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VENDOR SERVICES AGREEMENT
(Information Technology)
This Vendor Services Agreement ("Agreement") is made and entered into by and between the City
of Fort Worth, a Texas home-rule municipal corporation (the "City" or "Client") and Rees Scientific, LLC,
a New Jersey limited liability company ("Vendor"). City and Vendor are each individually referred to herein
as a"party" and collectively referred to as the "parties." The term "Vendor" shall include Vendor, its
officers, agents, employees, representatives, contractors or subcontractors. The term "Ciry" shall include
its off"icers, employees, agents, and representatives.
CONTRACT DOCUMENTS:
The Contract documents shall include the following:
1. This for Vendor Services Agreement;
2. Exhibit A— Vendor's Quote;
3. Exhibit B— Network Access Agreement; and
4. Exhibit C— Signature Verification Form
All Exhibits attached hereto are incorporated herein and made a part of this Agreement for all purposes. In
the event of any conflict between the documents, the terms and conditions of this Agreement shall control.
The term "Vendor" or "Contractor" shall include the Vendor or Contractor, and its officers, agents,
employees, representatives, servants, contractors or subcontractors.
The term "City" shall include its officers, employees, agents, and representatives.
1. Scone of Services. Vendor hereby agrees, with good faith and due diligence, to provide
the City with and install a ReesCloud Environmental Monitoring System, including hardware, software,
professional services, training, maintenance and support services, for the Water Department. Specifically,
Vendor will perform all duties outlined and described in the Quote, which is attached hereto as Exhibit "A"
and incorporated herein for all purposes, and further referred to herein as the "Services." Vendor shall
perform the Services in accordance with standards in the industry for the same or similar services. In
addition, Vendor shall perform the Services in accordance with all applicable federal, state, and local laws,
rules, and regulations. If there is any conflict between this Agreement and Exhibit A, the terms and
conditions of this Agreement shall control.
2. Term. This Agreement shall commence upon the date signedby the Assistant City Manager
below ("Effective Date") and shall expire no later than one year after the date signed ("Expiration Date"),
unless terminated earlier in accordance with the provisions of this Agreement or otherwise extended by the
parties. This Agreement may be renewed for four one-year renewals at the City's option, each a"Renewal
Term." The City shall provide Vendor with written notice of its intent to renew at least thirty (30) days prior
OFFICIAL RECORD
Vendor Services Agreement— Rees Scientific CITY SECRETARY Page 1 of 20
FT. WORTH, TX
City Secretary Contract No.
to the end of each term.
3. Compensation. The City shall pay Vendor an amount not to exceed forty-one thousand,
seven hundred two dollars and zero cents ($41,702.00) in accordance with the provisions of this Agreement.
Vendor shall not perform any additional services for the City not specified by this Agreement unless the
City requests and approves in writing the additional costs for such seroices. The City shall not be liable for
any additional expenses of Vendor not specified by this Agreement unless the City first approves such
expenses in writing. City agrees to pay all invoices of Vendor within thirty (30) days of receipt of such
invoice. Vendor may charge interest on late payments not to exceed one percent (1 %).
4. Termination.
4.1. Convenience. Either the City or Vendor may terminate this Agreement at any time
and for any reason by providing the other party with 30 days written notice of termination.
4.2. Breach. If either party commits a material breach of this Agreement, the non-
breaching Party must give written notice to the breaching party that describes the breach in
reasonable detail. The breaching party must cure the breach ten (10) calendar days after receipt of
notice from the non-breaching party, or other time frame as agreed to by the parties. If the breaching
party fails to cure the breach within the stated period of time, the non-breaching party may, in its
sole discretion, and without prejudice to any other right under this Agreement, law, or equity,
immediately terminate this Agreement by giving written notice to the breaching party.
4.3. Fiscal Fundin� Out. In the event no funds or insufficient funds are appropriated by
the City in any fiscal period for any payments due hereunder, the City will notify Vendor of such
occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to the City of any kind whatsoever, except
as to the portions of the payments herein agreed upon for which funds have been appropriated.
4.4. Duties and Obli�ations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, the City shall pay Vendor for services actually rendered up
to the efFective date of termination and Vendor shall continue to provide the City with services
requested by the City and in accordance with this Agreement up to the effective date of termination.
Upon termination of this Agreement for any reason, Vendor shall provide the City with copies of
all completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City information or data as a requirement to perform services hereunder,
Vendor shall return all City provided data to the Ciry in a machine-readable format or other format
deemed acceptable to the City.
Disclosure of Conflicts and Confidential Information.
5.1. Disclosure of Conflicts. Vendor hereby warrants to the City that Vendor has made
full disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to the City in writing.
5.2. Confidential Information. The City acknowledges that Vendor may use products,
materials, or methodologies proprietary to Vendor. The City agrees that Vendor's provision of
services under this Agreement shall not be grounds for the City to have or obtain any rights in such
proprietary products, materials, or methodologies unless the parties have executed a separate
written agreement with respect thereto. Vendor, for itself and its officers, agents and employees,
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agrees that it shall treat all information provided to it by the City ("City Information") as
confidential and shall not disclose any such information to a third party without the prior written
approval of the City.
5.3. Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subj ect to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City shall promptly notify Seller. It will be the responsibility of Seller to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4. Unauthorized Access. Vendor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor shall notify the City immediately if the security or integrity of any
City information has been compromised or is believed to have been compromised, in which event,
Vendor shall, in good faith, use all commercially reasonable efforts to cooperate with the City in
identifying what information has been accessed by unauthorized means and shall fully cooperate
with the City to protect such information from further unauthorized disclosure.
Ri�ht to Audit.
6.1. Vendor agrees that the City shall, until the expiration of three (3) years after final
payment under this Agreement, have access to and the right to examine at reasonable times any
directly pertinent books, documents, papers and records of the Vendor involving transactions
relating to this Agreement at no additional cost to the City. Vendor agrees that the City shall have
access during normal working hours to all necessary Vendor facilities and shall be provided
adequate and appropriate work space in order to conduct audits in compliance with the provisions
of this section. The City shall give Vendor not less than 10 days written notice of any intended
audits.
6.2. Vendor further agrees to include in all its subcontractor agreements hereunder a
provision to the effect that the subcontractor agrees that the City shall, until expiration of three (3)
years after final payment of the subcontract, have access to and the right to examine at reasonable
times any directly pertinent books, documents, papers and records of such subcontractor involving
transactions related to the subcontract, and further that City shall have access during normal
working hours to all subcontractor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this paragraph. City shall give
subcontractor not less than 10 days written notice of any intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor shall operate as
an independent contractor as to all rights and privileges granted herein, and not as agent, representative or
employee of the City. Subject to and in accordance with the conditions and provisions of this Agreement,
Vendor shall have the exclusive right to control the details of its operations and activities and be solely
responsible for the acts and omissions of its officers, agents, servants, employees, contractors and
subcontractors. Vendor aclrnowledges that the doctrine of respondeat superior shall not apply as between
the City, its officers, agents, servants and employees, and Vendor, its officers, agents, employees, servants,
contractors and subcontractors. Vendor further agrees that nothing herein shall be construed as the creation
of a partnership or joint enterprise between City and Vendor. It is further understood that the City shall in
no way be considered a Co-employer or a Joint employer of Vendor or any officers, agents, servants,
employees or subcontractors of Vendor. Neither Vendor, nor any officers, agents, servants, employees or
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City Secretary Contract No.
subcontractors of Vendor shall be entitled to any employment benefits from the City. Vendor shall be
responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its
officers, agents, seroants, employees or subcontractors.
8. Product Warrantv. Vendor shall not limit or exclude any express or implied warranties and
any attempt to do so shall render this contract voidable at the City's option. Vendor warrants that the goods
furnished will conform to the descriptions listed in the Vendor's quote.
9. LIABILITY AND INDEMNIFICATION.
9.1. LIABILITY - VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR
ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
9.2. INDEMNIFICATION - VENDOR HEREBY COVENANTS AND AGREES
TO INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL
CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED
DAMAGE OR LOSS TO VENDOR'S BUSINESS, AND ANY RESULTING LOST
PROFITS) PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS,
AND DAMAGES FOR CLAIMS OF INTELLECTUAL PROPERTY INFRINGEMENT,
ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT
CAUSED BY THE ACTS OR OMISSIONS OF VENDOR, ITS OFFICERS, AGENTS,
SUBCONTRACTORS, SERVANTS OR EMPLOYEES.
9.3. LIABILITY LIMITATION — NOTWITHSTANDING THE FOREGOING IN
SECTION 9.1 AND 9.2, AND FOR THE AVOIDANCE OF DOUBT, THE MAXIMUM
AMOUNT OF LIABILITY FOR VENDOR IN ALL CASES SHALL BE THE COST OF THE
GOODS AND SERVICES GIVING RISE TO THE CLAIM.
9.4. INTELLECTUAL PROPERTY INFRINGEMENT.
9.4.1. The Vendor warrants that all Deliverables, or any part thereof,
furnished hereunder, including but not limited to: programs, documentation,
software, analyses, applications, methods, ways, and processes (in this Section each
individually referred to as a"Deliverable" and collectively as the "Deliverables,") do
not infringe upon or violate any patent, copyrights, trademarks, service marks, trade
secrets, or any intellectual property rights or other third party proprietary rights, in
the performance of services under this Agreement.
9.4.2. Vendor shall be liable and responsible for any and all claims made
against the City for infringement of any patent, copyright, trademark, service mark,
trade secret, or other intellectual property rights by the use of or supplying of any
Deliverable(s) in the course of performance or completion of, or in any way connected
with providing the services, or the City's continued use of the Deliverable(s)
hereunder.
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9.4.3. Vendor agrees to indemnify, defend, settle, or pay, at its own cost and
expense, including the payment of attorney's fees, any claim or action against the
City for infringement of any patent, copyright, trade mark, service mark, trade
secret, or other intellectual property right arising from City's use of the
Deliverable(s), or any part thereof, in accordance with this Agreement, it being
understood that this agreement to indemnify, defend, settle or pay shaIl not apply if
the City modifies or misuses the Deliverable(s). So long as Vendor bears the cost and
expense of payment for claims or actions against the City pursuant to this section 8,
Vendor shall have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such
claim; however, City shall have the right to fully participate in any and all such
settlement, negotiations, or lawsuit as necessary to protect the City's interest, and
City agrees to cooperate with Vendor in doing so. In the event City, for whatever
reason, assumes the responsibility for payment of costs and expenses for any claim or
action brought against the City for infringement arising under this Agreement, the
City shall have the sole right to conduct the defense of any such claim or action and
all negotiations for its settlement or compromise and to settle or compromise any such
claim; however, Vendor shall fully participate and cooperate with the City in defense
of such claim or action. City agrees to give Vendor timely written notice of any such
claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, the City's assumption of payment of costs or expenses
shall not eliminate Vendor's duty to indemnify the City under this Agreement. If the
Deliverable(s), or any part thereof, is held to infringe and the use thereof is enjoined
or restrained or, if as a result of a settlement or compromise, such use is materially
adversely restricted, Vendor shall, at its own expense and as City's sole remedy,
either: (a) procure for City the right to continue to use the Deliverable(s); or (b)
modify the Deliverable(s) to make them/it non-infringing, provided that such
modification does not materially adversely affect City's authorized use of the
Deliverable(s); or (c) replace the Deliverable(s) with equaIly suitable, compatible, and
functionally equivalent non-infringing Deliverable(s) at no additional charge to City;
or (d) if none of the foregoing alternatives is reasonably available to Vendor, terminate
this Agreement, and refund all amounts paid to Vendor by the City, subsequent to
which termination City may seek any and all remedies available to City under law.
