HomeMy WebLinkAbout064807 - General - Contract - Omkara 2750, LLC dba American Golf CarsCSC No. 64807
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between Omkara 2750, LLC
dba American Golf Cars ("Vendor") and the City of Fort Worth ("City"), a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of
precedence in which they are listed:
�FFICIAL RECORD
1. This Cooperative Purchase Agreement;
2. Exhibit A— Seller's Quote; CITY SECRETARY
3. Exhibit B— Cooperative Agency Contract (BuyBoard 706-23); and FT. WORTH, TX
4. Exhibit C— Conflict of Interest Questionnaire
Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B, or C
and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement
control.
City shall pay Vendor in accordance with the fee schedule in Exhibit A, including any future quotes, and
in accordance with the provisions of this Agreement. Total annual payment made under this non-exclusive
Agreement may be an amount up to Five Hundred-Thousand Dollars and Zero Cents ($500,000.00). The
Vendor acknowledges that this is a non-exclusive agreement and there is no guarantee of any specific amount of
purchase. Further, Vendor recognizes that the amount stated above is the total amount of funds available,
collectively, for any Vendor that enters into an agreement with the City under the relevant M&C or cooperative
agreement and that once the full amount has been exhausted, whether individually or collectively, funds have
therefore been exhausted under this Agreement as well. Vendor shall not provide any additional items or services
or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing
the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified
by this Agreement unless City first approves such expenses in writing.
The Parties will engage in multiple transactions to purchase vehicles under this Agreement. For each
purchase made pursuant to this Agreement, Vendor must supply a quote for the subject vehicles, and the quote
must conform with the then-current pricing under the underlying cooperative agreement. If the City accepts the
quote and places an order for the vehicles, that quote shall be considered as an addendum to this agreement but is
not required to be filed in the City records. The Parties will maintain all quotes for the 3-year Audit period included
herein.
The term of this Agreement is effective beginning on the date signed by the Assistant City Manager below
("Effective Date") and expires on May 31, 2026. Either party may terminate this Agreement by providing the
other party with at least 30 days' written notice of termination.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the
right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but
not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional
cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor
facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with
the provisions of this section. City shall give Vendor reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have
been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives or
(2) received by the other party by United States Mail, registered, return receipt requested, addressed as follows:
To CITY:
To VENDOR:
City of Fort Worth Omkara 2750, LLC dba American Golf Cars
Attn: Valerie Washington, Assistant City Manager Attn: Birju Patel
100 Fort Worth Trail 855 South Loop 12,
Fort Worth, TX 76102 Irving, TX 75038
With copy to Fort Worth City Attorney's Office at Facsimile: N/A
same address
City is a government entity under the laws of the State of Texas and all documents held or maintained by
City are subject to disclosure under the Texas Public Information Act. To the extent the Agreement requires that
City maintain records in violation of the Act, City hereby objects to such provisions and such provisions are hereby
deleted from the Agreement and shall have no force or effect. In the event there is a request for information marked
Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of Vendor to submit
reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by
City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction.
The Agreement and the rights and obligations of the parties hereto shall be governed by, and construed in
accordance with the laws of the United States and state of Texas, exclusive of conflicts of laws provisions. Venue
for any suit brought under the Agreement shall be in a court of competent jurisdiction in Tarrant County, Texas.
To the extent the Agreement is required to be governed by any state law other than Texas or venue in Tarrant
County, City objects to such terms and any such terms are hereby deleted from the Agreement and shall have no
force or effect.
Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement requires
City to waive its rights or immunities as a government entity; such provisions are hereby deleted and shall have
no force or effect.
To the extent the Agreement, in any way, limits the liability of Vendor or requires City to indemnify or
hold Vendor or any third party harmless from damages of any kind or character, City objects to these terms and
any such terms are hereby deleted from the Agreement and shall have no force ar effect.
If Vendar has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is
prohibited from entering into a contract with a company for goods or services unless the contract contains a written
verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term
of the contract. The terms "boycott IsraeP' and "company" has the meanings ascribed to those terms in Chapter
2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature
provides written verification to the City that Vendar: (1) does not boycott Israel; and (2) wi11 not boycott Israel
during the term of the Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is
prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be
paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless
the contract contains a written verification from the Vendor that it: (1) does not boycott energy companies; and
(2) will not boycott energy companies during the term of this Agreement. To the extent that Chapter 2276 of the
Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's
signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2)
will not boycott energy companies during the term of this Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code,
the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that
is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees
unless the contract contains a written verification from the Vendor that it: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not
discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent
that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor
certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice,
policy, guidance, or directive that discriminates against a frearm entity or firearm trade association; and (2) will
not discriminate against a firearm entity or firearm trade association during the term of this Agreement.
(Signature Page to Follow)
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Tl�e undersigned represents and warrants that he or sl�e l�as the 4�ower and autho�-ity to execuie this ����
Agreement and bind the resp�ctive VeudQr.
CITY OF FORT WORTH:
By:
Date:
Vale� h.in��on (I�ar 2, 2026 09:00.24 CST1
Name: Valerie Washington
Title: Assistant City Ma�7agEr
03IO2I2026
APPROVAL RECOMMENDED:
Re inal� �Mar 2, 2026 08:30:03 CST)
By: g
Na�ne: Reginatd 7.eno
Title: Chief Financial Of1"icertDirector
ATTEST:
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By: �
Name: Jannette Goodall
Title: City Secretary
VENDOR:
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Ornkara 2750, LLC dba Arnerican Golf Cars
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Date: 2,/'I�2 �2 �o
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
respozlsiblc for thc monitoring avd administration
of this eonti•act, including ensuring all performance
and reporting require�r�ents.
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By:
Na»�e: Cl�ristopher Ha
Title: Sei�ior Buyea�
APPROVED AS TO FORM AND LEGALITY
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By:
Name; Amarna Muhanvnad
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 2_3-0450
Date: June 13, 2023
Form 1295: 2026-1419678
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DFFtCIAL REeORa
CITY SEGRETARY
FT. WORTH, TX
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AMERICAN GOLF CARS
Remit To:
American Golf Cars
855 S Loop 12
Irving, TX 75060
ExhibitA 1/21/2026 #EST28928
City of Fort Worth City of Fort Worth
200 Texas St. 200 Texas St.
Fort Worth TX 76102 Fort Worth TX 76102
United States United States
$15,458.00
Item Code
Notes
ADVENT HD FXA 2
PASS W/ALUMINUM
ELECTRIC FLATBED
Discount
Trevor Lynn
Description
BUY BOARD #70623
2025 ADVANCED EV ADVENT HD FXA
- Two Passenger flatbed w/ large
aluminum cargo box
ADD 200AH LITHIUM BATTERY
ADD TRACKSTYLE SUNBRELLA
ENCLOSURE
DELIVERY INCLUDED
BUYBOARD DISCOUNT
2/27/2026
Qty Rate
$15,958.00
($500.00)
Subtotal
Tax Total (%)
Total
3/17/2025
Amount
$15,958.00
($500.00)
$15,458.00
$0.00
$15,458.00
Please note that the pricing and terms on this quotation are subject to change at any time. We will make best efforts to keep pricing and terms valid until the stated expiration date,
but reserve the right to amend this quotation at any time. For service work, the Customer has 5 business days to approve or deny the estimate. If no response is received, we will
assess daily storage fees for equipment stored on our premises. Approval or denial of the estimate will halt storage fees. The customer will have 5 business days from the time of
denial or completion of service work to arrange pickup or delivery of the equipment. Storage fees will resume after this point. Prior to the pickup or delivery of customer equipment,
the customer must have paid in full all service costs including diagnostic fees, pickup and delivery fees, storage fees, and approved parts and labor costs. If any invoice for services
rendered remains unpaid after 90 days, we reserve the right to re-possess the vehicle to recoup amounts owed by the Customer.
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April 17, 2023
Sent Via Email: aanderson@amgolfcars.com
Aaron Anderson
AMERICAN GOLF CARS (OMKARA2750 LLC)
855 SOUTH LOOP 12
IRVING, TX 75060
Welcome to BuyBoard!
Exhibit B
P.O. Box 400, Austin, Texas 78767
800.695.2919 • info@buyboard.com • buyboard.com
Re: Notice of The Loca/ Government Purchasing Cooperative ContractAward; Proposal Invitation No. 706-
23, Grounds Maintenance Equipment, Parts, and Supplies
Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company
a BuyBoardO contract based on the above-referenced Proposal Invitation. The contract is effective for an
initial one-year term of June 1, 2023, through May 31, 2024, and may be subject to two possible one-year
renewals. Please refer to the Proposal Invitation for the contract documents, including the General Terms
and Conditions of the Contract.
To review the items your company has been awarded, please review Proposal Tabulation No. 706-23 at:
www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract
award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply
with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and
Conditions.
The contract will be posted on the BuyBoard website as an online electronic catalog(s). You are reminded
that, in accordance with the General Terms and Conditions, all purchase orders must be
processed through the BuyBoard. Except as expressly authorized in writing by the Cooperative's
administrator, you are not authorized to process a purchase order received directly from a Cooperative
member that has not been processed through the BuyBoard or provided to the Cooperative. If you receive
a purchase order directly from a Cooperative member that you have reason to believe has not been received
by the Cooperative or processed through the BuyBoard, you must promptly forward a copy of the purchase
order by email to info@buyboard.com.
A list of Cooperative members is available on the buyboard.com website. Once the contract is active, the
BuyBoard vendor relations staff will be contacting you to assist with the resources available and to provide
any support you may need as an awarded BuyBoard vendor.
On behalf of the Cooperative, we appreciate your interest in the Cooperative and we are looking forward
to your participation in the program. If you have any questions, feel free contact me at 800-695-2919.
Sincerely,
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Ava Benford, Cooperative Procurement Manager
Texas Association of School Boards, Inc.,
Administrator for The Local Government Purchasing Cooperative
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Endorsed by A TASA`i TML ;/Q\' ��?
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PURCHASiNG COOPEN4TIVF
1Z007 Research Boulevard • Austin, Texas 78759-2439 • PH: $00-695-2919 ' buvboard.com
PROP4SER'S ACCEPTANCE AND AGREEMENT
Proposal Invitation Name: Grounds Proqosal Due Date/Oaeninn Date and Time:
Maintenance Equipment, Parts, and Suppiies February 9, 2Q23, at 4:�d PM
Pronosal Invitation Num(�er. 706-23
Cantract Term: June 1, 2023, through May 31,
2024, with two passib(e one-year renewals.
Lotation of Proaosal apeninq:
7exas Association of Scliool Boards, Inc.
BuyBaard bepartrr►ent
1Z007 Research Bfvd.
