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Home My WebLink About048111-R2 - General - Contract - Lifetime Tennis, Inc.CSC No. 48111-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE February 4, 2026 Lifetime Tennis, Inc. Attn: Matt Hanlin 3253 Alma Road McKinney, TX. 75070 Re: Contract Renewal Notice Contract No. CSC No. 481 ll("Contract") Renewal Term No. 2: September O1, 2026 to August 31, 2031 The above referenced Contract with the City of Fort Worth expires on August 31, 2026 (the "Expiration Date"). Pursuant to the terms of the Contract, the Contract is subject to renewal at the City's option for up to two (2) five-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for a second Renewal Term, which begins immediately after the EXpiration Date and continues for five years thereafter. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at httu://fortworthtcxas.�ov/uurchasin� to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, sGuu^e-Etu, T. C�n-o-r�r�is� Sharetta Goodwin, District Superintendent Number OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Renewal of CSC No. 48111 Page 1 of 2 IN WITNESS WHEREOF, the parties hereto have executed this Second Renewal in multiples. City: �Lid�r�'.�� By: Dana Burghdoff (Feb 13, 2026 0220 CST Name: Dana Burghdoff Title: Assistant City Manager Contractor: � B matthew hanlin (Feb 10, 2026 13:35:44 CST) Y� Name: Matt Hanlin Title: President and Executive Director EmaiL matth(a�impactactivities.com Date: 02/13/2026 FOR THE CITY OF FORT WORTH INTERNAL PROCESSES: Approval Recommended: B : /"" Y Name: Dave Lewis Title: Director Park & Recreation Department �w( .l.0 .�� By: Kyle I�Clure (Feb 10, 2026 13:52:17 CST) Name: Kyle McClure Title: Assistant Director Park & Recreation Department Approved as to Form and Legality: � ��ti �� By. Name: Hye Won Kim Title: Assistant City Attorney Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. slu�e�tz�. r. 5u�w�� By: Name: Sharetta Goodwin Title: District Superintendent Park & Recreation Department City Secretary: ann� p o� FORT�add C �° 09.10 A �v" �C1 0°=� ��11S�A- /J pA* �oa o� �c� Bda4Il �EXA?o4 Y� Name: Jannette S. Goodall Title: City Secretary Contract Authorization: M&C: G27791 Form 1295: 2016-62592 OFFICIAL RECORD Second Renewal of CSC No. 48111 CITY SECRETARY Page 2 of 2 FT. WORTH, TX 8/26/2020 CITY COUNCIL AGENDA COUNCIL ACTION: Approved on 8/9/2016 �iRT�'�f�RTII --�'�� CONTINUED FROM A PREVIOUS WEEK DATE: 6/21/2016 REFERENCE NO.: C-27791 LOG NAME: 808081MCLELAND CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO SUBJECT: Authorize Execution of a Contract with Lifetime Tennis, Inc., to Operate and Manage the McLeland Tennis Center (COUNCIL DISTRICT 9) RECOMMENDATION: It is recommended that the City Council authorize the execution of a contract with Lifetime Tennis, Inc., to manage and operate the McLeland Tennis Center, with an initial term of five years and two optional five-year renewal periods. DISCUSSION: The Park and Recreation Department (Department) will use this contract to manage activities at the Don McLeland Tennis Center (Center). The existing contractor, 2tennis.net, began managing the Center on April 6, 2005 and was awarded three separate contractual renewals as well as a one-year extension in 2015, totaling 11 years and 2 months as the day-to-day organization operating the Center. Based on benchmarking of other cities and because the contract with 2tennis.net had been in place for over 10 years, the Department determined it to be in the best interest of the City to solicit management services proposals on the open market. The intent of this solicitation was to determine if more financially advantageous terms could be realized while enhancing program services for tennis patrons. The terms of the new contract provide for Lifetime Tennis, Inc., (Lifetime) to assume all personnel and operational costs related to the day-to-day operations at the Center and retain all revenues generated at the Center. The Center rental payment will be $25,000.00 annually. This payment is 138 percent higher than the current contract with 2tennis.net. In addition to the annual rental fee, Lifetime will pay the City an annual capital improvement fee, which will be set at $5,000.00 for the first year and increase by $1,000.00 for each subsequent year. The capital improvement fee will be placed in a special purpose fund for capital improvement investments at the Center. At the conclusion of the initial five-year term, the contract may be renewed for two additional five-year periods upon mutual consent of the parties. The terms of the new Agreement also require Lifetime to provide the following: 97 hours of weekly Center operations; creation and maintenance of a website; offer on-line player registrations and reservations; provide insurance coverage; keep adequate books and records; and provide tennis lessons, clinics, leagues, summer instructional camps and tournaments. The City will be responsible for utilities, replacement and maintenance of tennis nets and windscreens and daily upkeep of the external grounds at the Center. RFP ADVERTISMENT - A Request for Proposals (RFP) was advertised in the Fort Worth Star- Teleqram on Wednesdays between March 23, 2016 and April 13, 2016. Additionally, 48 vendors were solicited from the purchasing vendors' database system. On April 14, 2016, two responses were received, including one from the current vendor 2tennis.net and one from Lifetime. The proposals were reviewed by an evaluation committee consisting of Staff from the Park and Recreation and Public Events Departments and the president of the Fort Worth Tennis Association. The evaluation factors included firm's qualifications, financial stability and previous experience, qualifications and experience of management team, completeness of proposal response M&C Review apps.cfinrnet.org/council_packeUmc_review.asp?ID=22401 &councildate=8/9/2016 1/2 8/26/2020 M&C Review and revenue to the City. The proposal from Lifetime was found to be fair and reasonable and presents the best value to the City. In addition, the proposal from Lifetime expands the operational hours from the current 60 hours per week to 97 hours per week, will result in an additional net payment to the City of $90,000.00 over the primary term (including waiver of court use practice fees for FWISD tennis teams and capital investment into the facility), increases the number of youth tournaments and provides for the addition of an online reservation system and facility/program application. The proposal also retains the current fee structure for a minimum of 12 months and Lifetime will retain all current successful classes, drills and events. Lifetime currently manages the City of McKinney's tennis center as well as five other locations outside Texas. The Don McLeland Tennis Center is located in COUNCIL DISTRICT 9 and serves the entire City. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that the Park and Recreation Department will be responsible for the collection of funds due to the City of Fort Worth under this contract. TO Fund Department ID `� 10100 0808081 'I 30105 0800450 Account Project Program Activity Budget ID Year 4620001 4620001 100410 FROM Fund � Department Account Project , I ID ID Submitted for Citv Manaaer's Office bv: Oriainatina Deaartment Head: Additional Information Contact: ATTACHMENTS 808081 MCLELAND 1295 FORM.pdf Program Activity Budget Year Susan Alanis (8180) Richard Zavala (5704) Nancy Bunton (5717) Reference # (Chartfield 2) Reference # [Chartfield 2j Amount $25, 000.0 $5,000.0 Amount apps.cfinrnet.org/council_packeUmc_review.asp?ID=22401 &councildate=8/9/2016 2/2 FORT�VORTH� t City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Lifetime Tennis, Inc. Subj ect of the Agreement: Please review and complete the attached renewal for CSC 48111 with Lifetime Tennis. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for perinanent contract listing. Is this entire contract Confidential? �Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 09/01/2026 Expiration Date: 08/31/2031 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No 8 �If so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO nrocessin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.