VENDOR'S OBLIGATIONS HEREUNDER SHALL BE SECURED BY THE
REQUISITE INSURANCE COVERAGE AND AMOUNTS SET FORTH IN
SECTION 10 OF THIS AGREEMENT.
10. Assienment and Subcontractine.
10.1. Vendor shall not assign or subcontract any of its duties, obligations or rights under
this Agreement without the prior written consent of the City. If the City grants consent to an
assignment, the assignee shall execute a written agreement with the City and the Vendor under
which the assignee agrees to be bound by the duties and obligations of Vendor under this
Agreement. The Vendor and assignee shall be jointly liable for all obligations under this Agreement
prior to the assignment. If the City grants consent to a subcontract, the subcontractor shall execute
a written agreement with the Vendor referencing this Agreement under which the subcontractor
shall agree to be bound by the duties and obligations of the Vendor under this Agreement as such
duties and obligations may apply. The Vendor shall provide the City with a fully executed copy of
any such subcontract.
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11. Insurance.
11.1. The Vendor shall carry the following insurance coverage with a company that is
licensed to do business in Texas or otherwise approved by the City:
11.1.1. Commercial General Liability:
111.11. Combined limit of not less than $1,000,000 per
occurrence; $2,000,000 aggregate and Umbrella Coveraee in the amount of
$4,000,000. Umbrella policy shall contain a follow-form provision and shall
include coverage for personal and advertising injury.
11.1.1.2. Defense costs shall be outside the limits of liability.
111.2. Automobile Liability Insurance covering any vehicle used in providing
services under this Agreement, including owned, non-owned, or hired vehicles, with a
combined limit of not less than $1,000,000 per occurrence.
111.3. Professional Liability (Errors & Omissions) in the amount of $1,000,000
per claim and $1,000,000 aggregate limit.
11.1.4. Statutory Workers' Compensation and Employers' Liability Insurance
requirements per the amount required by statute.
11.1.5. Technology Liability (Errors & Omissions)
11.1.5.1. Combined limit of not less than $2,000,000 per
occurrence; $4million aggregate or
11.1.5.2. Coverage shall include, but not be limited to, the
following:
11.1.5.2.1. Failure to prevent unauthorized access;
11.1.5.2.2. Unauthorized disclosure of information;
11.1.5.2.3. Implantation of malicious code or computer
virus;
11.1.5.2.4. Fraud, Dishonest or Intentional Acts with final
adjudication language;
11.1.5.2.5. Intellectual Property Infringement coverage,
specifically including coverage for intellectual property infringement
claims and for indemnification and legal defense of any claims of
intellectual property infringement, including infringement of patent,
copyright, trade mark or trade secret, brought against the City for use of
Deliverables, Software or Services provided by Vendor under this
Agreement;
11.1.5.2.6. Technology coverage may be provided through
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City Secretary Contract No.
an endorsement to the Commercial General Liability (CGL) policy, a
separate policy specific to Technology E&O, or an umbrella policy that
picks up coverage after primary coverage is exhausted. Either is
acceptable if coverage meets all other requirements. Technology coverage
shall be written to indicate that legal costs and fees are considered outside
of the policy limits and shall not erode limits of liability. Any deductible
will be the sole responsibility of the Vendor and may not exceed $50,000
without the written approval of the City. Coverage shall be claims-made,
with a retroactive or prior acts date that is on or before the effective date
of this Agreement. Coverage shall be maintained for the duration of the
contractual agreement and for two (2) years following completion of
services provided. An annual certificate of insurance, or a full copy of the
policy if requested, shall be submitted to the City to evidence coverage;
and
City.
11.1.5.2.7. Any other insurance as reasonably requested by
11.2. General Insurance Requirements:
11.2.1. All applicable policies shall name the City as an additional insured
thereon, as its interests may appear. The term City shall include its employees, officers,
officials, agents, and volunteers in respect to the contracted services.
11.2.2. The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery) in favor of the City of Fort Worth.
11.2.3. A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage shall be provided to the City. Ten (10) days' notice shall be acceptable
in the event of non-payment of premium. Notice sha11 be sent to the Risk Manager, City
of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102, with copies to the City
Attorney at the same address.
11.2.4. The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII in the
current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required,
written approval of Risk Management is required.
11.2.5. Any failure on the part of the City to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
11.2.6. Certificates of Insurance evidencing that the Vendor has obtained a11
required insurance shall be delivered to and approved by the City's Risk Management
Division prior to execution of this Agreement.
12. Compliance with Laws, Ordinances, Rules and Re�ulations. Vendor agrees to comply with
all applicable federal, state and locallaws, ordinances, rules and regulations. If the City notifies Vendor of
any violation of such laws, ordinances, rules or regulations, Vendor shall immediately desist from and
correct the violation.
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13. Non-Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
subcontractors and successors in interest, as part of the consideration herein, agrees that in the performance
of Vendor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of
any individual or group of individuals on any basis prohibited by law. If any claim arises from an alleged
violation of this non-discrimination covenant by Vendor, its personal representatives, assigns,
subcontractors or successors in interest, Vendor agrees to assume such liability and to indemnify and defend
the City and hold the City harmless from such claim.
14. Notices. Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United States Mail, registered, return receipt requested,
addressed as follows:
TO THE CITY:
City of Fort Worth
Attn: Assistant City Manager
100 Fort Worth Trail
Fort Worth TX 76102
With Copy to the City Attorney
at same address
TO VENDOR:
Rees Scientific, LLC
Attn: Len Manzie, Contract and Bid Manager
1007 Whitehead Road Ext
Trenton, New Jersey, 08638
15. Solicitation of Emplovees. Neither the City nor Vendor shall, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer. This provision
shall not apply to an employee who responds to a general solicitation or advertisement of employment by
either pariy.
16. Governmental Powers. It is understood and agreed that by execution of this Agreement,
the City does not waive or surrender any of its governmental powers.
17. No Waiver. The failure of the City or Vendor to insist upon the performance of any term
or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of the
City's or Vendor's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
18. Governin� Law and Venue. This Agreement shall be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought on the basis of
this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
19. Severabilitv. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be
affected or impaired.
20. Force Maieure. City and Vendor shall exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission
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in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public
enemy, fires, strikes, lockouts, natural disasters, wars, riots, epidemics or pandemics, material or labor
restrictions by any governmental authority, transportation problems, restraints or prohibitions by any court,
board, department, commission, or agency of the United States or of any States, civil disturbances, other
national or regional emergencies, and/or any other similar cause not enumerated herein but which is beyond
the reasonable control of the Party whose performance is affected (collectively "Force Majeure Event").
The performance of any such obligation is suspended during the period of, and only to the extent of, such
prevention or hindrance, provided the affected Party provides notice of the Force Majeure Event, and an
explanation as to how it hinders the party's performance, as soon as reasonably possible, as determined in
the City's discretion, after the occurrence of the Force Majeure Event. The form of notice required by this
section shall be the same as section 13 above.
21. Headines Not Controlline. Headings and titles used in this Agreement are for reference
purposes only and shall not be deemed a part of this Agreement.
22. Review of Counsel. The parties acknowledge that each party and its counsel have reviewed
this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved
against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
23. Amendments. No amendment of this Agreement shall be binding upon a party hereto
unless such amendment is set forth in a written instrument, and duly executed by an authorized
representative of each party.
24. Entiretv of Aereement. This Agreement, including any exhibits attached hereto and any
documents incorporated herein by reference, contains the entire understanding and agreement between the
City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any prior or
contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with
any provision of this Agreement.
25. Countemarts. This Agreement may be executed in one or more counterparts and each
counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute
one and the same instrument. An executed Agreement, modification, amendment, or separate signature page
shall constitute a duplicate if it is transmitted through electronic means, such as fax or e-mail, and reflects
the signing of the document by any party. Duplicates are valid and binding even if an original paper
document bearing each party's original signature is not delivered.
26. Warrantv of Services. Vendor warrants that its services will be of a professional quality
and conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option, Vendor shall either (a) use commercially reasonable efforts to re-perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by the City to Vendor for the nonconforming
seroices.
27. Network Access.
27.1. Citv Network Access. If Vendor, and/or any of its employees, officers, agents,
servants or subcontractors (for purposes of this section "Vendor Personnel"), requires access to the
City's computer network in order to provide the services herein, Vendor shall execute and comply
with the Network Access Agreement which is attached hereto as Exhibit "B" and incorporated
herein for all purposes.
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27.2. Federal Law Enforcement Database Access. If Vendor, or any Vendor Personnel,
requires access to any federal law enforcement database or any federal criminal history record
information system, including but not limited to Fingerprint Identification Records System
("FIRS"), Interstate Identification Index System ("III System"), National Crime Information Center
("NCIC") e� National Fingerprint File ("NFF"), or Texas Law Enforcement Telecommunications
Systems ("TLETS"), that is governed by and/or defined in Title 28, Code of Federal Regulations
Part 20 ("CFR Part 20"), for the purpose of providing services for the administration of criminal
justice as defined therein on behalf of the City or the Fort Worth Police Department, under this
Agreement, Vendor shall comply with the Criminal Justice Information Services Security Policy
and CFR Part 20, as amended, and shall separately execute the Federal Bureau of Investigation
Criminal Justice Information Services Securiry Addendum. No changes, modifications, alterations,
or amendments shall be made to the Security Addendum. The document must be executed as is,
and as approved by the Texas Department of Public Safety and the United States Attorney General.
28. Immi�ration Nationalitv Act. Vendor shall verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor shall provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. City, upon written notice to Vendor, shall have the right to immediately terminate this
Agreement for violations of this provision by Vendor.
29. Informal Dispute Resolution. Except in the event of termination pursuant to Section 4.2, if
either City or Vendar has a claim, dispute, or other matter in question for breach of duty, obligations, services
rendered or any warranty that arises under this Agreement, the parties shall first attempt to resolve the matter
through this dispute resolution process. The disputing party shall notify the other party in writing as soon as
practicable after discovering the claim, dispute, or breach. The notice shall state the nature of the dispute and
list the party's specific reasons for such dispute. Within ten (10) business days of receipt of the notice, both
parties shall commence the resolution process and make a good faith effort, either through email, mail, phone
conference, in person meetings, or other reasonable means to resolve any claim, dispute, breach or other matter
in question that may arise out of, or in connection with this Agreement. If the parties fail to resolve the dispute
within sixty (60) days of the date of receipt of the notice of the dispute, then the parties may submit the matter
to non-binding mediation in Tarrant County, Texas, upon written consent of authorized representatives of both
parties in accordance with the Industry Arbitration Rules of the American Arbitration Association or other
applicable rules governing mediation then in effect. The mediator shall be agreed to by the parties. Each parry
shall be liable for its own expenses, including attorney's fees; however, the parties shall share equally in
the costs of the mediation. If the parties cannot resolve the dispute through mediation, then either party shall
have the right to exercise any and all remedies available under law regarding the dispute. Notwithstanding the
fact that the parties may be attempting to resolve a dispute in accordance with this informal dispute
resolution process, the parties agree to continue without delay all of their respective duties and obligations
under this Agreement not affected by the dispute. Either party may, before or during the exercise of the
informal dispute resolution process set forth herein, apply to a court having jurisdiction for a temporary
restraining order or preliminary injunction where such relief is necessary to protect its interests.