Austin, T?C 7$759
Antir.ivated �oouerati�e Board Meetina Qate:
April 20Z3
By signature he%w, the undersigned acknowledges and agrees that you are authorized to su6mit this
Proposal, including making al/ acknowiadgements, consents, and certrfications herein, on beha/f ofProposer
and, to the best of yaur krraw/edge, the fnfarmation providsd is true, accurate, and complete,
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Name �f Proposing Campany
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Street Address
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City, State, Zip
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Signatur af Authorized Company Official
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Printed Name of Authorized Company �fficial
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Telephone Nurnber af Authorized Company Officiaf Position or 7itle of Authorized Company Official
Fax I�umber of Autharized Company Official
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Federal ID Number
Page 70 of 72
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12007 Research Boulevard ' Rustin, Texas 78759-2439 � PH: 800-595-Z919 • bu�board.com
PRaPOSAL FORMS PART 1: C�MPLIANCE FORMS
INSTRUCTLONS:
Praposer must r�view and complet� aii forms in this Proposal Forms Pa�t 1:
- �roposal Acknowledgements
• Felany Conviction Disclosure
■ Resident/l�onresident Certification
- Debarment Certification
• Vendor Employment Certification
• No Boycott Verification
■ iVo �xcluded Nation or Foreign Terrarist Organization Certification
� H�storicaify Underutilized Bu�iness Certification
• Acknowledgement of BuyBoard Tecl�r�ical Requirements
- Cor►struction-Related Goods and Services Affirmation
■ Deviation and Compliance
• Vendor Consent for Name Brand Use
• Confidential/Praprietary Information
• EDGAR Vendnr Certification
• Compliance Forms Signature �age
An autharized representative of Praposer must inttiai in the bottom riaht corner of each aaqe where indicated
and complete and sign the Compliance Forms Signatur� Page. Praposer's failure to fully camplete, initial, and
sign forms as required may result in your Propasal being reaected as non-respansive.
PR�POSAL ACKNOWLEDGEMENTS
The proposing campany ("you" or "your'� hereby acknowledges and agrees as follows:
1. You ha�re carefully examined and understand a!I information �nd documentation associated with this Proposal Invitation,
including the Instructions to Proposers, General Information, General Terms and Conditions, attachments/forms,
appendices, item specifications, and line items {collectively "Requirements'�;
2. By your response ("Praposal'� to this Propasal Ir�vitation, you propose to supply the praduct5 or services submitted ��
the pricing quated in your Proposal and in strict compliance with th2 Requirements, unless 5pecif�c cleviations or
exceptions are nated in the Praposal;
3. By your Proposal, you acknovvledge and eentify all items set forth in the Gen�ral Terms and Conditions, Section B.1Z
{Certifications), including ail non-collusion certifications and certifications regarding legal, ethical, and other matters set
forth therein.
4. Any and all de�iations and exceptions to the Requirements have been noted in your Proposal on the rec�uired form and
no others will be claimed;
initial: �
F'age 11 of 72
Proposal Forms CQthP1)SvCS v�fl811 �2G21
� B�ard�
FURCHeSiNG COOPERATIYE
J.2007 Research Boulevard ` Austin, Texas 78759-2439 • PH; 8��-b95-2919 • buvbaard,co�
5. If the Coop�rative acce�ts any part of your Proposal and awards you a Contract, you will furnish all awarded products or
servFces at the pricing quoted and in strict compliance with the Requir2rnents (unless specific deviations or exceptions
are r�oted an the required form and accepted by the Caoperative), i�cluding without lim�tation the Requirements related
to :
a. conducting business with Cooperative members, incl�ding offerin� pricing to mem6ers that is t�e best yau offer
compared to similarly situaked custamers in similar circumstances;
b. payment of a service fee in the amo�nt specified and as provided for in ti�is Praposal Invitatian;
c. th� possible award of a piggy-back contract by the National Purchasing Caaperative or nonprofit entity, in which
event yau will offer the awarded products and 5ervices in accordance with the Requirements; and
d. submitting price sheets or catalogs in th� praper forrs�afi as required by �he Cooperati�e as a prerequisite to activation
of your Contract;
6. You ha�e clearly identified on the included Porm any �nformation in your Prapasal that you believe to be confidential ar
proprietary or that yau do not consider to be public informati�n subject to public disclasure under the Texas Public
Informatian Aet or simifar puf�lic inforrnatian law;
7, The individu�f submitting this Praposal is duly authorized to enter into the contractu�l reiationship represented by this
Proposal Ir��itation on your behalf and bind you to the Requirements, and SucF� individual (and any individual signing a
form or Praposal document) is authorized and has the requisite knowledge to provide the information and make the
representatians and certifications required in the Requirements;
8. You have carefully reviewed your Proposal, ar�d certify that all informatior� provided is true, camplete, and accurate ta
the best of your knowledge, and you authorize the Coaperative to take such action as it deems appropriate to verify such
information; and
9. Any misstatement, falsification, or omission in your Proposaf, whenever or however discovered, +r�ill be grounds for
disquaiifying yau from consideration for a contract award under this Prapasal Invitation, termination of a contract award,
or any other remedy or action provided for in the General Te��ms and Conditions or by law.
FEL�NY CONVZCTIflN DISCLOSURE
Subsection (a) of Section 44.Q34 of tl�e Texas Education Code (Notificatian of Criminal Histary of Contractor)
states: '"A person ar business entity that enters into a contract with a school district must give advance notice to the district
if the persan ar an owner or operator has been convicted of a felony. The notice must include a general descript€on of the
candu�t resulting in the convictior� of a felony,"
Sec�io�r 44.034 further states in Subsection (b): "A schoa! district may terminate a cantract with a person or business
e�tiry if the district determines �haf the person or business entity failed ta give notice as required by Subsection (a) ar
misrepresented the conduct resulting in the convictfon. The district must compensate the person or business entity far
services performed before the termination of the cantract,"
Please check (J) one of the follawinq:
❑ N�y CDf'1'Ipdf�y IS d}7UbIIC�y-ileld EO!'ROCd�l011. (Advance notice requirement does nok apply to publicly-i�eid corporat�on.)
�My company is not own�d or operated by anyone who has been canvicted of a felany,
My company is owned/operated by the follawrng individual(s} who has/have been canvrcted of a felony:
Name of Felon{s}:
Details of Conv�ction(s); .
initia[: �
Page 12 of 72
Frcposal FormsCOf✓�,M1)SVCS v.0$,11.2C21
� Boardm
PURCHdSINC CDOFERATIVE
12007 ResearCh Bouievard ' Austin, Texas 78759-2439 � RH: 800-695-2919 ' buvboard.com
RESTDENT%N4NR�SIDENT CERTIFICATION
Chapter 2Z52, Subcha�ter A, of the Texas Government Cade e5tablishes ce�tain requirements ap�lfcable to proposers who
are not Texas residents, Under the statute, a"resident" proposer is a person whose principal place of business is in Texas,
including a contractor whose ultimate parent company or majority awner has its p�incipal place of business in Texas. A
"nonresident" proposer is a person who is not a Texas resitlent. Please indicate the status of your company as a"resident"
proposer or a"nonresident" proposer under these definitions.
Please check (J� ane of the followinq:
�I certify that my company is a Resident Prapuser.
I certify that my company is a Nanresideni Proposer,
If your company is a Nonresident Proposer, you must provide the fflllowing information for your resident state {the state in
which your company's principal place of business is iocated):
Company Name
Address
City State Zip Code
A. Daes your resident state req�ire a praposer whose principal place of business is in Texas to under-price proposers
whose resident state is the same as yours by a prescribed amount or perce�tage ta receive a comparable contract?
❑ Yes ❑ No
8. What is the prescribed amount or percentage? $ ar °/o
DEBARMENT CERT�FICATION
8y si�nature an the Compiiance Forms Signature Aage, I certify that neither my campany nar an owner or principal of my
company has been debarred, suspended or otherwise made ineligiblQ for- participatian in Federal Assistance programs under
Executive Order 12549, "`Debarment and 5uspension," as described in the Federal Register and Rules and Regulations.
Neither my company nor an owner ar principal of my company is currently listed on the government-�vide exclu5ions in SAM,
debarred, suspended, ar otherwise exciuded by agencies or declared ineligible under any statutory or regufatory authority.
My cnm�any agrees to immediately notify the Caoperative and all Cooperative rnembers with pending purchases or seeking
to purchase fram my campany if my company or an awner ar pri�ncipal is later listed an the government-wide exclusians in
SAM, or is debarred, susp2nded, or otherwise excluded by ag�ncies ar declarad i�el�gible under any statutory or regulatary
authority.
VENDOR EMPLOYMENT CERTIFICATION
Section 44.031(b) of the Texas Education Cade establishes certain criteria that a schaol district must consider when
determining to wham to award a contract, Among the criteria for certain contracts is whether the vendor or the vendor's
ultimat� parent ar rr►ajority awner {i) has its principal place of business in Texas; or (ii} employs at least 500 people in iexas.
If neither your company nor the uitimate parent company ar majarity owner has its principal place of business in 7exas, daes
your company, ultimate parent campany, or majority owner employ at feast 500 people in Texas?
Please check (,/� one of the followinq:
❑ Yes ❑ No Initial: ,�~�
Page Z3 of 72
Prcposal Forms COY�hMlSVCS v.08.11.2021
� Board�
VURCNASING COOPEF6TIYE
1Z007 Research Boulevard • Austin, 1`exas 78759-Z439 • PH: 800-695-2919 • buvbaard,com
NO BOYCOTT VERIFICATIQN,
A Texas governmental entity may nat enter into a cantract with a value of $10a,000 or r�are that is to be paid whally or
partly from public funds with a company (excluding a sole praprietorship) that has 10 or more f�ll-time employees for gaods
or services unless the cantract cantains a wri�ten veri�i�ation from the compa�y that it: (1) does not boycott Israel and will
not boycott Fsrael during the term of th� contract (�Ex. Gov'T Co�E Ch. 2271), (2) does not boycott energy cpmpanies and
will not boycatt energy campanies during the term of tR�e contract (TEx. Gov'T Coo� Ch. Z274 effective September 1, 2021),
and (3) daes not have a practice, policy, guidance, Qr directi�e that discriminates aga�nst a firearm entity or firearm trade
association and wiil not discrimir�ate during the term of the contract against a firearm entity or �irearm trade association (T�x.
Gov'T COoE Ch. 2274 effective September 1, Z021). Accardi�giy, this certification form is ir�cluded to the extent required by
law.
"Boycott Israel" rneans refusing ta d�al with, terminating business activities wFth, or atherwise taking any action that is
intended to p�nalize, inflict econamic harm on, ar limit commercial relations specificalfy �vith Israel, or with a person or entity
doing business in Israel or in an Israeli-c�ntrolled territary, but does not ir►clude an action made for ardinary business
purposes. TEx. Gov'r CoaE §SQ8.QQ1(1),
"Boycntt er�ergy campany" r�eans, without an ordinary business Purpose, refusing to deai �vith, terminating business activities
with, ar otherwise taking ar�y action that is inter�ded ta penalize, inflict economic harm on, or limit commercial reiations wiih
a company because tF�e company� (A) engages in the exploration, production, utilization, transportatian, sale, or
manufacturing oF Fossil fuel-based energy and does not commit or pledge to meQt environmenta! standards beyond appficable
federal and state law; or (6} does bus�ness with a company d�scribed by Paragraph (A}, TEx, GovfT CODE §809.001(1}
(effective September 1, Z021).
