Loading...
HomeMy WebLinkAbout061795-A1 - Construction-Related - Contract - HDR Engineering, Inc.AMENDMENT No . 1 TO CITY SECRETARY CONTRACT No. 61795 CSC No. 61795-A1 WHEREAS, the City of Fort Worth (CITY) and HDR Engineering, Inc., (ENGINEER) made and entered into City Secretary Contract No. 61795, (the CONTRACT) which was authorized by M&C 24-0599 on the 25th day of June, 2024 in the amount of $ 157,602.00; and WHEREAS, the CONTRACT involves engineering services for the following project: Avondale Haslet Road 36-inch Water Main Installation, CPN 101014; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $52,576.00. 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $210,178.00. OFFICIAL RECORD CITY SECRETARY 3. FT. WORTH, TX All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: June 13, 2025 Page 1 of 2 Avondale ilasle� Roab 36" WM 101019 EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth Jesica McEachern Assistant City Manager 02/07/2026 DATE: ATTEST: A �-"_ (�� Jannette Goodall City Secretary b.o.ovonpq� p o� FORT�add 0 �� o �O9�Idd �o Pvo g=d P�a * o o *� Paa o�'EXPSoA'p Il�QIId46'�' APPROVAL RECOD�NDED: cl�ris�-opl�er f�a�de� C'hri�rnnhar Harriar rFah � �mF, nF,�a7�a7 rC71 Chris Harder, P.E. Director, Water Department Contract Compliance Manager: ENGINEER HDR Engineering, Inc. L ca A, Bathurst, P.E. Vice President DATE : January 30, 2026 By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. P�� K� Preeti KC, P.E. Project Manager APPROVED AS TO FORM AND LEGALITY: ��,��c�� Douglas Black (Feb 2, 2026 13:57:06 CST) Douglas W. Black Sr. Assistant City Attorney M&C No.#: N/A M&C Date: N/A CIFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: June 13, 2025 Page 2 of 2 Avondale ilaslet Road 36" WM 101019 ��� hdrinc.com January 16, 2026 City of Fort Worth - Water Department Attn: Preeri KC, P.E. 908 Monroe St. Fort Worth, Texas 76102 Re: Avondale Road 36-Inch Water Main Replacement (CPN: 101014) Request for Contract Amendment for Out-of-Scope Design Services Dear Mrs. KC, HDR coordinated with the City of Fort Worth (City) in the early stages of the project to start wark before we had an executed contract. Our team worked at risk for more than four months meeting the City's milestones and progressing the design to catch up with the TPW project. Due to the pace of the project, we pushed the design forward despite encountering several instances of out-of-scope work. At our 90% progress meeting on Wednesday January 8, 2025, we shared with you that we had exhausted effort beyond the scope of services to accommodate the project needs as a function of the corresponding TPW Avondale Roadway Widening Project. We wrote an email and delivered a letter on January 20, 2025, requesting an amendment for the documented out of scope work. In response to our request, we were asked to prepare an additional services cost in the LOE format, which was returned to the City on January 29, 2025. After uploading the 100% plans, specifications, and OPCC on January 28, 2025, we have received three rounds of comments from the water department, and several directions to separate the project from TPW, recombine the projects, separate the projects, and then ultimately to bid the projects together. We are writing this letter and have prepared the attached Level of Effort summary to formally request an amendment for all out of scope work to date for both HDR and our subconsultants. At our 90% progress meering we requested authorization of the addirional services ($15,000.00) for the additional effort HDR had provided in out of scope services including future connections, three additional road borings, additional length of pipe to be designed, and addirional details and speciiications. We have yet to receive authorizarion to bill against these addirional services, addirionally we were asked to conrinue warking at risk to meet the deadlines established by the TPW project. In good faith, HDR and our subs have gone above and beyond to deliver this project despite the challenging schedule and obstacles