30. No Bovcott of Israel. If Vendor has fewer than 10 employees or the Agreement is for less
than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2271 of
Vendor Services Agreement — Rees Scientific Page 10 of 20
City Secretary Contract No.
the Texas Government Code, City is prohibited from entering into a contract with a company for goods or
seroices unless the contract contains a written verifcation from the company that it: (1) does not boycott
Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and
"company" shall have the meanings ascribed to those terms in Section 2271 of the Texas Government
Code. By signing this Addendum, T�endor certifies that Vendor's signature provides written verification to
City that T�endor• (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
Agreement.
31. Renortin� Requirements.
311. For purposes of this section, the words below shall have the following meaning:
31.1.1. Child shall mean a person under the age of 18 years of age.
31.1.2. Child pornography means an image of a child engaging in sexual conduct
or sexual performance as defined by Section 43.25 of the Texas Penal Code.
311.3. Cornputer means an electronic, magnetic, optical, electrochemical, or
other high-speed data processing device that performs logical, arithmetic, or memory
functions by the manipulations of electronic or magnetic impulses and includes all input,
output, processing, storage, or communication facilities that are connected or related to the
device.
31.1.4. Computer technician means an individual who, in the course and scope of
employment or business, installs, repairs, or otherwise services a computer for a fee. This
shall include installation of software, hardware, and maintenance services.
31.2. Reportine Requirement. If Vendor meets the definition of Computer Technician as
defined herein, and while providing services pursuant to this Agreement, views an image on a
computer that is or appears to be child pornography, Vendor shall immediately report the discovery
of the image to the City and to a local or state law enforcement agency or the Cyber Tip Line at the
National Center for Missing and Exploited Children. The report must include the name and address
of the owner or person claiming a right to possession of the computer, if known, and as permitted
by law. Failure by Vendor to make the report required herein may result in criminal and/or civil
penalties.
32. Si�nature Authoritv. The person signing this agreement hereby warrants that he/she has
the legal authority to execute this agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement, and any amendment(s) hereto, may be executed by any authorized representative of Vendor
whose name, title and signature is affixed on the Verification of Signature Authority Form, which is
attached hereto as Exhibit "C" and incorporate herein by reference. Each party is fully entitled to rely on
these warranties and representations in entering into this Agreement or any amendment hereto.
33. Survival of Provisions. The parties' duties and obligations pursuant to Section 4.4 (Duties
and Obligations), 5(Disclosure of Conflicts and Confidential Information), Section 6(Right to Audit), and
Section 8(Liability and Indemnification) shall survive termination of this Agreement.
20. Prohibition on Bovcottin� Ener�v Comnanies. Vendor acknowledges that in
accordance with Chapter 2276 of the TeXas Government Code, the City is prohibited from entering
Vendor Services Agreement — Rees Scientific Page 11 of 20
City Secretary Contract No.
into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly
or partly from public funds of the City with a company with 10 or more full-time employees unless
the contract contains a written verification from the company that it: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of the contract. The terms
"boycott energy company" and "company" have the meaning ascribed to those terms by Chapter
2276 of the Texas Government Code. To the extent that Chapter 2276 of the Government Code is
applicable to this Agreement, by signing this Agreement, Vendor certifies that Contractor's
signature provides written verification to the City that Contractor: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of this Agreement.
34. Prohibition on Discrimination A�ainst Firearm and Ammunition Industries. Vendor
acknowledges that eXcept as otherwise provided by Chapter 2274 of the TeXas Government Code,
the City is prohibited from entering into a contract for goods or services that has a value of
$100,000 or more that is to be paid wholly or partly from public funds of the City with a company
with 10 or more full-time employees unless the contract contains a written verification from the
company that it: (1) does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association; and (2) will not discriminate during the term
of the contract against a firearm entity or firearm trade association. The terms "discriminate,"
"firearm entity" and "firearm trade association" have the meaning ascribed to those terms by Chap-
ter 2274 of the TeXas Government Code. To the eXtent that Chapter 2274 of the Government Code
is applicable to this Agreement, by signing this Agreement, Vendor certifies that Contractor's sig-
nature provides written verification to the City that Contractor: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association; and
(2) will not discriminate against a firearm entity or firearm trade association during the term of
this Agreement.
35. Electronic Si�natures. This Agreement may be executed by electronic signature, which will
be considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions
(e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via
software such as Adobe Sign.
36. Entiretv of Aereement. This Agreement contains the entire understanding and agreement
between City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any
prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict
with any provision of this Agreement.
(signature page follows)
Vendor Services Agreement — Rees Scientific Page 12 of 20
City Secretary Contract No.
ACCEPTED AND AGREED:
FORT WORTH:
City of Fort Worth
i
By: �-�
Name: Jesica McEachern
Title: Assistant City Manager
Date: 02�27�2�26
Approval Recommended:
� �1 �� .O�s. ��'A ,o�.
By� �topher Harder (F 17. 2026 15: 18 CSTI
Name: Christopher Harder, P. E.
Title: Director, Water Department
Attest:
4poRT°°a
�Fovoo lyAC
�Q P�`° O��Id
C�\�,� � ���..��� � ./c-�LC_J—r""�r P r �°1� d
I �v�w�.�-.. pa�Il pEXP5o4
By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Rees Scientific, LLC
/,
�—
By. Len Manzie (Feb 17, 2026 14:15:30 EST)
Name: Len Manzie
Title: Contract and Bid Manager
Date: ���� 7�����
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
������
By:
Name: Kay Gallegos
Title: Laboratory Supervisor, Water Department
Approved as to Form and Legality:
M. �� v1n ��r�l��s, ��
$y; M. Kevin Anders, II (Feb 17, 2026 16:23:01 CST)
Name: M. Kevin Anders, II
Title: Assistant City Attorney
�FFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Vendor Services Agreement — Rees Scientific Page 13 of 20
City Secretary Contract No.
EXHIBIT A
VENDOR'S QUOTE
• QUOTE
• FUNCTIONAL SPECIFICATIONS
• ENVIRONMENTAL MONITORING
• RENEWAL QUOTE
Vendor Services Agreement — Rees Scientific Page 14 of 20
Primary Responses
Success: All data is valid!
L �
Project Ref# 25-0163 Automated Temperature Monitoring System
Success: All values provided gjd p�_i Incubators-Double Stack, Temperature Range: Each 16
35.0°C ± 0.5 °C, Acceptance Criteria: 0.1 °C
Success: All values provided Bid #i_p Incubators-Double Stack, Temperature Range: Each i
39.0°C, Acceptance Criteria: 0.1°C
Success: All values provided Bid #i3 Incubators-Double Stack, Temperature Range: Each z
26.0°C to 28.0, Acceptance Criteria: 0.1°C
Success: All values provided Bid #i� Freezer, Minus 2Q Temperature Range: 30°C to Each 3
0°C, Acceptance Criteria: 0.'I°C
Success: All values provided gjd #1_5 Refrigerator, 7emperature Range: 0.1°C to 6°C, Each 1s
Acceptance Criteria: 0.1°C
Success: All values provided Bid #i-6 Heat Block, Temperature Range: 56°C to 60 °C, Each �
Acceptance Criteria: 0.1°C
Success: All values provided gjd p�_� Water Bath, Temperature Range: 35.0°C ±0.5 °C, Each s
Acceptance Criteria: 0.1°C
Success: All values provided Bid #i_g Water Bath, Temperature Range: 44.0°C - 46.0°C, Each �
Acceptance Criteria: 0.1°C
Success: All values provided gjd p�_g water Bath, Temperature Range: 44.5°C ± 0.2°C, Eacn �
Acceptance Criteria: 0.1°C
Success: All values provided gjd q�_�p RefrigeratodCombo, Temperature Range: 0.1°C Each i
to 6°C, Acceptance Criteria: 0.1°C
Success: All values provided gjd p�_� � Freezer, Minus 20/Combo, Temperature Range: - Each 1
30°C to 0°C, Acceptance Criteria: 0.1°C
Success: All values provided gjd p�_�p walk-In Refrigerator, Temperature Range: 0.1°C Each 2
to 6°C, Acceptance Criteria: 0.1°C
Success: All values provided Bld #1-13 �Ven, Temperature Range: 103°C to 105°C, Each 6
Acceptance Criteria: 0.5°C
Success: All values provided gjd p�_�q o�en, Temperature Range: 178°C to 182°C, Eacn s
Acceptance Criteria: 0.5°C
Success: All values provided Bid #�-i5 Walk-In Incubator, Temperature Range: 20°C ± 1 Each �
°C, Acceptance Criteria: 0.1°C
Services, supply, installation, calibration,
training, preventative maintenance, and annual
validation of an automated tempera[ure
Success: All values provided Bid #�-ts monitoring system, with ongoing support for nour i
repairs, software updates, and NIST traceable
calibration, 8:OOam to S:OOpm, Monday thru
Friday
Service, supply, installation, calibration,
training, preventative maintenance, and annual
validation of an automated tempereture
Not aidding No Bid #�-n monitoring system, with ongoing support for hour �
repairs, software updates, and NIST treceable
calibration, Monday through Friday 5:01 PM to
7:59 AM and weekends
Unit Price Brand and Make ost
$ 529.00 Rees $ 8,464.00
$ 529.00
$ 529.00
$ 529.00
$ 529.00
$ 529.00
$ 529.00
$ 529.00
$ 529.00
Rees $ 529.00
Rees $ 1,058.00
Rees $ 1,587.00
Rees $ 6,877.00
Rees $ 529.00
Rees $ 1,587.00
Rees $ 529.00
Rees $ 529.00
$ 529.00 Rees $ 529.00
$ 529.00 Rees $ 529.00
$ 529.00
$ 529.00
$ 529.00
$ 529.00
Rees $ 1,058.00
Rees $ 3,174.00
Rees $3,174.00
Rees $ 529.00
$ 11,020.00 Rees $ 11,020.00
841,702.00
� $41�702.00
Functlonal Specl�catlon
Rees Scientific
ReesCloud En vironmental Monitoring System
� . . .
Rees Sc�entlf�c
1007 Whitehead Road Ext.
Trenton, NJ 08638
800-327-3141
Rev: 11
Functional Specification
Rees Scientific Environmental Monitoring Systems
DOCUMENT REVISION HISTORY
This version of the Detailed Design Specification becomes effect on the date of final
approval. If changes are made that affect the document's content or approach, a
revised, complete document must be issued for re-approval by the approvers of the
original document or their designated representatives. A description of those changes
with revision number will be noted in the revision log below.
Pre-approval versions are indicated with letter designations; A, B, C, etc. Post
approval versions are indicated with numbers beginning with the original document
which is version 1.
Dates should be formatted in the internationally recognized version that uses the
number of day, abbreviation of month, and number of year. As an example,
September second of 2013 would be 02 SEP 13.
Document Description
Version
2
3
4
5
6
7
8
9
10
11
Added in Centron nodes,
web access, sensor options,
card access options.
Updated As-built Drawing
description.
Centron 2.0 update
Update of VII.A3, VII.A.4,
and addition of VII.A.62-
VII.A.67
Update of wireless
components and
CentronSQL features.
Update number of RF Net
Buffs
updated Submittals,
materials and services,
system features, sensor
features and wireless
component features.
