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HomeMy WebLinkAbout063656-A1 - Construction-Related - Contract - Neel Shaffer, Inc.CSC No. 63656-A1 AMENDMENT No . 1 TO CITY SECRETARY CONTRACT No. 63656 WHEREAS, the City of Fort Worth (CITY) and Neel Schaffer, Inc., (ENGINEER) made and entered into City Secretary Contract No. 63656, (the CONTRACT) which was authorized by M&C 25-0641 on the 24th day of June, 2025 in the amount of $ 658,400.00; and WHEREAS, the CONTRACT involves engineering services for the following project: Cast Iron Water Main and Sanitary Sewer Replacement in the Hampshire Boulevard, CPN 106068; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $ 73,224.00 (Water: $40,771.00 ; Sewer: $32,453.00). 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $ 731, 624 . 00. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City of Fort Worth, Texas Cast Tron WM and SS Reol �lampshire i31va Prof Services Agreement Amendment Template 1C6CG2 Revision Date: June 13, 2025 Page 1 of 2 EXECUTED and EFFECTIVE as designated Assistant C3ty Manager. APPROVED: City of Fort Warth i of the date subscribed by the City's Jesica McEachei-n Assistant City Manag�r 02/06/2026 p,p,p4��n4� DATE : pa FORr a ��.°r°°°000000a�l.oaa0 v°�o � o�-�°o ATTEST : � �,p ,_, p° oQo o * � �,�m..e� oa oa � a� an rezps4ba bnaoaao Jannette Gooda�..l Ci.ty Secretary APPROVAL RECOM[�NDED: CGr,� ' fCa,��e-v� Christopher Harder (yan 28, 2026 16:01:00 CST) Chris Harder, P.E. Director, Water Department Contrac� Comp�.iance Manager: ENGINEER Nee1 Schaffer, Inc. �! ,';,' 1 ��� _ .l:-� "_.•_-_-1 ; � "4,c,cc';�.�`' t.i�'�,�=— Derek Cheathant, P.E. Senior Vice Pres.zdent / DATE: �,� !�j'Zaz� By signing, I acknowledge that I am the pe�son responsible for the monitoring and administration of this contract, includzng ensuring all performance and repor�.ing require�ents. �01 /16/2026 Parvathi Sreekumasan Unnithan, P.E. Project Manager APPROVED AS TO FORM AND LEGALITY: �y����� Douglas Black (Feb 2, 2026 13:44:50 CST) DougZas W. Black Sr. Assistant City Attorney C:i.�.y oi� ?orL �4orCh, Texas Prof Services AgreemenL Amendment Template Revision �ate: June 13, 2025 Page 2 of 2 M&C No,#; M�C Date: 26-0011(EUNDING) Januar�r 13 th , 2 0 2 6 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX January 28, 2026 Ms. Parvathi Sreekumaran Unnithan City of Fort Worth - Water Department 100 Fort Worth Trail Fort Worth, Texas 76102 Reference: Design Services for CI Water Main and Sewer Replacements on Hampshire Blvd East of Beach Street, CSC No. 63656, City Project Number 106068; Amendment 1 for Additional Services to Add Water and Sewer Segments to the Project Dear Par: Neel-Schaffer, Inc. offers additional Professional Engineering Services for this project. These additional services were requested by the City of Fort Worth, to add additional water and sewer segments to the project. The CITY desires to add the following water mains and sewer mains to the project. Water Mains: Street Panola Ave Panola Ave Vinson St Miller Ave Limits Clairemont to Chicago Haynes to Mt View west of Lloyd Railroad to Rosedale Approximate Le� 495' 280' 175' 1,040' Size 8" PVC 8" PVC 8" PVC 8" PVC Sewer Mains: Street Ayers Ave, S Rand St Miller Ave � � � � � � � � v Q � � � � � � .� � v V N � � � � � � 0 .