we faced. This is a detailed summary of the work performed to fulfill the Water Departments' requests on this project: 1.0 Additional Effort for Future Connections After meeting with the City Water department for the Project Kickoff Meering on August 14, 2024, it was determined that HDR would need to provide three (3) additional connections to support the Nance Ranch development to the south of Avondale Haslet Road and for future potential connections to the north of Avondale Haslet Road. HDR has provided additional effort beyond the executed scope to incorporate the additional connections as requested. HDR also spent time coordinating with the Nance Ranch Developer (LJA) which was not part of the original scope or assumptions. The tasks described below were performed to meet this request. 1.1 Additional Coordination a. Coordinated and communicated with LJA regarding plans and proposed connection locations b. Reviewed and incorporated three additional connections after discussing the five connections requested by the Developer. c. Coordinated timing of additional easements with ROW acquisition from TPW project. 1.2 Additional Effort for Design Drawings 600 West Sixth Street„ Suite 200, , Fort Worth, TX 76102-3684 (817)333-2800 Preeri KC, P.E. Page 2 of 3 a. Developed three separate plan and profile drawings, one for each proposed connection to the Nance Ranch Development. b. Prepared additional detail sheets including boring details, valve vaults, ring connecrion detail, fire hydrant detail, and thrust blocking. 1.3 Additional Effort for Specifications a. Reviewed and incorporated specifications for installation by boring, steel casing pipe, and tunnel liner plate. b. Revised TPW Table of Contents to incorporate addirional specifications. 1.4 Additional Effort for Opinion of Probable Construction Cost a. Incorporated additional bid items and quantities into the OPCC. b. Revised bid proposal to include additional bid items related to the bored future connections. 2.0 Additional Effort for Separate Stand-alone Design Package after 60% Progress Meeting From the beginning of the project, it was understood that this 36" Water Line Extension would be bid with the TPW project. The original scope was to develop the P&Ps and add them to the existing set of plans for the TPW project and then bid all together. At the 60% progress meeting on Monday October 21, 2024, it was determined by the Water Department that the project should be bid separately so that a qualified contractor could install the proposed pipeline. Additionally, the standard details and specificarions for the TPW project were at 90% design at the start of this 36" waterline project. Since then, the project team has pulled in the Ciry standards and specifications to make a standalone set of construction drawings and specifications to allow for a waterline contractor to bid on this work separately. The tasks described below were performed to meet this request. 2.1 Additional Coordination a. Additional coordination required for at-risk wark including internal approval, confirmation from subconsultants, and accounting allocations to track costs. 2.2 Additional Effort for Design Drawings a. Reviewed and incorporated City standard general notes. b. Prepared separate Urility contacts and incorporated into general notes accordingly. c. Removed unrelated project general notes accordingly. d. Prepared two additional drawing sheets to incorporate revised general notes. 2.3 Additional Effort for Specifications a. Reviewed, revised, and incorporated City font end specifications. b. No additional effort on the technical specifications was required to make this a stand-alone design package. 2.4 Additional Effort for Opinion of Probable Construction Cost a. Removed quantities related to this project from the TPW OPCC. b. Revised and prepared bid proposal for this project as a standalone specificarion. 