"Discriminate against a firearm entity or firearm trade association" means, {A} with respect io the entity or association, ta:
{i} refuse to engage in the tirade of any goods ar services with the entity or association based solely an its stat�as as a firearm
entity or fiirearm trade assaciation; (ii) refrain from continuing an existing business relationship with the entiry or association
based solely on its status as a firearm entiiy or firearm trade assoc�atian; or (iii) kerminate an existing business relationship
with the entity or association based soiely on its status as a firearm entity or firearm trade association; and (B) does not
include: (i) the established policies of a merchant, retail s�ller, or platform that restrict or prohibit t�e li�ting or selfing of
arr�munition, firearms, or firearm accQssories; and (ii) a company's refusal to engag� in the trade of any goods or services,
decision to refrain from continuing an existing business relatianship, or deci�iqr� to terrninate an existing business relationship:
{aa} to co�r�ply with fed�ral, stater or local law, �olicy, or reg�lations or a directive by a regulatory agency; or {bb) for any
traditional business reason that is specific ta the customer or potential customer ar�d not based solely on an entity's �r
association's status as a firearm entity or firearm trade associatio�, TFx. Gov'r CapE §2274.0�1(3) (efFective September 1,
Z021),
By signature on the Comp{iance Forms Signature Page, to the extent applicable, I certify and verify that Vendor does nQt
baycott Israel, boycott energy companies, or discriminate against a firearm entity ar firearm trade assaciation and will not
do so during the term of any contract awarded under this Praposal Invitation, that this certification is true, compiete and
accurate, and that I am authorized by my Campany to make this certification.
Initial: �
Page Z4 of 72
Proposal F�rms COMM�SVCS v,OR.ri.2021
� Board�
?URCHASING CaOPERATIVE
12D07 Research Boulevard • Austin, Texas 78759-Z439 � Pfi: SOD-695-2919 • bwbaard,com
NO EXCLUDED NATION OR FOR�IGN TERRORIST ORGANIZATION CERTIFICATION,
Chapter 225Z af the Texas Governrnent Code pravides that a Texas governmenta! entity may not enter into a contract with
a company engaged in active business operatians with Sudan, Iran, or a foreign terrorist orga�ization — specifically, any
company identified an a list prepared and maintained by the 7exas Comptroller under Texas Government Code §§8�6.051,
807,051, nr 2252.153. (A corr�pany that the 11.5. Government affirrnatively declares to be exduded fr�m its federal sancti�ns
regime relating ta Sudan, Iran, or any federal sanctions regi€ne relating ta a foreign terrorist organization i� nat subject to
the contract prohibition.)
By signature on the Campliance Forms Signature Page, I certify an� verify that Ve�dar is not on the Texas Comptroller's list
identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this
certification.
HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATIOIW,
A Proposer that has been certified as a Historically lJnderutilized Business (also lcnown as a Mir�ority/Women Business
Enterprise ar "MWBE" and all referred to in this form as a"HUB"} is encouraged to indica�e its HUB certi�Ecation status when
r�sponding to this Propasal Invitation. The BuyBnard website will indicate HUB tertifications for awarded Vendors that
properly indicate and document their HUS certification on this form. Please check (d) a!i that aaplv:
❑ I certify that my company has been certified as a HI�B in the f�flowing categories:
❑ Minority Owned Business ❑ Women Owned Business
❑ Service-Disabled Veteran Owned Business {�eteran defined by 38 U.S.G §101(2), who has a
service-cannected disability as defined by 38 U.S.C. � 101{ifi}, and uvha has a disabiEity rating
af 20°10 or more as determined by the U. S. Department of Veterans Affairs or Deparkment of
Defense)
Cettification Number:
Name of Certifying Ayenty:
� My company has NOT been certified as a HUB.
ACKNOWLEDGEMENT OF BUYBOAR[] TECHNICAL REQUIREMENTS
Vendor shall review the BuyBoard 7echnical R.eqt�irements included in this Proposal Invitation. By signature nn the Compliance
Forins Signature Page, the undersigned affirms that Proposer has obtained a copy of the BuySoard Technicaf Requirements,
has read and understands the requirements, and certifies that Ve�dor is able ta meet and will comply with those requirements
except as fallows; `Lrst and explain BuyBoard Technical Reguirements, if any, to which your company cannot ar will not
comply.J
Note; Tn accordance with the Generaf 7erms and Conditions of the Contract, to the extent Vendor is awarded a Contratt
under this Propasal In�itation but is unabfe or unwilling to meet the applicabl� BuyBoard Technicaf Requirements, the
information available an the 8uy6oard for Vendor`s awarded products or services may be limited, patentiaffy placing Vendor
at a disadvantage and impacting �he ability of Cooperative f��em�ers to search, find, review, and purchase Vendor's awarded
produ�ts and serviCes on the BuyBoard website. �urther, to the extent Vendor has acknawledged ability to meet and comply
with the BuyBoard Technical Requirements, any subsequent failure ar refusaf by Vendnr to prarr�ptly provide inforrnatian
uport request to the Caoperati�e administrator in accordance with those technical requirements may f�e deemed an e t of
default under the Contract. Initial: �
Page 15 of 7z
a��posa3 Fo�ms coMr»svcs �.os.ii.zczi
� Board�
PURCHAS�NG C60PER4 iiYE
IZ007 ResearCh Boulevard • Austin, Texas 78759-Z439 ' PH: $00-695-2919 ' buvboard.com
CON5TRUCTI�N-RELATED GOODS AND SERVICES AFFIRMATION,
The Coaperative issued the BuyBflard Procurement and Construction-Related Goads and Services Rdvisory far iexas Members
("Advisary"}, which pravides information specifically relevant to the procuremertt Qf construction-related goods and servic�s
by Texas Cooperative members. T'he Advisory, available at buyboard.comlVendor/Resources.aspx. pro�ides an overview of
ceitain legal requirements that are potentially refe�ant to a Cooperative rriember's �rocurement of cflnstruction ar
construction-related goads and services, inciuding thase for projects that may invalve or requir� architecture, engineering or
independent testing services. A copy of the Advisory cara also be provided upon request. Because many BuyBoard contracts
inclucfe goods or installation �ervices that might be considered construction-related, Proposer must make this Con�truction
Related-Goods and Services Affirmation regardless of type oF goods or ser�ices assaciated with this Praposal Invitation.
A contract awarded under this Proposal Invitatior� covers only the specific goods and/or services awarded by the Coaperative.
As explained in Che Advisory ("Advisory'�, 'Fexas law prohibits the procurem�nt of architecture or engineering
ser�ices thraugh a pur�hasing toaperative. This Proposal In�itation and any Contract award�d thereunder
cioes nr�t include such ser�ices. Architecture ar enc�ineering services must be procured by a Caoperati�e
member separately, in accordance with the Prafessional Services Procurement Act (Chapter 2254 of the Texas
Go�ernment Code} and other applicable law and local policy.
By signature on the Compliance Farms Signature Page, Proposer affirms that Propo�er has obtained a copy of the Advisory,
has read and understands the Advisary, and is authorized by Propaser to make this af�rmation. If Proposer sells construction-
related goods ar se�vices to a Cooperative membe� under a Contract awarded under this Proposal Invitation, Proposer will
comp�y with the Advisory and applicabEe legal requireme�nts, make a good faith eifiort to malce its Cooperati�e member
custamers or �otential Coopei-ative rr►ember custamers aware of such requirerr�ents, and provide a Cooperative �ember with
a copy of the Advisory before accepting the member`s Purchase Qrder c�r other agreement for construction-related goads or
services.
In itial:
Page 16 of 72
Proposal Forms CGI�1h1]SVCS v.OS.71.2021
� Board�
RURC}i0.5friG COf1PERATi4E
12007 Researeh Boulevard � Austin, Texas 78759-z439 • PH; 80D-695-2919 • buvboard.com
DEVIAT�ON AND COMPLIANCE
If your cor�pany intends to de�iate from the Generai Terms and Conditions, Proposai Specificatians or other requirements
associate� with this Proposal Invitation, you MUST list all suc€� deviations on this form, and provide complete and detailed
information regarding the deviations on this form or an a�tachment to this farm. Prior ta campleting this form, Vendor
shall re�iew the General Terms and Cohditions secti�n B.4 (De�iations from Item Specifications anci Genaral
Terms and Conditions). Please nate that, as pra�ided in sectton 6.4, certain pra�isions of the Ganeral Terms
and Conditions are NOT subject ta de�iatian, ar�d certa�n deviativns will he t€eemed rejected without further
action by the Coopera�irre. Any attempted de�iation, whether directly or indirectly, to provisions identified in
this Proposal Invitation as not subject to de�iation shal! be deemed rejected hy the Cooperati�e and, unless
o#herwise withdrawn by Vendor, may resu�t in Vendor's Proposal heing rejected in its entirety.
The Cooperative wifl consider any deviations in its contract award decisian and reserves the right to accept or reject a proposai
based upon any submitted deviation,
In the absence of any deviation identiPied and described in aecordance with the above, your campany mu�t fully comply wit�
the General Terms ar�d Conditions, Proposal Specifications and all other requirements associated with this Propasal Invitatiot�
if awarded a Contract under this Proposal IRvitation. A deviatior� will nnE be effective unless accepted by the Cooperative.
Tl�e Cooperative, by and through the Cooperative admini5trator, may, in its sole discretion, seek clarification from and/or
communicate with Proposer(s) regarding any submitted deviation, consistent with general procurement principles of fair
competition. The Caaperative reserves the right to accept ar reject a Proposal based upon ar�y submitted deviation.
Please ch�ck (�l1 ane of the foflowina:
�NO; Deviations
❑ Y�5; De�iations
List and fully expfain any deviations you are submitting;
Initial:
Page 17 of 72
afoPosai Forms coe�rafsvcs �,os.ii.zezi
� Board�
Pf1RLHkSIHC COOPER6TIYE
12007 Resear�h Boulevard ' Austin, Texas 7$759-2439 • PH; 8�0-695-2919 ' buvboard.com
VENDOR CONSENT FOR NAME BRAMD USE,
Buy6aard members seeking to make purchases using a Cor�tract awarded under this Proposal Invitation may view information
regarding awarded Vendors, including but nat limited to product cataings, pricelists, pricing, and Proposals, through the
BuyBoard website. To imprave an� enhance the experience af BuyBoard mem6ers seeking to procure goods and services
under the Contract utilizing the BuyBaard website, any Vendor logo, product images, and similar brand and trademark
information provided by Vendor for purposes af the Cantract ("Vendor InFarmation"} may be posted on the &uyBoard website.
You acknowiedge that, by submitting your Froposal, unless you sp�c�fically apt out below� you consent to use
of your company's Vendor Information on the BuyBaard website if awarded a Contract. You further acknav�ledge
that whether, where, and when to include the Vendor InfoF�mation an the BuyBoar� vuebsite shall be at the sole discretion of
the S�yBoard Administrator, Vendor retains, hawever, the right of general quality control over the BuyBoard Administratar's
authorized display of propri�tary Vendor Informatian. Neither the BuyBoard nor its administratar will be responsible for the
use or �istribution of Vendor Information by BuyBoard memb�rs or any other third party using the BuyBoard website. This
Vendor Consent shai! be ef�ective for the full term af the Contract, including renewals, unEess Vendor provides a signed,
written notice revoking consent ta cantractadminCa�l�uvboard.com. 6uyBoard shall have up to thirty days from the date of
recefpt of a terrninat€on or revocation of a Vendor Consent to remove Vendar information from the BuyBoard website.