� � v i O T N > � � N a� c � � Q Y:AProjectsV0015000AOOL9000U9415 Cast Iron Water Main and Sanitary Sewer Rep-CPN L06068 - For[ WorthVAdminAContract�Am IACI Water Amendmen[ I.docx P:817.870.2422 I F:817.870.2489 � � v � .� � � 515 Houston Street, Suite 651 O Fort Worth, TX 76102 www.neel-schaffer.com � Limits Panola to Hampshire Lancaster to Panola Railroad south Approximate Length 645' 650' 445' Size 8" PVC 8" PVC 8" PVC Ms. Parvathi Sreekumaran Unnithan Janua�y 28, 2026 Page 2 of 2 The CITY desires to delete the fo�low�ing sew�r main from tt�e project. Sewer Mains: Street Limits Edgewood Ter, S Judy to Vinson A�proximate Len6th Size 15b' 8" PVC The net length of water main 6eing added is 1,990'. The net length of sewer cnain being added is 1,584'. Neel-Schaffer, Inc. proposes to increase the contract amount by $73,224.00 for these additionai services. See attached Level of Efforf for backup. A]I additional services wil[ be perforrr�ed tn accordance wiih the origina! contract dated July 15, 2025. Summary of Con�tract Fee � Water Fee � Original Contract �606,355 � Proposed Amendment No. I $40,77 [ � Total $b47, I 2b Sewer Fee Total $52,045 ��5 S,�G00 $32,453 $73,224 $84,498 $731,624 Tf you 3�ave any questfons or we may be of furt�er ser�ice, please cail me at $17/909-2807. Sincerely, NEEL-SCHAFFER, 1NC. � /�i�� James P. Amick, P.E. Engin�er l�Ianag�r TBpELS PE Firrn Ae�. No. F-2b97 TBPELS LS Firm Reg. No. 100272QQ Y�,�Pro,iects�,0015000��A0140U011'Jdl� Casi lro�t N�acer h2azn aarl5amtnry� Secvec Rep-CPN 10GUG8 - Fort N'onhlAdmmlCnnvac�iAm 71C1 Wa[er Ameoidmen[ 1_do�Y ���i �. �1 Task No. Task Description KdLC 7.0 Project Management 1.1 Uana9ing lhe Team 1.1� QAIQC 1.2 �.;ommunications and Reporting 12.1 Pre-Desiqn Coordination Meetinq 12.� Deslgn Submlttal Revlew Meetlngs (4) 12.� Prepare Baseline Schedule Prepare Monihly Progress Reports with 12.q, Schedule 1 Prepare Monthty MBE/SBE Reports (NOT 12.? Required) 2.0 Gonceptual Design 130-Percent) 2.1 �ata Collection 22 oncepNal Design Package 22.1 CoverSheet Exhlbils and Summary (Conceptual 22.F Drawings) 22.zCoordination with Other Consultants 22.4 Prepare Conceptual Coord Checklist 22'. Construction Estimate 3.0 Pry liminarY Design (60 Percent) 3.1 �ellminary Desiqn Package 3.1.ia Cover 3.1.ib"veneral Notes 3.1.ic UuanhtySheets 3.12a Overall Layout (Control Sheet) 3.1.2b Overall Layout Water 3.1.2c Overell Layout Sewer 3.1.2d Overall Layout W ater Abandonment 3.1.2e Overell Layout SewerAbandonment 3.13a Water Plan and Plan/Profile Sheets 3.1.3b Water pouble Plan Sheets 3.1.3c Sewer Plan ar��j PIaq�Pfofile Sheets 3.1.3d Wa[erSpeciafUefai! heefs 3.1.3e Water Standard Detail Sheets 3.13f Sewer Standard Detail Sheets 3.1.3q Pavement Markinqs Detail Sheets 3.1.3h Traffc Control Detail Sheets 3.1.3i Paving Layout Sheel 3.1.31 �avinq Detail Sheet 3.1.3k - ublic Meeting 3.1.31 oordination with Other Consultants 3.1.4 Specrfications 3.1.5 onsiruction Estimate 3.3 - repare 60 % Coordinahon Checklist 3.4 UtifityClearence 4.0 Final Desiqn Final Draft (90 %) Conslruction Plans and 4.1 $pecifications 4.2 i�repare 90% Coordination Checklist 4.3 . final (100 %) Plans and Specifications 4A �onstruction Estimates (90 % and 100 %) City of Fort W orth, Texas Attachment B- Level of Effort Supplement Typical Water and Sewer Replacement FW WTR Official Release Date: 8.09.2012 Amendment #1 Level of Effort Spreadsheet TASKIHOUR BREAKDOWN Design Services