3.0 Additional Effort to Re-combine Project after 90% Progress Meeting After our 90% progress meeting on January 8, 2025, HDR and FTW revised the project schedule to set advertisement and bidding dates. After this schedule was distributed to the TPW and Water teams, we received your voicemail and subsequent email on January 16, 2025, requesting to recombine the waterline project with the TPW project. The tasks described below were performed to meet this request. 3.1 Additional Coordination a. Additional coordination required for at-risk wark including internal approval, confirmation from subconsultants, and accounting allocations to track costs. 3.2 Additional Effort for Design Drawings a. Additional coordinarion with TPW team to incorporate all drawing sheets into the existing index of the TPW project. b. Revised sheet notes and callouts throughout plan set referencing TPW project, to be sheet specific. c. Reviewed and removed duplicate details, combined details, and coordinated details for both projects. 3.3 Additional Effort for Specifications hdrinc.com Preeri KC, P.E. Page 3 of 3 a. Cross referenced speci6cations and removed duplicates. b. Incorporate modified specifications from water project to the TPW project. c. Reviewed TPW TOC and revised accordingly. 3.4 Additional Effort for Opinion of Probable Construcrion Cost a. Coordinated with TPW team to incorporate Water OPCC with TPW OPCC. b. Revised bid proposal accordingly. 4.0 Additional Effort for Post 100% Comments (3 Rounds) 4.1 Additional Coordination a. Additional coordination required for at-risk wark including internal approval, confirmation from subconsultants, and accounting allocations to track costs. 4.2 Additional Effort for Design Drawings a. Added pigging wyes and clean outs. b. Added access manholes. c. Revised ring connecrion at pipeline terminus. d. Revised callouts, notes and references throughout. e. Removed backgrounds. f. Adjusted casing materials and lengths. g. Revised alignment of Waterline W-3 h. Revised trench details and callouts 4.3 Additional Effort for Specifications a. Revised specification references to accommodate change requests. b. Revised contractor pre-qualification descriptions. c. Coordinated specifications with TPW for final Issue for Bid set. 4.2Additional Effort for Opinion of Probable Construction Cost a. Revised bid proposal and OPCC including but not limited to numbering of bid items, order of bid items, added/deleted bid items, and reorganized bid items as a combined bid set for the TPW proj ect. 5.0 Relocate Waterline W-3 for Nance Ranch Development 5.1 Additional Effort for Design Drawings a. Revised and reissued nine plan sheets including additional coordination with the TPW project team for deconflicting storm curb inlet and piping. The efforts described above are beyond HDR's contracted scope of work. To meet milestones and to keep the project moving forward, HDR warked at risk to prevent project delays. An amendment for these out-of-scope services is required, and HDR's costs for these efforts are $52,576.00 (233 hours). A detailed breakdown by task is attached for reference in the Level of Effort format as requested. The following table summarizes the fee for this amendment by project phase: � Water Total � Original Contract $157,602.00 $157,602.00 � Amendment No.l $52,576.00 $52,576.00 � Total $210,178.00 $210,178.00 Thank you for your consideration of this request, and please let me know if you would like to schedule a call to discuss. Sincerely, HDR Engineering, Inc. � - � J � e rdonez, P.E. Project Manager Attachment: LOE Summary hdrinc.com Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Additional Services for Avondale Road 36-inch Water Main Replacement City Project No. 101014 Task No. 1.0 1.1 i.z 1.3 1.4 1.5 2.0 2.1 2.2 2.3 2.4 3.0 3.1 3.2 3.3 3.4 4.0 4.1 4.2 4.3 4.4 5.0 s. � Task Description Additional Effort for Future Connections Additional Coordination Additional Design Drawings Additional Design Details Additional Specifications Revisions to Cost Estimate IAdditional Effort for Separate Bid Package After 60 % Mtg dditional Coordination Revisions to Design Drawings Revisions to Specifications Revisions