industry leading e-commerce website www.danasafetysupply.com. The mission objective of DSS is to provide its customers with top tier products, backed by first rate customer service, while maintaining the competitive pricing structure that is necessary to compete successfully for government contracts. Major emphasis of DSS' business model are brick and mortar sales, service, installation, and warehousing operations in every location. DSS is built around the concept of local service and support, and as such each location includes a vehicle uplift shop staffed with local inside and outside sales personnel. Telephone (336) 854-5536 I Toll Free (800) 845-0045 I Fax (336) 854-3884 I www.danasafetysupply.com ��\ / �FETY SUPPEY DANA SAFETY SUPPLY 500 South Edwardia Drive � Greensboro, NC 27407 Dana Safety Supply Locations Installation Facility & Retail Store. Headquarters/Operations: S00 S. Edwardia Dr., Greensboro, NC 27409 Installation Facility/WH: 4809 Koger Blvd., Greensboro, NC 27409 Retail Store: 5221 West Market St., Greensboro, NC 27409 Clinton 11,000 SF Inside and Outside sales, Warehouse, Installation Facility 150 Pugh Rd., Clinton, NC 28328 Telephone (336) 854-5536 I Toll Free (800) 845-0045 I Fax (336) 854-3884 I www.danasafetysupply.com Greensboro 33,000 SF Headquarters Oaerations. Inside/ Outside sales, Warehouse, ��\ / �FETY SUPPEY DANA SAFETY SUPPLY 500 South Edwardia Drive � Greensboro, NC 27407 Alabaster (Birmingham) 12,500 SF Inside and Outside sales, Warehouse, Installation Facility 604 Galloway Circle, Alabaster, AL 35007 Little Rock 26,500SF Inside and Outside sales, Warehouse, Installation Facility 316 N. Cedar Street, North Little Rock, AR 72114 DeLand Fort Walton Beach Ft. Lauderdale Jacksonville Miami Orlando Tallahassee Tampa 20,000 SF Warehouse, Installation Facility 600 Summerhill Dr., DeLand, FL 32724 12,000 SF Sales, Warehouse and Installation Facility 921 Skipper Avenue, Fort Walton Beach, FL 32547 15,000 SF Sales, Warehouse and Installation Facility 750 W. McNab. Road, Fort Lauderdale, FL 3330 44,000 SF Inside and Outside sales, Warehouse, Installation Facility 561 Stevens Street, Jacksonville, FL 32254 18,000 SF Inside and Outside sales, Warehouse, Installation Facility 7001 NW 36th Ave., Miami, FL 33147 25,000 SF Retail Store, Inside and Outside sales, Warehouse, Installation Facility 4832 North Orange Blossom Trail, Orlando, FL 32810 5,500 SF Sales, Warehouse and Installation Facility 4412 Production Court, Tallahassee, FL 32310 17,000 SF Retail Store, Inside and Outside sales, Warehouse, Installation Facility 3810 W Osborne Ave., Tampa, FL 33614 Telephone (336) 854-5536 I Toll Free (800) 845-0045 I Fax (336) 854-3884 I www.danasafetysupply.com Canoga Park, 18,000 SF Inside and Outside sales, Warehouse, Installation Facility (Los Angeles) 9035 Independence Ave., Canoga Park, CA 91304 ��\ / �FETY SUPPEY DANA SAFETY SUPPLY 500 South Edwardia Drive � Greensboro, NC 27407 Ft. Lauderdale Miami Atlanta Marietta Preston Rincon (Savannah) � Baton Rouge Livingston Oklahoma City 15,000 SF I Sales, Warehouse and Installation Facility 750 W. McNab. Road, Fort Lauderdale, FL 3330 18,000 SF Inside and Outside sales, Warehouse, Installation Facility 7001 NW 36th Ave., Miami, FL 33147 12,000 SF Retail Store, Inside and Outside sales, Warehouse, Installation Facility 4729 Nelson Brogdon Blvd #F, Buford, GA 30518 16,000 SF Inside and Outside sales, Warehouse, Installation Facility 11098 King Industrial Drive, Marietta, GA 30062 6,500 SF 3,000 SF Warehouse, Installation Facility 7277 Washington Street, Preston, GA 31824 Warehouse, Installation facility 145 Industrial Blvd., Rincon, GA 31326 12,000 SF Inside and Outside sales, Warehouse, Installation Facility 10362 Greenwell Springs Rd., Baton Rouge, LA 70814 12,000 SF Inside and Outside sales, Warehouse, Installation Facility 1 West End Road, Livingston, MT 59074 11,500 SF Inside and Outside sales, Warehouse, Installation Facility 308 NE 145th Place Oklahoma City, OK 73013 Telephone (336) 854-5536 I Toll Free (800) 845-0045 I Fax (336) 854-3884 I www.danasafetysupply.com ��\ / �FETY SUPPEY DANA SAFETY SUPPLY 500 South Edwardia Drive � Greensboro, NC 27407 Columbia Memphis Nashville Round Rock (Austin) Ft. Worth Houston Harlingen 10,500 SF Retail Store, Inside and Outside sales, Warehouse, Installation Facility Installation Facility: 1555 Old Dairy Dr., Columbia, SC 29201 Retail Store: 4601 Broad River Rd., Columbia, SC 29210 20,000 SF Inside and Outside sales, Warehouse, Installation Facility 2188 Spicer Cove, Memphis, TN 38134 12,000 SF Inside and Outside sales, Warehouse, Installation Facility 1900 Southerland Dr., Nashville, TN 37207 22,000 SF Inside and Outside sales, Warehouse, Installation Facility 900 E. Old Settlers Blvd., Round Rock, TX 78664 27,000 SF Sales, Warehouse, Installation Facility 800 Railhead Rd., Fort Worth, TX 76106 40,000 SF Inside and Outside sales, Warehouse, Installation Facility 7800 Breen Rd Bldg B Houston TX, 77064 12,000 SF Sales, Warehouse, Installation Facility 5002 Logans Run Circle, Harlingen, TX 78550 Telephone (336) 854-5536 I Toll Free (800) 845-0045 I Fax (336) 854-3884 I www.danasafetysupply.com ��\ / �FETY SUPPEY DANA SAFETY SUPPLY 500 South Edwardia Drive � Greensboro, NC 27407 Lorton (Washington D.C. Metro) Location Summary: 18,000 SF Inside and Outside sales, Warehouse, Installation Facility 8520 Cinderbed Rd, Suite 600, Lorton, VA 22079 Dana Safety Supply operates out of 32 "Brick and Mortar" locations across 13 states and currently occupies 497,500 Sq/Ft in service to our industry. Senior Management: DSS wants to assure its customers that there is a no red tape policy at DSS. In the event that management intervention is needed, or unusual circumstances arise, our customers can contact DSS Senior Management directly as noted below. Cell phone numbers are provided to ensure that any customer can reach DSS Senior Management if the need arises. DSS has learned through hundreds of major contracts as well as in day to day business that the key to customer satisfaction is immediate resolution of any area of concern which may arise and is 100% committed to doing so. The President and CEO of D55 is David Russo. He has the overall responsibility for the company management. David oversees, on a daily basis, all of the DSS sales, installation, and service functions. David has more than thirty-five years of experience in the sales, installation, and service of law enforcement equipment and products. He owned and operated a very successful and highly respected public safety company from 1986 until 2002. After selling it to a New York based investment company he remained with that company for an additional three years. David has successfully overseen the sales, management, and administration of hundreds of millions of dollars in law enforcement contracts. In addition, David was a sworn law enforcement ofFicer for 25 years, and served as a patrol deputy, patrol lieutenant, trainer, supervisor, and instructor during his law enforcement career. David has been recognized as an expert witness and has appeared and offered opinions in support of law enforcement. David Russo Cell Phone: 850-624-5450 Email: drussoC�danasafetvsuaalv.com Telephone (336) 854-5536 I Toll Free (800) 845-0045 I Fax (336) 854-3884 I www.danasafetysupply.com ��\ / �FETY SUPPEY DANA SAFETY SUPPLY 500 South Edwardia Drive � Greensboro, NC 27407 DSS Senior Management (Con't): The Chief Operating Officer of DSS is Wanda Hobbs. Wanda is based in Greensboro, NC and has thirty- five years of experience in the public safety industry. Wanda is responsible for the daily operations of DSS' finance, purchasing, administrative, and warehousing operations. Wanda also oversees the daily operations of the Greensboro location. Wanda co-owned and successfully operated a highly respected public safety distribution company with locations in NC, SC, GA and FL from 1987 until 2007 when it was sold to DSS. Wanda has a Bachelor's Degree in accounting from the University of North Carolina, and she has successfully administered large public safety contracts for more than thirty-five years in the State of North Carolina and the Southeastern U.S. Wanda Hobbs, the COO of DSS or David Russo, CEO are available to intervene immediately to resolve any issues that may arise and that require management intervention above the Regional General Manager or General Manager level. Wanda Hobbs Cell Phone: 336-337-9134 Email: whobbs(�danasafetvsuaalv.com The Assistant to the CEO is Jimmy Coumalatsos. Jimmy will serve as the second back up for contract supervision in the unlikely event that neither Wanda Hobbs nor David Russo is available. Jimmy Coumalatsos Cell Phone: 904-497-2702 Email: icoumo@danasafetvsupplv.com Telephone (336) 854-5536 I Toll Free (800) 845-0045 I Fax (336) 854-3884 I www.danasafetysupply.com ■ ��m pb_ Hox 4Q0, Austin, Texas 78767 � SOfl.685.2979 - bidsChuydoard.com - duyhoard.com TEXAS REGIONAL SERVICE DESIGNATION This form must be comp/eted in the e%ctronic proposal submission system (or, if submitting a hard copy Proaosal, time/v reouest and coma/ete the form in accordance with the Instructions to Proaosers). The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. In the electronic proposal submission system, you must indicate if you will service Texas Cooperative members statewide or, if you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service. If you propose to serve difFerent regions for different products or services included in your Proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. (Additional forms can be obtained by contacting bidsC�buvboard.com at least five (5) business days prior to the Proposal Due Date.) By designating a region or regions, you are certifying that you are authorized and wi//ing to provide the proposed p�oducts and services in those regions. Designating �egions in which you are either unab/e or unwi//ing to provide the specified p�oducts and services sha// be grounds foreitherrejection ofyourProposalor, ifawarded, termination ofyourContract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you mustso indicate on the form in the e%ctronic proposal submission system. R�g�or�al Education Service C�nters �. .. . ... , ° � — � � � .s. , .,-_ .:- _. _. -� . .-_ � :.,, ..1�.-� ,. �.�. ��.� �:;,; -, - - _ -- � ..,.�, ' ,I,., ... �� .',I� - - -�� -�..� � :,j9�`��.,' �_ ,.,�- �. �,�---1 �".. - ,: _.,r �:. i �., _..,.i�:..r� :. _ - _ i.., � u _ i„ i�� . i _- '-• ..... .. 1'� ; �. ' �;r->� . �,.,.. - ti.� �...� i<.i � � ^� y � � :` , �� .,.� �, , ;—� IY- --T ,.__. � �� ; � . � - �..,.. ' „•.,=': _ � ... ,y;' « •-�:��., . ' � � . . r:��;4}�� _ . L/ 4— _-. �."4..