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HomeMy WebLinkAbout059150-R3 - General - Contract - Texan Waste Equipment Inc. dba Heil of TexasCSC No. 59150-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE January 27, 2026 Texan Waste Equipment Inc. d/b/a Heil of Texas Attn.: Jeffrey Davis 1440 South Loop 12 Irving, TX 75060 Re: Contract Renewal Notice City Secretary Contract No. 59150 (the "Contract") Renewal Term No. 3: March 30, 2026 to March 29, 2027 The above referenced Contract with the City of Fort Worth expires on March 29, 2026 (the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate to the email address below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at httn://fortw��rthtex�s.�ov/ptirchasin� to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, GJhfzstinc 2�r�mas Christina Thomas Contract Compliance Specialist City of Fort Worth, Property Management Dept. (817) 392-8538 Christina.thomas(�r?fortworthtexas.�ov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CITY OF FORT WORTH ✓��_w�-� By. Valerie Washington (Fep 2, 20261022:56 CST) Name: Valerie Washington Title: Assistant City Manager Date: 02/02/2026 APPROVAL RECOMMENDED: ,� _� ,1.<<.,;_;;ia�� BY: Name: Marilyn Marvin Title: Property Management Director ATTEST: �;;p�M1,n,�rza_ /� � By. Name: Jannette Goodall Title: City Secretary p 4�00�4� � o� FORt�°a p �'° � ��'i�°o �o a�o °_° oP� * o00 00 *�a �d4 rEXASop �bbaaoa Texan Waste Equipment I�zc. d1b/a Heil of Texas By: Name: J frey Davt� Title: %J<<J.`�,/c,,� Date: 01�Z6/20Z6 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. �e-�,�- C�a,�� By. DeniseGarc�ia(Jan30,202G1458�.28CSn Name: Denise Garcia Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: ,Aync,i.i� 7�'lulu�m�rr� By: Name: Amarna Muhammad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0067 Date Approved: February 14, 2023 Form 1295 Certification No.: 2023-967968 �FFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 02/14/23 M&C FILE NUMBER: M&C 23-0067 LOG NAME: 13P ITB 23-0001 LIGHT/HEAVY DUTY VEHICLE REPAIRS SVS TD PMD SUBJECT (ALL) Authorize Non-Exclusive Purchase Agreements with Autonation Chevrolet, Autonation Ford, Bruce Lowrie Chevrolet, Buck's Wheel & Equipment Co., CLS Sewer Equipment Co. Inc, Industrial Power LLC, Kirby-Smith Machinery, Landmark Equipment Co., RDO Equipment Company, Stewart & Stevenson, Texan Waste Equipment dba Heil of Texas, and WildFire Truck Equipment Sales LTD, for Heavy and Light Duty, Marine and Turf Vehicle Repairs for the Property Management Department for a Combined Annual Amount Up to $2,000,000.00 for the Initial Term and Authorize Four One-Year Renewal Options for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with Autonation Chevrolet, Autonation Ford, Bruce Lowrie Chevrolet, Buck's Wheel & Equipment Co., CLS Sewer Equipment Co. Inc, Industrial Power LLC, Kirby-Smith Machinery, Landmark Equipment Co., RDO Equipment Company, Stewart & Stevenson, Texan Waste Equipment dba Heil of Texas, and WildFire Truck Equipment Sales LTD, for heavy and light duty, marine and turf vehicle repairs for the Property Management Department for a combined annual amount up to $2,000,000.00 for the initial term and authorize four one-year renewal options for the same annual amount. DISCUSSION: The Property Management (Fleet) Department approached the Purchasing Division for assistance with securing an annual agreement for repair services of City-owned heavy and light duty, marine, and turf vehicles for the Property Management Department on an "as needed" basis. In order to procure these services, purchasing staff issued Invitation to Bid (ITB) No. 23-0001. The ITB included detailed specifications describing the requirements for light and heavy duty vehicle repairs and services. The ITB was advertised in the Fort Worth Star-Telegram on October 30, 2022, November 2, 2022, November 9, 2022, November 16, 2022, November 23, 2022, and November 30, 2022. Twelve responses were received. An evaluation panel consisting of representatives from the Property Management and Code Compliance