This ver�dor C��sent is subject to the Terms and Canditions of the Cantract, inc€uding, but not limited to, those terms
pertair�ing to Disclaimer of Warranty and Limitation of Liability, Indemnificatio�, and Inteffectual Property Infringement.
Vendor Ingo files must be submitted in one of the formats set forth in the BuyBoard Technicai Requirements. Proposers are
requested ta subr�it th�s information with Vendar's Proposai. (This consent shal! not authorize use of your company's Vendor
Information by BuyBoard if your company is not awarded a Contract.)
OPT OUT:
If your company wishes to opt out of the Vendor Consent for Name Brand Use, you must check the apt out box below. DO
NOT select this 6ox unless your campany is opting out o�` �his Vendar Consent for Name Brand Use.
❑ By checking this box, Vendor hereby deelines to pra�ide consent for use af Vendor Infarm�tion (as defined �erein) an
the BuyBoard website. By opting out, Vendar acknawledges and agrees that, if Vendor is awarded a Contraet
under this Proposal Invitation, information a�ailabfe on the BuyBoard for Vendor's awarded products or
seruices may he limited, patentially placing Vendor at a disad�antage and impaciing the ability af
Cooperative members to search, find, re�iew, and purchase Vendor's awarded products and ser�ices on the
BuyBoard web5ite.
Initial:
Page 1$ of 72
Proposa4 Porms COP�1h1J5VC5 v.0�,1:.2021
� Soard�
Pi1RCN�SING C(3aPERATlYE
1ZOp7 Research Boulevard � Austin, Texas 7$759-2439 • PH: 800-695-2919 • buvboard.com
CONFIDENTIAL,IPR�PRIETARY INFORMATION
A. Public Disclasure Laws
All Proposals, farms, documentation, catafogs, �riceli5ts, ar ather materials submitted by Vendar to the Cooperative in
response to this Proposaf Invitation, may be su�ject to the disclasUre �equirements of the Texas P�blic Infnrmation Act (Texas
Government Code chapter 552.001, et. seq,) �r simiiar disclosure law. Proposer must clearly identify on this form any
information in its Praposal {includir�g form5, documentation, or other materials submitted with the Proposal} that Proposer
considers proprietary or confid�ntial. If Pr�poser fails to properly identify the information, the Cooperati�e shall have no
obligation to natify Vendor or seek protection af such information from public diselosure shQuld a member of the pub�ic or
other third party request access ta the informatian und�r the Texas Public Information Act or similar disclosure law. When
required by t�e Texas Public Information Act or other disclosure faw, Proposer may be notified of any third-party request for
ir�formation in a Proposal that Proposer has ider�tifiecf in this form as proprietary or confidential.
Does your Proposal (including forms, documentation, catalogs, pricei�sts, or other materials submitted with the Proposal}
cantain informatiorr which Vend�r considers proprietary or confidential?
Please che�k [./) one of the followinp:
�N�, I certify that none oF the information included with this Proposal is considered co�fidential or proprietary.
� YE$, I certify that this Proposal contains infarmation considered confidential or praprietary and all such irifarmation is
specif�cally identified on this form.
If you responded "YES", you must clearfy identify belaw the specitic information you cansider confidential or proprietary. List
each page number, form number, or other information sufficient to make the informatian readfly identifiable, The Cooperati�e
and Cooperative administrator shall not be respor�si�le for a Proposer's failure to clearly identify in�ormation considered
confidential or proprietary. Further, by submitting a Proposal, Proposer acicnowledges that the Cooperative and Cooperatf�e
administrator will disclose information when required by law, even if such infarmatian has be�n identified herein as
information Vendor eonsiders confidential or proprietary.
Confid�ntial / Proprietary Informatior�:
(Attach additional sheets rfneeded.J
Initial•
Page 19 of 72
proposal Forms C0��1MfSVCS v.O8.1L2021
�
� BOCir �
�URCHASItiG CpOPERATIVE
12007 Research Boulevard • Rustin, Texas 78759-2439 ' PH; 8fl0-695-2919 • buvboard,com
B. Copvriqh# Information
Does your Proposa! (including forms, documentation, pricelists, catalogs, or ather materials submitted with the Prapasa!)
contain co�yright information?
Please check (Jl one of the followina:.
� N�� Proposal (including forms, documentatio�, pricelists, catalogs, or other materiafs submitked with the Proposal) do�s not
contam copyright information.
� 1(�S, Propasal (including forms, documentation, pricelists, catalogs, nr other materials submitted wvith the Proposal) daes
contain copyright information.
If you respQnded "YE5", clearly ide�tify below the specffie documents or pages containing capyrig�t information.
Copyright Infarmatian;
(Altach additrorra( sheets rf rreeded, J
C. Consent �a R�lease Confidential/ProarietarvlCaovriQhx Information �o BuvBoard Members
BuyBoard members (Cooperative and nonprofit n�embers) seeking to rr�ake purchases through the BuyBoard may wish to
view information induded in the Proposals of awarded Vendors. If you identified information on this form as confidential,
peoprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contract
avuard constitutes your c�nsent to the disclosure Df 5UCI1 i��formation ta Buy6oard rr�embers, including posting af such
information on the secure BuyBoard website for r�nembers. Note: Neit€�er the C�operative nor Caoperative administrator will
be responsible far the use or distribution of inf�rma�ian by BuyBoard members or any ather party.
�, Consent to Release Proposal Tabulation
Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal, Vendar
consents and agrees thaC, upon Contract award, the Cooperative may publicly release, including posking on the public
BuyBoard website, a copy of the proposal tabulatian and award Pnformation for the Contract ir�cluding Vendor name; praposed
catalog/pricefist name(s); propased percentage discount(s), hourly labor rate(s), or o�her specified �ricing; and Vendor award
or non-award information.
Initial:/��
Page 2D of 72
Prcposal Fornis COMh4/$VCS v.Ofi1L2C21
� Soard�
PURCHASiNG COOPEHA �IVE
12QQ7 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buvboard.com
EDGAR VENDOR CERTIFICATIQI�,
(2 CFR Part 200 and Appendix II)
When a Cooperative member seeks to pracure goods and services using funds under a fede�al grant or contract, specific
federal laws, regulations, and requirements may apply in addition to thase under state law. This includes, bu� is nat limited
to, the pracurerrz�nt standards of tY�e Uniform Administrative Requirements, Cost Principles and Audit Requirements for
Federal Awards, 2 CFR 200 (sometimes referred ta as the °Ur►ifar�� Guidance" or new "EDGAR°}. All Vendors submitting a
Proposal must eomplete this EDGAR Cer�ification Form regarding Vendor's willingness anc# ability to cornply with certain
requirements which may be applicable to specific Caaperati�e member purchases using federal grant funds. Cornpleted
forms will be made avaifable to Cooperative mernbers for their use while considering their purc�asing options when using
federal grant fur�ds, Cooperative members may also requir� Vendors to enter into ancillary agreements, in adciition to the
terms and conditions of the BuyBoard cantract, to address the member's specific contractual needs, induding contract
requirements for a pracurement using federal grants or cantracts.
For ea h af the items 6e%rv, Vendor shauld certify Vendor's agreemerrt and a�iility to compty, where
applrca6le, 6y Iraving Vendars autharized represerrtative check the applJca6le 6ox�s, fnitia/ each page, and
sign the Compllance Forms Signat'ure Page. If you fafl to complete an y item in this form, the Cooperative will
consider and may list the Vendor's respanse an the BuyBoard as "NO, � the Vendor is unable or un willing to
camply, A"NO" response to any of the items may, iF applicable, impact the ability of a Cooperative member to purchase
from the Vencfor using fec�eral funds. ,
1. Vendor Violation ar Breach of Contract Terms:
Contract5 for more than the sirnplified acquisition thres�ald, which is the inflation adjusted amount determinQd by the Civilian
Agency Acquisition Council and the Defense Acquisitian Regulations Council (Councils) as authorized by 41 IJSC 1908, must
address administrative, contract�al, or legal remedies in instances where contractors violate or breach contract terms, and
pravide for s�ch sanctions and penalties as appropriate,
Provisions regarding Vendor default are ir�cluded in the BuyBoard General Terms and Concfitians, including Section E.18,
Remedies for Default and Termination of Contract. Any Contract a�Nard wifl be subject to such BuyBoard General Terms and
Conditions, as well as any additional terms and conditions in any Purchase Order ar Cooperative member ancillary contract
agreed upQn by Vendor and the Coaperati�e member whEch must be consistent v�ith and protect the Cooperative member at
least to the same extent as the Buy6oard �erms and Canditions. The remedies under- th� Contract are in addition to any
other remedies that may be available under la�v or in equity. By submi�ing a Proposal, you agree to these Vendor viofation
and breach aF contract �erms.
�YES, 7 agree, ❑ NO, I do not agree,
2. Terminatian for Cause or Con�enience:
Far any Cooperative mernber purchase or canCract in excess oF $1Q,4b0 rnade using federal funds, you agree that the fallowing
term and condiii�n shafl apply;
The Cooperative member may terminate ar cancel any Purchase Order u�der I�his Contract at any time, yvith or� without cause,
by provrding seven (7) 6usiness days ad�ance written notic� to the €/endor. If th�s ,4greement is tern�inated in accordance
with this Paragraph, the Cooperafive mem6er shall only be reguired to pay I/endor for goods ar ser�ices delivered to the
Coop�rative naember prior to the termrnatlon and not oth�rwise returned in accordance with �endor's return policy. If the
Cooperative mem6�r has pait! Vendor for gaods or s�rvices not yet provided as of the date of termination, Vendor shall
rmmedrately refund such payment(sJ.
Tf an alternat� provisian for termination of a Cooperative member purchase for eause and convenience, ir�cfuding the manner
by which it will be effecfed and the basis for settlement, is fncluded in the Cooperative member's Purchase Order or anciflary
agreement agreed to by the Vendor, the Cooperative member`s pravision shafl cantrol.
�YES, I agree. ❑ N0, I do not agree, zn�������
Page 21 af 72
Rroposal Forms co{+Int�svCs v.a8.11.2021
� �oard�
auRCHas�NG C6oPEAar�vE
12007 Researcit Boulevard ' A�kstin, Texas 78759�2�+39 ' PH: 8QQ-695-2919 ' buvboard.com
3. Equal Employment Opporkuni#y:
Except as otherwise provided under 41 CFR Par� 60, all Cooperative m�mber purchases or contratts that meet the definition
of "federally assisted constructior� contract" in 41 CFR Part 60-1.3 shal! be dee��ed to include the equal opportunity clause
provided under 41 CFR fi0-1.4(b), [n accordance �uith Executive Order 1124b, °Equal Employment Oppnrtunity" (30 FR 12319,
1Z935, 3 CFR Part, 1954-1965 Comp., p. 339}, as amended by Executive Order 11375, "Amending Executive Order 21Z46
Relafiing to Equal Emplayment 4pportunity," and implementing regulations at 91 CFR Part b0, "�ffice of �ederal ContracC
Compliance Progran�s, Equal Employment Opportunity, Department of Labor."