to OPCC and Bid Proposal Additional Effort for Re-Combining Project Aker 90 % Mtg Additional Coordination Revisions to Design Drawings Revisions to Specifications Revisions to OPCC and Bid Proposal Additional Effort for Post 100 % Comments (3 Rounds� Additional Coordination Revisions to Design Drawings Revisions to Specifications Revisions to OPCC and Bid Proposal Relocate Waterline W3 for Nance Ranch Development Revisions to Design Drawings Rate Totals Notes & Assumptions: 1. Usinq Survey from Avondale TPW Prolect (still requires additional survey) 2. Using Geotechnical Data/Borings from Avondale TPW Project 3. Using Proposed ROW/Easmements from Avondale TPW Project (Will require two additional temporary construciion easements) 4. Orginal Scope assumed 8 sheets and the set is currently 3.Sx at 28 sheets. 5. Using SUE Mapping from Avondale TPW Project including Level A Locates 6. Post 100 % Comments included relocating BFV vault and coordinating final 7. Relocaiton of Waterline W-3 to realign the pipeline with the Nance Ranch Development. Labor hours) Project Principal EIT QA/QC CADD Admin Manager Snead Ordonez Rodas- Christensen Seelbach dina Estrada $354 $228 $151 $269 $147 $111 1 27 38 1.5 0 1.5 9 1 6 3 9 a � 5 0.5 9 8 10 0.5 9 a s o.s i.s 9 � 2 9 o is zs � o i.s 9 6 3 9 8 15 0.5 9 a 8 0.5 �.5 9 � z 9 o �s zs i o �s 9 6 3 9 8 15 0.5 9 4 8 0.5 1.5 9 1 2 9 o a 20 o zo �0 9 1 2 2 9 t 8 20 4 9 i s a9 1 2 9 0 3 6 0 0 2 9 3 s 29 � n i2o a 2o n 9 Desi, n Cost Per Linear Foot Summary � Total Length Total Cost Reserves I Cost/LF Minus Reserves � 239.00 I $52,576 $0.00 I $17228 � �' tloes nol inclutle Sub ' includes all rework associated with out of scope work Ex ense TotalLabor Subconsultant � TotalExpense Remaining Cost Travel Reproduction Cost Task Sub Total % Complete gudget MWBE Non-MWBE I 12,822 2,176 a,zzs, 3,470 2,421 530 s,sss 1,821 4.225 2,421 530 8,998 1,821 4, 225 2,421 530 7,976 752 4,814 1, 880 530 1,812 i,siz 40,606 $1,100 $0 $0 $1,100 E�,000 so so $1,000 Ssao So So $800 s,000 so so $6,000 2,500 $0 $0 $2,500 ii,aoo So so Sub-Consultants (Orginal Contract) Yellow Rose - SUE, Survey, & Easementsl Civil Reel - Draftinp Sub-Consultants (Amendment No.1) Yellow Rose - SUE, Survey, & Easementsl Civil Reel - Draking Sub-Consultants (Total Overall Project) Yellow Rose - SUE, Survey, & Easementsl Civil Reel - Drakinq Actual MWBE Participation� MWBE Requirementl Goal (13%/ 16.13 % ) $0 so So So $0 50 2.7 % 13.49% 0.00 % 21.9 % $1,100 $ 13,922 0% $ $0 $2,176 0% $ $1,100 $5,325 0% $ $0 $3,470 0 % $ $o $z,az� ai $ $0 $530 0 % $ s�,000 S s,sss o i 5 $0 $1,821 0% $ $1,000 $5,225 0% $ $o $2,a2� or $ $0 $530 0% $ Ssoo S s,�ss o i 5 $0 $1,821 0% $ $S00 $5,025 0% $ $0 $2,421 0 % $ $0 $530 0 % $ $6,000 $ 13,976 0 % $ $0 $752 0% $ $6,000 $10,814 0% $ $0 $1,880 0% $ $0 $530 0 % $ $2,500 $ 4,312 0 % $ $2,500 $4,312 0 % $ Sii,aoo Ssz,00s oi 5 Amendment Summary Total Hours Total Labor Total Expense MBEISBE Subconsultant Non-MBEISBE Subconsultant 5 % � Sub Markup MBE/SBE Participation Total Cosf 1 13,922 2,176 5,325 3,470 2,421 530 s,ssa 1,821 5,225 2,421 530 9,798 1,821 5,025 2,421 530 13,976 752 10,814 1,880 530 4,312 4,312 52,006 233 $4Q606 11,400 11,400 $0 $570 21.68 % $52,576 2.1 % Amendment No.T $52,576 15.6 % 17.67 %' Discussed the impact of all this rework on the MWBE goal with PM and Diversiry and Inclusion Department City of Fort Worth, Texas Attachment B- Level of Effort Supplement F�RT��RTHo City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name HDR Engineering, Inc. Subject of the Agreement: Avondale Haslet Road 36-inch Water Main Installation M&C Approved by the Council? * Yes ❑ No ❑✓ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑✓ No ❑ 61795-A1 If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes 0 No ❑ If �unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 1/30/2026 Expiration Date: N/A If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No ❑✓ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. 101014 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.