- ... �` ��a . _' .:.:��'t� -= r: �;:��" �:.r �,. ., ..,... :,..,. ,..i•v,. . _ .r-� :;�;� ,. � - - i , ; * �, ,.. .... ":� =,� \`� /]�-'-_-'1 ' �E �y v � I��S:'�. ' _ _ _ '„� - ,`*= _ . , � -+ Page 30 of 72 Region and Headquarters 1 Edinburg 2 Corpus Christi 3 Victoria 4 Houston 5 Beaumont 6 Huntsville 7 Kilgore 8 Mount Pleasant 9 Wichita Falls 10 Richardson 11 Fort Worth 12 Waco 13 Austin 14 Abilene 15 San Angelo 16 Amarillo 17 Lubbock 18 Midland 19 EI Paso 20 San Antonio PROPOSAL FORMS COMM/SVCS V.08.11.2021 �� / � �; � ��1 P.O. Box 400, Austin, Texas 78767 800.695.2979 - bids[a�buyboard.com - buyboard.com STATE SERVICE DESIGNATION This form must be comp/eted in the e%ctronic proposa/ submission system (or, if submitting a hard copy Proposa/, time/y reguest and comp/ete the in accordance with the Instructions to Proposers). As set forth in the Proposal Invitation, it is the Cooperative's intent that other governmental entities in the United States have the opportunity to purchase goods or services awarded under the Contract, subject to applicable state law, through a piggy-back award or similar agreement through the National Purchasing Cooperative BuyBoard. If you plan to service the entire United States or only specific states, you must complete the State Service Designation information in the e%ctronic proposal submission system. (Note: If you plan to service Texas Cooperative members, be sure that you complete the Texas Regional Service Designation form,) In addition to this form, to be considered for a piggy-back award by the Nationa/ Purchasing Cooperative, you must have an authorized representative sign the National Purchasing Cooperative Vendor A ward Agreement that fo/%ws this page. If you serve different states for different products or services included in your Proposal, you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. (Additional forms can be obtained by contacting bidsCa�buvboard.com at /east five (5) business days prior to the Proposa/ Due Date.) By designating a state or states, you are certifying that you are authorized and willing to provide the proposed products and services in those states, Designating states in which you are either unab/e or unwi//ing to provide the specified p�oducts and services sha// be grounds for either rejection of your Proposa/ or, if awarded, termination of your Contract. ■ I will service all states in the United States. ■ I will not service all states in the United States. Alabama Alaska Arizona Arkansas California (Public Contract Code 20118 & 20652) Colorado Connecticut Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Uta h Vermont Virginia Washington West Virginia Wisconsin Wyoming PROPOSAL FORMS COMM/SVCS V.08.11.2021 Page 31 of 72 � Board� P�- sox 400, Austin, Texas 78767 � 800.695.2979 - bids[a�buyboard.com - buyboard.com NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this Proposal Invitation may be "piggy-backed" by another governmental entity. The National Purchasing Cooperative is an intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout the United States. If you agree to be considered for a piggy-back award by the National Purchasing Cooperative, you agree to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the State Service Designation form, in your Proposal. By signing this form, Proposer (referred to in this Agreement as "Vendor") agrees as follows: 1. Vendor acknowledges that if The Local Government Purchasing Cooperative (��Texas Cooperative") awards Vendor a contract under this Proposal Invitation ("Underlying Award'�, the National Purchasing Cooperative (��National Cooperative") may - but is not required to -��piggy-back" on or re-award all or a portion of that Underlying Award ("Piggy-Back Award"). By signing this National Cooperative Vendor Award Agreement (��Agreement'�, Vendor accepts and agrees to be bound by any such Piggy-Back Award as provided for herein. 2. In the event National Cooperative awards Vendor a Piggy-Back Award, the National Cooperative Administrator (��BuyBoard Administrator") will notify Vendor in writing of such Piggy-Back Award, which award shall commence on the effective date stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as authorized in writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of Vendor in order for the Piggy-Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no interlineations or changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are agreed to by its BuyBoard Administrator in writing. 3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying Award. However, nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e., lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award. 4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation Form of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be approved in writing by the BuyBoard Administrator. 5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of purchases generated from National Cooperative members through the Piggy-Back Award. Vendor shall remit payment to National Cooperative on such schedule as it specifies (which shall not be more often than monthly). Further, upon request, Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative members, vendor invoices, and/or such other documentation regarding those purchase orders as the Cooperative's administrators may require in their reasonable discretion for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall have the right, upon reasonable written notice, to review Vendor's records pertaining to purchases made by National Cooperative members in order to verify the accuracy of service fees, 6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the fullest extent such provisions can reasonably apply to the post-proposal/contract award phase. The rights and responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative; and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying Award shall inure to Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this Agreement, and that nothing in this Agreement has application to other third parties, including the Texas Cooperative. In the event of conflict between this Agreement and the terms of the Underlying Award, the terms of this Agreement shall control, and then only to the extent necessary to reconcile the conflict. PROPOSAL FORMS COMM/SVCS V.08.11.2021 Page 32 of 72 �� / � �; � r�� P.O. Box 400, Austin, Texas 78767 800.695.2979 - bids[a�buyboard.com - buyboard.com 7. This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue for any dispute shall lie in the federal district court of Alexandria, Virginia. 8. Vendor acknowledges and agrees that the award of a Piggy-Back Award is within the sole discretion of National Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy- Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy-Back Award as provided for herein. WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this Agreement. Dana Safety Supply, Inc pJ�rr� Qf�g,��o� Digitally signed by Jonathan J f 1 d f I Sizemore S i ze m o re Date: 2023.06.01 00:58:22 _na�nn� Signature of Authorized �ompany Official 714-23 Proposal Invitation Number Jonathan Sizemore Printed Name of Authorized Company Official 31-May-2023 Date PROPOSAL FORMS COMM/SVCS V.08.11.2021 Page 33 of 72 � Board� P�- sox 400, Austin, Texas 78767 � 800.695.2979 - bids[a�buyboard.com - buyboard.com LOCATION/AUTHORIZED SELLER LISTINGS If you have more than one location/authorized seller that will service a Contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dea/ers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your beha/f, you must comp/ete the Manufacturer Designated Dea/er form. Please see included Executive 3ummary for location information. PROPOSAL FORMS COMM/SVCS V.08.11.2021 Page 34 of 72 � Board� P�- sox 400, Austin, Texas 78767 � 800.695.2979 - bids[a�buyboard.com - buyboard.com MANUFACTURER DEALER DESIGNATION If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple dealers ("Designated Dealers'� to receive Cooperative member Purchase Orders on Vendor's behalf, you must complete this form for each dealer you wish to designate. Regardless of any Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any such designations are for Vendor's convenience only and shall not, if Vendor is awarded a Contract, relieve Vendor of any obligations under the Contract, including payment of Cooperative service fees on all Purchase Orders submitted to Vendor or any Designated Dealer. In accordance with the General Terms and Conditions, an awarded Vendor shall remain responsible and liable for all of its obligations under the Contract and the performance of both Vendor and any of Vendor's Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder, including, but not limited to suspension and termination of Vendor's Contract for nonpayment of service fees. If awarded, Vendor authorizes the Cooperative, in its sole discretion, to list any Vendor Designated Dealers in the BuyBoard system and to receive Purchase Orders directly from Cooperative members on behalf of Vendor. To the extent a Vendor with Designated Dealers receives a Purchase Order directly, it shall be the responsibility of Vendor to appropriately process such Purchase Order in accordance with the Contract, including but not limited to timely forwarding such Purchase Order to a Designated Dealer for processing. The Cooperative reserves the right, in its sole discretion, to refuse addition of, or request removal of, any Designated Dealer, and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise acting on Vendor's behalf under the Contract. Further, the Cooperative administrator shall be authorized to remove or suspend any or all Designated Dealers from the BuyBoard at any time in its sole discretion. If you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designated Dealer below. If you wish to designate multiple dealers, please duplicate this form as necessary. N/A Designated Dealer Name Designated Dealer Contact Person Designated Dealer Address City State Zip Code Phone Number Fax Number Email address Designated Dealer Tax ID Number* (*attach W-9) Page 35 of 72 PROPOSAL FORMS COMM/SVCS V.08.11.2021 � Board� P�- sox 400, Austin, Texas 78767 � 800.695.2979 - bids[a�buyboard.com - buyboard.com PROPOSAL INVITATION QUESTIONNAIRE The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial resources to provide the goods and perform the services ('�Work'� under the BuyBoard contract contemplated by this Proposal Invitation ("Contract'�. Proposers must fully answer each question, numbering your responses to correspond to the questions/numbers below. Proposers must complete below or attach your responses to this questionnaire and submit in one document with your Proposal. You must submit the questionnaire and responses with your Proposal or the Proposal will not be considered. 1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your company is currently for sale or involved in any transaction that would significantly alter its business or result in acquisition by another entity. Dana Safety Supply, Inc has been doing business for 13+ years and is not currently sale or involved in any transactions that would alter business practices. 2. Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this Contract. State the number and summarize the experience of company personnel who may be utilized for the Work, including those who will be available to Cooperative members for assistance with project development, technical issues, and product selection for Work associated with this Contract. Please see included Dana Safety Supply, Inc Executive Summary. 3. Marketina Strateav: For your Proposal to be considered, you must submit the Marketing Strategy you will use if the Cooperative accepts all or part of your Proposal. (Examale: Explain how your company willinitial/y inform Cooperative members of your BuyBoard Contract, and how you will continue to support the BuyBoard for the duration of the Contract term.)Attach additional pages if necessary. Dana Safety Supply will list the Contract along with details and contact info on our website www.danasafetysupply.com. PROPOSAL FORMS COMM/SVCS V.08.11.2021 Page 36 of 72 �� / � �; � r�r P.O. Box 400, Austin, Texas 78767 800.695.2979 - bids[a�buyboard.com - buyboard.com 4. Describe Proposer's financial capability to perform the Contract. State or describe the firm's financial strength and rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm's past or present owners, principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, receivership, or insolvency proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position with your firm. Please see included Dana Safety Supply, Inc Executive Summary for financial info, and insurance docs for coverage limits. Other financial information can be provided upon request. No shareholders or stockholders have been a debtor party to any negative financial proceedinqs. 5. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing agreement? If so, provide detailed information on the nature of such items and prospects for resolution. No. 6. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work, or that have been terminated for any reason. For each such contract, provide the project name, scope, value and date and the name of the procuring entity. Fully explain the circumstances of the default, failure to complete or deliver the work, or termination. N/A. DSS has not defaulted on any contracts. 7. List all litigation or other legal proceedings (including arbitration proceedings), if any, in the last 10 years brought against your firm, or any of the firm's past or present owners, principal shareholders or stockholders, officers, agents or employees, that relate to or arise from a contract similar to this Contract or the Work contemplated under this Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of N/A he claim, and resolution or current status. PROPOSAL FORMS COMM/SVCS V.08.11.2021 Page 37 of 72 � Board� P�- sox 400, Austin, Texas 78767 � 800.695.2979 - bids[a�buyboard.com - buyboard.com VENDOR REQUEST TO SELF-REPORT BUYBOARD PURCHASES The General Terms and Conditions require that all Purchase Orders generated by or under any Contract awarded under this Proposal Invitation be processed through the BuyBoard and, except as expressly authorized in writing by the Cooperative administrator, Vendors are not authorized to process Purchase Orders received directly from Cooperative members that have not been processed through the BuyBoard or provided to the Cooperative. In accordance with this provision, Vendor may request authorization of the Cooperative administrator to self-report Cooperative member purchases if awarded a Contract under this Proposal Invitation. By making such a request, Vendor acknowledges and agrees that self-reporting is specifically subject to and conditioned upon (1) Vendor's agreement to the Additional Terms and Conditions for BuyBoard Self-Reporting which are included in this Proposal Invitation and incorporated herein for all purposes and (2) approval of this request in writing by the Cooperative administrator. Note: This form is NOT reguired as part of your proposal, You shou/d sign and return this form ONL Y if you wish to request authorization to self-report BuyBoard purchases. Any request to self-report will not be effective, and Vendor shall not be authorized to self-report BuyBoard member purchases, unless and until (1) Vendor is awarded a Contract under this Proposal Invitation, and (2) the request has been approved in writing by the Cooperative administrator. By my signature be%w, I hereby request authorization from the Cooperative administrator to se/f-�eport BuyBoard purchases if my company is awarded a Contract, I certify that I am authorized by the above-named Vendor to approve this form, and I have received and �ead the Additiona/ Terms and Conditions for BuyBoard Se/f-Reporting inc/uded in this Proposa/ Invitation and do hereby approve and agree to such terms and conditions on behalf of Vendor. NAME OF VENDOR: Dana Safetj/ Su�ply, Inc Digitally signed by Jonathan Jonathan Sizemore s�Zemore narA• �m� nti n� nn•SR•s� _na�nn� Signature of Vendor Authorized Representative Printed Name: Jonathan Sizemore Title: Bids & Contracts Administrator �ate: 31-May-2023 (For Cooperative Administrator Use Only) Approved by BuyBoard Administrator: Effective/Start Date for Self-Reporting: PROPOSAL FORMS COMM/SVCS V.08.11.2021 Page 38 of 72 �� / � �; � r�� P.O. Box 400, Austin, Texas 78767 800.695.2979 - bids[a�buyboard.com - buyboard.com REQUIRED FORMS CHECKLIST (Please check (�) the fol%wing) � Reviewed/Completed: Proposer's Acceptance and Agreement PROPOSAL FORMS PART 1: COMPLIANCE FORMS �� 7 l� � � � � � � 7 ►� 7 � � Reviewed/Completed: Proposal Acknowledgements Reviewed/Completed: Felony Conviction Disclosure Reviewed/Completed: Resident/Nonresident Certification Reviewed/Completed: Debarment Certification Reviewed/Completed: Vendor Employment Certification Reviewed/Completed: No Boycott Verification Reviewed/Completed: No Excluded Nation or Foreign Terrorist Organization Certification Reviewed/Completed: Historically Underutilized Business Certification Reviewed/Completed: Acknowledgement of BuyBoard Technical Requirements Reviewed/Completed: Construction-Related Goods and Services Affirmation Reviewed/Completed: Deviation and Compliance Reviewed/Completed: Vendor Consent for Name Brand Use Reviewed/Completed: Confidential/Proprietary Information Reviewed/Completed: EDGAR Vendor Certification Reviewed/Completed: Compliance Forms Signature Page PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS \� � � � � � � l� � � ►� � ►� Reviewed/Completed: Vendor Business Name Reviewed/Completed: Vendor Contact Information (completeine%ctronicproposalsubmissionsystem) Reviewed/Completed: Federal and State/Purchasing Cooperative Experience Reviewed/Completed: Governmental References Reviewed/Comnleted: Company Profile Reviewed/Completed: Texas Regional Service Designation �com�iete�neiectron�c�roPosaisubm�ss�onsystem� Reviewed/Completed: State Service Designation �com�iete �n eiectron�cPro�osaisubm�ss�on system> Reviewed/Completed: National Purchasing Cooperative Vendor Award Agreement �uendors ser�in9 outside rexas oniy� Reviewed/Completed: Local/Authorized Seller Listings Reviewed/Completed: Manufacturer Dealer Designation Reviewed/Completed: Proposal Invitation Questionnaire Reviewed/Completed: Vendor Request to Self-Report BuyBoard Purchases (optionai) Reviewed/Comnleted: Proposal Specifications Discount (%) off Catalog/Pricelist and/or other required pricing information including Catalogs/Pricelists (or no bid response), Manufacturer Authorization Letters, and Dealer Certificate and/or License must be submitted with the Proposa/ or the Proposal will not be considered. PROPOSAL FORMS COMM/SVCS V.08.11.2021 Page 41 of 72 � Board� P�- sox 400, Austin, Texas 78767 � 800.695.2979 - bids[a�buyboard.com - buyboard.com PROPOSAL SPECIFICATION SUMMARY The categories and items specified for this Proposal Invitation are summarized below. For full Proposal Specifications, you must review and complete the Proposal Specification information in the electronic proposal submission system in accordance with the Instructions to Proposers (or, if submitting a hard copy Proposal, timely request and complete the Proposal Specification Form in accordance with the Instructions to Proposers). PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will be accepted. PROPOSAL NOTE2: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions and/or in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must submit a letter explaining that the company is the manufacturer of the products proposed. PROPOSAL NOTE3: An awarded Vendor in Texas must have and maintain for the life of the Contract any Franchise Motor Vehicle Dealer Certificate and/or other license/certificate as required by the Texas Department of Motor Vehicles. If Vendor proposes to serve states other than Texas, Vendor must have any and all licenses or certificates, including franchise motor vehicle dealer certificates or licenses required by each state the Vendor proposes to serve. Proposers responding to this Proposal invitation should submit a copy of their dealer certificate(s) and/or license(s). PROPOSAL NOTE 4: All vehicle ancillary fees to be charged for any purchase from this contract with the exception of delivery fees (i.e. applicable state inspection, state title, state registration, dealer document fees, pre-delivery inspection, make ready, and manufacturer destination fees) are to be included in the base model price(s). Vehicle fees not included in the base model price(s) will not be permitted. The Cooperative service fee for vehicles is not a��vehicle fee" and is not to be included in the base price. Dealer Floor Plan and Lot Insurance costs will only be allowed for inventory vehicles at the dealer location and/or vehicles scheduled for upfitting by the dealer. These Floor Plan and Lot Insurance fees shall not be included in the price of a vehicle for the purpose of this proposal but must be listed separately as a line item price on individual quotes for any potential Cooperative member purchase. Section I: Vehicles 1. Base Model Price for Light Duty Vehicle, 9450-9900 GVWR, CHASSIS: Mercedes Sprinter, Ford E350, or Equal. ENGINE: Mercedes 2.7L Diesel Engine or V-10 Gasoline Engine or equal. With minimum standard conversion of 21' body, auto, 7KW, (1) 13,500 roof A/C, electric heaters, 3 workstations, overhead cabinets, storage areas, refrigerator, microwave, wired for phones and data, awning, graphics and exterior scene lights. 2. Base Model Price for Medium Duty Vehicle, 19,000-25,500 GVWR, CHASSIS: Freightliner FL60, Ford E550 or equal. ENGINE: 250 HP Diesel 7.3L Engine or Equal. With minimum standard conversion of: 23' body, auto, 15KW, walk through cab, air seats, (2) roof A/C, electric heaters, .125 smooth side custom body, hydraulic jacks, TV/DVD, refrigerator, microwave, roof observation platform, wired for phones & data, awning, graphics & exterior scene lights. PROPOSAL FORMS COMM/SVCS V.08.11.2021 Page 39 of 72 �� / � �; � r�� P.O. Box 400, Austin, Texas 78767 800.695.2979 - bids[a�buyboard.com - buyboard.com Base Model Price for Standard Duty Vehicle, 25,500-29,000 GVWR, CHASSIS: MT-55 Freightliner chassis or Equal, Step van Body or Equal. ENGINE: 260HP diesel engine or equal. With minimum standard conversion of: 31' or 37' aluminum .125 body, auto, Allison Transmission or equal, 5 year warranty, slide out optional, walk through cab, hydraulic jacks, 15KW, 1 or 2 conference areas, 3 to 9 workstations, equipment rack, restroom, galley, TV/DVD in conference area, (3) roof A/C, electric heaters, roof observation platform, wired for phones and data, awning, graphics and exterior scene lights. 