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Home My WebLink About063106-R1 - General - Contract - Leeds Precision Instruments, Inc.CSC No. 63106-R1 CITY OF F4RT WORTH CONTRACT RENEWAL NOTICE February 10, 2026 Leeds Precision Instruments, Inc. Attne I�evin Boulay, Vice Presideni of Sales 17300 Medina Rd, Suite 604 Minneapolis, MN 55447 Re: Contract Renewal 1'�[otice Fort Worth City Secretary Ca�tract No. 631 Q6 ("Contract") First R�newal Term: April 15, 2�26 to April 14, 2Q27 The current tez-� of tt�e above-referenced Contract with the Czty of Fort Worth expires on April 14, 2026 ("Exp�ration Date"). Pursuant to the terms of t�e Contract, contract renewals are at the sole optior� of ihe City. This letter is to i.nform you that the City wis�es to exercise its renewai option for the first rene�val terzxi, �vhicl� will begin irramediately after the Expiratian Date ar�d continue far or�e (1) year thereafter. Ali other tenns and conditians of ihe Contract remain �ancha�7ged. Please re#urn �his signed acknowledgrnent letter, along wit� a current copy af yonr insurance certi%cate reflecting the City of Fort Worth as the Holder, to �he address set forth t�elow ae�Znowledgi�g receipt of the Contract Renewal lwotice. Please log onto PeopleSoft Purchasing at lnttn://fartwor�htexas.�av!nurchasi��,�, to ensure that your company information is carrect and up-tQ-date. If you l�ave any guestions concerning this Contract Reza.ewal Notice, pl�ase contact me at the telephane number listed below. Sincerely, .��ck Ba�c�thers Jack Brothers Contract Compliance Specialist iack.brc�th�rs� f�rtw°�rihte�.as.a�� $17-392-4481 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 63 f 06 R1 Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH �� By: � Nai�e: Wiliiasn Johnsan Title: Assistant City Manager Date: ov�sizo2s APPROVAL RECOMMENDLD: ,m � BY� DavKi Carabaial . eb 13, 2026 13:41:26 CST) 1`Jame: David Carabajal Title: Executi�e Assistant Chief ATTEST: � � By: C��/� Name: Ja3�nette S. Gaodall Title: City Secretary LEEDS Bv: NamE: Title: unIlq o� pOqT�! pd �'�� °°9°0 p�o 0�10 PVa o=d °�d*°�o o°�' �aan nEZP5q.4 INSTRUMENTS, INC. Ter�arnett ' Fresident & Chief CONTRACT COMPLIANCE MANAGER: By signing I acknowl�dge Lhat I am the �erson responsible for the monitoring anci ad�inistration ofthis contract, including ensuring all perfnt�a�ance and reporting requirements. K,��,,,,��o_ By: Ka,nrv��aa�Fe , �oz��3��s7, Narne: Kathrya� Agee Title: Senior Mar�agement Analyst APPROV�D AS TO F4RM AND LEG.ALITY: By: �� Natzie: Jerris Mapes Title: Sr. Assistant City Attorney CONTRACT AUTNORTZATION: M&C: 25-0294 Date Approved_ 04l08/2025 Form 1295 Certificatian No.: N/A �FFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 6310G Rl Page 2 of 2 M&C Review A CITY COUNCIL AGEND Create New From This M&C DATE: 4/8/2025 REFERENCE **M&C 25- NO.: 0294 LOG NAME: CODE: C TYPE: CONSENT PUBLIC HEARING: Page 1 of 2 Official site of the City of Fort Worth, Texas FflRT��'ORTH _�_ 35LEEDS PRECISION FIREARMS COMPARISON MICROSCOPE NO SUBJECT: (ALL) Authorize Execution of a Sole Source Agreement with Leeds Precision Instruments, Inc. for a Leeds LCF3 Firearms Comparison Microscope in the Amount of $100,392.00 for the Police Department with Four One-Year Renewal Options RECOMMENDATION: It is recommended that the City Council authorize execution of a Sole Source Agreement with Leeds Precision Instruments, Inc. to purchase a Leeds LCF3 Firearms Comparison Microscope in the amount of $100,392.00 for the Police Department with four one-year renewal options. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize execution of a Sole Source Agreement to purchase a new Leeds Precision Instruments, Inc. (Leeds) LCF3 Firearms Comparison Microscope for the Police Department Forensic Analysis Laboratory (Crime Lab). The Crime Lab uses comparison microscopes for simultaneous examination of fired bullets and cartridge cases left at crime scenes to identify similarities or discrepancies between them. The comparison microscopes enable examiners to discern details and patterns that may otherwise go unnoticed and help establish connections between evidence and crime scenes. The examiner can compare an unknown cartridge case to a known cartridge case as a confirmatory test used in courts of law for criminal cases. In 2005, the City purchased a Leica FS C Microscope; however, it has been out of service since January 2020. The Leica system is obsolete and parts are not readily available in the market for repairs. Since 2021, the Crime Lab backlog of firearms examination requests has steadily increased as shown in the table below. Firearms Examination Backlog Date Number of cases January 2021 165 January 2022 253 January 2023 385 January 2024 514 January 2025 599 The purchase of the new Leeds LCF3 Firearms Comparison Microscope will allow Crime Lab Firearms examiners to reduce the backlog of firearms examination cases and includes a three-year, on-site warranty. Funding is budgeted in the CCPD Capital Projects Fund for the Police Department for the purpose of funding the FY25 PD Forensic Equipment Rep project, as appropriated. DVIN-BE: This project was approved for a waiver per the Chapter 252 exemption, as a sole source by http://apps.cfwnet.org/council�acket/mc review.asp?ID=33157&councildate=4/8/2025 2/13/2026 M&C Review the Legal Department. Therefore, the business equity goal requirement is not applicable. Page 2 of 2 ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval, the term of the Agreement will become effective upon City Secretary Contract execution and expire twelve (12) months after. RENEWAL OPTIONS: The Agreement may be renewed for up to four (4) one-year renewal terms, at the City's option. Renewals may be used for support maintenance after warranty expiration, equipment repair or replacement. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Capital Projects Fund for the FY25 PD Forensic Equipment Rep project to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. TO � Fund Department I Account Project Program Activity � Budget � Reference # I Amount � ID ID Year (Chartfield 2) FROM Fund Department Account , Project ID ID Submitted for Citv Manaqer's Office bv: Oriqinatinq Department Head: Additional Information Contact: ATTAC H M E NTS Program Activity Budget Year William Johnson (5806) Neil Noakes (4212) Reference # Amount (Chartfield 2) Robert A Alldredge (4131) 35LEEDS PRECISION FIREARMS COMPARISON MICROSCOPE funds avail.docx (CFw Internal) Approved Chapter 252 Leeds Firearms microscope.pdf (Pub�ic) Approved Waiver of Business Equitv Goal - Leeds.pdf (CFW Internal) FID Table Leeds Comparison Microscope.XLSX (CFW Internal) Leeds Form 1295 2025-1275485.pdf (CFW Internal) http://apps.cfwnet.org/council�acket/mc review.asp?ID=33157&councildate=4/8/2025 2/13/2026 F4RT ��RTH� City Secretary's Office Contract Routing & Transmittal Slip COntraCtOr'S Name: Leeds Precision Instruments Inc. Subject of the Agreement: 1st renewal PoP April 15, 2026 to April 14, 2027 M&C Approved by the Council? * Yes ❑ No 8 If so, the M&C must be attached to the cont�act. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the a�ne�dinent nuinbe�. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page, for permane�t contract listing. Is this entire contract Confidential? *Yes ❑ No 0 Ifonly specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: April 15,2026 Expiration Date: April 14, 2027 If different f�om the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the app�oving M&C or attached to the cont�act. Proj ect Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processin� in the followin� order: l. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.