Departments evaluated and scored the responses using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. II Bidders II I�Autonation Chevrolet �Autonation Ford IBruce Lowrie Chevrolet �Buck's Wheel & Equipment Co. IICLS Sewer Equipment Co. Inc �Industrial Power LLC IKirby-Smith Machinery ILandmark Equipment Co IRDO Equipment Company Stewart & Stevenson I�Texan Waste Equipment dba Heil of Texas I�WildFire Truck Equipment Sales LTD Best Value criteria: (a) Contractor's qualification; (b) Contractor's experience; (c) Contractor's references; � Evaluation Criteria I a � b c I d � e Total 5 � 5.33 5.33I 10.67 7.5 33.83 5' 5 5 I 10 � 7.5 32.50 6.33 6.33 � 5 11.33 8� 37.00 6, 6.33' 5.33I� 10 9 36.67 5 � 5 4.67I 10 8 32.67 6.33 6.33 5.33 14 10 42.00 5.57 6 4 13.33 7.50 36.50 5 6 5.33 8.67 8 33.00 5.67 6 5 11.33 8 36.00 6 6.67 5.67 12.67 9 40.00 I 5 5.33 4.33I 10 II 8 I32.67 � 5.33 6 5.67 I� 10 I� 7.5 I 34.50 (d) Contractor's availability of resources (personnel) (e) Contractor's approach to perform services After evaluation, the panel concluded that Autonation Chevrolet, Autonation Ford, Bruce Lowrie Chevrolet, Buck's Wheel & Equipment Co., CLS Sewer Equipment Co. Inc, Heil of Texas, Industrial Power LLC, Kirby-Smith Machinery, Landmark Equipment Co., RDO Equipment Company, Stewart & Stevenson, and WildFire Truck Equipment Sales LTD presented the best value to the City and therefore, recommends that Council authorize non-exclusive agreements with these vendors. Under these non-exclusive agreements, the department will order services according to the lowest cost and availability. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. Funding is budgeted in the Fleet Service Outside Rep & Maint account of the Property Managment Department's Fleet & Equipment Sery Fund, as appropriated. DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as previously appropriated, in the Fleet & Equipment Sery Fund. Prior to an expenditure being incurred, the Property Management Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 Dana Burghdoff 8018 Oriainatina Business Unit Head: Anthony Rousseau 8338 Steve Cooke 5134 Additional Information Contact: Anthony Rousseau 8338 Taylor Dean 7648 CERTIFICATE OF INTERESTED PARTIES Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interestetl parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Texan Waste Equip dba Heil of Texas Irving, TX United States 2 Name of go�ernmental entity or state agency that is a party to the contraet #or which the fvrm is being filed. City of Fort Warth FORM 1295 1 of 1 OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2023-967968 Date Filed: 01/03I2023 Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contraci. 23-0001 Heavy & Light Duty, Marine & Turt Vehicle Repair 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party 6 UNSWORN DECLARATION 0 I My name is ��.O !� t"{1[� r� f'1 P_ -� . My address is ��-t �� �. C�Q � � Z (street) and my date of birth is �� C11 I������ � �- v� n o� , T�C , 7Sa6a , u5� {c�ty) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in ��l `� County, State of �]I , on the ^� day of �Q � , 20 � (month) (year) � - Signature of authorized agent ot�ortnacting busines entity {Qoclarant) Forms provided by Texas Ethics Commission w.ethics.state.tx.us Version V3.5.1.3ac88bc0 FORT �ORTH� City Secretary's Office Contract Routing & Transmittal Slip COnti'aCtOr'S Name: Texan Waste Equipment Inc. d/b/a Heil of Texas Subject of the Agreement: ITB No. 23- 0001, the City solicited bids to award non-exclusive services agreements to multiple bidders for repair services of City -owned heavy and light duty, marine, and turf vehicles for the Property Management Department, on an as needed basis M&C Approved by the Council? * Yes 8 No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 8 If �unsure, see back page for pernianent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. When reviewing the bid submitted by the vendor, the bid documents did not indicate confidential in any part of the bid. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.