Updated 900MHz wireless
and built 1014 map options
Revised complete layout
Revised for ReesCloud
Updates to Numbering
Date Last
Modified
O1 AUG O1
19 APR OS
03 J[IN OS
04 AUG 06
24 JAN 07
OS JLJN 07
23 JLJL 08
31 MAR 09
10 APR 15
20 APR 17
31 JUL 20
Rev: 11 1
Functional Specification
Rees Scientific Environmental Monitoring Systems
TABLE OF CONTENTS
TABLEOF CONTENTS .............................................................................................................................................. 2
1. I NTRODUCTION .......................................................................................................................................... 4
1.1. Purpose .............................................................................................................................................................4
1.2. Related Documents and Information ................................................................................................................4
2. DEFINITIONS :..............................................................................................................................................5
2.1. Installation Types :.............................................................................................................................................5
2.2. System Components : ........................................................................................................................................5
3. OVERVIEW .................................................................................................................................................. 7
3.1. Key Elements .....................................................................................................................................................7
3.2. System Architecture ..........................................................................................................................................7
3.3. Simplified Description of System Operation .....................................................................................................7
3.4. Measurement Devices ......................................................................................................................................8
3.5. Controllers (i.e. Rees Scientific Centron Cloud Nodes) .....................................................................................8
3.6. Intermediate System Devices and Control Panels ..........................................................................................10
4. I NSTALLATION .......................................................................................................................................... 13
4.1. Installation Requirements ...............................................................................................................................13
5. WORKSTATION INTERFACE AND DISPLAYS ..............................................................................................13
5.1. Super User Desktop Interface .........................................................................................................................13
5.2. Web Browser Interface ...................................................................................................................................13
6. WEB BROWSER FUNCTIONALITY .............................................................................................................14
6.1. Location ...........................................................................................................................................................14
6.2. Functionality ...................................................................................................................................................14
NON-FUNCTIONAL ATTRIBUTES ........................................................................................................................... 17
6.3. Submittals .......................................................................................................................................................17
6.4. Testing and Validation .....................................................................................................................................19
6.5. Training ...........................................................................................................................................................19
Rev: 11 2
Functional Specification
Rees Scientific Environmental Monitoring Systems
7. REQUIREMENTS ....................................................................................................................................... 19
Rev: 11 3
Functional Specification
Rees Scientific Environmental Monitoring Systems
APPROVALS
Rees Scientific has approved this document
By: //s// Michael Mothersbau�h ** Date: Julv 31 st, 2020
QA Manager
** Original signature on file. Copy of this page (with signature) available upon request.
1. INTRODUCTION
1.1. Purpose
Centralized Laboratory Equipment Monitoring System
This specification is intended to describe an integrated Laboratory Equipment Monitoring system.
Provide all materials, labor, equipment and services to deliver and install all work as described in
this section, and on the contract drawings.
The system as described shall be installed, tested, and delivered to the owner in first class condition.
The system will include all required hardware, software, and wiring to accomplish the requirements
of the specification and contract drawings.
All materials furnished will be new and of the latest design available from a single manufacturer
who is engaged in the manufacture and sale of Centralized Laboratory Equipment monitoring
systems. The manufacturer shall have an installed base of similar systems as a reference.
These specifications are based on equipment manufactured by Rees Scientific Corporation, 1007
Whitehead Road Ext.,Trenton, NJ 08638 (609) 530-1055. Any equipment provided must be
equivalent or superior and meet all specifications.
While the plans show the location and types of panels, sensors, and control devices for estimating
purposes, the installation of all wiring will be based on the complete manufacturer's wiring diagram
as approved for this project. Wiring diagram will be submitted by contractor.
1.2. Related Documents and Information
Generalized system architecture drawings which may include components that are not part of your
installation may be attached to the end of this document.
Rev: 11 4
Functional Specification
Rees Scientific Environmental Monitoring Systems
2. DEFrlvrTrolvs:
2.1.Installation Types:
Terminations Onlv Installation:
A Terminations Only Installation is defined as follows: Rees Scientific will provide all necessary
labor and materials to terminate customer supplied and installed wiring to all monitored points and
between all intermediate devices. See Requirements for Terminations Installations
Fu11 Installation:
A Full Installation is defined as follows; Rees Scientific will provide all necessary labor and
materials for the complete installation of the Rees Scientific monitoring system as purchased by the
customer with the exception of those items defined as the responsibility of the customer.
Sin�le Phase Installation:
Rees Scientific uses a Single Phase Installation process. Single Phase Installation consists of a one
site visit to wire, the installation, and programing process, configuring, validating, and training users
on the system. It also includes an IQ/OQ of System with full documentation provided to satisfy
regulatory authorities. A comprehensive system test verifies, calibrates and documents all system
functions including readings, databases, alarms, dial-outs, outputs, reports, and user programming.
This includes approximately a 100 page GMP/GLP IQ/OQ validation report completed on site, a
1000 page software validation test report completed in house at Rees Scientiiic, and a calibration of
temperature and humidity with traceable equipment and onsite training. Before the Rees Scientific
technicians depart, Rees Scientific asks for the customer to approve and review all validation
documentation. Any subsequent corrections could involve in additional charges. If additional
phases are required due to the unavailability of equipment to be monitored or other customer issues
that prevent completion of the work; this will be conducted under change orders.
2.2. System Components:
Node:
A Rees Scientific Cloud Node is a communication endpoint that sends, receives, and forwards
information over a communications channel. It is a centering point of component parts used as a
primary device or software. The Cloud Node is housed in a remote facility that is accessible via
network connection. One single Node has the capability to connect up to 128 inputs and can be
combined with other Nodes to increase the number of total inputs. Rees Scientific Cloud Nodes
come in many variations that are fully setup by Rees Professionals.
Intermediate Device:
An Intermediate Device is a device that allows sensors and modules to connect back to the Rees
Monitoring System. Examples of such devices are:
➢ MPX Panels
Rev: 11 5
Functional Specification
Rees Scientific Environmental Monitoring Systems
➢ Output Boards
➢ V2 Devices
➢ Coordinators
➢ Transmitters
➢ Routers
➢ Bases
Sensor:
A Sensor is a device which produces a proportional response based on what it is designed to measure
A sensor's sensitivity indicates how much the sensor's output changes when the measured quantity
changes. Sensors are typically but not limited to measuring temperature, light, humidity, CO2 and
other values.
Svstem Accessories:
A System Accessory is a generalized component that facilitates the day to day warkings with the
system. Examples of system accessories are but not limited to:
➢ Battery Backups
➢ Dialers
➢ LCD Displays
➢ Touchscreens
Rev: 11 6
Functional Specification
Rees Scientific Environmental Monitoring Systems
3. OVER VIEW
3.1. Key Elements
The system shall include, but not limited to the following elements:
3. l.1. Rees Scientific Cloud Node(s). The number of which as required by input quantities or as
determined by the manufacturer to facilitate installation requirements.
All multiplex input panels (Rees Scientific MPX-Remote Panels), numbers of which as
required by input quantities, or as determined by the manufacturer to facilitate installation
requirements.
3.1.3 All wireless coordinators, routers and transmitters, numbers of which as required by input
quantities, or as determined by the manufacturer to facilitate installation requirements.
3.1.� Software and firmware as required providing a complete functional system.
�' Hardwired or wireless temperature, relative humidity, liquid nitrogen, differential pressure,
light, multi-function, and other sensors required to monitor the designated equipment.
Output panels and 24 VAC control transformers as required for actuation of control relays.
3. I.7 Control relays with suitable enclosures. Relays should be adequately sized and of sufficient
current carrying capacity for the expected load. Contractor shall submit to engineer the make
and model of any lighting control relay for approval prior to installation.
Installation, testing, and validation of the system as purchased.
3. � Training of users on the operation and maintenance of the system.
3.2. System Architecture
?.l.Please refer to your specific installation for your general wiring diagram.
3.3. Simplified Description of System Operation
The Rees Scientific Rees Cloud Environmental Monitoring system is comprised of modular
components that allow the system to record input data. At the most simplified level, the monitoring
system records input data for sensors that are connected to the system at a determined recording rate.
Inputs are connected to the system via intermediate system devices that transmit sensor information
back to the monitoring system using a variety of wired and wireless connection methods.
Rev: 11 7
Functional Specification
Rees Scientific Environmental Monitoring Systems
3.4. Measurement Devices
3.4.1. Individual sensor types are determined by the type of equipment specified to be monitored.
For expansion purposes, a wide variety of sensors compatible with the system shall be
available from the manufacturer including but not limited to sensors to monitor temperatures
between -196 degrees C and 1000 degrees C., humidity between 0 and 100°/o, percent CO2
between 0 and 20%, percent oxygen between 0 and 25%, sensitive differential pressure with a
range from 0.05% — 5.0%, pressures sensors to 2500 psig, light monitors, air flow sensors, and
multi-function sensors that can monitor temperature, light, and humidity.
3.�.3. The system shall be capable of monitoring liquid nitrogen temperatures using a cryogenic
thermistor probe available from the manufacturer.
3.4.4.It shall be possible to monitor switch sensors with the system.
3.4.5. Wireless sensors shall transmit at FCC approved 2.4 GHz.
3.5. Controllers (i.e. Rees Scientific Centron Cloud Nodes)
_._ .. The system shall be specifically designed as an environmental monitoring system capable of
sensing environmental parameters such as temperature, humidity, pressure, etc. in real time
and monitoring and alarming based on the real-time readings from connected sensors.
The system shall be capable of monitoring up to 128 wireless or hardwired sensors per Node
and must be capable of handling both wireless and hardwired sensors (hybrid) in any number
combination. Systems shall be available in 8 input, expandable-to-32 input, and expandable-
to-128 input versions. Inputs shall be universal - capable of any type of analog or switch
sensor monitoring including but not limited to, temperature, pressure, pH, salinity, humidity,
flow rate, flood, power failure, security breach, fluid level, etc.
3.5.3. System shall be fully compatible with Centron Presidio Nodes and sensors.
3.�.� Systems shall be capable of delivering alarm messages for each input, and shall include the
current sensor reading, the upper and lower alarm limits, and the inputs current alarm status.
Systems shall be capable of performing telephone callout and shall have the ability to give the
caller the complete current alarm status information and current probe readings with a
synthesized voice.
3.5.(i. Systems shall possess a Database Watch alarm that will indicate if the system has lost
communication with the database, and be capable of alarming locally, calling out via
telephone, e-mailing, or text messaging.
� 5� Systems shall possess a Buddy Watch alarm that, when system incorporates two or more
Nodes, will indicate if one of the Nodes has lost communication with the database or network,
and be capable of alarming locally, calling out via telephone, e-mailing or text messaging.
Rev: 11 g
Functional Specification
Rees Scientific Environmental Monitoring Systems
System shall possess Com Watch and Battery alarm that will indicate if one of the auxiliary
intermediate system devices loses communication to the Node or battery, and be capable of
alarming locally, calling out via telephone, e-mailing or text messaging.
This system shall dial out using a voicemail quality voice to report alarms. The user shall be
expected to respond by pressing a tone key on their telephone. It shall be possible to record a
voice tag for each Centron Node that will be spoken by the system to identify that Node
whenever the unit dials out to report an alarm. It shall also be possible to give each input an
alphanumeric ID code to identify it that will be spelled out by the system when it telephones
out an alarm for that input. It shall also be possible to call the system up and it shall provide a
complete overview report of all input conditions, and allow alarms to be controlled.
3.5 � A11 inputs shall have built-in EMURFI protection.
Systems shall be multi-tasking. They shall scan inputs even during programming or talking
and shall handle higher priority events before lower priority ones. The maximum scanning rate
shall be 1.6 seconds.
3.5. � The system shall be capable of up to 64 digital outputs per Node (up to 6,400 per system)
based on a logic decision tree of input conditions and schedules.
�� Each system shall be capable of accepting up to 100 Nodes, giving a maximum of 12,800
analog or digital inputs, and 6400 digital outputs.
The system is computer based and shall the option of communicating and operating over a
customer's existing TCP/IP LAN/WAN.