7he equal opporEunity clause provided under 41 CFR 60-1.4(b} is hereby incorporated by reference. Vendor agrees that such
provisior� applies to any Cooperative rr�ember purchase ar contract ti�at meets th� definition of "federally a$siste� constructian
contract" in 41 CFR Part 6b-1.3 and Vendor agrees that it shall c�mply with such provisian.
�YES, I agr�e. ❑ NO, I do not agree,
4. Da�is-Bacon Act:
When required by Federal program legisfation, Vendor agrees tha�, for afl Cooperative m�mber prime construction
cantracts/purchases in excess of $2,000, Vendor shall comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146-3148}
as supplerrtented by Department of Labor regulations (29 CFR Part 5, "Labor 5tandards Pravisions Applicable to Contracts
Covering Federally Financed and Assisted Construction ). In accordance �nrith fhe statute, Vendor is required to pay wages to
„
laborers and mechanics at a rate not less than the prevailfng wages specified +n a wage determinate made by the Secretary
of Labor. In addition, Vendor shaii pay wages not less than onc� a week.
Current prevailing wage determinations issued by th� De�artment af Labor are available at beta.sam.gov. Vendor agrees
that, for any purcha5e to which this requirement applies, the award o� the purchase ta the Vendor is conditioned upon
Ven�or'� acceptance af the wage determination.
Vendor further agrees that it shall al5o comply with the Copeland "Anti-Kickback" Acf (4Q USC 3145), as supplemented by
Department of Labor regufations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed
in Whole or in Part by Loans or Grants from the United States"}. The Act provides that each contractor or subrecipient must
be prohibited From inducing, by any r��eans, any persor� employed in the construction, campletion, or repair of public wark,
to give u� any part of the compensation to which he or she is otherwise entitled.
�YES, I agree. ❑ NO, I da not agree.
5. Cantract Work Hours and Safety S#andards Act:
Where applicable, for all Cooperative men�ber contracts or purchases in excess of $l0a,a0� that involve the employ►nent of
mechanics ar labarer5, Uendor agrees to comply with 40 USC 370Z and 37Q4, as su�plerr�ented by Department of �abor
regulations (29 CFR Part 5). Under 4Q USC 3702 of the Act, Vendor is required to cornpute the wages of every mechanic and
laborer on the basis of a standarc! work week of 40 hours. Work in excess of the standard work week is permissible provided
that the warker is campensated at a rate of not I�ss than one and a half times the basic rate of pay far afl hours warked in
exress of 40 hours in the work week,
The requirements of 40 U5C 3704 are a�plicable to construction work and provide that no laborer or mechanic must be
required to work in s�rrroundings or under working conditions which are unsanitary, hazardous or dangerous. These
requirements da not apply to ihe purchases of supplies or mater�als ar artiel2s ardinarily available an the open market, or
contracts for transportation or transmissio� of intelligence.
(�YES, I agree, ❑�VO, I do not agree.
Initial: �
Page 22 of 72
Propcsal Fcrn35 COf �P1jSVCS v,p8,i1.2G21
� Baard�
PURCH9SfNf, COa�ERA�iYE
12007 Research Baulevard ' Austin, Texas 7$7S9-Z439 • PH: 800-695-29J9 ' buvboard.com
b. Right to InWer�tions Made Under a Cantract or Agreemer�t:
If the Cooperative member's Federal award meets the definition o� "funding agreement" under 37 �FR 401.2{a) and the
re�ipient or subrecipient wishes to enter into a contract with a smal! business firm nr nonprofit organization regarding the
substitution o� parties, assignment ar performance or experirr�ental, developmental, or research work under that "funding
agreement," th� recipient or subrecipient mus� comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made
by Nonprofit Organizations and Small Business Firms €Jnder Government Grants, Cantracts and Cooperative Agreements,"
and any implementir�g regulations issued by the awarding agency.
Vendor agrees to comply with the above requir�mer�ts when applieable.
� YES, I agree, ❑ NO, I do nat agree.
7. Ciean Air Act and Federal Water PoHution Control Act:
Clea� Air Act (4Z USC 74�1-7671q.} and the Federal Water Pollutian Control Act (33 USC 1251-1387), as amenc�ed — Contracts
and subgran�s of amounts in excess of $150,OOQ must contain a provision tl�at requires the non-Federal award to agree to
comply with all applicable standards, orders, or regufations issued pursuant to the Clean Air Act (42 l�SC 74Q1-7671q,} and
the Federal Water Pollution Control Act, as amended (33 tJSC 1251-1387). Violations must be reporte� to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency {EPA).
When required, Venc€or agrees to comply with all applicahle standards, orders, or regulations issued pursuant to the Clean
Air Act and the Federal Water Pollution Control Act.
Id� YES, I agree. ❑ NO, I do not agree.
8. Debarment and Sus�ension:
Debarment and 5uspension (Executive Orders 1z549 and 12689} — A contratt award (see � CFR 180,2Z0) must r�at be made
to parties listed on t�e government-wide exclusions in the System for Award Ma�agement (SAM), in accordance with the
QMg guidelines at 2 CFR 180 that implement Executive Orders 125�+9 (3 CFR Part 1966 Comp, p. 189} and 12689 (3 CFR
Part t989 Comp. p. 235}, "De�arment and S�spension." SAM Exdusions contains the names of parties debarred, s�spended,
or otherwise excluded by agenci�s, as well as parties decfared ineligible under statutary or regulatory authority other than
Executi�e Order �2549.
Vendor ce�-tifies that Vendor is nat currently listed or� the government-wide exclusions in SAM, is r�ot debarred, suspended,
or otherwise excluded by agencies or tieclared ineligible under statutory or regulatory autharity other than Execufive Order
12549. Vendar further agrees ta immediately notify the Cooperative and all Cooperative members with pending purchases or
seeking to purchase from Ver�dor if Vendor is later listed an the government-wide exciusions in SAM, ar is debarred,
suspended, or atherwise excluded by agencies or declared ineligible under stat�tory or regulatory authority other than
Executive Order 12549.
� Y�S, I agree. ❑ NO, I do not agree.
9. Byrd Anti-Lobbying Amendment:
8yrd Anti-Lobbying Amendmenfi (31 USC 1352) - Venc€ors that apply or bid for an award exceeding 4I00,000 must file the
required certification. Each tier certifies ta the tier abave that it wili not and has not used Federal a�propriated f�rnds to �ay
any person ar organization tor influ�ncing or attempting to influenee an afficer or employee of any agency, a m�mber of
Congress, officer or employee of Congress, or an employee of a member of �ongress in connection with obtaining any Federal
cantract, grant or any other award covered by 31 USC 1352. Each tier must also disclase any labbying with non-Federal funds
that takes place in cannection with abtaining any Federal award. S�ch disclasures are forwarded from tier to tier up to the
non-Federal award. As applicable, Vendor agrees ta file a!! certifications and disclosures required by, and atherwise compEy
with, the Byrd Anti-Lobbying Amendmenf {31 USC 135Z}.
l� YES, I agree. ❑ N0, I do not agree.
Initial: �
Page 23 nf 72
Proposal Wrms COP�IM�SVCS �AE.11.2C21
' Board�
.
PURCHASING COOPEFATIVE
12047 Research Boulevard • Au5tin, Texas 78759-2439 ' PN: 800-695-29i9 ' buvboard.com
10. Procurement of Rec��ered Materiats:
Far Cooperative member p�r�hases utilizing Federal funds, Vendor agrees to comply with 5eckian 6dOZ of �he Soiid Waste
Dispasal Ack, as amend�d by the Resource Conservatian and Recovery Act where applicable and provide such informatian
and ceitifications as a Cooperative member may require ta confirm e�timates and otnerwise comply. The requErements of
Section 6002 incl�de pracuring only items designated in guidelines of the Environmental Protection Agency (EPA} at 40 CFR
Part 247 that contain the highest percentage af recovered materials practicable, consistent with main�ainirog a satisf�ctory
level af eompetition, wher� the p�rchase price af the item exceeds $10,OOD or the value af the quanCity acquired during the
preceding fiscal year exceeded $10,000; procuring soiid tvast� management services in a manner that maximizes energy and
resource recovery, and establishing an affirmative procurement program for procurement of recovered materials identified in
the EPA guidelines.
C� YES, I agree. ❑ Np, I do not agree.
11. DomeStic Preferences for Procurements:
Where appropriate and consistent with law, 2 CFR §Z00.322 contains certain considerations far domestic preferences for
procurements which may be appficable to Cooperative members using federal funds. When required by a Cooperative
m�mber, Vendar agrees to provide such infarmation crr certificatian as may reasonabfy be requested by the Cooperative
member regarding Vendar`s products, including whether gaods, producCs, or materials are produced in the United Stakes.
� YES, I agree, ❑ IVO, I do not agree.
1Z. Prohibition on Certain T'elecommunications and Video Sur�eillance Services or Equiprnent
2 CFR §200.216 prohibits expending federal faan or grant funds to procure or obtain certain telecommunications and video
surveilfance services or equipment. To the extent applicable and when required by a Cooperative member, Vendor agrees to
provide such informaiion ar certification as may reasonably be req��ested by the Cooper�tive member to confirm whether
any telecommunications or video surveilfance services ar equipment provided by Ven�or is eovered equipment or covered
services under 2 C�R §ZOCt.216.
� YES, I agree. ❑ NO, I do not agree.
13. Profit as a 5eparate Element of Price:
For purchases using federal funds in excess of the Simplified Acquisition Threshold, a Cooperative member may be requi�ed
to negotiate prafit as a separate element of the price. See, 2 CFR 200.324(b). When required by a Coaperative member,
Vendor agrees to pro�ide informatian and negatiate �uith th� Cooperative mert�ber regarding profit as a separate eEement af
the price for a particular purchase. Howeverf Vendor agrees that the total price, induding proFit, charged by l/endor to �he
Cooperative member shall not exceed the awarded pricing, includ�ng any �pplicable discount, under Vendor's Cooperative
Contract.
� YES, I agree. ❑ N�, I da not agree.
14. General Campliance ar►d Cooperation with Cooperative Members:
In additiQn ta the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative
member, it shall make a goad faith effort to work with Cooperative mem�ers to provide such infor�ation and to satisfy such
requirements as may apply to a particular Cooperative member purchas� or purchases ir�cluding, but not limited to, applicable
recordkeeping and record retentian requirements.
�Y�S, I agree. ❑ NO, I do nat agree.
` /
�/,s-
Page 24 of 72
aroGosa� Fo�m� ca�Mlsvcs �.oa ii.zazi
� Board$
FURCNASING COOPERBTIYE
12007 Research Soulevard • Austin, Texas 78759-2439 • PH: 800-695-Z919 • bwboard.com
C4MPLIANCE F�RMS SIGNATURE PAGE,
By initialing pages and by signature belaw, I certify that I have reviewed the following forms; that the informa�ion provided
tl�erein is true, complete, and accurate; and t�at I am authorized by my company to make all tertifications, consents,
acknowledgerrten�s, and agreements contained herein:
• Proposal Ackno�vledgements
• Felony Convicti�n Disclosure
• Debarment Certification
• Resident/Nanr�sident Cerrification
• Uendar Employment Certification
- No Boycatt Verification
■ No Excluded Nation or Foreign Terrorist Organization Certification
� Historically �Jnderutilized 8us�ness Certification
- Canstruction-Related Goods and Services Affirmation
■ Ack�awledgement of BuyBoard Technical Requirements
• Deviatian and Compiiarsce
• Vendor Consent for Name Brand Use
■ Confidential/Proprietary Information
■ EDGAR V�ndor Certification
ll�� r �iA�1��
Company Name
�
Sigr�ature of Authorized Company Officiaf
��� /�s��
Printed Name and Title
���%2a�' 3
Date
Page 25 of 72
PYoposal Forms COI�IPI�SVCS v.OF,11.2021
' BnardJ
.