for CI WATER MAIN AND SEWER REPLACEMENTS ON HAMPSHIRE BLVD EAST OF BEACH 2 City Project No. 106068 Labor(hours) Expense Prqect Prqect iotal Labor Tra�otal Expense Task Sub Completed Principal EIT CADD Administrative Subconsultant ManaQ�r EnqinP.er Cost Reproduction/ Cost Total Amount $3U5 j245 j185 $165 $'185 $105 MWQF� NOn-MV1� Mafku FeeSlPefmittlnf] 3 1.5 0 0 0 2.5 $1,545 $0 � �0 $� E� $1,545 3 $915 $0 $915 0 0 0 $0 $0 $0 0.5 0.5 $175 $0 $175 $0 $0 $0 1 2 $455 $0 $455 $0 $0 $0 8.5 15 14 17 0 $10,313 $0 EO $0 $40 540 $10,353 3 4 $1,475 $20 $20 $1,495 $20 $20 $20 1 $185 $0 $185 3 6 8 i6 $6,125 $0 $6,125 2 4 4 $1,890 $0 $1,890 $0 $0 $0 0.5 1 2 $638 $0 $638 18 21 42 93.5 0 $32,523 $0 EO $0 $50 E50 $32,573 $0 $25 $25 $25 0.5 $93 $0 $93 $0 $0 $0 0.5 0.5 2 4 51,285 $0 $1,285 $0 $0 $0 1 2 $615 $0 $615 1 2 $615 $0 $615 1 4 $985 $0 $985 1 4 $985 $0 $985 $0 $0 $0 4 8 16 32 $11,020 $0 $11,020 5 10 20 40 $13,775 $0 $13,775 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 1 5 51,170 $0 $1,170 $0 $0 $0 $0 $0 $0 2 2 2 $1,190 $0 $1,190 $0 $25 $25 $25 0.5 0.5 2 $545 $0 $545 $0 $0 $0 1 $245 $0 $245 4.5 8 10 36 3 $11.208 $0 EO $0 $40 E40 $77,248 3 4 4 24 2 $6,785 $20 $20 $6,805 $0 $0 $0 1 3 3 12 1 $3,620 $20 $20 $3,640 0.5 1 3 $803 $0 $803 Percent Complete 0% 0% $ #DIV/0! $ 0% $ #DIV/0! $ 0% $ #DIV/0! $ 0% 0% $ 0% $ 0% $ 0% $ 0% $ #DIV/0! $ 0% $ 0% 0% $ 0% $ #DIV/0! $ 0% $ #DIV/01 $ 0% $ 0% $ 0% $ 0% $ #DIV/01 $ 0% $ 0% $ #DIV/01 $ #DIV/0! $ #DIV/0! $ #DIV/0! $ #DIV/0! $ 0% $ #DIV/0! $ #DIV/0! $ 0% $ 0% $ 0% $ #DIV/0! $ 0% $ 0% 0% $ #DIV/0! $ 0% $ 0% $ $� $0 $0 $0 $0 $0 $0 $0 SO SO $0 $0 $0 $0 $0 SO $0 $0 $0 $0 11 /20/2025 Invoiced Current Remaining Previously Invoice Budget $� E� 51.545 $ 915.00 $ $ $ $ $ $0 $0 $ $ $ $ $ $ $ $0 $0 175.00 455.00 $10,353 1,495.00 20.00 185.00 6,125.00 1,890.00 637.50 $32,573 25.00 92.50 1,285.00 615.00 615.00 985.00 985.00 11,020.00 13,775.00 $ 1,170.00 $ - $ - $ 1,190.00 $ 25.00 $ 545.00 $ - $ 245.00 $0 $0 $11,248 $ 6,805.00 $ - $ 3,640.00 $ 802.50 Page 1 of 2 5.0 e�iQd Phasert 0 0.5 3 0 7.5 5�5.1.� B Zi�5f�5BUocuments ro eBullder 5.1 Vendor RFfs 2 5.1� IssueAddenda 1 1 5.1. Atlend Pre-Bid S.L. Tabulate Bids and Recommend Award 5.2 Issue Conformance Documents 0.5 0.5 6.0 C�pstmction Phase Services 0 2 1 3 4 6.1 ',onstruction Supporl 6.1.1 Atlend Preconsiruchon Conference 6.1.� Atlend Public Meehng 6.1 : Prolect Slte Visit 0.5 1 Request for Information Review and 6.1 4 Review Shop Drewings 1 3 6.2 Record Drawings/As Built 0.5 4 7.0 ROW/EasementServices 0 0 0 0 0 7.1 Rlght-of-WayResearch Rlght-of-W ay/Easement Preparetion and 7.2 Submittal (NOT INCLUDED) 7.3 7emporary Ri9ht of Entry Submltlal 8.0 S fvey and SUE Services 0 1 0 0 5 8.1 esi9n SurveY 1 5 8.2 emporaryRiqhtofEntrySubmltlal 8.3 C�onstruction Survey (NOT INCLUDED) 8.4 �eotechnical Investipation 9.0 Permitting 0 0 0 0 0 9.1 S�VPPP 9.2 r�an Submitlal Checkllst 9.3 Floodplain Services 9.4 YxDOT 9.5 ailroad 9.6 DL� y.7 �'..lY 0 YOR VVOf[f1 YafKS I.OfIVZf51011 10.0 dditional Services 0 0 0 0 0 . tltlltional Deslgn Services as Directetl by 10.1 the City iotais s ac wb oa�i � WateYLmeFOotage 1,yyU� 56% I Sewer Line Footage 1,5841 44 % 3,574 100 % (A) TotalFee $73,224 (B) Survey Fee -$14,495 (C) Total Fee (-1 surveyF $58,7��9 I WaterFee(#% ofC}e� SewerFee(#% ofC) I I $32,700.00 $26,029.00 I UeScllPaon WP Water Sewer i,oncep[uai Jesign (3uro) ;ii $y,t310.UU $7,80'J.UU PreFnalDeDQniy;�(69%) 32 $19,620.00 $15,617.00 ( J 33 $3,270.00 $2,603.00 Survey 51 $8,071.00 $6,424.00 Subtotal I I $40,771.00 I $32,453.00 Total $73,224.00 City of Fort W orth, Texas Attachment B- Level of Effort Supplement Typical Water and Sewer Replacement FW WTR Official Release Date: 8.09.2012 0.5 $1,008 $0 EO $0 $0 $370 $370 $0 $0 0.5 $268 0 $1,910 $0 EO 50 $0 $0 $308 $740 $863 o So So Eo So $0 $0 $0 0 $1,770 $0 $13,300 50 $1,170 $13,300 $0 $0 $0 0 $0 $0 50 $0 $0 $0 $0 $0 $0 $0 � o So So Eo So c asa,e$T a� , $50 S50 $7,058 $0 0% $0 $0 $0 #DIV/0! $ $0 $370 $0 0% $ $0 $370 $0 0 % $ $0 $0 $0 #DIV/0! $ $0 $0 $0 #DIV/01 $ $50 $50 $318 $0 0% $ $44 E44 $1,954 $0 0% $10 $10 $10 $0 0% $ $10 $10 $10 $0 0% $ $20 $20 $328 $0 0% $ $0 $740 $0 0 % $ $4 $4 $867 $0 0% $ $0 SO $0 $0 #DIVIO! $0 $0 $0 #DIVIO! $ $0 $0 $0 #DIV/01 $ $0 $0 $0 #DIV/0! $ $25 $13,325 $14,495 $0 0% $25 $13,325 $14,495 $0 0% $ $0 $0 $0 #DIV/0! $ $0 $0 $0 #DIV/01 $ $0 $0 SO #DIV/0! $ $0 SO $0 $0 #DIVIO! $0 $0 $0 #DIV/0! $ $0 $0 $0 #DIV/0! $ $0 $0 $0 #DIV/0! $ $0 $0 $0 #DIV/0! $ $q0 $0 $q0 #DIV/0� $ 30 $O YO �NIO! � $0 SO $0 $0 #DIVIO! $0 $0 SO #DIV/0! $ a 3J � �TT66 �S -a°io Y 7otals:i a� ,�.3� Yfqect Summary Total Hours 319 TotalLabor $59,675 TotalExpense $13,549 MBE/SBE Subconsultant $0 Non-MBE/SBESubconsultant $13,300 10 %p Sub Markup $ M8E/SBE Participation O.VV�o �dt`airrqecd�ost �73;3TT66 $0 $0 $0 $0 $0 $0 xu 11 /20/2025 $0 $1,058 $ $ 370.00 $ 370.00 $ - $ - $ 317.50 50 51.954 $ 10.00 $ 10.00 $ 327.50 $ 740.00 $ 866.50 $0 $0 $ $ - $ 50 514.495 $ 14,495.00 $ - $ - $ - $0 $0 $ - $ - $ $ - $q - 3 - $DI $� $ 5u aiTIT4 Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, January 13, 2026 LOG NAME: 60WSSRHAMPSHIRE-NEELSCHAFFERA1 FUNDING REFERENCE NO.: **M&C 26-0011 SUBJECT: (CD 5 and CD 11) Adopt Appropriation Ordinance in the Amount of $73,224.00 for Increased Project Costs Related to the Hampshire Boulevard Cast Iron Water Main and Sanitary Sewer Replacement Project to Effect a Portion of Water's Contribution to the Fiscal Years 2026-2030 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council adopt the attached appropriation ordinance increasing receipts and appropriations in the Water and Sewer Capital Projects Fund in the amount of $73,224.00 from available PayGo residuals within the Water and Sewer Capital Projects Fund, for the purpose of funding the Hampshire Boulevard Water Main and Sanitary Sewer Replacement project (City Project No. 106068) and to effect a portion of Water's contribution to the Fiscal Years 2026-2030 Capital Improvement Program. DISCUSSION: On June 24, 2025, Mayor and Council Communication (M&C 25-0641), the City Council authorized an engineering agreement in the amount of $658,400.00 with Neel Schaffer, Inc, (City Secretary Contract No. 63656) for the preparation of the plans and specifications for Cast Iron Water Main and Sanitary Sewer Replacement in the Hampshire Boulevard. The $73,224.00 appropriation requested in this M&C will provide forAmendment No. 1 to the original contract for the design of additional water and sanitary sewer replacements that are necessary on the project at the following locations. Street Panola Avenue Panola Avenue �Vinson Street �Miller Avenue S Ayers Avenue Rand Street I From � Clairemont Avenue �Haynes Avenue I�Lloyd Street '�Avenue C Panola Avenue