The system shall be capable of generating user-defined checklists (alarm handling forms)
that must be answered for each alarm. These checklist answers are then logged with the name
of the person responding for each alarm generated.
The system shall be capable of logging all events to a situation board on the computer screen
in real time. This will allow a user at a dedicated PC to respond to the alarm, before it begins
its programmed voice dialing.
If purchased the system shall come with a complete hardware and software validation
manual, detailing all test results. The validation will be performed according to FDA
guidelines upon initial installation.
3.� The system shall be capable of 0.1 degree C. resolution on all inputs.
3.5. It shall be possible to configure any PC that is on the user's network to operate as a fully
capable Rees Cloud interface for the system without requiring any additional wiring to that PC
beyond the already existing Network connection.
It shall be possible to access the system as a web page on the Internet, tablets and smart
phones. From such page it shall be possible to view real-time readings, print graphs, print
reports of all readings and events, handle alarms, and program all input programming
parameters such as alarm limits, delays, phone lists to call, schedules, etc.
�._�.� �. Web access to the system can be provided.
Rev: 11 9
Functional Specification
Rees Scientific Environmental Monitoring Systems
_._. Hardwired inputs shall be connected to Rees Cloud Nodes through the use of MPX Remote
panels. Communications with the panels shall be supervised, and a trouble alarm shall sound
if interruption of such communications should occur.
3.5.2� Wireless inputs shall be connected to Rees Cloud Nodes through the use of a 2.4 GHz
transmitters, routers, wireless to Ethernet adapters, and coordinators. Communications with
these devices shall be supervised, and a trouble alarm shall sound if interruption of such
communications should occur.
The system must be capable of allowing an independent Presidio Centron Node to take over
monitoring duties in the event of system failure. Should the backup Presidio Centron Node
take over monitoring duties for the main system, the backup sys�em shall connect to all
existing inputs wherever possible, providing real-time data.
The system must be capable of producing telephone calls far alarm situations using SIl'
VOIP.
3.6.Intermediate System Devices and Control Panels
3.6. I. MULTIPLEX NETWORKED REMOTE PANEL FEATURES
The system shall use Rees Scientific MPX Remote Panels to interface hardwired
sensars with the Rees Cloud Nodes. The MPX remote panel is used with the Rees Cloud
Nodes in order to monitor additional inputs.
Remote Input panels (MPX Panels) shall communicate through hardwired cables to the
main unit. Each panel shall enable the addition of 16 additional inputs to the system. Each
Rees Cloud Node can use up to 8 remote panels for a total of 128 inputs. The MPX panel
connects to the main Node using existing ethernet infrastructure.
Input panels (MPX Panels) shall be battery backed up with a built-in float charged gel
cell system. The backup shall last for approximately 4 hours with standard Rees temperature
probes. Inputs shall be surge and RFI protected.
Input panel (MPX Panels) communications and input panel charging system shall be
supervised and a trouble alarm shall sound at the Rees Cloud interface in the event of a
problem.
._�. _ Sensors that are connected to input panels (MPX Panels) shall have their readings
buffered locally for a period of up to 7 days at 15 minute intervals.
3.6.2. WIRELESS COMPONENT FEATURES
The system shall use Rees Scientific 2.4 GHz coordinators or wireless to Ethernet
adapters to communicate with wireless sensors. 2.4 GHz Direct Sequence Spread Spectrum
(DSSS) wireless coordinators will be designed specifically to work with RSC wireless routers
and sensors.
Rev: 11 10
Functional Specification
Rees Scientific Environmental Monitoring Systems
intervals.
A112.4 GHz transmitters buffer 7 days of readings history recorded at 15 minute
2.4 GHz wireless battery powered transmitters/sensors shall be capable of monitoring
the following: Temperature, relative humidity, differential pressure, light, and accept other
sensors with industry standard outputs to monitor the designated equipment.
Standard.
2.4 GHz wireless transmitters sha11 be based but not limited to the IEEE 802.15.4
2.4 GHz wireless transmitters based upon the IEEE 802.15.4 standard must have a
self-healing Mesh Network with 2-way communication and can access to up to 16 different 5
MHz channels within the 2.4 GHz band.
_ 2.4 GHz wireless transmitters based upon the IEEE 802.15.4 must offer a"self-
configuring" and "self-healing" mesh network.
3.6 2.4 GHz transmitters must be registered (using unique serial number).
3.6 2.4 GHz transmitters must transmit at very low (milliwatt range) power.
2.4 GHz transmitters must send coded information packets that can be picked up or
received by Rees Scientific Routers and Coordinators.
3.6.2.1 � 2.4 GHz transmitters shall provide 12 bit analog to digital conversion accuracy.
3.6.2.1 2.4 GHz transmitters shall offer 1 input, 2 input and 4 input transmitters.
2.4 GHz transmitter batteries are to be monitored. Batteries with low voltages will
cause low battery alarms which can result in alarm dial out.
2.4 GHz transmitters, when AC powered, must become routers for other transmitters.
If any router fails, the transmitter must try to connect to another router within range and "heal"
the mesh network.
.: All communications must be monitored, error-checked, and corrected.
Communications failures must cause a communication failure alarm which must have the
ability to perform alarm dial out. When communications are re-established, the buffered data
must be automatically uploaded and put into the database.
� Single Rees Cloud Nodes must support up to 128 wireless sensors.
3.6.� Net Coordinators, will allow up to 128 remote sensors to be added to the main
system by transferring the data received back to the Rees Cloud Node via the sites existing
TCP/IP LAN or WAN. These remote sensors can be accessible wherever the network is
available, allowing inputs to be monitored across the street, across town or across the country.
Single Rees Cloud Nodes must support up to 20 Coordinator NET devices via the
existing TCP/IP network.
f5. The 2.4 GHz wireless will use Direct Sequence Spread Spectrum transmissions with
frequency shift transmissions.
Rev: 11 11
Functional Specification
Rees Scientific Environmental Monitoring Systems
It shall be possible to limit the IPs that are used for communication by Rees
Scientiiic Intermediate System Devices with the Rees Cloud.
Rev: 11 12
Functional Specification
Rees Scientific Environmental Monitoring Systems
4. INSTALLA TION
4.1. Installation Requirements
Please refer to order and Statement of Work far Installation Requirements.
5. WORKSTA TIONINTERFACE AND DISPLA YS
5.1. Super User Desktop Interface
Where the desktop Super User option has been purchased, the system shall offer SQL software
featuring Crystal reports. The system shall be fully capable of functioning properly on Microsoft
Windows XP/7/8-2008R2/2012R2. It shall be possible to run different Warkstations on different
Windows platforms simultaneously so that different people in the organization can use the system on
the PC that is already on their desktop. Compatibility with speciiic Microsoft Windows OS, Oracle
client & database, and Microsoft SQL versions may require upgrades to the monitoring system that
are not included. System compatibility with future software OS and database versions will be
documented by separate software compatibility documentation.
5.2. Web Browser Interface
It shall be possible access the system as a web page on the Internet. From such page it shall be
possible to view real-time readings, print graphs, print reports of all readings and events, handle
alarms, and program all input programming parameters such as alarm limits, delays, phone lists to
call, schedules, etc.
Rev: 11 13
Functional Specification
Rees Scientific Environmental Monitoring Systems
6. WEB BROWSER FUNCTIONALITY
6.1. Location
It shall be possible to run different Rees Cloud web browser connections on different Windows
platforms simultaneously so that different people in the organization can use the system on the PC
that is already on their desktop. The number of Rees Cloud users that can be simultaneously logged
into and utilize the system is a functionality of the amount of User licenses purchased with the
system.
6.2. Functionality
Direct functionality of the system is dictated by but not limited to the hardware design specifications
of the Rees Scientific Centron C1oud Node.
_..2.1. The Rees Cloud interface shall have simple, menu driven programming, which ask plain
English questions and gives choices among clearly defined alternatives. All programming
shall be done on a personal computer with full mouse support, either on-line or off-line. There
shall be complete on-line context sensitive help.
6.2. �. Access to the Rees Cloud shall be controlled by user name and password. There shall be 13
levels of access permissions including permission to:
6.2 Enable alarms
6.2 Inhibit single alarms for a short time only.
6.2 Inhibit single alarms for unlimited time.
6.2 Inhibit multiple alarms.
Program the Access Control System
Program the Environmental System Inputs
6.2 Program Environmental System Outputs
6.2 Calibrate Inputs
6.2 Electronic Data Reviews and Approvals
Program Node Phone Lists
Program Master Phone List
6.2.2.12. Reset Passwords for Non-Admin Accounts
'� 2.13. Modify security codes and permissions.
6.2. The system shall have customizable telephone lists, as accessed via the Rees Cloud interface,
with 100 separate lists of 10 telephone numbers each for a total of 1000 potential numbers as a
default option. The system shall be re-configurable to allow 2001ists of 5 numbers each, 250
lists of 4 numbers each, 3301ists of 3 numbers each or SOO lists of 2 numbers each. Each
Rev: 11 14
Functional Specification
Rees Scientific Environmental Monitoring Systems
input shall be capable of being assigned a different set of day/night phone lists. The system
shall have a telephoning delay that is programmable. There may be up to 5000 names entered
from which you may choose the list names.
6.2.4 The system shall have 201ists of alarm handling instructions as programmable via the Rees
Cloud interface. These shall each be capable of being used as an alarm response form where
the user fills in blanks to indicate how an alarm was handled and makes a free form comment
about the situation. These user entries shall be an auditable write-once type system, where the
user cannot go back and modify previously entered responses. It must be possible to add to
previous entries to elaborate or in case a mistake was made. Each input must be capable of
being assigned to a different alarm set of alarm handling instructions/alarm response form.
6.2.�.The system shall be capable of scheduling alarms to follow up to 64 independent 7-day
schedules with up to 20 holiday exceptions.
6.2.6 The system shall have sophisticated security features that will prevent unauthorized access to
the program at the Rees Cloud Node. Using the Rees Cloud interface there shall be capability
for entering 5000 users, with independent passwords, and six digit access codes with 13
permission levels and a keyboard lockout. These user names and passwords shall provide
identification of, and accountability by, all persons using the system.
6.2.7.It shall be possible to interrogate individual inputs from the Rees Cloud interface to obtain
readings and complete alarm status at any time. Any input can be inhibited remotely by phone,
with the proper access code.
�.Using the Rees Cloud interface, systems shall be capable of setting up e-mailing or text
messaging alarm conditions to multiple email addresses that total up to 60 characters for each
individual input.
a.Using the Rees Cloud interface, systems must have independent programmable alarm delays
on each input to provide false alarm prevention. The user shall be able to inhibit any alarm for
a preset time period. The alarm will automatically re-enable after timing out.
c�.�. There shall be an audit log that documents program changes, input calibrations, and access
code changes as accessible via the Rees Cloud interface. The log shows what the conditions
were, what they were changed to, and who changed them. There shall be an automatic backup
of the Node program whenever a program change is made.
6.2. The frequency of the normal data sampling, and the frequency of sampling during alarms, or
Global rate, can be individually programmed up to 288 times per day via the Rees Cloud
interface.
�i.2. Inputs can be grouped by department or type, etc., for report generation and alarm handling
purposes via the Rees Cloud interface.
- It shall be possible for multiple individuals to log onto the Rees Cloud Node simultaneously
to handle alarms, monitor the system, and download and print information or program, for a
user with the proper security clearance.
Rev: 11 15
Functional Specification
Rees Scientific Environmental Monitoring Systems
It shall be possible to print the complete Rees Cloud Node Program via the Rees Cloud
interface that sha11 document the settings of all user programmable parameters in plain
language.