PURCNdSfNG CO{7VER0.TfYE
120�7 Research Boulevard • Austin, Texas 78759-2439 ' PH: 80�-695-2919 • bu�board.com
PROPOSAL FORMS PART 2: VENDOR INFORMAT�ON FORMS
INSTRUCTI�NS:
Proposer must completely and accurately provide all information requested in the following Vendor Information Farms or
your Proposal may be rejected as non-respo�siv�:
■ Vendor Business Name
■ Uersdor Contact Information
■ Federal and StaCe/Purchasing Cooperative
Experience
• Governmental References
■ Company Profile
■ Texas Regianal Service Designation
■ State Service Designation
■ Natianal I�urchasing Caoperative Vendor Award
Agt"2C't11eClt {Vendors servinq outside rexas anly)
■ Local/Autharized Seiler Listings
■ Manufacturer Dealer Designation
• Proposal Inv�tation Questionnaire
� Vendor Request to 5elfi-Report BuyBoard
Purchases �o�t�ala�>
7o the extent any information requested is not applicable to your company, you must so indicate on the form.
VEND4R BUSINESS NAME
By submitting a Proposal, Vendar is seeking to enter into a fegal contract with the Coaperative, As such, Vendor must be an
individual ar legal business entity capable of enterir�g into a binding contract.
Name of Prauasinq CompanY� %i,✓�'��f�f�' 2.�%�
(Lrst the leqal name of the company seeking to cor7tracP � vifh the Cooperrative, Do NOT Irst an assumed name, d6a, aka, etc. here. Such informatron may
be provrded below. If you are submrttrng a jornt proposa! wrth another entrty to provrde the same proposed goods arservrces, eath sc�6mri[ing ent/ty should
complete a separate vendor i��fo�matian fo�m. Sepa�ately operatrng lega/ business entrties, even if affiliated entrties, whrch prvpose to prouide qoods or
s�rvlces separate/y must su6mit their ov✓n Proposals,)
Please check f�Jl ane of the followinq:
T�ae af Business: ❑ IndividualJSole Proprietar
❑ Corporation C�Limited Liability Company ❑ Partnership
❑ Other {Specify;
State of Incorqoration (+f aRQit�aeie): ��Cs4S
Federaf Emolaverldentification Number: �7�3�%q2�1
(l/endor must include a completed IRS �9 form wrth their Proposal)
)
Name bv which Vendor, if awardecl, wishes to be identified on the Bu�Board: (Note: Ifdifferentthan theNameofproposing
Can�pany lfsted a6o ve, only valyd tr�de names (dtr� aka, etc.) of the Proposrng Company may 6e used a»d a copy of yaur Assumed Name Certificate(s), if
app/icab/e, must 6e �ttached.)
�n��c� Gac� e�s
Page 26 of 72
Proposal Porms COt�P1JSVC5 v.09.A1.2C21
_ Reques# for Taxpayer
F°'m � 9 Identification Number ar�d Certification
(Rev. Octoher 2Di8)
Deparimern of the Treasury
Internal Revenue Service ► Go to www.irs.gav/FormW9 far instructions and the latest information.
1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
Q�'`��A(�H a.�SO, L.zL
2 Business name/disfegaYded enilty name, if differant from above
�M rc12� cAN � p L�` C�25
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rn
a
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�
O L
C y
d U
:�
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m
¢
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�
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Gi�e Form to the
requester. Do nat
send io the IRS.
3 Check appropriate box for federal tax classiiication of the person whose name is entered on line 1. Ci�eck only one of the 4 Exemptkons (codes apply onfy to
following seven boxes. cartain entities, noi individuals; see
instructians on page 3J:
❑ Individuallsole proprietor or ❑ C Corporation ❑ S Corporation ❑ Partnership ❑ TrusUestate
s gle-mernber LLC
Limited liability company. Enter the tax dassification {C=C corporation, S=S corporation, P=PartnershipJ ► �
Nate: Gheck the appropriate pox in ihe line above for fhe tax classification of the single-member owner. Do not check
LLC if the LLC is cEassified as a single-member LLC that is d�sregarded from the owner' unless the owner of the LLC is
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Qtherwise, a single-member LLC ihat
is disregarded frorn the owner should check the appropYiate box for the tax classification of its owner.
❑ Other (see instructions} ►
6 Address (number, street, and apt. or suite no.} See instructions.
��s sp.�� ��� , a
6 City, stat�, anti ZIP code
���rz , Tx 7�o w�
7 List account number(s� here (optional)
Exempt payee code {if any)
Exemption irom FATCA reporting
cade (if anyj
(Applies �o accounlS malntal�ed oulsfda the U.S.)
Requester's �ame and address (optionaij
•�� Taxpayer ldentification Number (TIN}
Enter your TIN in the appropriate bax. The TIN provided must match the name given on line 1 to avo€d
backup withholding. For individuals, this is generally your social security number {SSN}. However, for a
resident alien, sofe proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number {EIN). I# yau do not have a number, see How fo get a
T1N, later.
Note: If the aceount is in more than one name, see the instructions for line 1, Afso see What Name and
Number To Grve fhe Requester for guidelines on whpse number ta enter.
� Certification
Under penalties of perjury, I certify that:
� Social security num6er
I I -m I I
or
I Employer identification number
� -��ia�9��� � �� �
1. 7F�e number shown on this form is my correct taxpayer identification number (or I am waiting for a number tq be issued to me); and
2. I am noi subject to backu� wiihholding because: (a} I am exempt from backup withholding, or ibJ I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withl�olding as a result of a failure tp report all interest or dividends, or (c) the IRS has noti#ied me that I am
no longer subject #o backup withho#ding; and
3. I am a U.S. citizen ar other U.S. person (defined below); and
4. The FATCA code{s) entered on this form (if any) indicating ti�at f am exempt from FATCA reporting is correct.
Certification instructians. You must cross out item 2 above if you have been notified by the fRS that you are currently subje�t to backup withholding because
you have failed to repont all interest and dividends on your tax return. For real estate transaciions, item 2 does nof apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellatior� of debt, cantributions to an individual retirement arrangement {IRA), and generally, paymenis
otherthan interest and dividends, you are not required to sign the certification, put you must provide your correct TIN. 5ee the instructions for Part II, later.
Slgn Signature of I
Here f U,S. person ► �,�y� �
General Instructions
Sectian references are to ti�e Internel Revenue Code unless otherwise
noted.
Future developments. For the Iatest information about de�elopments
related to Form W-9 and its instructions, such as legislatio� enacted
after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-3 requester) who is required to file an
information return with the IRS must obtain your carrect taxpayer
identification number (fIN) which may be your social security number
(SSN), individual taxpayer identificaiion number (IT�N), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report an an information return the amount paid to you, or other
arr�ount reportable an an information return. ExampEes of information
returns include, bui are not limited ta, the following.
• Form 1099-ihdT (interest earned or paid)
pate► ��• � v� � � �Q��
• Form 1099-€7�V (dividends, inc�uding those from stocks or mutual
funds)
• Form i 099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1Q99-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceecis from reaf estate transactions}
• Form 1Q99-K (merchant card and third party network transactions)
• Fvrm 1098 (home mortgage interestj, 1098-E (student loan interest},
1098-T (tuition)
• Form 1099-C (canceled debt)
+ Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide yovr correct T1N.
!f you do not return Form W-9 to th� requester with a TIN, you might
be subfect fo backup withhotding. See What is backup withholding,
later.
Cat. �Vo. 10231 X Form �ii-9 {Rev. 14-20� 8}
� Board�
PlJRCHASIHG COOPERATlVE
12�07 Resear�h Boulevard • Austin, Texas 78759-2439 ' PH: 8Q0-695-2.919 • buvboard.tom
VENDOR CONTACT INFORMATION,
Vendor shall pro vide the requested Vendor Cantact Information in the e/ectronic proposal su6miss/an system
I includinq rontract, purchase order, RFQ, and invoice cantacts (or, ifsubmitting a hard copy Proposal, timely
; request and complete the Vendor Contact Information form in accordance with the frrstructions to Proposers). ,
FEDERAL AND STATE�PURCHASING COOPERATTVE EXPERIENCE
The Cooperative strives ta provide Caoperative members with the best services and produets at the best prices a�ailable from
Vendors with the technical resources and abiiity �a serve Cooperative memb2rs. Please respond to the following que5tions.
Provide the dollar value of sales to or through purchasing cooperatives a� or based on an established catalag or r�arket
price during the previot�s 12-month period r�r the las� fscal year: � ,(The period of the 12-month
period is / ). In the event that a dollar value is not an appropriate measure of the sales, provide
and describe your own measur� of the sale5 of the item(s).
2. By submitting a prapasal, you agree that, based on your wrftten discounting palicies, the discounts yo� off'er the
Cooperative are equal ta or better thar� the best price you oFfer other purchasing �ooperatives for the sarne items under
+�quivalent circumsfances,
Pro�ide the information requested below far other purchasing cooperatives for which Proposer currently serves, or in
the pasi ha5 served, as an awarded vendor. Raws should be added to accommodate as many purchasir�g cooperatives
as required.
3. OMNIA Partners
4. Sourcewell (NJPA)
�. E&I Cooperative
6. Houstan-Galveston Ar�a Council (NGAC)
7. Choice Partners
8. 7he Interl�cal Purchasing System (TIP5�
9. Other
,..
�
�t
�
a
�
ry
�—
❑ MY COMPANY DOES NOT CURRENT�Y HAVE ANY OF THE ABUVE OR SIMII.AR TYPE CUNTRACTS.
C�RRENT BUYBOARD VENDORS
If you are a current �uySoard vendor in the same contract category as proposed in this Proposal Invitation, indi�ate the
discoun� for your current BuyBoard contract and the praposed discount in this PraposaL Expla�n any difference between your
eu�rent and proposetf discounts.
Current Discount (%): � !�
Explanation:
Proposed Discnunt (%): _�a
Page 27 of 72
Proposal Forn�s COt�iMjSVCS v.06.17.2a21
� B�ard�
FURCIiASIHG CflOVFNAtIVf
12D07 Research Boulevard • Austin, Texas 78759-2439 • PH; 8fl�-695-2919 • buvt�oard.com
G�VERNMENTAL REFERENCES
Fflr your Proposal to be considered, yau must supply a minimum of five (5) individual governmental entity references. The
Cooperative may cantact any and all references provided as part of the Proposal evaluatinn. Provide the informa�ion requested
be[ow, i�cluding the existing pricingJdiscounts you offer each custamer. The Coaperative may d2termine whether
pricing/discounts are fair and reasonable by comparing pricing/ciiscounts stated in your Proposal with the pricing/discaunts
you offer other ga�ernmental customers. Attach additional pages if necessary.
