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HomeMy WebLinkAbout057487-A1 - Construction-Related - Contract - Carollo Engineers, Inc.CSC No. 57487-A1 AMENDMENT No . 1 TO CITY SECRETARY CONTRACT No. 57487 WHEREAS, the City of Fort Worth (CITY) and Carollo Engineers, Inc., Inc., (ENGINEER) made and entered into City Secretary Contract No. 57487, (the CONTRACT) which was authorized by M&C 22-0181 on the 8� day of March, 2022 in the amount of $253,400.00; and WHEREAS, the CONTRACT involves engineering services for the following project: Water and Sanitary Sewer Replacements Contract 2020, WSM-C, CPN 103418; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article 2 of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $59,000.00. 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $312,400.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. QFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas �aLer & Sanl��ary Sewer Repl. ConLracL 2070, WSM—C Prof Services Agreement Amendment Template 1C3�18 Revision Date: June 13, 2025 Paqe 1 of 2 EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth ,� Jesica McEachern Assistant City Manager 02/06/2026 DATE: ENGINEER Caro lo Engineers, Inc. � Hutch Musallam, P.E. Vice President DATE: 12/30/2025 A,0,44UpQ�n ATTEST : a F FORr °a °��YOd pp�O o000 0 �09.10 tia �,p ��� PVo o=d � .bb.�Cc'%�er �PQ'f °° �° �o C���R aaap �'EX P`'�o4 ��, bnnuoo.o. Jannette Goodall City Secretary APPROVAL RECOMMENDED: Chris+ophev �taYdev Chnstopher Harder;Jan'L9, 2^2613'.2%'.23 CST;� Chris Harder, P.E. Director, Water Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. /�rL �l�bGla7.Cc�i Rimon Y nan, P.E. Project Manager APPROVED AS TO FORM AND LEGALITY: �i+�� Douglas Black (Feb 2, 2026 13:4723 CST) Douglas W. Black Sr. Assistant City Attorney M&C No.#: 25-0957 (Fundin� M&C Date: October 21, 2025 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: June 13, 2025 Paqe 2 of 2 �naLer & Sanl�_ary Se���,�er Repl. ConL�acL 2020, WSM-C 1C3�18 ��_Ca;'v%%a'�. � December 30, 2025 Rimon Younan, P.E. City of Fort Worth — Water Department 100 Fort Worth Trail Fort Worth, TX 76102 Subject: Water and Sanitary Sewer Replacement Project — 2020 WSM-C City Project No. 103418 100 East 15th Street, Suite 540 Fort Worth, Texas 76102 P 817-882-0528 carollo.com Amendment No. 1— Increase Proposed 8-inch Waterline for Lake Country Drive to 12-inch Dear Mr. Younan: Carollo Engineers, Inc. is under contract for engineering design services for the above project for removing and replacing small diameter water and sewer infrastructure under Lake Country Drive and surrounding cul-de-sacs. The 2020 WSM-C design project was complete in January 2024 for the originally scoped water and sanitary sewer segments and the City of Fort Worth's (City) Transportation and Public Works (TPW) Department's pavement improvements were added and then completed in November 2024. This effort exhausted the Special Services budget. Currently, the City's Water Department has directed that the proposed 8-inch water line within Lake Country Drive be upsized to a 12-inch water line. This effort is a significant change in scope for the project. Contract Scope Additions In order to incorporate these changes to the contract documents, additional effort is required as summarized below: ■ One additional Project Design Review Meeting with an additional submittal. ■ Create six new plan and profile sheets. ■ Revise up to nine sheets where the parallel 12-inch line is shown. ■ Update remaining general, paving, and standard detail sheets (20 Sheets). ■ Revising the Bid Form with the new pipe size. ■ Updating the Opinion of Probable Construction Cost. Contract Fee Additions The original council approved design contract provided engineering services for $253,400 by lump sum, which included a three phased design, bid phase services, and special services. The special services were originally authorized by the City Council, and were used to incorporate pavement improvements from TPW. (See Table below) LU I IJI I HIIIGIIUIIIGIIIIVU l LULJ' ILJU U�)UdIGU.UVI.A 'r�l. . ' 1�:. . , - �^�t'y�+f�w.'r,Y . . . ' . . .;..' (� c. { f f:� f .7f'' {{ .. ,y�,r : : "'Cr= % y�� : ���•'•:•.'