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Home My WebLink About064685 - General - Contract - International Association of Chiefs of Police (IACP)Docusign Envelope ID: 25C43462-8831-40E7-A93F-5FB61038BA8E {;,:::, ' ,� �,, �.,. � Intecnational Association of Chiefs of Police CSC #: 64685 Contract with City of Fort Worth This contract is made this 9th day of January 2026 by and between the International Association of Chiefs of Police, a not-for-profit corporation with its principal place of business at 44 Canal Center Plaza, Suite #200 in Alexandria, Virginia 22314-2357 (hereafter'IACP') and the City of Fort Worth, 200 Texas Street, Fort Worth, TX 76102 (hereafter'Contractor'). RECITALS WHEREAS, the IACP has received funds under Cooperative Agreement No. 15POVC-22-GK-01805- NONF, federal CDFA number 16.582, from the U.S. Department of Justice, Office of Justice Programs, Office for Victims of Crime, to conduct a project entitled Law Enforcement-Based Victim Services Technical Assistance Program and WHEREAS, the IACP wishes to engage the Contractor to enhance victim services in the Contractor's jurisdiction through limited scope procurement of goods and services pursuantto and in accordance with the project, and the Contractor is desirous of making such procurements, THEREFORE, it is agreed between the parties: GOODS AND SERVICES TO BE PROCURED Contractor shall procure goods and services as approved by IACP and outlined in Attachment A (Approved Costs). All procurement activities under this contract must comply with the Contractor's internal policies, the DOJ Grants Financial Guide, and 2 CFR Part 200. Upon request, Contractor will provide IACP with copies of relevant policies and any other required documentation. Contractor shall designate, in writing, a representative authorized to act on its behalf for all matters related to this contract. This individual will have full authority to transmit instructions, receive information, and interpret and communicate the Contractor's policies and decisions regarding this contract. Contractor shall also complete pre- and post-funding surveys as requested by IACP. II. REIMBURSEMENT This contract shall commence on the effective date listed above and shall terminate on September 1, 2026. The IACP hereby awards a cost reimbursable contract of up to $8,500 (eight thousand five hundred dollars) for procurement of goods and services as outlined in Section I. Goods and Services to be Procured and in accordance with the approved costs in Attachment A. Contractor shall be �FFICIAL RECORD CITY SECRETARY FT. WORTH, TX r.3fa5ffc-6656-4a bd-955a-036eef628a r.6 Docusign Envelope ID: 25C43462-8 83 1-40E7-A93F-5FB61038BASE reimbursed only for costs listed in Attachment A. Requests for modifications to Attachment A must be submitted to IACP in writing and in advance for approval. The IACP shall reimburse the Contractor for allowable costs based on receipt of a detailed invoice and supporting documentation. Invoices shall be submitted using IACP's standard invoice template which includes: 1. Invoice date, 2. Detailed cost breakdown, including supporting documentation (e.g., receipts) 3. Certification, as required in 2 CFR 200.415(b), and 4. Total amount due All payments shall be considered provisional and subject to adjustment within the total approved amount in the event such adjustment is necessary as a result of an adverse audit finding against the Contractor. The IACP reserves the right to reject an invoice in accordance with 2 CFR 200.305. Invoices and supporting documentation shall be submitted to LEVproiect(�theiacp.or�. The IACP shall pay the amount of the invoice within 45 days of approving the invoice. The IACP shall have no obligation to pay invoices received after September 1, 2026. III. AVAILABILITY OF FUNDS In the event the initiative grantor, Office for Victims of Crime (OVC), reduces or terminates funding forthis initiative, or modifies the award to exclude the work related to this contract, during the term of this contract, this contract shall be considered terminated upon the date that the IACP provides notice to the contractor of the reduction or termination of funding. IV. RECORDS AND AUDIT The Contractor shall retain all records relating to goods and services procured under this contract for at least three (3) years after the Contractor's receipt of the final payment under this contract or after the closure of all pending matters, whichever is later. If an audit, litigation, or other action involving the records is slated before the end of the three-year period, the records must be retained until all issues arising out of the action are resolved or until the end of the three-year period, whichever is later. All costs incurred under this contract shall be subject to audit by the grantor or an authorized representative of the IACP, or