Entitv Name
Quant�ty/
Contact P�one# Email Address Discount Volume
1. /%��lA/C 15 � . �� �i5�� . �L7 �%�' I ��a . �� �j4Sn?'hb� � t�rot�tf 1 SA . Nt �
-- - .
2.�(/h�t.� 15�� ,/r1CL1f�R f�lyb�`�/?' ���� ��1���� _ J'�1�-1� l4�fiY�4��l1�../SA �1�
�.�1�lu� !S� , N, �,�f� P�t�- , 8�7-.5'i/7-5.3� �..��,�.t�&�r�iu.�'is� ,v�
4. p!��vr_r�� � I�.,? ._ __� z' y�, 9�2- 7�-Z��z,
5. %I'✓11�L51lf AF h%drL7�l r�f5 .�i� �'ttlGL I n7 �%' 3�r�f���a
. -
Do you ever modify your written polie�es or standard gti�ernmental sales practices as identified in the above cf�art to gi�e
better discounts (lower pricing) than indicated? YES �NO ❑ If YES, please explain�
'�tlG1�l�.R 1lot.id,� �'�A�.S �r� REG�LfO,E JW� c�l5���.
COMPANY PROFILE
Information on awarded Cooperative Gontracts is available to Cooperative Members on the BuyBoard website. If yaur
e�mpany is awarded a ContraCt under this Proposal Invitation, pleas� provide a brief company description that you would
like to have included with yaur company pra�ile on the SuyBoard website, Submit your campany profile in a separate
file, in Word format, with your Proposal. (I�ote: Vendor is solely responsible for any content prnvided For inclusion on
the BuyBoard website. The Coaperative reserves the right to exclude or reinove any cantent in its sale discretion, with or
without prior notice, induding 6ut nQt limited to any cantent deemed by the Cooperative ta be inappro�►�iate, irrelevant to
the Contract, inaccurate, or misleading.)
Page 28 of 7�
Pr000sal Forms CO1�hM1/SVC$ v,08.]L20[1
American Golf Cars is a full service dealership with full fledged parts, service and rental departments to
support our sales department. We have 23 employees with very little turnover. This ensures well-
tenured and experienced staff. Our department managers have 70+ years of industry experience.
s Boar�I3
pURCHASiNG COOP�R4TIVE
1ZQ07 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 ' buvboard.com
TEXAS REGIONAL SERVICE DESTGNATIUN
This form must be compie#�ed in the �lectranic propasa/ su6mission system tcr if suhmittinct a hard capy
'; Proposal, timely renuest and com /eQ te the form in accardance with the �rrstructions to Pra asers .
The Cooperative (reFerred ta as "Texas Cooperative" in this form and in the State Service Desiqnatian form) offers vendor�
the opportunity to service its members throughout the entire State oF Texas. In the electronic proposal submission system,
yau must indicate if you will service Texas Coaperative �embers st�tewid� or, if you do not pian to service aEl Texas
Cooperative members statew�de, you must indicate the specific regions you v�rill ser�ice. If you propose to serve different
regions for different protlucts or services included in your Proposal, you must comp[ete and submit a separate Texas Regional
Service Designation form Par each group of products and clearly indicate the products ar services to which the designation
applies, (Additional farms can he obtained by cantacting bids buvboard.com at least fi�e �51 busir�ess days qrior ta
t�e Pronosal Due DateJ By dasigrrating a region or regions, you are certifying Chat you are authorized and willing
to provide the proposed products and services in those regions. Designating regiorrs in which you are eith�r
una6le or un willing to pra vide the specified products and servrces shall 6e grounds for either rejectian of your
Proposal or, ifawarded, termination ofyour Contract, Additionafly, if you da not plan ta ser�ice Texas Cooperative
members (i,e,, if yau wil! service only states other than Texas), vou must so indicate on the form in the electronic qroaosa!
submission system.
Regiona� Education ���vi�e ��n�cr�
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Page 29 of 72
Reaion and Heacfauarters
1 Edinburg
Z Corpus Christi
3 Victoria
4 Houston
5 Bea�mont
6 Huntsville
7 Kilgare
8 Mount Pleasant
9 Wichita Falls
10 Richardson
11 Fort Worth
1� W�CO
13 A�stin
14 Abilene
15 San Angelo
16 Amarillo
17 Lubbock
18 Midland
19 EI Paso
ZO San Antonio
Proposal POrmS COMMJSVCS v.�E.11.2�21
� BoardJ
PURCHASfNG COQPERATtYE
124�7 Research Baulevard • Austin, Texas 78754-2434 • PH, 800-695-2919 •�uvboard.cam
STATE SERVICE DESIGNATI�N,
This farm must be comp/eted in the electranic propasaf submission system (ar, ifsubmitting a hard cvvy
P�D,sal, timel re uest and �pmple�8 the /n accordarlG� with the I�struct/o�s to Proo er . ,
As set forth in the Propasal Invitatior�, it is the Cooperative`s intent that othe�� go�ernmental entities in the United States have
ti1� OppOCtUl1lty tD pUl"CIIdSB �DOCIS Of Sef"VIC25 8Wc�1'C�2d Ufldel" the COfltl"aCt, subject to applicable state law, through a piggy-
back awartl or simiiar agreement through the Naiio�aE Purchasing Cooperative BuyBoard. If you �lan to service the entire
llnited States or only specific states, vou must complete the State Service Desianatior� informa�ion ir� the electronic proaasal
subrnission system. (Note: If you �alan ta servrce Texas Caoperative mem6ers, be sure that yau comp(ete the rexas Regiana!
Service Desrgnatran form.% In additron to this form, to be considered for a piggy-6ack award 6y the National
Purrhasing Coaperative, you must have an autharized representative srgn the Natianal Purchasing
Coaper�tive Vendor Award Agreement that fol{ows fhis page.
If you serve difiFerent states for diFferent products or services included in yo�r Proposal, you must complete and submit a
separate State Service Designation forrn for each group of products and clearly indicate the products ar services to which the
designation applies. {Additional forms can he obtained by contacting bidsCdfbu�board.com at �east Five (51 bus[ness
days qrior to the Pro�osal pue Date.� By designating a state or stafes, you are certifyfrtg that yau are authorized
ar�d willing to provide the proposed products and services in those states. Designating states in wh/ch you are
ef(her una6le or unwilling ta provide the specified praducts and services shall 6e grounds far either rejection
oF your Proposa/ or, lf a rvarded, termination of your Contract.
• I will service ali states in the United States.
• I will noi service all states in the l�nited States.
Alabama
Alaska
Arizona
Arkansas
California {Public Contract Code Z0118 & 20b52)
Calorado
Connecticut
Delaware
pistrict ofi Calumbia
Florida
Geargia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesata
Mississippi
Missouri
Montana
Nebraska
Nevada
ive�v Hampshire
New Jersey
New Mexico
New York
North Carolina
l�orth pakota
Di3i0
Oklal�on�a
Oregon
Pennsylvania
Rhode Island
Sout� Carolina
South Dakota
7ennessee
Texas
Uta h
Verr�ont
Virginia
Washington
West Virginia
Wisconsin
Wyoming
Proposal Forms CO�+7h1f5VC5 v.06.71.2021
Page 30 of 72
� Board��
P{lRCHASlkG COf}PERAi1YE
1ZQ07 Research Bouievard � Austi�, Texas 78759-2439 � PH; 8a0-695-2919 •�uvbaard.com
NATIOIVAL PURCHAS�NG COOPERATIVE VENDOR AWARD AGREEM�MT
In accnrdance with the Terms and Conditions assaeiated with this Proposal Invitatio�, a contract awarded under this Praposal
Invitation may be "piggy-backed" �y another gavernmental entity. The Nati�naf Purchasing Cooperati�e is an
inkergavernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout
the United States. If you agree ta be considere� for a piggy-back award by the National Purchasing Cooperatiive, you agree
to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the
State Service Qesignation form, in yo�r Praposal.
By signing this form, �raposer (referrad to in th€s Agreement as "Vendor") agrees as follows:
1. Vendor acknowledges that if The Local Gavernmeni purcl�asing Coaperative ("Texas Cooperati�e"� awards Vendor a
cantract untfer this Proposal Invitation ( Underlying Award ), the Natianal Purc�asing Coo�erative ("National Caoperative")
may - but is not required to -"piggy-back" on or re-award all or a portion of that Underl in Award Pi Back Award" ,
Y� 9 C� 99Y- )
By signing this National Cooperative Vendor Award Agreerr3ent ("Agreement"), Vendor accepts and agrees to be baund by
any such Piggy-Back Award as pro�ided for herein.
2. In tV�e event National Cooperative awards Vendor a Piggy-Back Award, the National Cooperative Administrator ("BuyBoard
Administrator") will notify Vendor in writing of such Piggy-Back Award, which award shall commence an the effective date
stated in the Notice and end on the expiration date af the Underlying Award, subject to annual renewals as autharized in
writing by the BuyBoard Administrator. Vendor agrees that no further signature or other acfion is required of Vendor in order
far the Piggy-Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no interlineations ar
changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are agreed to by its
B�yBoard Adn-iinistrator in writing.
3. Vendflr agrees that it shali offer its gaods and services to National CooperatEve members at the same unit pricing and
same general terms and conditions, sub�ect to applicable state laws in the state of purchase, as rec�uired by the Underlying
Award, HQwever, nothing in thi5 Agreement prevents Vendor from offering Nafional Cooperative mem��rs better {i.e., lower}
cornpekitive pricing and rrtore favorable terms and canditions than those in the Underlyir�g Award.
4. Vendor hereby agrees and confirms that it will serve those stares it has designated on the 5tate Service Designation Form
of this Proposal Invifiation. Any changes to the staEes designated on the Skate Service Designatian Fnrm must be appro�ed
in writing by the BuyBoard Administrator,
S. Vendor agrees ta pay Nationaf Cooperative the service fee provided for in the Underlying Award based an the amount of
p�rchases generat�d from National Cooperative mem�ers through thte Piggy-Back Award. Vendor shall remit payment to
National Coaperative on such scheduie as it specifies (which shal! not be more o�ten than monthly). Furtherr upan request,
Vendor shall pravide Nationai Cooperative with co�ies of all p�irchase orders generated from National Cooperative members,
vendor invoices, and/or such other documer�tation regarding Chose purchase orders as Che Cooperative's administrators may
require in their reasonable discretion for purposes of reviewing and verifyir�g purchase activity. Vendor �urther agrees that
National Cooperative shalf have the right, upon reasonable wr�tten notice, to rev+ew Vendor's records pertaining to purchases
rnade by National Cooperativ2 mernbers in orc4er ta verify the aecuracy of service fees.