4. Base Model Price for Heavy Duty Vehicle, 35,000-54,000 GVWR, CHASSIS: Freightliner FL80 chassis or Equal, Custom Body or Equal. ENGINE: 300 HP or 330 HP CAT Diesel engine or equal. With minimum standard conversion of: 34' to 39' smooth side .125 custom aluminum body, crew cab optional, slide out optional, Allison transmission or equal, 5 year warranty, walk through cab, hydraulic jacks, 20 to 30 KW, 1 or 2 conference areas, 3 to 9 workstations, equipment rack, restroom, galley, TV/DVD in conference area, 3 to 4 ton Bard A/C, electric heaters, roof observation platform, wired for phones and data, awning, graphics and exterior scene lights. Base Model Price for Extra Heavy Duty Vehicle, 54,000+ GVWR, CHASSIS: Freightliner FL112 chassis or Equal, Custom Body or Equal. ENGINE: 400 HP CAT diesel engine or equal. With minimum standard conversion of: 40' smooth side .125 custom aluminum body, raised roof crew cab optional, slide out optional, Allison transmission or equal, 5 year warranty, walk through cab, hydraulic jacks, 20 or 30 KW, large conference area, 5 to 6 workstations, equipment rack, restroom galley, N/DVD in conference area, 4 ton Bard A/C, electric heaters, roof observation platform, wired for phones and data, awning, graphics and exterior scene lights. 6. Base Model Price for Command Trailer, Single Axle, Steel Frame, with minimum standard conversion of: 16' smooth side .125 custom aluminum body, slide out optional, hydraulic jacks, 20KW, conference area, 4 to 5 workstations, equipment rack, restroom galley, TV/DVD in conference area, 3 ton Bard A/C, electric heaters, roof observation platform, wired for phones and data, awning, graphics and exterior scene lights. 7. Base Model Price for Command Trailer, Dual Axle, Steel Frame, with minimum standard conversion of: 36' smooth side .125 custom aluminum body, slide out optional, hydraulic jacks, 20KW, conference area, 4 to 5 workstations, equipment rack, restroom galley, TV/DVD in conference area, 3 ton Bard A/C, electric heaters, roof observation platform, wired for phones and data, awning, graphics and exterior scene lights. Section II: OPTIONS and EOUIPMENT- Options may be selected by the Cooperative member at the time of order. 8. Discount (%) off all Original Equipment Manufacturer (OEM) Options. 9. Discount (%) off Third Party (not OEM) and Unpublished Options, Equipment, and Supplies. 10. Discount (%) off Original Equipment Manufacturer (OEM) Parts and Supplies. 11. Discount (%) off Floor Plan and/or Lot Insurance (dealer inventory vehicles and upfitting vehicles). 12. Discount (%) off Extended Service Maintenance Agreements. Section III: Vehicle Delivery Fees and Labor Rate for Installation and Repair Service 13. Not to Exceed hourly labor rate for Installation or Repair Service. 14. Not to Exceed hourly labor rate for Paint and Body Repair. 15. Not to Exceed per mile delivery fee for Vehicles. PROPOSAL FORMS COMM/SVCS V.08.11.2021 Page 40 of 72 Fleet Safety Equipment, inc. Information Contact: Address: Phone: Fax: Email: Web Address: Darrin Hope 7800 Breen Rd Houston, TX 77064 (713) 228-8900 (713) 228-8904 dhope@danasafetysupply.com www.danasafetysupply.com By submitting your response, you certify that you are authorized to represent and bind your company. Jonathan Sizemore Signature bids@danasafetysupply.com Email Submitted at 6/1/2023 12:06:44 AM (CT) Requested Attachments BuyBoard BuyBoard 2023 Mobile CMD, Emer Mgmt & Bio-Terror Vehicles Proposal 714-23 - Dana Safety.pdf Proposal Invitation No. 714- 23, Mobile Command, Emergency Management, and Bio-Terrorism Vehicles REQUIRED-In PDF format, upload all proposal invitation documents available for download at vendor.buyboard.com including any additional pages, as necessary. NOTICE: DO NOT complete proposal forms in internet browser. No data will be stored. Download file to computer and complete proposal forms prior to submitting. (Please DO NOT password protect uploaded files.) Manufacturer Authorization Letter(s) OPS Authorized Distributor Letter 01.27.2023.pdf REQUIRED - Upload Manufacturer Authorization Letter(s) in PDF format. Vendor must be approved by the manufacturer to sell, install, and service the brand of equipment proposed. Proposer's responding to this Proposal Invitation should submit an approval letter from each manufacturer. Manufacturer authorization letters must include the Texas regions and/or states in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must submit a letter explaining that the company is the manufacturer of the products proposed. Dealer Certificate(s) and/or License(s) No response In PDF format, upload Franchise Motor Vehicle Dealer Certificate from Texas Department of Motor Vehicles and Manufacturer certificate from the Texas Department of Motor Vehicles or, if vendor proposes to serve states outside of the State of Texas, the applicable dealer license(s) for such state(s). Catalog/Pricelist for OEM Options BuyBoard 714-23 spec sheets.pdf REQUIRED-In Excel or PDF format, upload catalog(s)/pricelist(s) in accordance with proposal invitation instructions. Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or Proposal will not be considered. No paper catalogs or manufacturer/vendor websites will be accepted. File size must not exceed 250MB. (Please DO NOT password protect uploaded files.) Page 3 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 Exceptions and/or Detailed Information Related to Discount % and/or Hourly Labor Rate No response Proposed In PDF format and if necessary, vendor shall attach detailed information regarding exceptions to pricing and/or discount percentage and define the services that are proposed to be provided. NOTE: IF DETAILED INFORMATION IS NOT SUBMITTED, PROPOSAL MAY NOT BE CONSIDERED. (Please DO NOT password protect uploaded files.) Company Profile 2023 Dana Safety Supply - Executive_Summary 03.20.2023.pdf REQUIRED-Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website. If your company is awarded a Contract under this Proposal Invitation, please provide a brief company description that you would like to have included with your company profile on the BuyBoard website. Submit your company profile in a separate file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any content provided for inclusion on the BuyBoard website. The Cooperative reserves the right to exclude or remove any content in its sole discretion, with or without prior notice, including but not limited to any content deemed by the Cooperative to be inappropriate, irrelevant to the Contract, inaccurate, or misleading.) IRS Form W-9 Request for Taxpayer ldentification Number and Dana Safety Supply W9 02.22.2023 GB.pdf Certification REQUIRED-In PDF format, upload W-9 form. (Please DO NOT password protect uploaded files.) Addendum No. 1 Addendum-No-1-for-714-23 - Dana Safety Supply.pdf REQUIRED - In PDF format, upload addendum document available for download at vendor.buyboard.com including any additional pages, as necessary. (Please DO NOT password protect uploaded files.) Response Attachments Corporate Resolution - Jonathan Sizemore 08.24.2022.pdf Corporate Resolution Bid Attributes 1 Federal Identification Number Federal Identification Number � 27-1557226 2 � HUB/No Israel Boycott Certification/No Excluded Nation or Foreign Terrorist Certification HUB/No Israel Boycott Certification/No Excluded Nation or Foreign Terrorist Certification 3 No Israel Boycott Certification A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. (TEX. GOV'T CODE Ch. 2270). Accordingly, this certification form is included to the extent required by law. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. TEX. GOV'T CODE §808.001(1). By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. �Yes I Page 4 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 4 No Excluded Nation or Foreign Terrorist Organization Certification Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization — specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas Comptroller's list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification. �Yes 5 MWBE/HUB Status Certification A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or "MWBE" and all referred to in this form as a"HUB") is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications for awarded Vendors that properly indicate and document their HUB certification on this form. I certify that my company has been certified as a MWBE/HUB in the following categories: �Piease �ne�k an rnar apply) 6 Minority Owned Business Minority Owned Business ❑ Minority Owned Business (Yes) 7 I Women Owned Business Women Owned Business ❑ Women Owned Business (Yes) 0 Service-Disabled Veteran Owned Business Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a service-connected disability as defined by 38 U.S.C. § 101(16), and who has a disability rating of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of Defense) ❑ Service-Disabled Veteran Owned Business (Yes) 9 I Certification Number Certification Number � No response 1 Name of Certifying Agency � Certifying Agency � No response Non-MWBE/HUB My company has NOT been certified as a MWBE/HUB �❑ Non-HUB (Yes) 1 Vendor General Contact Information 2 Proposal/Contract General Contact Information Page 5 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 1 Vendor Proposal/Contract Contact Name 3 Vendor Proposal/Contract Contact Name � DanaOPS 1 Vendor Proposal/Contract Contact E-mail Address 4 Vendor Proposal/Contract Contact E-mail Address � bids@danasafetysupply.com 1 Vendor Proposal/Contract Mailing Address 5 Vendor Proposal/Contract Mailing Address � 3810 W. Osborne Ave. 1 Vendor Proposal/Contact Mailing Address - City 6 Vendor Proposal/Contact Mailing Address - City � Tampa 1 Vendor Proposal/Contact Mailing Address - State 7 Vendor Proposal/Contact Mailing Address - State (Abbreviate State Name) �FL 1 Vendor Proposal/Contact Mailing Address - Zip Code $ Vendor Proposal/Contact Mailing Address - Zip Code �33614 1 Vendor Proposal/Contact Phone Number 9 Vendor Proposal/Contact Phone Number (�ooc-�ooc-�000c) �8133484866 2 Vendor Proposal/Contact Extension Number � Vendor Proposal/Contact Extension Number � No response 2 Company Website � Company Website (www.xxxxx.com) � https://danasafetysupply.com/ 2 2 Purchase Orders Contact Information All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their orders. Please select options below for receipt of Purchase Orders and provide the requested information: • I will use the internet to receive Purchase