6.2. Using the Rees Cloud interface, historical data may be retrieved and analyzed in different
formats, including graphing or printout of a probe's readings, highs, lows and averages, and
listing historical events by type.
Using the Rees Cloud interface, the option of using a 2 or 4 digit year, European dates, and
24-hour time shall be made available.
6.?. � All alarm state changes should be logged along with a complete time and date stamp if the
proper options in the Rees Cloud interface are set.
6.2. � All changes in the user program must be logged into an encrypted audit trail in plain
language that shows a valid time/date stamp, the individual who made the change, and the
exact nature of the change.
6.2. � The Rees Cloud interface shall be capable of generating reports of all system events selected
by department, and/or by input number, input name, event type, and date. As an option, such
reports shall include detailed descriptions of program changes, user comments, and filled out
alarm response forms about the particular events.
The Rees Cloud interface shall be capable of generating printouts or graphs of readings, and
of daily highs, lows and averages, selected by department.
The Rees Cloud interface shall have two (2) levels of alarm notification: "Pre-alarm Alert"
and "Out of Range" alarm. The pre-alarm alert must be capable of notification via audible
means and by email.
Rev: 11 16
Functional Specification
Rees Scientific Environmental Monitoring Systems
NON-FUNCTIONAL A TTRIBUTES
6.3. Submittals
If requested, Rees Scientific shall supply complete Manufacturer's catalog data and
information in the equipment submittal including:
6.3 Main control panels. (Rees Cloud Nodes)
6.3 Sensor input panels. (MPX Remote Panels)
� Wireless components. (Coordinators and universal transmitters that are capable of
operating at 2.4GHz)
Hardwired temperature, relative humidity, liquid nitrogen, differential pressure, light,
multi-function, and other sensors required to monitor the designated equipment.
E Wireless temperature, relative humidity, liquid nitrogen, differential pressure, light,
multi-function, and other sensors required to monitor the designated equipment.
6.3 Output control relay contactors.
`" Complete manufacturer's catalog data including technical data, physical dimensions,
finish, and mounting requirements.
6. "s Software Validation Test Report far review, prior to purchase of the system.
6.3 If purchased, the IQ/OQ protocols for review, prior to purchase of the system.
If purchased, the relevant validation protocols for review, prior to purchase of the
system.
�. _. The contractor shall submit three (3) sets of installation drawings if optionally purchased.
6.? Upon completion of the installation, contractor shall submit three (3) copies of "As- built"
drawings if optionally purchased. These drawings are based on the final program printout as
included in the system testing protocol.
If requested the system manufacturer shall supply at the completion of the installation, a
complete factory performed software validation test report necessary to satisfy FDA and other
regulatory requirements that provides as a minimum:
A complete testing protocol that tests
All software menu options:
6.3.4 Functional tests of all capabilities.
6.3.4 Boundary tests.
6.3.4. Stress tests.
Invalid case tests.
Rev: 11 17
Functional Specification
Rees Scientific Environmental Monitoring Systems
Special case tests
6.3 All test results must be provided with complete test system configuration information and test
setup information. Results provided must show all backup data documenting printouts and
appropriate signatures and approvals as required by the FDA and other regulatory agencies.
The FDA and other regulatory agencies consider simple pass/fail signoffs insufficient.
6.3.6.If purchased, the system manufacturer shall supply at the completion of the installation a
complete IQ/OQ validation test report necessary to satisfy FDA and other regulatory
requirements that provides as a minimum:
6.3.6.1. A complete testing protocol that tests as a minimum:
All inputs are working properly.
All temperature and humidity sensors, hardwired or wireless, are installed in
the correct places as indicated by their names on the Rees Cloud interface.
v.�.� All sensors are reading correctly.
6.3.6. All sensors are properly calibrated.
6.3.6. The system properly identifies an alarm situation.
63.6. The local alarm is operational.
63.6. The remote alarm contacts are functional.
6.3.6. The proper voice and data telephone calls are made.
63.6. The system accepts the proper acknowledging signal over the phone.
the buttons.
The Centron optional Touch-Screen will be tested for proper function of
The phone interface, display interface, and remote panel communications
will be tested.
�..�.� All output relays that are in use will be tested to ensure proper function.
�- Lighting over ride controls (timers) will be tested to ensure proper
function.
All test results must be provided with complete test system configuration information
and test setup information. Results provided must show all backup data documenting printouts
and appropriate signatures and approvals as required by the FDA and other regulatory agencies.
The FDA and other regulatory agencies consider simple pass/fail signoffs insufficient.
Rev: 11 18
Functional Specification
Rees Scientific Environmental Monitoring Systems
6.4. Testing and Validation
The completed environmental monitoring and control system shall be tested in accordance with
all applicable GMP, GLP, FDA, AALAS, and AALAC guidelines by the manufacturer's
installation personnel using NIST traceable instruments or other instruments supplied by, and
acceptable to the owner and engineer. Different system qualifications are available for
purchase that demonstrate various levels of system testing. If purchased, a full IQ/OQ will test
for the following conditions according to a formal hardware validation protocol (See Section
8.1 Submittals) that tests as a minimum that:
6.4.1 All inputs are working properly.
6.4?.All temperature and humidity sensors are installed in the correct places, as indicated by their
names on the main system.
6.4.3.A11 sensors are reading correctly.
6.4.4.A11 sensors are properly calibrated.
6.4 - All wireless components are functioning properly.
6.4.6. The system properly identifies an alarm situation.
The local alarm is operational.
The remote alarm contacts are functional.
6.4.9. The proper voice and data telephone calls are made where applicable.
6.4 The system accepts the proper acknowledging signal over the phone where applicable.
6.� The phone interface, display interface, and remote panel communications will be tested
where applicable.
All output relays that are in use will be tested to ensure proper function.
6.4 The manufacturer shall supply to the Owner and General Contractor, written evidence that
the system meets all of the requirements and has been tested in accordance with established
procedures, and that all operational requirements have been met.
6.5. Training
System manufacturer shall include in its' proposal a minimum of 2 hours of training to systems
operations personnel, at the completion of the installation.
7. REQUIREMENTS
For specific hardware system requirements please refer to an individual item's specification sheet.
Rev: 11 19
� �
s
RFFS
SALES OFFICE:
Rees Scientific USA
1007 Whitehead Road Ext.
Trenton, NJ 08638
Tel: 609-530-1055
Rep: Hasan Hadley Texas Area 609-671-3202
HHadley@ReesScientific. com
Quote #: 112650RQ1
ENVIRONMENTAL MONITORING
REQUESTED FOR:
Walter Kome�ay
City of Ft Worth Water Department
2600 SE Loop 820
Fort Worth TX 76140
US - United States
817-392-5906
Cust # NEW
Item Qty Part Description
1 1 C.CLOUD-HOST Cloud Hosting services. Single Node license.
2 58 C.CLOUD-PP Rees Cloud Price Per Point Hosting Fee
3 1 C.CENFAILOVER Failover Node will assume the duties if the current node fails or loses
connectivity to the server or remote sites. Includes 1 node license
capable of monitoring up to 128 inputs, up to 4 Failover Nodes can be
operated in one customer supplied machine.
4 4 Z3-NET Z3-NET is a network device that will connect transmitters back to a
central node. Requires 120 VAC power.
5 38 Z3-U1-00-ST-U Rees Scientific Z3 Zigbee Universal wireless transmitter. 1 Input
Transmitter with US standard power configuration.
6 10 Z3-U2-00-ST-U
7 39 TPT2-CERT
Rees Scientific Z3 Zigbee Universal wireless transmitter. 2 Input
Transmitter with US standard power configuration.
Temperature Probe, Certified, - Type 2, -15 to +60 Degrees C with 10
ft. lead.
8 3 TPT2-LONGLD-CT Temperature Probe - Type 2-15 to +60 Degrees C with 25 foot lead
and 3 pt. ISO-17025 Certificate
9 4 TPT3-CERT Temperature Probe, Certified, - Type 3, -50 to +30 Degrees C with 10
ft. lead.
10 12 RTD-0+300 RTD Amplifier 0-300C. Wide range sensors have reduced accuracy.
Current draw 20mA. Requires 24 Volt Power for wired or wireless
applications Custom item non-returnable
11 5 Z3-TRANS 110 Volt input, 6 Volt DC output, 300 MA wall transformer for Z3
Wireless Transmitter.
December 31, 2025
Page 1
� �
s
RFFS
SALES OFFICE:
Rees Scientific USA
1007 Whitehead Road Ext.
Trenton, NJ 08638
Tel: 609-530-1055
Quote #: 112650RQ1
ENVIRONMENTAL MONITORING
Rep: Hasan Hadley Texas Area 609-671-3202
HHadley@ReesScientific. com
REQUESTED FOR:
Walter Kome�ay
City of Ft Worth Water Department
2600 SE Loop 820
Fort Worth TX 76140
US - United States
817-392-5906
Cust # NEW
Item Qty Part
12 1 C.QUAL-KIT
13 1 SHIPPING
14 1 INST-QUAL
Description
Qualification Kit for Centrons. For use with INST-QUAL or
QUAL/SERV. (Not for Use with Cloud systems)
Shipping Cost
One site visit to install, configure, program and qualify system quoted.
Also includes onsite user training.
ON-SITE SERVICE WARRANTY: Rees Scientific will provide 24/7
technical support and on-site service to repair or replace, as needed, to
restore full system operation for one year from date of equipment
installation. If applicable, customer will be responsible for the
replacement of batteries in wireless sensors.
Includes 1 year onsite labor and parts warranty, 24/7 technical
support, as well as 1 year cloud subscription.
Federa I I D#: 22-2434270
Duns#:107584740
UEI#: NCRKL9YLY2X4
Cage Code#: 04DK0
Note: Discontinued products may have to be replaced due to availability
and end of life issues. Discontinued products may have to be
upgraded if service or preventative maintenance is required on your
system. Additional charges could result if an upgrade is required to get
system in working order. Rees Scientific will give trade-in discounts
where applicable when system is upgraded
Note: This job was quoted with the understanding that Z3/V2 module
sensor wires would be no longer than 15 feet and in one room. Longer
wiring runs will result in additional charges.
This quote is based on Rees installing 58 inputs and 0 outputs. The
validation/service contract will cover 12 inputs and 0 outputs.
December 31, 2025
Page 2
� �
s
RFFS
SALES OFFICE:
Rees Scientific USA
1007 Whitehead Road Ext.
Trenton, NJ 08638
Tel: 609-530-1055
Rep: Hasan Hadley Texas Area 609-671-3202
HHadley@ReesScientific. com
Quote #: 112650RQ1
ENVIRONMENTAL MONITORING
REQUESTED FOR:
Walter Kome�ay
City of Ft Worth Water Department
2600 SE Loop 820
Fort Worth TX 76140
US - United States
817-392-5906
Cust # NEW
Item Qty Part Description
Rees will supply 58 input sensors and 0 output devices. Any customer
supplied sensors are expected to be compatible with the system. If
they are not, then extra charges may apply.
Some of the parts on this quotation are affected by tariffs and additional
costs are reflected in the pricing of this quotation
The following are important details of this job. If they are not correct, extra charges may be applied
Number of additional remote buildings within a short walk:
Number of additional remote buildings less than 10 miles away:
Number of additional remote buildings less than 50 miles away:
Number of additional remote buildings less than 100 miles away:
Number of additional remote buildings less than 200 miles away:
Number of additional remote buildings more than 200 miles away:
Is this quote for a military base?
Is it required to check in at a guard gate?