• �:'�• :' •���,'�••� ,••••• �$YYj •' ' �'�k � . . , . _ 'S.,,yi.^.•,... yti•�}� �'•'�. . . . . . . . ., . �^ - ..;. Rimon Younan, P.E. City of Fort Worth — Water Department December 30, 2025 Page 2 100 — Design Management 200 — Conceptual Design (30%) 300 — Preliminary Design (60%) 400 — Final Design (90%) & Construction Documents (100%) 500 — Quality Management 600 — Bid Phase Services 700 — Survey Services 800 — Additional Services Original Contract Total Amendment No. 1 Total Amended Contract Value $23,645.02 (96.53%) $31,049.00 (100%) $43,212.00 (100%) $51,832.95 (95.00%) $11,098.00 (100%) $0.00 (0%) $36,806.00 (100%) $30,000.00 (100%) $227,642.97 (89.84%) $0.00 (0%) $227,642.97 (72.87%) $24,195.00 $31,049.00 $43,212.00 $ 54, 561.00 $11,098.00 $22,179.00 $36,806.00 $30,000.00 $253,400.00 $59, 000 $312,400.00 We are requesting the City staff authorize Amendment No. 1 for $59,000, so that we can make these changes to the contract documents. We have attached a revised fee spreadsheet that provides additional detail. We recognize that the City would like to move forward with these changes and we have already allocated our resources internally to make these revisions. With your approval, we can begin working on the additional scope elements immediately. We look forward to completing this project and appreciate the opportunity to serve the City of Fort Worth. Sincerely, CAROLLO ENGINEERS, INC. /_r � Paul Dossett, PE Project Manager Enclosures: Fee Spreadsheet _ �``-!,; E �{{ � , , . r�^'^i�sa++..�.:�,Y,S,; � � � �� �. : . �. � -.� : .: � � � �: r r f�;'�r . r . .S' . �"`.�l Y y'� � . -�•'•��••��' �•• � ' �y��� � - 'S':r�Yr''�� �• Yi•i•• � :. . 'N<S . . . 4..•,.:.•'• . . . . , . . . . - � � C���: `iii� �: City of Fort Worth, Texas 2020 WSM-C CITY PROJECT NO. 103418 - Amendment No. 1- Increase Proposed 8-inch waterline for Lake Country Dr to 12-inch Waterline Labor (Hours) Expense Project Project QA/QC & CAD Total Labor Total Expense Task No. Task Description PIC Admin TL Travel Repro Task Sub Total Manager Engineer Tech Advisor Tech Cost Cost Task 1.0 1.2 2.0 2.1 2.2 23 3.0 3.1 3.2 Task Description Design Management Design Phase Meeting (1 Meeting with 2 people) 12-inch Waterline Plan and Profile Sheets Develop 6 new plan and profile sheets (4,455 LF) Revise 9 water and sanitary sewer plan sheets Update General, Paving, and Standard Detail Sheets (20 sheets) Project Manua! Revisions to Bid Form and Specifications Final OPCC SUBTOTALS (Amendment No. 1) 0 0 0 0 2 2 18 6 9 3 6 4 2 26 4 4 52 24 18 10 20 12 8 76 2 2 10 3 3 4 4 2 2 16 0 147 100 27 20 0 0 0 147 0 8 $ 1,833 $ - $0 8 $ 1,833 3 230 $ 49,172 $ - $ - 3 136 $ 28,850 0 57 $ 12,178 $ 0 37 $ 8,145 12 42 $ 7,995 $ - $ - $ 12 30 $ 5,447 12 $ 2, 548 15 280 $ 59,000 $ - $ - $ $0 $0 $0 $0 $0 $0 - $ $1,833 $1,833 $49,172 $28,850 $12,178 $8,145 $7,995 $5,447 $2,548 59,000 1 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, October 21, 2025 LOG NAME: 60WSSC20WSMCA1-CAROLLOFUNDING REFERENCE NO.: **M&C 25-0957 SUBJECT: (CD 7) Adopt Appropriation Ordinance in the Amount of $59,000.00 for the Water and Sanitary Sewer Replacements Contract 2020, WSM-C Project to Effect a Portion of Water's Contribution to the Fiscal Years 2026-2030 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water & Sewer Capital