Orders at the following address �Yes Page 6 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 2 Purchase Order E-mail Address 3 Purchase Order E-mail Address � bids@danasafetysupply.com 2 Purchase Order Contact Name 4 Purchase Order Contact Name � Mark Sevigny 2 Purchase Order Contact Phone Number 5 Purchase Order Contact Phone Number (>ooc->ooc->000c) �8133484866 2 Purchase Order Contact Extension Number 6 Purchase Order Contact Extension Number � No response 2 Alternate Purchase Order E-mail Address 7 Alternate Purchase Order E-mail Address � No response 2 Alternate Purchase Order Contact Name $ Alternate Purchase Order Contact Name � No response 2 Alternate Purchase Order Contact Phone Number 9 Alternate Purchase Order Contact Phone Number (xxx-xxx-xxxx) � No response 3 Alternate Purchase Order Contact Extension Number � Alternate Purchase Order Contact Extension Number � No response 3 1 Purchase Orders Contact Information All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their orders. Please select options below for receipt of Purchase Orders and provide the requested information: • Purchase Orders may be received by the Designated Dealer(s) identified on my company's Dealer Designation form as provided to the Cooperative administrator. I understand that my company shall remain responsible for the Contract and the performance of all Designated Dealers under and in accordance with the Contract. �Yes 3 Request for Quotes (RFQ) 2 Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses for the receipt of RFQs: Page 7 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 3 Request for Quote (RFQ) E-mail Address 3 Request for Quote (RFQ) E-mail Address � bids@danasafetysupply.com 3 Request for Quote (RFQ) Contact Name 4 Request for Quote (RFQ) Contact Name � Mark Sevigny 3 Request for Quote (RFQ) Contact Phone Number 5 Request for Quote (RFQ) Contact Phone Number (>ooc-�ooc-�000c) �8133484866 3 Request for Quote (RFQ) Contact Extension Number 6 Request for Quote (RFQ) Contact Extension Number � No response 3 Alternate Request for Quote (RFQ) E-mail Address 7 Alternate Request for Quote (RFQ) E-mail Address � msevigny@danasafetysupply.com 3 Alternate Request for Quote (RFQ) Contact Name $ Alternate Request for Quote (RFQ) Contact Name � Mark Sevigny 3 Alternate Request for Quote (RFQ) Contact Phone Number 9 Alternate Request for Quote (RFQ) Contact Phone Number (xxx-xxx-xxxx) �8133484866 4 Alternate Request for Quote (RFQ) Contact Extension Number � Alternate Request for Quote (RFQ) Contact Extension Number � No response 4 1 Invoices Your company will be billed monthly for the service fee due under a Contract awarded under this Proposal Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when they are ready to be retrieved. Page 8 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 4 2 Invoices Please choose onlv one (1� of the following options for receipt of invoices and provide the requested information: (a) Service fee invoices and related communications should be provided directly to my company at: or (b) In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing agent: If Vendor authorizes a billing agent to receive and process service fee invoices, in accordance with the General Terms and Conditions of the Contract, Vendor specifically acknowledges and agrees that nothing in that designation shall relieve Vendor of its responsibilities and obligations under the Contract including, but not limited to, payment of all service fees under any Contract awarded Vendor. � Service fee invoices and notices direct to company � 4 Invoice Company Name 3 Invoice Company Name � DANA SAFETY SUPPLY, Inc. 4 Invoice Company Department Name 4 Invoice Company Department Name �Accounts Payable 4 Invoice Contact Name 5 Invoice Contact Name � Joan Miller 4 Invoice Mailing Address 6 Invoice Mailing Address (P.O. Box or Street Address) � ap@danasafetysupply.com 4 Invoice Mailing Address - City 7 Invoice Mailing Address - City � 4809 Koger Blvd 4 Invoice Mailing Address - State $ Invoice Mailing Address - State (Abbreviate State Name) �NC 4 Invoice Mailing Address - Zip Code 9 Invoice Mailing Address (Zip Code) �27409 5 Invoice Contact Phone Number � Invoice Contact Phone Number (xxx-xxx-xxxx) �8008450045 Page 9 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 5 Invoice Contact Extension Number � Invoice Contact Extension Number � No response 5 Invoice Contact Fax Number 2 Invoice Contact Fax Number (xxx-xxx-xxxx) � No response 5 Invoice Contact E-mail Address 3 Invoice Contact E-mail � msevigny@danasafetysupply.com 5 Invoice Contact Alternate E-mail Address 4 Invoice Contact Alternate E-mail Address � msevigny@danasafetysupply.com 5 Billing Agent Company Name 5 Billing Agent Company Name � Dana Safety Supply 5 Billing Agent Department Name 6 Billing Agent Department Name � No response 5 Billing Agent Contact Name 7 Billing Agent Contact Name � No response 5 Billing Agent Mailing Address $ Billing Agent Mailing Address (P.O. Box or Street Address) � No response 5 Billing Agent Mailing Address - City 9 Billing Agent Mailing Address - City � No response 6 Billing Agent Mailing Address - State � Billing Agent Mailing Address - State (Abbreviate State Name) � No response 6 Billing Agent Mailing Address - Zip Code � Billing Agent Mailing Address - Zip Code � No response 6 Billing Agent Contact Phone Number 2 Billing Agent Contact Phone Number (xxx-xxx-xxxx) � No response Page 10 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 6 Billing Agent Contact Extension Number 3 Billing Agent Contact Extension Number � No response 6 Billing Agent Fax Number 4 Billing Agent Fax Number � No response 6 Billing Agent Contact E-mail Address 5 Billing Agent Contact E-mail Address � No response 6 Billing Agent Alternative E-mail Address 6 Billing Agent Alternative E-mail Address � No response 6 Shipping Via 7 Common Carrier, Company Truck, Prepaid and Add to Invoice, or Other �Common Carrier� 6 Payment Terms $ Note: Vendor payment terms must comply with the BuyBoard General Terms and Conditions and the Texas Prompt Payment Act (Texas Government Code Ch. 2251). � Net 30 � 6 Vendor's Internal/Assigned Reference/Quote Number 9 Vendor's Internal/Assigned Reference/Quote Number � No response 7 0 State or Attach Return Policy Note: Only return requirements and processes will be deemed part of Vendor's return policy. Any unrelated contract terms, terms of sale, or other information not specifically related to return requirements and processes included in Vendor's return policy shall not apply to any awarded Contract unless specifically included as a deviation in the Deviation and Compliance Form and accepted by the Cooperative. � No response � 7 Electronic Payments � Are electronic payments acceptable to your company? �Yes � 7 Credit Card Payments 2 Are credit card payments acceptable to your company? �Yes � Page 11 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 7 3 Texas Regional Service Designation Texas Regional Service Designation - Refer to Form in Proposal Invitation The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If you propose to serve different regions for different products or services included in your Proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. By designating a region or regions, you are certifying that you are authorized and willing to provide the proposed products and services in those regions. Designating regions in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your Proposal or, if awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on this form. 7 Company Name 4 Company Name � DANA SAFETY SUPPLY, Inc. 7 Texas Regional Service Designation 5 Select only one of the following options. If you select "I will NOT serve all Regions of Texas", you must then check the individual Regions you wish to serve. � All Regions � 7 Region 1 6 Region 1 - Edinburg ❑ Region 1 (1) 7 Region 2 7 Region 2- Corpus Christi ❑ Region 2 (2) 7 Region 3 8 Region 3 - Victoria ❑ Region 3 (3) 7 Region 4 9 Region 4 - Houston ❑ Region 4 (4) 8 Region 5 � Region 5 - Beaumont ❑ Region 5 (5) 8 Region 6 � Region 6 - Huntsville ❑ Region 6 (6) 8 Region 7 2 Region 7 - Kilgore ❑ Region 7 (7) Page 12 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 8 Region 8 3 Region 8- Mount Pleasant ❑ Region 8 (8) 8 Region 9 4 Region 9- Wichita Falls ❑ Region 9 (9) 8 Region 10 5 Region 10 - Richardson ❑ Region 10 (10) 8 Region 11 6 Region 11 - Fort Worth ❑ Region 11 (11) 8 Region 12 7 Region 12 - Waco ❑ Region 12 (12) 8 Region 13 $ Region 13 - Austin ❑ Region 13 (13) 8 Region 14 9 Region 14 - Abilene ❑ Region 14 (14) 9 Region 15 � Region 15 - San Angelo ❑ Region 15 (15) 9 Region 16 � Region 16 - Amarillo ❑ Region 16 (16) 9 Region 17 2 Region 17 - Lubbock ❑ Region 17 (17) 9 Region 18 3 Region 18 - Midland ❑ Region 18 (18) 9 Region 19 4 Region 19 - EI Paso ❑ Region 19 (19) Page 13 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 9 Region 20 5 Region 20 - San Antonio ❑ Region 20 (20) 9 6 State Service Designation State Service Designation - Refer to Form in Proposal Invitation. As set forth in the Proposal Invitation, it is the Cooperative's intent that other governmental entities in the United States have the opportunity to purchase goods or services awarded under the Contract, subject to applicable state law, through a piggy-back award or similar agreement through the National Purchasing Cooperative BuyBoard. If you plan to service the entire United States or only specific states, you must complete this form accordingly. (Note: If you plan to service Texas Cooperative members, be sure that you complete the Texas Regional Service Designation form.) In addition to this form, to be considered for a piggy-back award by the National Purchasing Cooperative, you must have an authorized representative sign the National Purchasing Cooperative Vendor Award Agreement that follows this form. If you serve different states for different products or services included in your Proposal, you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. By designating a state or states, you are certifying that you are authorized and willing to provide the proposed products and services in those states. Designating states in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your Proposal or, if awarded, termination of your Contract. 