Is a security chaperone required to work in your facility?
Is a 3rd party security or vendor registration required?
Is job to be completed outside normal business hours (shift differential)?
Will vaccines or shots be required to work in your facility?
Number of phases that this job will be done in:
Is this job part of a renovation or new construction:
Number of Points that are in a clean room environment
Number of Points in an animal facility
Number of Points in warehouse area where a Lift may be required
December 31, 2025
0
0
0
0
0
0
NO
NO
NO
NO
NO
NO
1
NO
0
0
Page 3
� �
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RFFS
SALES OFFICE:
Rees Scientific USA
1007 Whitehead Road Ext.
Trenton, NJ 08638
Tel: 609-530-1055
Quote #: 112650RQ1
ENVIRONMENTAL MONITORING
Rep: Hasan Hadley Texas Area 609-671-3202
HHadley@ReesScientific. com
REQUESTED FOR:
Walter Kome�ay
City of Ft Worth Water Department
2600 SE Loop 820
Fort Worth TX 76140
US - United States
817-392-5906
Cust # NEW
Item Qty Part
Invoicing
Description
INSTALLATIONS: Invoiced upon time of shipment for the value of the
hardware and software and due Net 30. Labor invoiced upon
completion of project and due Net 30. For orders with labor over
$50,000.00 half the labor cost will be invoiced the day the project
commences onsite and the remaining labor charges due upon
completion of project.
ORDERS UNDER $25,000.00: Invoiced upon receipt of order and due
the earlier of Net 30 or commencement of onsite installation.
CONTRACTS: Invoiced upon receipt and due the earlier of Net 30 or
commencement of onsite services.
We reserve the right delay onsite services until invoices are paid. Credit
card orders can be placed at 609-530-1055 and select option #4 for
order entry.
Invoicing: INSTALLATIONS: Invoiced upon customer confirmed receipt for the
Government Entities value of the hardware and software and due Net 30. Labor invoiced
Only upon completion of project and due Net 30.
CONTRACTS: Invoiced Quarterly in Arrears and due Net 30.
We reserve the right delay onsite services until invoices are paid. Credit
card orders can be placed at 609-530-1055 and select option #4 for
order entry.
SALES TAX, VAT OR CUSTOMS NOT INC _UDED
QUOTE VALID FOR 90 DAYS
FOB SHIPPING POINT
PLEASE LIST QUOTE # ON PURCHASE ORDER, OTHERWISE
PROCESSING WILL BE DELAYED.
Total Price:
Special Discounted Price
December 31, 2025
USD 49,061.18
USD 41,702.00
Page 4
,� Quote #: 112650RQ1 December 31, 2025
� S ENVIRONMENTAL MONITORING
RFFS
SALES OFFICE:
Rees Scientific USA
1007 Whitehead Road Ext.
Trenton, NJ 08638
Tel: 609-530-1055
Rep: Hasan Hadley Texas Area 609-671-3202
HHadley@ReesScientific. com
REQUESTED FOR:
Walter Kome�ay
City of Ft Worth Water Department
2600 SE Loop 820
Fort Worth TX 76140
US - United States
817-392-5906
Cust # NEW
Item Qty Part Description
[] Yes � want to purchase: Rees System Specified in Quote # 112650RQ1 USD
For your convenience in purchasing the system specified, we have prepared this simple form. Just check the box
above, fill in your purchase order information below, sign the form, and email it to ordersnreesscientific.com.
Credit card orders can be placed at 609-530-1055. Credit card orders may require additional administrative fee.
PURCHASE ORDER NUMBER: �
BILL TO ADDRESS:
System Administrator/Main Contact
Name: Phone:
Email: Fax:
Secondary Contact
Name: Phone:
Email: Fax:
SHIP TO ADDRESS:
SIGNATURE: DATE:
I hereby authorize the purchase of the system specified above, and agree to the
terms under which it is offered.
41,702.00
Page 5
Rees Scientific Quoter Planner/Pricing - Rev. 8/4/25
ENVIRONMENTAL SYSTEMS
QUOTE# 112650RQ1
Note: Total number under quantity should equal total sensor value IE: Sensor Module 3= Qty 3
Any existing sensors must be accounted for and listed under REES PART#.
Floor � *�
N
and � �
Bldg Room # Qty � � Equipment Description Rees Part #
Room 129
10 5 each Incubators with 2 probes ea TPT2-CERT
5 each Z3-U2
5 Water Baths TPT2-CERT
5 each Z3-U1
Room 129A
6 3 each Incubators with 2 probes ea TPT2-CERT
3 each Z3-U2
1 Refrigerator TPT2-CERT
1 Freezer TPT3-CERT
2 each Z3-U1
Room 155
1 Refrigerator TPT2-CERT
1 Freezer TPT3-CERT
2 each Z3-U1
Room 136
1 Refrigerator TPT2-CERT
1 Freezer TPT3-CERT
2 each Z3-U1
Room 137
1 Refrigerator/Combo TPT2-CERT
1 Freezer/Combo TPT3-CERT
1 each Z3-U2
1
1
r.
Room 140
Refrigerator TPT2-CERT
1 each Z3-U1
Room 141
Refrigerator TPT2-CERT
1 each Z3-U1
Room 149
Refrigerator TPT2-CERT
2 each Z3-U1
Check if
Rees Part# Additional
Exists Wireless
onsite NOdg $� Transmitter
Rees Scientific Corporation, 1007 Whitehead Road Ext., Trenton, NJ 08638, 800-327-3141, Sales@ReesScientific.com
Room 154
2 Walk In Refrigerator
2 each Z3-U1
Room 169
1 Refrigerator
1 Walk In Incubator
2 each Z3-U1
Room 170
4 Refrigerator
4 each Z3-U1
Hallwaii
1 Refrigerator
1 each Z3-U1
:
�
�
Hallwav****
Oven
6 each Z3-U1
Oven
6 each Z3-U1
1
�
Total Sensors: 58
Heat Block
1 each Z3-U1
Incubators-Double Stack????
Incubators-Double Stack
1 each Z3-U1
1 each Z3-U2
4 each Z3-NET
i i
TPT2-CERT-LONGLEAD
TPT2-CERT
TPT2-CERT-LONGLEAD
TPT2-CERT
TPT2-CERT
RTD-0+300
RTD-0+300
TPT2-CERT
TPT2-CERT
TPT2-CERT
Rees Scientific Corporation, 1007 Whitehead Road Ext., Trenton, NJ 08638, 800-327-3141, Sales@ReesScientific.com
,� Quote #: 112651 RQ1 December 31, 2025
� s CONTRACT RENEWAL
RFFS
SALES OFFICE:
Rees Scientific USA
1007 Whitehead Road Ext.
Trenton, NJ 08638
Tel: 609-530-1055
Rep: Hasan Hadley Texas Area 609-671-3202
HHadley@ReesScientific. com
REQUESTED FOR:
Walter Kome�ay
City of Ft Worth Water
2600 SE Loop 820
Fort Worth TX 76140
US - United States
817-392-5906
Cust # NEW
Item Qty Part Description
1 232 C.CLOUD-PP-RNW Rees Cloud Price Per Point Renewal Hosting Fee
2 192 Z3-BATT
3 4 SC-CLBRTE
3.6 volt Lithium Battery for Z3 wireless transmitters.
Calibration of sensors using NIST traceable equipment.
Includes parts, labor and onsite service as needed.
Federa I I D#: 22-2434270
Duns#:107584740
UEI#: NCRKL9YLY2X4
Cage Code#: 04DK0
ACCT# NEW
(1) C.CLOUD HOST
CONTRACT TO BEGIN 2ND YEAR AFTER SYSTEM INSTALLATION
(SYSTEM INCLUDES 1 YEAR WARRANTY)
SC-CLBRTE based on 58 inputs and annual hosting fees
Rees to bill as follows:
Year 2: $11,182.06
Year 3: $11,182.06
Year 4: $11,182.06
Year 5: $11,182.06
Some of the parts on this quotation are affected by tariffs and additional
costs are reflected in the pricing of this quotation
The following are important details of this job. If they are not correct, extra charges may be applied
Number of additional remote buildings within a short walk:
Number of additional remote buildings less than 10 miles away:
Number of additional remote buildings less than 50 miles away:
�
�
�
Page 1
� _1
s
RFFS
SALES OFFICE:
Rees Scientific USA
1007 Whitehead Road Ext.
Trenton, NJ 08638
Tel: 609-530-1055
Rep: Hasan Hadley Texas Area 609-671-3202
HHadley@ReesScientific. com
Quote #: 112651 RQ1
CONTRACT RENEWAL
REQUESTED FOR:
Walter Kome�ay
City of Ft Worth Water
2600 SE Loop 820
Fort Worth TX 76140
US - United States
817-392-5906
Cust # NEW
Item Qty Part Description
Number of additional remote buildings less than 100 miles away:
Number of additional remote buildings less than 200 miles away:
Number of additional remote buildings more than 200 miles away:
Is this quote for a military base?
Is it required to check in at a guard gate?
Is a security chaperone required to work in your facility?
Is a 3rd party security or vendor registration required?
Is job to be completed outside normal business hours (shift differential)?
Will vaccines or shots be required to work in your facility?
Number of phases that this job will be done in:
Is this job part of a renovation or new construction:
Number of Points that are in a clean room environment
Number of Points in an animal facility
Number of Points in warehouse area where a Lift may be required
Invoicing INSTALLATIONS: Invoiced upon time of shipment for the value of the
hardware and software and due Net 30. Labor invoiced upon
completion of project and due Net 30. For orders with labor over
$50,000.00 half the labor cost will be invoiced the day the project
commences onsite and the remaining labor charges due upon
completion of project.
ORDERS UNDER $25,000.00: Invoiced upon receipt of order and due
the earlier of Net 30 or commencement of onsite installation.
CONTRACTS: Invoiced upon receipt and due the earlier of Net 30 or
commencement of onsite services.
We reserve the right delay onsite services until invoices are paid. Credit
card orders can be placed at 609-530-1055 and select option #4 for
order entry.
December 31, 2025
0
0
0
NO
NO
NO
NO
NO
NO
1
NO
0
0
Page 2
,� Quote #: 112651 RQ1 December 31, 2025
� s CONTRACT RENEWAL
RFFS
SALES OFFICE:
Rees Scientific USA
1007 Whitehead Road Ext.
Trenton, NJ 08638
Tel: 609-530-1055
Rep: Hasan Hadley Texas Area 609-671-3202
HHadley@ReesScientific. com
Cust # NEW
Item Qty Part Description
REQUESTED FOR:
Walter Kome�ay
City of Ft Worth Water
2600 SE Loop 820
Fort Worth TX 76140
US - United States
817-392-5906
Invoicing: INSTALLATIONS: Invoiced upon customer confirmed receipt for the
Government Entities value of the hardware and software and due Net 30. Labor invoiced
Only upon completion of project and due Net 30.
CONTRACTS: Invoiced Quarterly in Arrears and due Net 30.
We reserve the right delay onsite services until invoices are paid. Credit
card orders can be placed at 609-530-1055 and select option #4 for
order entry.
SALES TAX, VAT OR CUSTOMS NOT INC _UDED
QUOTE VALID FOR 90 DAYS
FOB SHIPPING POINT
PLEASE LIST QUOTE # ON PURCHASE ORDER, OTHERWISE
PROCESSING WILL BE DELAYED.