Lancaster 'Avenue To Scope of Work Chicago Avenue Water Mount View Avenue Water ��West 175 feet ��Water ��E Rosedale Street ��Water/ Sewer Hampshire Sewer Boulevard Panola Avenue Sewer It is the practice of the Water Department to appropriate its Capital Improvement Program (CIP) plan throughout the Fiscal Year (FY) instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. Funding is currently available in the Unspecified All-Funds project within the Water & Sewer Capital Projects Fund for the purpose of funding the Hampshire Boulevard Water Main and Sanitary Sewer Replacement project. Appropriations for the Hampshire Boulevard Water Main and Sanitary Sewer Replacement project are as depicted below: Fund Existing Additional Project Appropriations Appropriations Total* W & SS Capital Projects — Fund 56002 Project Total , ... . � � �. . $898,778.00 � *Numbers rounded for presentation purposes. $73,224.00 $972,002.00 $73,224.00 � $972,002.00 This project is located in COUNCIL DISTRICTS 5& 11. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the Unspecified All-Funds project within the W&S Capital Project Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S Capital Projects Funds for the Hampshire Blvd W/SS Repl project to support the execution of the engineering agreement amendment. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDs).: TO Fund Department IAccount Project ProgramActivity Budget ID ID Year FROM Reference # IAmount (Chartfield 2) Fund Department ,Account, Project �Program�Activity� Budget Reference # ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by_ Jesica McEachern (5804) Originating Department Head: Additional Information Contact: Chris Harder (5020) Parvathi Sreekumaran Unnithan (7803) �Amount ATTACHMENTS 1. 60WSSRHAMPSHIRE-NEELSCHAFFERA1 FUNDING FundsAvail.docx (CFW Internal) 2. 60WSSRHAMPSHIRE-NEELSCHAFFERA1FUNDING Map.pdf (Public) 3. 60WSSRHAMPSHIRE-NEELSCHAFFERA1 FUNDING- FID Table (WCF 11.26.25).xlsx (CFW Internal) 4. ORD.APP 60WSSRHAMPSHIRE-NEELSCHAFFERA1 FUNDING 56002 A026(R1).docx (Public) 5. PBS CPN 106068.pdf (CFW Internal) 60WSSRHAMPSHIRE-NEELSCHAFFERAIFUNDING FID Table 2 56002 0600430 4956001 106068 2 56002 0600430 106068 2 56002 0700430 4956001 106068 2 56002 0700430 106068 2026 2026 2026 2026 $40,771.00 $40,771.00 $32,453.00 $32,453.00 Input Engiumnng Fcc & vo@ Cost Watcr (Row 58 � Input Engiumnng Pcc & vo@ Cost Scwcr (Ruw 58) Input Engiumnng Fcc & vo@ Cost Watcr (Row 58 � Input Engiumnng Fcc & vo@ Cost Scwcr (Row 58) 2 56002 0600430 4956001 UNSPEC UNSPEC 9999 $40,771.00 2 56002 0600430 4956001 106068 001730 9999 ($40,771.00) 2 56002 0600430 4956001 UNSPEC UNSPEC 9999 $32,453.00 2 56002 0700430 4956001 106068 001730 9999 ($32,453.00) F�RT��RTHo City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Neel Schaffer, Inc. SUbJeCt Of tlle f�gree111erit: Cast Iron Water Main and Sanitary Sewer Replacement in the Hampshire Boulevard M&C Approved by the Council? * Yes ❑✓ No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑✓ No ❑ 63656-A1 If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes 0 No ❑ If �unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 1/13/2026 Expiration Date: N/A If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No ❑✓ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. 106068 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.