9 Company Name 7 Company Name � DANA SAFETY SUPPLY, Inc. : State Service Designation Select only one of the following options. If you select "I will NOT serve all States", you must then check the individual States you wish to serve. � AI I States 9 Alabama 9 Alabama ❑ Alabama (AL) 1 Alaska � Alaska 0 ❑ Alaska (AK) 1 Arizona � Arizona ❑ Arizona (AZ) 1 Arkansas 2 Arkansas ❑ Arkansas (AR) 1 California � California (Public Contract Code 20118 & 20652) 3 ❑ California (CA) Page 14 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 1 Colorado � Colorado 4 ❑ Colorado (CO) 1 Connecticut 5 Connecticut ❑ Connecficut (CT) 1 Delaware 6 Delaware ❑ Delaware (DE) 1 District of Columbia � District of Columbia 7 ❑ District of Columbia (DC) 1 Florida $ Florida ❑ Florida {FL) 1 Georgia 9 Georgia ❑ Georgia (GA) 1 Hawaii � Hawaii ❑ Hawaii (HI) 1 Idaho � Idaho 1 ❑ Idaho (ID) 1 Illinois � Illinois 2 ❑ lllinois (IL) 1 Indiana 3 Indiana ❑ Indiana (IN) 1 lowa 4 lowa ❑ lowa (IA) 1 Kansas 5 Kansas ❑ Kansas (KS) Page 15 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 1 Kentucky � Kentucky 6 ❑ Kentucky (KY) 1 Louisiana 7 Louisiana ❑ Louisiana (LA) 1 Maine $ Maine ❑ Maine (ME) 1 Maryland � Maryland 9 ❑ Maryland (MD) 1 Massachusetts 2 Massachusetts 0 ❑ Massachusetts (MA) 1 Michigan � Michigan ❑ Michigan (MI) 1 Minnesota 2 Minnesota ❑ Minnesofa (MN) 1 Mississippi 2 Mississippi 3 ❑ Mississippi (MS) 1 Missouri 4 Missouri ❑ Missouri (MO) 1 Montana 5 Montana ❑ Montana (MT) 1 Nebraska 2 Nebraska 6 ❑ Nebraska (NE) 1 Nevada 7 Nevada ❑ Nevada (NV) Page 16 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 1 New Hampshire 2 New Hampshire 8 ❑ New Hampshire (NH) 1 New Jersey 2 New Jersey 9 ❑ New Jersey (NJ) 1 New Mexico � New Mexico ❑ New Mexico (NM) 1 New York 3 New York 1 ❑ New York (NY) 1 North Carolina 3 North Carolina 2 ❑ North Carolina (NC) 1 North Dakota 3 North Dakota 3 ❑ North Dakota (ND) 1 Ohio 4 Ohio ❑ Ohio (OH) 1 Oklahoma 5 Oklahoma ❑ Oklahoma (OK) 1 Oregon 6 Oregon ❑ Oregon (OR) 1 Pennsylvania 3 Pennsylvania 7 ❑ Pennsylvania (PA) 1 Rhode Island $ Rhode Island ❑ Rhode Island (RI) 1 South Carolina 3 South Carolina 9 ❑ South Caro�ina (SC) Page 17 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 1 South Dakota 4 South Dakota 0 ❑ South Dakata (SD) 1 Tennessee � Tennessee ❑ Tennessee (TN) 1 Texas 2 Texas ❑ Texas (TX) 1 Utah 4 Utah 3 ❑ utan (ur) 1 Vermont 4 Vermont ❑ Vermont (VT) 1 Virginia 5 Virginia ❑ Virginia (VA) 1 Washington 4 Washington 6 ❑ Washington (WA) 1 West Virginia 4 West Virginia 7 ❑ West Virginia (WV) 1 Wisconsin $ Wisconsin ❑ Wisconsin (WI) 1 Wyoming � Wyoming 9 ❑ Wyoming (WY) Bid Lines Page 18 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 Section I: Vehicles Base Model Price for Light Duty Vehicle, 9450-9900 GVWR, CHASSIS: Mercedes Sprinter, Ford E350, or Equal. ENGINE: Mercedes 2.7L Diesel Engine or V-10 Gasoline Engine or equal. With minimum standard conversion of 21' body, auto, 7KW, (1) 13,500 roof A/C, electric heaters, 3 workstations, overhead cabinets, storage areas, refrigerator, microwave, wired for phones and data, awning, graphics and exterior scene lights. No Bid Manufacturer: � No response Manufacturer #: � No response Item Notes: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions and/or in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must submit a letter explaining that the company is the manufacturer of the products proposed. An awarded Vendor in Texas must have and maintain for the life of the Contract any Franchise Motor Vehicle Dealer Certificate and/or other license/certificate as required by the Texas Department of Motor Vehicles. If Vendor proposes to serve states other than Texas, Vendor must have any and all licenses or certificates, including franchise motor vehicle dealer certificates or licenses required by each state the Vendor proposes to serve. Proposers responding to this Proposal Invitation should submit a copy of their dealer certificate(s) and/or license(s). All vehicle ancillary fees to be charged for any purchase from this contract with the exception of delivery fees (i.e. applicable state inspection, state title, state registration, dealer document fees, pre-delivery inspection, make ready, and manufacturer destination fees) are to be included in the base model price(s). Vehicle fees not included in the base model price(s) will not be permitted. The Cooperative service fee for vehicles is not a"vehicle fee" and is not to be included in the base price. Dealer Floor Plan and Lot Insurance costs will only be allowed for inventory vehicles at the dealer location and/or vehicles scheduled for upfitting by the dealer. These Floor Plan and Lot Insurance fees shall not be included in the price of a vehicle for the purpose of this proposal but must be listed separately as a line item price on individual quotes for any potential Cooperative member purchase. Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Page 19 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 Item Attributes 1. Chassis and Engine Description No response Page 20 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 2 Section I: Vehicles Base Model Price for Medium Duty Vehicle, 19,000-25,500 GVWR, CHASSIS: Freightliner FL60, Ford E550 or equal. ENGINE: 250 HP Diesel 7.3L Engine or Equal. With minimum standard conversion of: 23' body, auto, 15KW, walk through cab, air seats, (2) roof A/C, electric heaters, .125 smooth side custom body, hydraulic jacks, TV/DVD, refrigerator, microwave, roof observation platForm, wired for phones & data, awning, graphics & exterior scene lights. No Bid Manufacturer: � No response Manufacturer #: � No response Item Notes: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions and/or in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must submit a letter explaining that the company is the manufacturer of the products proposed. An awarded Vendor in Texas must have and maintain for the life of the Contract any Franchise Motor Vehicle Dealer Certificate and/or other license/certificate as required by the Texas Department of Motor Vehicles. If Vendor proposes to serve states other than Texas, Vendor must have any and all licenses or certificates, including franchise motor vehicle dealer certificates or licenses required by each state the Vendor proposes to serve. Proposers responding to this Proposal Invitation should submit a copy of their dealer certificate(s) and/or license(s). All vehicle ancillary fees to be charged for any purchase from this contract with the exception of delivery fees (i.e. applicable state inspection, state title, state registration, dealer document fees, pre-delivery inspection, make ready, and manufacturer destination fees) are to be included in the base model price(s). Vehicle fees not included in the base model price(s) will not be permitted. The Cooperative service fee for vehicles is not a"vehicle fee" and is not to be included in the base price. Dealer Floor Plan and Lot Insurance costs will only be allowed for inventory vehicles at the dealer location and/or vehicles scheduled for upfitting by the dealer. These Floor Plan and Lot Insurance fees shall not be included in the price of a vehicle for the purpose of this proposal but must be listed separately as a line item price on individual quotes for any potential Cooperative member purchase. Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Page 21 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 Item Attributes 1. Chassis and Engine Description No response Page 22 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 3 Section I: Vehicles Base Model Price for Standard Duty Vehicle, 25,500-29,000 GVWR, CHASSIS: MT-55 Freightliner chassis or Equal, Step van Body or Equal. ENGINE: 260HP diesel engine or equal. With minimum standard conversion of: 31' or 37' aluminum .125 body, auto, Allison Transmission or equal, 5 year warranty, slide out optional, walk through cab, hydraulic jacks, 15KW, 1 or 2 conference areas, 3 to 9 workstations, equipment rack, restroom, galley, TV/DVD in conference area, (3) roof A/C, electric heaters, roof observation platForm, wired for phones and data, awning, graphics and exterior scene lights. No Bid Manufacturer: � No response Manufacturer #: � No response Item Notes: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions and/or in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must submit a letter explaining that the company is the manufacturer of the products proposed. An awarded Vendor in Texas must have and maintain for the life of the Contract any Franchise Motor Vehicle Dealer Certificate and/or other license/certificate as required by the Texas Department of Motor Vehicles. If Vendor proposes to serve states other than Texas, Vendor must have any and all licenses or certificates, including franchise motor vehicle dealer certificates or licenses required by each state the Vendor proposes to serve. Proposers responding to this Proposal Invitation should submit a copy of their dealer certificate(s) and/or license(s). All vehicle ancillary fees to be charged for any purchase from this contract with the exception of delivery fees (i.e. applicable state inspection, state title, state registration, dealer document fees, pre-delivery inspection, make ready, and manufacturer destination fees) are to be included in the base model price(s). Vehicle fees not included in the base model price(s) will not be permitted. The Cooperative service fee for vehicles is not a"vehicle fee" and is not to be included in the base price. Dealer Floor Plan and Lot Insurance costs will only be allowed for inventory vehicles at the dealer location and/or vehicles scheduled for upfitting by the dealer. These Floor Plan and Lot Insurance fees shall not be included in the price of a vehicle for the purpose of this proposal but must be listed separately as a line item price on individual quotes for any potential Cooperative member purchase. Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Page 23 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 Item Attributes 1. Chassis and Engine Description No response Page 24 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 4 Section I: Vehicles Base Model Price for Heavy Duty Vehicle, 35,000-54,000 GVWR, CHASSIS: Freightliner FL80 chassis or Equal, Custom Body or Equal. ENGINE: 300 HP or 330 HP CAT Diesel engine or equal. With minimum standard conversion of: 34' to 39' smooth side .125 custom aluminum body, crew cab optional, slide out optional, Allison transmission or equal, 5 year warranty, walk through cab, hydraulic jacks, 20 to 30 KW, 1 or 2 conference areas, 3 to 9 workstations, equipment rack, restroom, galley, TV/DVD in conference area, 3 to 4 ton Bard A/C, electric heaters, roof observation platform, wired for phones and data, awning, graphics and exterior scene lights. No Bid Manufacturer: � No response Manufacturer #: � No response Item Notes: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions and/or in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must submit a letter explaining that the company is the manufacturer of the products proposed. An awarded Vendor in Texas must have and maintain for the life of the Contract any Franchise Motor Vehicle Dealer Certificate and/or other license/certificate as required by the Texas Department of Motor Vehicles. If Vendor proposes to serve states other than Texas, Vendor must have any and all licenses or certificates, including franchise motor vehicle dealer certificates or licenses required by each state the Vendor proposes to serve. Proposers responding to this Proposal Invitation should submit a copy of their dealer certificate(s) and/or license(s). All vehicle ancillary fees to be charged for any purchase from this contract with the exception of delivery fees (i.e. applicable state inspection, state title, state registration, dealer document fees, pre-delivery inspection, make ready, and manufacturer destination fees) are to be included in the base model price(s). Vehicle fees not included in the base model price(s) will not be permitted. The Cooperative service fee for vehicles is not a"vehicle fee" and is not to be included in the base price. Dealer Floor Plan and Lot Insurance costs will only be allowed for inventory vehicles at the dealer location and/or vehicles scheduled for upfitting by the dealer. These Floor Plan and Lot Insurance fees shall not be included in the price of a vehicle for the purpose of this proposal but must be listed separately as a line item price on individual quotes for any potential Cooperative member purchase. Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Page 25 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 Item Attributes 1. Chassis and Engine Description No response Page 26 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 5 Section I: Vehicles Base Model Price for Extra Heavy Duty Vehicle, 54,000+ GVWR, CHASSIS: Freightliner FL112 chassis or Equal, Custom Body or Equal. ENGINE: 400 HP CAT diesel engine or equal. With minimum standard conversion of: 40' smooth side .125 custom aluminum body, raised roof crew cab optional, slide out optional, Allison transmission or equal, 5 year warranty, walk through cab, hydraulic jacks, 20 or 30 KW, large conference area, 5 to 6 workstations, equipment rack, restroom galley, TV/DVD in conference area, 4 ton Bard A/C, electric heaters, roof observation platform, wired for phones and data, awning, graphics and exterior scene lights. No Bid Manufacturer: � No response Manufacturer #: � No response Item Notes: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions and/or in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must submit a letter explaining that the company is the manufacturer of the products proposed. An awarded Vendor in Texas must have and maintain for the life of the Contract any Franchise Motor Vehicle Dealer Certificate and/or other license/certificate as required by the Texas Department of Motor Vehicles. If Vendor proposes to serve states other than Texas, Vendor must have any and all licenses or certificates, including franchise motor vehicle dealer certificates or licenses required by each state the Vendor proposes to serve. Proposers responding to this Proposal Invitation should submit a copy of their dealer certificate(s) and/or license(s). All vehicle ancillary fees to be charged for any purchase from this contract with the exception of delivery fees (i.e. applicable state inspection, state title, state registration, dealer document fees, pre-delivery inspection, make ready, and manufacturer destination fees) are to be included in the base model price(s). Vehicle fees not included in the base model price(s) will not be permitted. The Cooperative service fee for vehicles is not a"vehicle fee" and is not to be included in the base price. Dealer Floor Plan and Lot Insurance costs will only be allowed for inventory vehicles at the dealer location and/or vehicles scheduled for upfitting by the dealer. These Floor Plan and Lot Insurance fees shall not be included in the price of a vehicle for the purpose of this proposal but must be listed separately as a line item price on individual quotes for any potential Cooperative member purchase. Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Page 27 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 Item Attributes 1. Chassis and Engine Description No response Page 28 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 6 Section I: Vehicles Base Model Price for Command Trailer, Single Axle, Steel Frame, with minimum standard conversion of: 16' smooth side .125 custom aluminum body, slide out optional, hydraulic jacks, 20KW, conference area, 4 to 5 workstations, equipment rack, restroom galley, TV/DVD in conference area, 3 ton Bard A/C, electric heaters, roof observation platForm, wired for phones and data, awning, graphics and exterior scene lights. Price: � $159,117.65 Total: � $159,117.65 � Manufacturer: � OPS Public Safety � Manufacturer #: � 10501-A00 Texas BuyBoard 16' Trailer Item Notes: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions and/or in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must submit a letter explaining that the company is the manufacturer of the products proposed. An awarded Vendor in Texas must have and maintain for the life of the Contract any Franchise Motor Vehicle Dealer Certificate and/or other license/certificate as required by the Texas Department of Motor Vehicles. If Vendor proposes to serve states other than Texas, Vendor must have any and all licenses or certificates, including franchise motor vehicle dealer certificates or licenses required by each state the Vendor proposes to serve. Proposers responding to this Proposal Invitation should submit a copy of their dealer certificate(s) and/or license(s). All vehicle ancillary fees to be charged for any purchase from this contract with the exception of delivery fees (i.e. applicable state inspection, state title, state registration, dealer document fees, pre-delivery inspection, make ready, and manufacturer destination fees) are to be included in the base model price(s). Vehicle fees not included in the base model price(s) will not be permitted. The Cooperative service fee for vehicles is not a"vehicle fee" and is not to be included in the base price. Dealer Floor Plan and Lot Insurance costs will only be allowed for inventory vehicles at the dealer location and/or vehicles scheduled for upfitting by the dealer. These Floor Plan and Lot Insurance fees shall not be included in the price of a vehicle for the purpose of this proposal but must be listed separately as a line item price on individual quotes for any potential Cooperative member purchase. Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Page 29 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 Item Attributes 1. Chassis and Engine Description Proposal for Texas Buyboard 16' Trailer Please find below quote along with specifications: 10501-A00 — Texas Buyboard 16' Trailer UPFIT: TRAILER, 16'L, 8.5'W, 7.5' IH, ENCLOSED, GALVANIZED STEEL FRAME BASE TRAILER: - 16'L X 8.5'W X 7.5' INTERIOR HEIGHT - WHITE ALUMINUM EXTERIOR (SCREWLESS) - CROSSMEMBERS, WALL POSTS, ROOF BOWS AT 16" O/C - TANDEM 7000LB TORSION DROP AXLES - 4000LB ELECTRIC TONGUE JACK - ADJUSTABLE PINTLE COUPLER - ALL D.O.T. LIGHTING, LED - TREATED STEEL FRAME - SPRAY FOAM INSULATION ON WALLS AND CEILING - FLOORING: 3/4" MARINE GRADE, HEX PATTERN, BLACK, - WALLS AND CEILING: WHITE ABS COATED PLYWOOD WALLS AND CEILING - GENERATOR CABINET W/ONAN 10KW - SLIDEOUT EXTRA - RESTROOM EXTRA INTERIOR - CONFERENCE AREA WITH TABLE AND SEATING - WORKSTATIONS TBC - EQUIPMENT RACK - TV/DVD IN CONFERENCE AREA ELECTRICAL: --------------- - 1X MODULE, AIR CONDITIONER, DOMETIC BRISK AIR, ROOFTOP, 13500 BTU, HEAT STRIP - 1X HEATER, FAN-FORCED, IN-WALL, 3000W, 240V, 10240 BTU, W/ GRILL AND THERMOSTAT - PHONE/DATA WIRING EXTERIOR: ------------------ - EXTERIOR SCENE LIGHTS - AWNING - GRAPHICS PACKAGE - SCENE LIGHTING - ROOF OBSERVATION PLATFORM EXTRA *Will Build to Suit* Page 30 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 7 Section I: Vehicles Base Model Price for Command Trailer, Dual Axle, Steel Frame, with minimum standard conversion of: 36' smooth side .125 custom aluminum body, slide out optional, hydraulic jacks, 20KW, conference area, 4 to 5 workstations, equipment rack, restroom galley, TV/DVD in conference area, 3 ton Bard A/C, electric heaters, roof observation platForm, wired for phones and data, awning, graphics and exterior scene lights. Price: � $331,117.65 Total: � $331,117.65 � Manufacturer: � OPS Public Safety � Manufacturer #: � 10515-A00 Texas BuyBoard 36' Trailer Item Notes: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions and/or in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of an authorization letter, must submit a letter explaining that the company is the manufacturer of the products proposed. An awarded Vendor in Texas must have and maintain for the life of the Contract any Franchise Motor Vehicle Dealer Certificate and/or other license/certificate as required by the Texas Department of Motor Vehicles. If Vendor proposes to serve states other than Texas, Vendor must have any and all licenses or certificates, including franchise motor vehicle dealer certificates or licenses required by each state the Vendor proposes to serve. Proposers responding to this Proposal Invitation should submit a copy of their dealer certificate(s) and/or license(s). All vehicle ancillary fees to be charged for any purchase from this contract with the exception of delivery fees (i.e. applicable state inspection, state title, state registration, dealer document fees, pre-delivery inspection, make ready, and manufacturer destination fees) are to be included in the base model price(s). Vehicle fees not included in the base model price(s) will not be permitted. The Cooperative service fee for vehicles is not a"vehicle fee" and is not to be included in the base price. Dealer Floor Plan and Lot Insurance costs will only be allowed for inventory vehicles at the dealer location and/or vehicles scheduled for upfitting by the dealer. These Floor Plan and Lot Insurance fees shall not be included in the price of a vehicle for the purpose of this proposal but must be listed separately as a line item price on individual quotes for any potential Cooperative member purchase. Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Page 31 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 Item Attributes 1. Chassis and Engine Description Proposal for Texas Buyboard 36' Trailer Please find below quote along with specifications: 10515-A00 — Texas Buyboard 36' Trailer BASE TRAILER: - 36' MAIN BODY, 8' GOOSENECK - WHITE, EXTERIOR SCREWLESS PANELS - TRI-AXLE 7000 LB TORSION DROP AXLES - ELECTRIC TONGUE JACK - ALL LED DOT APPROVED LIGHTING - TREATED STEEL FRAME - WALLS AND CEILING: PLYWOOD, 1/4" THICK, ONE SIDE ABS - FLOORING: 3/4" THICK MARINE GRADE, BLACK HEXA ON TOP - SPRAY FOAM INSULATED WALLS AND CEILING - SLIDEOUT EXTRA - RESTROOM EXTRA INTERIOR: - CONFERENCE AREA WITH TABLE AND SEATING - WORKSTATIONS TBC - EQUIPMENT RACK - TV/DVD IN CONFERENCE AREA ELECTRICAL: --------------- - 3X HEATER, FAN-FORCED, IN-WALL, 3000W, 240V, 10240 BTU, W/ GRILL AND THERMOSTAT - 3X MODULE, AIR CONDITIONER, ROOF TOP, 13500 BTU, BUILT THERMOSTAT, HEAT STRIP - PHONE/DATA WIRING EXTERIOR: ------------------ - EXTERIOR SCENE LIGHTS - AWNING - GRAPHICS PACKAGE - SCENE LIGHTING - ROOF OBSERVATION PLATFORM EXTRA *Will Build to Suit* Page 32 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 0 Section II: Options and Eauiament Discount (%) off all Original Equipment Manufacturer (OEM) Options. Catalog/Pricelist MUST be included or proposal will not be considered. No Bid Item Notes: Options will be selected by the Cooperative member at the time of order. A COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND PARTS MUST BE SUBMITTED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response 0 Section II: Oations and Eauiament Discount (%) off Third Party (not OEM) and Unpublished Options, Equipment, and Supplies. Catalog/Pricelist MUST be included or proposal will not be considered. No Bid Item Notes: Options will be selected by the Cooperative member at the time of order. A COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND PARTS MUST BE SUBMITTED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response Page 33 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 1 0 Section II: Options and Eauiament Discount (%) off Original Equipment Manufacturer (OEM) Parts and Supplies. Catalog/Pricelist MUST be included or proposal will not be considered. No Bid Item Notes: Options will be selected by the Cooperative member at the time of order. A COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND PARTS MUST BE SUBMITTED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response Section II: Oations and Eauiament Discount (%) off Floor Plan and/or Lot Insurance (dealer inventory vehicles and upfitting vehicles). Catalog/Pricelist MUST be included or proposal will not be considered. No Bid Item Notes: Options will be selected by the Cooperative member at the time of order. A COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND PARTS MUST BE SUBMITTED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response Page 34 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 1 2 Section II: Options and Eauiament Discount (%) off Extended Service Maintenance Agreements. Catalog/Pricelist MUST be included or proposal will not be considered. No Bid Item Notes: Options will be selected by the Cooperative member at the time of order. A COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND PARTS MUST BE SUBMITTED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed". No response 1 Section III: Vehicles Delivery Fees and Labor Rate for Installation and Reaair Service - Not to 3 Exceed Hourly Labor Rate for Installation/Repair Service of Vehicle Equipment and Products. Quantity: 1 UOM: Hourly Labor Rate No Bid 1 Section III: Vehicles Delivery Fees and Labor Rate for Installation and Reaair Service - Not to Exceed 4 Hourly Labor Rate for Paint and Body Repair of Vehicles. Quantity: 1 UOM: Hourly Labor Rate NO Bid 1 Section III: Vehicles Delivery Fees and Labor Rate for Installation and Reaair Service - Not to 5 Exceed per mile delivery fee for Vehicles. Quantity: 1 UOM: Mile No Bid Response Total: $490,235.30 Page 35 of 35 pages Vendor: Fleet Safety Equipment, inc. 714-23 Addendum 1 ' Boardm PO. Box 400, Austln, Texas 78767 � 800.695.29'19 • blds@buyboard.com • buyboard.com THE LOCAL GOVERNMENT PURCHASING COOPERATIVE ADDENDUM NO. 1 Proposal Invitation No. 714-23 Mobile Command, EmeraencY Manaaement, and Bio-Terrorism Vehicles The following addendum is issued to Proposal Invitation No. 714-23, Mobile Command, Emergency Management, and Bio-Terrorism Vehicles and shall become a permanent part of the Proposal Invitation document: PROPOSAL DUE DATE The proposal deadline has been extended for this proposal invitation until ]une 1, 2023, at 4:00 P.M. Please sign and return one copy of this Addendum with your proposal as verification of your receipt and compliance with the information contained in this Addendum. Dana Safety Supply, Inc Company Name: 7800 Breen Rd; Houston, TX 77064 Address: Signature of Authorized Company Official: Title: Bids&Contracts Administrator Telephone Number: : � : � :.. 25-May-2023 Date: ADDENDUM NO. 1, PROPOSAL INVIfATION NO. 714-23 �. �� PUB�ic s�Err Mobile Workspace Systems January 27, 2023 Dana Safety Supply 3810 W. Osborne Avenue Tampa, FL, 33614 USA Re: Authorized Distributor Status To Whom It May Concern, This letter is to confirm that Dana Safety Supply is a distributor of OPS Public Safety and that their account is in good standing. Sincerely, Joe Lawrenson Business Development Manager OPS Public Safety Exhibit C- Conflict of Interest Questionnaire CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. FORM CIQ OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who oate Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. J Name of vendor who has a business relationship with local governmental entity. Dana Safety Supply, Inc. J ❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) J Name of local government officer about whom the information is being disclosed. Name of Officer � Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary. No conflicts of interest. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? � Yes � No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? � Yes � No � Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. � ❑ J Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). `�'G�� Signature of vendor doing b inesaJwit� the governmental entity l/ 1-27-2026 Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code � 176.003(a)(2)(A) and (B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: *** (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code � 176.006(a) and (a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 City of Fort Worth, Mayor and DATE: 06/13/23 Texas Council Communication M&C FILE NUMBER: M&C 23-0450 LOG NAME: 13P BLANKET COOPERATIVE AUTHORIZATION FLEET ACQUISITIONS ADK SUBJECT (ALL) Authorize Purchase Agreements with Multiple Vendors for the Purchase of Fleet Vehicles, Off-Road Vehicles, and Other Motorized Equipment up to the Amount of Available Funding in Capital Projects Across Multiple Funds Citywide using Multiple Cooperative Contracts and Interlocal Agreements for Three Years for the Property Management Department RECOMMENDATION: It is recommended that the City Council authorize the execution of purchase agreements with multiple vendors for the purchase of fleet vehicles, off road vehicles, and other motorized equipment up to the amount of available funding in Capital Projects Across Multiple Funds Citywide using multiple cooperative contracts and interlocal agreements for three years for the Property Management Department. DISCUSSION: The Property Management DepartmenYs Fleet Acquisitions Division is currently in the process of fulfilling a multi-year backlog of City vehicle and equipment purchases. The biggest challenge in trying to overcome this backlog is the availability of vendors, inventory, and the time it takes for the City to make purchases when vehicles are available. Currently, the City has a backlog of eight (8) years totaling more than $30 million dollars. The City currently has contracts with the following vendors using cooperative contracts: VENDOR Siddons Martin Emergency Group, LLC Siddons Martin Emergency Group, LLC JHouston Holdings, LLC Versalift Lake Country Chevrolet North Texas Trailers, LLC Silsbee Ford Associated Supply Company (ASCO) Rogue Jet Boatworks, Inc. Lenco Industries, Inc. Polaris Sales, Inc. Nationwide Trailers, LLC Crafco, Inc. ��Z�] � �:7_� � 1�/ �_[�3 �►[� 1 BuyBoard Houston-Galveston Area Council (HGAC) BuyBoard Sourcewel I The Interlocal Purchasing System (TIPS) Buyboard TIPS BuyBoard General Services Administration (GSA) HGAC Sourcewel I BuyBoard BuyBoard However, due to limited inventory and availability, additional vendors and options are needed. Fleet Acquisitions has already identified twenty-nine additional vendors that are available through cooperatives. Approval of this Mayor & Council Communication (M&C) authorizes the City to execute contracts with any vendor that is currently listed on any valid cooperative that has one or more vehicles or pieces of equipment that is a current need for the City's fleet. This authorization would also include purchases made using Interlocal Agreements with other governmental entities. Fleet Acquisitions recently partnered with the Purchasing Division in an effort to better ensure that the City is able to purchase needed items as quickly and efficiently as possible. The Fleet team meets regularly with key personnel to ensure that specifications are appropriate for the City's fleet, costs are reasonable and acceptable, and that departments are receiving items that meet their business needs. COOPERATIVE PURCHASE and INTERLOCAL AGREEMENTS - State law provides that a local government purchasing an item under a cooperative purchasing agreement or interlocal agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. AGREEMENT TERMS - Upon City Council approval of this M&C, the City will have authority to enter into one-time purchase agreements or annual agreements with available vendors for up to three years from the date of approval. At the expiration of three years from the date of approval, the City will seek additional authorization for any necessary contracts at that time. BUSINESS EQUITY - an M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity. FUNDING - Currently, there is $42,593,019.00 in the City's budget in capital projects across multiple funds citywide for the purpose of funding fleet acquisitions. Prior to each purchase agreement or contract being executed, staff will confirm that funding is available for that purchase and is appropriated for that purpose. All existing contracts shall be amended or terminated to release encumbered funds to ensure that the City is able to make purchases with the vendors that have needed items available for purchase on a rolling basis. No guarantee has been or will be made to any vendor regarding minimum purchases. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the Vehicle and Equip Replacement Fund, W&S Capital Projects Fund, Stormwater Capital Projects Fund, Municipal Airport Capital Proj Fund, Solid Waste Capital Projects Fund, CCPD Capital Projects Fund, ITS Capital Fund, Fleet Capital Projects Fund, Environmental Prot Cap Proj Fund, Tax Note 2019 Fund and Tax Note 2020 Fund to support the approval of the above recommendation for the purchase of vehicles and equipment. Prior to any expenditures being incurred, the Property Management Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 Dana Burghdoff 8018 Oriainatina Business Unit Head: Reginald Zeno 8517 Steve Cooke 5134 Additional Information Contact: Jo Ann Gunn 8525 Ashley Kadva 2047 F�RT��RTHo City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name Dana Safety Supply, Inc. Subject of the Agreement: Provide command trailers and related equipment for City fleet. M&C Approved by the Council? * Yes ❑✓ No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No ❑✓ If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 0 If �unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: June 13, 2026 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑✓ No ❑ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. n/a *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.