Total Price:
Special Discounted Price
USD 52,621.46
USD 44,728.24
Page 3
,� Quote #: 112651 RQ1 December 31, 2025
� s CONTRACT RENEWAL
RFFS
SALES OFFICE:
Rees Scientific USA
1007 Whitehead Road Ext.
Trenton, NJ 08638
Tel: 609-530-1055
Rep: Hasan Hadley Texas Area 609-671-3202
HHadley@ReesScientific. com
REQUESTED FOR:
Walter Kome�ay
City of Ft Worth Water
2600 SE Loop 820
Fort Worth TX 76140
US - United States
817-392-5906
Cust # NEW
Item Qty Part Description
[] Yes � want to purchase: Rees System Specified in Quote # 112651RQ1 USD
For your convenience in purchasing the system specified, we have prepared this simple form. Just check the box
above, fill in your purchase order information below, sign the form, and email it to ordersnreesscientific.com.
Credit card orders can be placed at 609-530-1055. Credit card orders may require additional administrative fee.
PURCHASE ORDER NUMBER: �
BILL TO ADDRESS:
System Administrator/Main Contact
Name: Phone:
Email: Fax:
Secondary Contact
Name: Phone:
Email: Fax:
SHIP TO ADDRESS:
SIGNATURE: DATE:
I hereby authorize the purchase of the system specified above, and agree to the
terms under which it is offered.
44,728.24
Page 4
EXHIBIT B
NETWORK ACCESS AGREEMENT
City Secretary Contract No.
EXHIBIT B
NETWORK ACCESS AGREEMENT
This Network Access Agreement ("Agreement") is made and entered into by and between the City
of Fort Worth ("City"), a home rule municipal corporation with its principal location at 100 Fort Worth
Trail, Fort Worth, Texas 76102, organized under the laws of the State of Texas and Rees Scientific, LLC, a
New Jersey limited liability company with its principal location at 1007 Whitehead Road Ext, Trenton, New
Jersey, 08638 ("Vendor").
1. The Network. The City owns and operates a computing environment and network
(collectively the "Network"). Vendor wishes to access the City's network in order to provide and install
the ReesCloud Environmental Monitoring System, including hardware, software, professional services,
training, maintenance and support services. In order to provide the necessary support, Vendor needs access
to the Water Department network.
2. Grant of Limited Access. Vendor is hereby granted a limited right of access to the City's
Network for the sole purpose of providing and installing provide and install the ReesCloud Environmental
Monitoring System, including hardware, software, professional services, training, maintenance and support
services. Such access is granted subject to the terms and conditions set forth in this Agreement and
applicable provisions of the City's Administrative Regulation D-7 (Electronic Communications Resource
Use Policy), of which such applicable provisions are hereby incorporated by reference and made a part of
this Agreement for all purposes herein and are available upon request.
Seq
3. Network Credentials. The City will provide Vendor with Network Credentials
consisting of user IDs and passwords unique to each individual requiring Network access on
behalf of the Vendor. If this access is being granted for purposes of completing services for the
City pursuant to a separate contract, then, this Agreement will expire at the completion of the
contracted services, or upon termination of the contracted services, whichever occurs first.
Otherwise, access rights will automatically expire one (1) year from the date of this Agreement
("EXpiration Date").
❑ Services are being provided in accordance with City Secretary Contract No.
("Contract")
❑ Services are being provided in accordance with City of Fort Worth PeopleSoft Contract
No. . ("PSK #")
� Services are being provided in accordance with the Agreement to which this Access
Agreement is attached. ("Contract")
❑ No services are being provided pursuant to this Agreement.
4. Renewal. At the end of the first year and each year thereafter, this Agreement may be
renewed annually if the following conditions are met:
41 Contracted services have not been completed;
4.2 Contracted services have not been terminated; and
4.3 Within the thirty (30) days prior to the scheduled annual expiration of this
Agreement, the Vendor has provided the City with a current list of its officers, agents, servants, employees
or representatives requiring Network credentials.
Vendor Services Agreement — Technology — Exhibit C Page 16 of 20
City Secretary Contract No.
Notwithstanding the scheduled contract expiration or the status of completion of services, Vendor
shall provide the City with a current list of officers, agents, servants, employees or representatives
that require Network credentials on an annual basis. Failure to adhere to this requirement may
result in denial of access to the Network and/or termination of this Agreement.
5. Network Restrictions. Contractor officers, agents, servants, employees or representatives
may not share the City-assigned user IDs and passwords. Vendor acknowledges, agrees and hereby gives
its authorization to the City to monitor Contractor's use of the City's Network in order to ensure Contractor's
compliance with this Agreement. A breach by Contractor, its officers, agents, servants, employees or
representatives, of this Agreement and any other written instructions or guidelines that the City provides to
Vendor pursuant to this Agreement shall be grounds for the City immediately to deny Vendor access to the
Network and Contractor's Data, terminate the Agreement, and pursue any other remedies that the City may
have under this Agreement or at law or in equity.
11. Notice to Vendor Personnel — For purposes of this section, Vendor Personnel shall
include all officers, agents, servants, employees, or representatives of Contractor. Vendor shall be
responsible for specifically notifying all Vendor Personnel who will provide services to the City
under this agreement of the following City requirements and restrictions regarding access to the
City's Network:
11.1. Contractor shall be responsible for any City-owned equipment assigned to
Vendor Personnel, and will immediately report the loss or theft of such equipment to the
City;
1.1.2. Contractor, and/or Vendor Personnel, shall be prohibited from connecting
personally-owned computer equipment to the City's Network;
1.1.3. Contractor Personnel shall protect City-issued passwords and shall not
allow any third party to utilize their password and/or user ID to gain access to the City's
Network;
1.1.4. Contractor Personnel shall not engage in prohibited or inappropriate use
of Electronic Communications Resources as described in the City's Administrative
Regulation D7;
1.1.5. Any document created by Vendor Personnel in accordance with this
Agreement is considered the property of the City and is subject to applicable state
regulations regarding public information;
1.1.6. Contractor Personnel shall not copy or duplicate electronic information for
use on any non-City computer except as necessary to provide services pursuant to this
Agreement;
1.1.7. All network activity may be monitored for any reason deemed necessary
by the City; and
1.1.8. A Network user ID may be deactivated when the responsibilities of the
Vendor Personnel no longer require Network access
6. Termination. In addition to the other rights of termination set forth herein, the City may
terminate this Agreement at any time and for any reason with or without notice, and without penalty to the
City. Upon termination of this Agreement, Vendor agrees to remove entirely any client or communications
software provided by the City from all computing equipment used and owned by the Vendor, its officers,
agents, servants, employees and/or representatives to access the City's Network.
Vendor Services Agreement — Technology — Exhibit C Page 17 of 20
City Secretary Contract No.
7. Information Securitv. Vendor agrees to make every reasonable effort in accordance with
accepted security practices to protect the Netwark credentials and access methods provided by the City
from unauthorized disclosure and use. Vendor agrees to notify the City immediately upon discovery of a
breach or threat of breach which could compromise the integrity of the City's Network, including but not
limited to, theft of Vendor-owned equipment that contains City-provided access software, termination or
resignation of officers, agents, servants, employees or representatives with access to City-provided Network
credentials, and unauthorized use or sharing of Network credentials.
[Signature Page Follows]
Vendor Services Agreement — Technology — Exhibit C Page 18 of 20
City Secretary Contract No.
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
�1 '
By:
Name: Jesica McEachern
Title: Assistant City Manager
Date: 02�27�2�26
Approval Recommended:
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: �cuy��:���
0
Name: Kay Gallegos
Title: Laboratory Supervisor, Water Department
��� .o�. r.� ,o.�.
By: C ristopher Harder ( b 17, 2026 15: :18 CST)
Name: Christopher Harder, P. E.
Title: Director, Water Department
Attest:
�j .J����a e�
By: C,���
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Rees Scientific, LLC
�
�—
By; Len Manzie (Feb 17, 2026 14:15:30 EST)
Name: Len Manzie
Title: Contract and Bid Manager
Date: 02/17/2026
Approved as to Form and Legality:
M. �C�vl�r ��r�l��sr ��
$y; M. Kevin Anders, II (Feb 17, 2026 16:23:01 CST)
Name: M. Kevin Anders, II
Title: Assistant City Attorney
Vendor Services Agreement — Technology — Exhibit C Page 19 of 20
EXHIBIT C
SIGNATURE VERIFICATION FORM
VERIFICATION OF SIGNATURE AUTHORITY
Rees Scientific LLC
1007 Whitehead Rd Ext.
Trenton NJ 08638
Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals
and/or positions have the authority to legally bind the Vendor and to execute any agreement, amendment or
change order on behalf of Vendor. Such binding autharity has been granted by proper order, resolution,
ordinance or other authorization of Company. The City is fully entitled to rely on the warranty and
representation set forth in this Form in entering into any agreement or amendment with Vendor. Vendor wi11
submit an updated Form within ten (10) business days if there are any changes to the signatory authority.
The City is entitled to rely on any current executed Form until it receives a revised Form that has been
properly executed by the Vendor.
Name: Len Manzie
Position: Bid and Contract Manager
Signature
2. Name:
Position:
Signature
Name:
Position:
S ignature
Name:
Signature of President / CEO
Other Title: Contract Manager
Date: 12/1 /25
Vendor Services Agreement — Technology — Exhibit E Page 1
of 1
F�RT��RTHo
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Rees Scientific, LLC
Subject of the Agreement: provide and install the ReesCloud Environmental Monitoring System,
including hardware, software, professional services, training, maintenance and support services.
M&C Approved by the Council? * Yes ❑ No ❑✓
If �so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No ❑✓
If �so, provide the original contract number and the amendment number.
Is the Contract "PermanenY'? *Yes ❑ No 0
If �unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: upon signature of ACM Expiration Date: one year after being signed
If different from the approval date. If applicable.
Is a 1295 Form required? * Yes ❑ No ❑✓
*If �so, please ensure it is attached to the approving M&C or attached to the contract.
Proj ect Number: If applicable. n/a
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes ❑✓ No ❑
Contracts need to be routed for CSO processin� in the followin� order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
�-• : f 11 ' 1 �� 1� e 1 R • 1 11 •
DOCUMENT TITLE: Rees Scientific, LLC Vendor Svcs A�reement
TO
ROLE APPROVER
INITIALS
Rick Lisenbee, Sr. IT Manager, Water Department
Stacy Walters, Regulatory/Environmental, Water Department
Kay Gallegos, Lab Supervisor, Water Department
Len Manzie, Contract & Bid Manager, Rees Scientific, LLC
Shela Chowdhury, Assistant Director, Water Department
Chris Harder, Director, Water Department
Kevin Anders, Asst City Attorney
Jesica McEachern, Assistant City Manager
Katherine Cenicola, Assistant City Secretary
Jannette Goodall, City Secretary
Allison Tidwell, Administrative Asst, City Secretary
Charmaine Baylor, Sr. IT Business Planner, Water Department
EXPLANATION
Approver K+�
k��naT ��=��eo�
Approver sW
s,,,,
Signer
Signer
Approver S�
5�
Signer
Signer
Signer
Approver ��
Signer
Form Filler
Acceptor
Attached is the Vendor Services Agreement between Rees Scientific, LLC (Rees) and the Fort
Worth Water Department. Rees will provide and install the ReesCloud Environmental
Monitoring System, hardware, software, and the professional services, training, maintenance
and support services will be included.
Upon signature, the contract will have four one-year renewal options, and the contract spending
authority will equal $41,702.00.
Please sign and/or approve the agreement. If you have any questions or concerns, call or email
me.
Charmaine Baylor
Sr. IT Business Planner, Water IT
Water Department
Charmaine.bavlor(r,�,fortworthtexas. �ov
(817)392-6629