both. The Contractor agrees to comply with the grantor's audit constraints and guidelines, shall allow auditors access to records necessary to supplement expenditures, and shall supply the IACP with copies of all its audit repayments of goods and services procured and compensation paid pursuant to this contract. V. COMPLIANCE Contractor certifies it is not presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; has not been convicted of, had a civil judgment for, or is not presently indicted for or otherwise criminally or civilly charged by a governmental entity for fraud or other prohibited activities. C) I�Cl? Shaping the Future of the Policing Profession Page 2 of 5 c3fa5ffc-bb56-4a bd-955a-036eef628ac6 Docusign Envelope ID: 25C43462-8831-40E7-A93F-5FB61038BA8E Contractor further certifies that should its status change in this regard during the term of this contract, the Contractor shall notify IACP immediately. Contractor represents and warrants that the Contractor is currently in compliance and shall remain in compliance during the term of the contract, with all applicable federal civil rights laws. VI. CONFLICT OF INTEREST The Contractor knows of no agreements or transactions in which its rights, duties, obligations, or interests conflict with, or are inconsistent with, those of the IACP, the grantor, or this contract. VII. GOVERNING LAW AND DISPUTES This contract will be governed by and construed in accord with applicable federal law and regulations and the laws of Virginia, without regard to its conflicts of laws provisions. Any proceeding to enforce or construe this contract will be brought in the federal or state courts with jurisdiction in Alexandria, Virginia and no other place. In the event of any conflict, federal law or regulation will prevail. Both parties will cooperate in addressing disputes as they arise. VIII. LIABILITY Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible forthe acts ofthe other party and the resultsthereof. fF:��IIIC�� ]�Y�3_L�i� This contract constitutes the entire agreement between the parties regarding the subject matter hereof and supersedes any other written or oral understanding of the parties. This contract may not be modified except by written instrument executed by both parties. X. SEVERABILITY If any provision in this contract is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way. The parties indicate by the signatures below their intent to be bound by the terms of this contract: International Association of Chiefs of Police: City of Fort Worth: CSigned by: e,�'i�� ►��, ��.,�� DomingoB`�e'rraiz William Johnson Director Assistant City Manager C)�jCi? Shoping the Future of the Policing Profession Page 3 of 5 c3fa5ffo-bb56-4a hd-955a-036eef628ar.6 Docusign Envelope ID: 25C43462-8831-40E7-A93F-5F661038BA8E Date; 1/23/2026 ADDRESS: 44 Canal Center Plaza, Suite 200 Alexandria, VA 22314-1579 P: 703-647-7367 E: Herraiz�theiacp.or� Tax ID #: 53-0227813 UEI #: MUFDFLWLFDTS Congressional District: VA08 Date: 02/06/2026 ADDRESS: 200 Texas Street Fort Worth, TX 76102 P; 817-392-5806 E: william.iohnson(�a,fortworthtexas.gov Contractor's Tax ID #: 75-6000528 UEI #: ENS6MKS1ZL18 Congressional District: TX12 CJ JnCj? Shaping the Future of the Policing Profession Page 4 of 5 c3fa 5ffc-h h56-4a 6d-955a-036eef628a c6 Docusign Envelope ID: 25C43462-8831-40E7-A93F-5FB61038BA8E ATTA C H M E N T A C) I�CP Shoping the Future of the Policing Profession Page 5 of 5 Docusign Envelope ID: 25C43462-8831-40E7-A93F-5FB61038BA8E Attachment A Agency Name: City of Fort Worth/Fort Worth Police Department Approved Request(s): • Community outreach supplies o Brief description: Purchase of tablecloths, victim services banner, wagon, and paper goods holders. o Approved cost: $1,500.56 o Requirement(s): procurement policy, content review and grant language for public-facing material (e.g., brochures) • Training and travel associated with training o Brief description: Victim services staff inembers will attend the following conferences: • Texas Advanced Academy for Victim Assistance (TAAVA) in February 2026 (1 staff) • Conference on Crimes Against Women in May 2026 (2 staff) • Tarrant County Sexual Abuse Advisory Council (TCSAAC) Conference in April 2026 (5 staff) • Virtual registration for the NOVA conference (1 registration) • Conference on Crimes Against Children in August 2026 (2 staff) o Approved cost: $6,227.72 o Requirement(s): travel policy Unallowable Cost Categories include: • Salary&fringe benefits • Indirect costs • Vehicles • Trinkets (i.e., branded giveaways) • Food and beverages • Direct victim compensation (e.g., cash to victims) • Temporary housing or relocation financial assistance to victims • Goods/services not used specifically byvictim services staff • Items used for investigative purposes (e.g., recording devices, evidence collection technology/cameras) • Therapy/support/facility animals or associated costs • Any other unallowable expense under DOJNOCA rules FORTWORTH DATE: February 2, 2026 FROM: Tracy Lamm Financial Management Division Fort Worth Police Department City of Fort Worth Inter-Office Correspondence SUBJECT: International Association of Chiefs of Police (IACP) Law Enforcement Victims Mini-Grant Attached for your review and signature is the IACP Mini-Grant Agreement. This grant provides funding to the victim services unit for training and supplies. The M&C is attached for your review. M&C: 25-1103 M&C Required: Form 1295 Number: Please contact Tracy Lamm at tracv.lammC�fortworthtexas.