Projects Fund, in the amount of $59,000.00, from PayGo residuals, for the purpose of funding the Water and Sanitary Sewer Replacements Contract 2020, WSM-C project (City Project No. 103418) and to effect a portion of Water's contribution to the Fiscal Years 2026-2030 Capital Improvement Program. DISCUSSION: On March 8, 2022, Mayor and Council Communication (M&C) 22-0181, the City Council authorized an engineering agreement in the amount of $253,400.00 with Carollo Engineers, Inc. (City Secretary Contract No. 57487) for the Water and Sanitary Sewer Replacement Contract, WSM-C project. Amendment No. 1 to the agreement with Carollo Engineers, Inc., in the amount of $59,000.00 will be used for design and survey services for upsizing the water line on Lake Country Drive from 8 inches to 12 inches as requested by the City. It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year, instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the M&C will appropriate funds in support of Water's portion of the City of Fort Worth's Fiscal Years 2026-2030 Capital Improvement Program. Funding is currently available in the Unspecified All-Funds project within the Water & Sewer Capital Projects Fund for the purpose of funding the W/SS REPL Contract 2020 WSM-C project within the Water & Sewer Capital Projects Fund. Appropriations for the Water and Sanitary Sewer Replacements Contract 2020, WSM-C project are as depicted below: Fund Water & Sewer Capital Projects Fund 56002 Project Total Existin Additional Pro'ect g J Appropriations � Appropriations Total* $372,330.00 $372,330.00�� *Numbers rounded for presentation purposes. The project is located in COUNCIL DISTRICT 7. FISCAL INFORMATION / CERTIFICATION: $59,000.00 $431,330.00 $59,000.00,� $431,330.00f The Director of Finance certifies that funds are currently available in the Unspecified All-Funds project within the W&S Capital Projects Fund and upon approval of the above recommendation and adoption of the attached appropriation ordinance, funds will be available in the W&S Capital Projects Fund for the W/SS REPL Contract 2020 WSM-C project. Prior to any expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds. FUND IDENTIFIERS fFIDs),: TO Fund Department Accoun Project Program ctivity Budget ID � ID � Year � Reference # (Chartfield 2) FROM Fund Department Accoun Project Program ctivity Budget Reference # , ID � ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by_ Jesica McEachern (5804) Originating Department Head: Additional Information Contact: ATTACHMENTS 1. 60WSSC20WSMCA1-CAROLLOFUNDING FID Table (WCF 09.25.25).xlsx 2. 60WSSC20WSMCA1-CAROLLOFUNDING funds avail.docx (CFW Internal) 3.60WSSC20WSMCA1-CAROLLOFUNDING.pdf (Public) 4. Form 1295 Certificate 101420584.pdf (CFW Internal) 5.ORD.APP 60WSSC20WSMCA1-CAROLLOFUNDING 56002 A026.docx 6. PBS CPN 103418.pdf (CFW Internal) 7. SAM.qov search Carollo.pdf (CFW Internal) Chris Harder (5020) Clayton Torrance (8528) (CFW Internal) (Public) 'Amount �Amount � 60WSSC20WSMCAI-CAROLLOFUNDING FID Table 56002 0600430 4956001 UNSPEC UNSPEC 9999 $59,000.00 56002 0600430 4956001 103418 001730 9999 ($59,000.00) F�RT��RTHo City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name Carollo Engineers, Inc. Subject of the Agreement: Water and Sanitary Sewer Replacement Contract 20230, WSM-C M&C Approved by the Council? * Yes ❑✓ No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑✓ No ❑ 57487-A1 If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes 0 No ❑ If �unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/21/2025 Expiration Date: N/A If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No ❑✓ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. 103418 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.