�ov for all questions and concerns. �� 7,� 02/02/2026 Jerris Mapes Date � }Q� ,{ \ Assistant City Attorney � n@tt@ S, Goodall, City Secretary K,,� �,,,,.� 02/02/2026 Keith Morris Assistant Police Director �n \ Davi�1 Carabajaf eb 2, 2026 14:45:25 CST) David Carabajal Executive Assistant Chief of Police �� William Johnson Assistant City Manager Date 02/02/2026 Date 02/06/2026 Date OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 1�Page M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 12/9/2025 REFERENCE NO.: **M&C 25- LOG NAME: 1103 CODE: G TYPE: CONSENT PUBLIC HEARING: Page 1 of 2 Officiai site of tl�e City of Fort Worth, Texas FORT �'�'URTI I -��- 35FY26 IACP VICTIMS OF CRIME GRANT f�►C�'. SUBJECT: (ALL) Ratify Application for, and Authorize Acceptance of, if Awarded, the International Association of Chiefs of Police, Law Enforcement Victims Grant, to Occur in Fiscal Year 2026 in an Amount Up to $20,000.00, Authorize Execution of Related Grant Agreement, and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 2 3. Ratify application for, and authorize acceptance of, if awarded, the Fiscal Year 2026 Law Enforcement Victims Grant from the International Association of Chiefs of Police, in an amount up to $20,000.00; Authorize the execution of a grant agreement with the International Association of Chiefs of Police, for the Fiscal Year 2026 Law Enforcement Victims Grant; and Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund in an amount up to $20,000.00, subject to award and receipt of grant funds, for the purpose of providing services and assistance to victims of crime. DISCUSSION: The purpose of the Fiscal Year 2026 Law Enforcement Victims Grant is to provide services and assistance to victims of crime, to aid in their recovery and to help navigate through the criminal justice process. If awarded, the grant will assist the Fort Worth Police Department's Victim Assistance Unit. The grant period for this award is from 10/01/2025 to 09/30/2026. The overall goal of the Fiscal Year 2026 Law Enforcement Victims Grant is to aid in reducing the trauma experienced by crime victims. This is achieved by providing literature and community outreach supplies, emergency victim assistance, victim services technology used for service provision, training and travel for victim services liaisons, and other purchased services. The total proposed direct program amount for Fiscal Year 2026 is $20,000.00. There is no match requirement. No indirect costs are allowed with this grant. This is a reimbursement grant. The Grant Application Tracking Number is GRNT-APPL-0000000156. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, in the Grants Operating Federal Fund. The Police Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. This is a reimbursement grant. TO http://apps.cfwnet.org/council�acket/mc review.asp?ID=33965&councildate=l2/9/2025 1/14/2026 M&C Review Page 2 of 2 I Fund Department ( Account I Project I Program I Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM I Fund I Department Account ( Project Program Activity Budget I Reference # I Amount ID ID Year (Chartfield 2) Submitted for Citv Manaqer's Office bv: William Johnson (5806) Oriqinatinp Department Head: Robert Alldrege (4131) Additional Information Contact: Tracy Lamm (4228) ATTACHMENTS ORD.APP 35FY26 IACP VICTIMS OF CRIME GRANT (R3).docx (Public) http://apps.cfwnet.org/council�ackedmc review.asp?ID=33965&councildate=l2/9/2025 1/14/2026 F�ORTW�RTH� � City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: International Chiefs of Police Association Subject of the Agreement: Mini grant for Law Enforcement Victims M&C Approved by the Council? * Yes �✓ No ❑ If so, the M�C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No ❑✓ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 1/9/2026 If diffeYent from the approval date. Expiration Date: 9/30/2026 If applicable. Is a 1295 Form required? * Yes ❑ No 0✓ '�If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: Ifapplicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processin� in the followin� order: l. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. 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