6. Vendor agrees th�t the iJnderlying Awardf including its General Terms and Canditions, are adopted by reference to the
fullest extent such provisiorss can reasonably apply to the post-proposal/cantract award phase. The rights and responsibifities
that would ardinarily inure to the Texas Cooperative pursuant to the Urtderlying Award shall inure to Nationa[ Caoperati�e;
and, co��er5ely, the rights and responsibilities that would ordinariEy inure ta Uendor in the Underlying Award shall inure to
Vendor in this Agreement. Vendor recognize5 and agrees that Vendor and National Caoperative are the only parties to this
Agreernent, and that nothing in this Agreemer�t has application to other third parties, including the Texas Cooperative. �n the
event of canflict between this Agreement and the terms of the Underlying Award, the t�rms of this Agreement shali control,
and then onfy to the extent r�ecessary to reconcile the conflict.
Proposal Forms COMM/SVCS v,Ofi�11.202i
Page 3l. of 72
� Boar�2
Pl1RCHa51AfG COOPERpTIYf
1ZQQ7 Research Boufevard • Austin; Texas 78759-2439 � PH: 800-G95-2919 � f�uvbaard.com
7. This Agreement shall be governed and construed in accordance with the laws of the 5tate nf Rhode Island and venue for
any dispu�e shall lie in the federal district court nf Alexar�dria, Virginia.
S. Vendor acknowledges and agrees that the a�vard of a Piggy-Back Awai�d is within the sole discretion of National
Cooperative, and that this Agreement does not take efFect unless and u�til National Caoperative awards Vendor a Piggy-Back
Award and th� BuyBoard Adrr�inistrator notifies Vendor in writing of such Piggy-Back Award as provided for herein.
WHEREFORE, by signing below Vendor agrees to the foregaing and warrants that it has the authority to en�er into this
Ag��eement.
�� �� ��
Name of Vendor
Signatur2 of Authorized Company Officiai
�4�'.�.3
Proposal Tnvitation Number
�avA,c�Sa�
Printed Name of Authorized Company Official
�%�� � 2 3
Date
vropcsal Form5 COMD1�5VC5 v.08.11.2021
Page 3z of 72
' Baardv
i
PURCHASiNC CO�P£RSifVE
12�07 Research BQulevard • Austin, �exas 78759-Z439 • PH; 8flQ-695-Z919 � buvboard.com
L�CATIONIAUTHORIZED SELLER LISTINGS
If yflu have n�ore than on� location/authorized seller #hat wiff service a Cantract av�arded �nder this Propasal Invitatian,
please list each lacation�autharized seller below. If adciitionaf sheets are required, please duplicate this fcarm as nece�sary.
IVOTE: Awarded V�ndors shall remain responsible For all aspects of the Contract, including processing of Purchase Orders,
and s�all be responsible for the per€ormance of all locations and authorized seflers und�r and in accardanc� with the Contraet.
If yau are a product manufacturer and wish ta designate Designated Dealers as defined in the General %rms
and Conditions to receive Cooper�tive mem6er Purchase arders an your 6ehalf, you must camplete the
Manufacturer Des%gnated Dealer form.
Prop�sal Farms COMPiJ5VC5 v.0A.11.2021
Page 33 of 72
� BoardL
PURCHASIHG LQOPERA7lYE
1Z0�7 Research Bouievard • Aus���, 7exas 78754-2439 � PH: 800-695-2919 • buvbaard.com
MANUFACTURER DEALER DESiGNATION,
If Ver�dor is a manufacturer thaC sells products through a dealer networfc and wishes to designate a ciealer or rnuitiple dealers
("Designated �iealers") tQ receive Cooperative member P�rcf�ase Orders on VendQr`s behalf, you must complete this form for
each dealer you wish to d�signate.
Regardless of any Designated Dealers submitCed by Vendor, Vendor specificalEy agrees and acknowledges that �ny such
designations are for Vendor's convenience anly and shall not, if Vendar is awarded a Contrac�, relieve Vendor of any
obligations under the Contract, including payment of Cooperative service fe�s on all Purchase Orders submitted to Vendor or
any Designated Dealer. In accordance with the General Terms and Conditions, an awardecf Vendor shal� remain responsible
and liable far all of its obligations under the Contract and the performance of bath Vendor and a�y of Vendor`s Designated
�ealers under and in accordance with the Contract and remain subject to al! r�medies for default thereunder, including, but
not limited ta suspension and termination of Vendor's Contract fpr nonpayment of serviee fees.
If awarded, Vendor authorizes the Cooperative, in its s�le discretion, to list any Vendor Designated bealers in the BuyBoard
system and to receive Purchase Orders direc�ly from Cooperative members on behalf of Vendor. To the e�ent a Vendar with
Designated Dealers receives a Purchase Order directly, it shali be the responsibility of Vendar to appropriately process such
Purchase Order in accordance with the Contraet, including but not limited to timely Forwarding 5uch Purchase Order to a
Desigr�ated Dealer for processing.
The Cooperative reserves the right, in its sole discretian, to refuse addition of, or request removal of, any Designated Dea�er,
and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders ar otherwise acting
on Vendor's behalf under the Contract. Further, the Cooperative administrator shall be authorized to remave or suspend any
or all Designated Dealers from the Buy6aard at any time in its sole discretion.
If you ti�ish to designate a dealer ta service a contract awarded under this Proposal Invitation, pl�ase list the Designated
Dealer below. If you wish to designate muitiple dealers, please duplicate t�is form as necessary.
���
Designated Dealer Name`
Designated Dealer Address
City
Phone Number
Email address
State
Desigrsated Dealer Contact Person
Zip
Fax Number
Designated Dealer 7'ax ID Number* (*attach W-9)
Page 34 af 72
Propcsal Forms COfAM/SVCS v.UA.11.2�21
s Board�
PURCHG SIkG COOPERA TIYE
l2007 Research Bou�evard • Aus�in, Texas 78759-2439 • PH: 800-695-2919 • 6uvboard.com
PROPOSAL TNVITATION QUESTIONNAIRE
The Cooper-ative will use your respons�s ta the questions below in evaluating your Proposal and technical and financial
�-esources to pro�ide the gaods and perform the services ("Work") uRder the BuyBoard contract contemplated by this Propasal
Invitation ("Contract"). Proposers must fully an5�ver each question, numbering yaur responses to corresppnd to the
questions/n�mbers below. Proposers must complete below or attach your responses to this questionnaire and submit in one
document with your Proposal. You must submit the qu�stionnaire and responses with your Proposai or the
Proposal will not be considered.
1. List khe number of years Proposer has been in business and former business names (if applicable). Note whether your
c�mpar�y is currently for sale or involved in any transaction that would significantly aiter its b�siness or result in acquisition
by another entity.
� g y,�s
2. Describe the resources Praposer has to manag� staff and successfully perf�rm the Wark contemplated under t�is
Contract, 5tate the number and summarize the experience of company personnel who may be utilized for the Wark,
induding those wha will be available to Caoperati�e members for assistance with praject deveiopme�it, technical issues,
ancf prod�ct selection for Work associated titifith this Contract.
�Ir� r Gfi,� G'ol.� �2s 15 � ruGL "� �lrG� ���J�SFt�f . w�� f'�iG
�� �e t�a-�� , s �/�c� , �� R �.���- ��f1�,-��Ts � s���e�
�t-�� f �� W� �f� �3 �ia►Pla7,�5 wrr� ✓�P�i �� Tx¢�4v�e.
�is ��S 6✓�L %��� A�� ,C�P�QIF�� s � . ��' �J�S ,�P��c�
�� ar..�n�.r�� �� c�-�.s.
3. Marketina Stratea�: For your Proposal to be considered, you rriust submit the Marketing Strategy you will use if the
Cooperative accepts all or part of your Proposal. tExamqle: Explain llow your company will mrtially inform Cooperative
n7embers of your BuyBoard Contract, and how you vvill continue to support the BuyBoard for the duiation of the Contract
term.) At�ach additional pages if necessary.
�t�r./lr �+9�
�"�� �"1 ..�5 +
G��= C/�-s G��� � ��s.�uu� 1a �Ji�G7� �a{�,�1,,,,�,"��
L✓� �!�/� �C�D/�1'f�] s'A� A�a�C�,� T�lr9� �ILL
,�nf�lL . C'A'GC. , Ax�t� �'lai!<pr' *�rT� 1//�1�5. �!!� ,lu�/u. Cvr���c/�!� 7�
R ��GY T� �l� �rGi�3 �A7� l�� ���/,��l� -
Prqpcsal Forms COMP4/SVCS v.DB111D21
Page 35 of 72
' Boar�d�
.
PURCHASIHC CDOPFRdTIVE
12007 Research Boulevard • Austin, Texas 78759-2439 • PH; 800-G95-Z919 • buvboard.com
4. Qescribe Propaser's financial capability to perform the Contract. 5tate or describe th�e firm's financial strength and rating,
bonding capacity, and insurance co�erage limits. 5tate whether the fir�n, or any of the firm's past or present owners,
principal shareho�ders ar skflckholders, or officers, have been a debtor party to a bankruptcy, receivership, or insolvency
proceeding in the last 7 years, and icEentify any such debtor party by name and relationship to or position with your firm.
/'�'irr� ( � �'D1� C/�/Ls I�GA�S I�JC/l.�t�� SA�S /�.ra �,P�F��tl�&t-��3 �i��l
Llr`� � G��S� ���5 .��� L�r�9}�� rs ,I� Ge�T �,;n�v�r r}�r
�i1�� TN� �i!'Tif�+P.� r li!'%� �1�Iw/TIMs� �.2� 4C�,aao'o� pt-' L.IA$I�-�'�T )i+�!/h�
�OVh,� I�A A� 1�� tT���K ��dQa�d�a..,.� Lll',,�QF�� �0�1,��J1� I�d B�L%��
5. Does your comp�ny have any outstanding financial judgments andior is it currently in default on any loan or financing
agreerr�ent? If so, provide detai�ed informatian on the nature of such i�ems and prospects for resolution.
`��t,'� �1L� I�� D�,c_T Sr�� r h�G ��inl �NG t�rc.. ��. DCft r++�� Dr�
v�t�� � S t�`F � G r/4"� LT a� � a,rM� D� � 1 M�I'r�+�- ,r�Q�C��
6. L+st all contracts, if any, in the last 10 years on which Propaser f�as defaulted, failed to complete or deliver the work, or
that have been terminated for any reasoi�. For each such contract, provide the project name, scope, value and date and
the name of the procuring entity, Fully explain the circumstances of the default, failure to complete ar deliver the work,
or termination.
� �r(,� i�� i�� �G r,�'h'L�r=..b , �i�t��o ?�
��L��' wa�K. ������2 t�u�l. � ��� C�r.�,n� 'T�Z��Nr��.
7. List all litigation pr other legal proceedings (inciuding arbitration proceedings), i� any, in the last 10 years Braug�t against
your firm, or any of the firm's past or presen� owners, principal shareholders or stocicholders, officers, agents ar
empioyees, that relate to ar ari�e from a contract similar to this Contract or the Work contemplated unde� this Contract,
Provide the style of t�e lawsuit or proceeding (narne af parties and court or tribunal in which filed), nature of the claim,
and resolutiort or current status.
�YY� �GQc � Cro�= C'i4Q-5 �.t ,J �N��c �r�3 1�✓ ,9rf `�
���� G F�� �N Cs�S ,(� (Z !� �1 G�r(r�rJ�I•+� �� �
�p �I�
Proposal Farms COthM(SVCS v.08.1L2a21
Page 36 of 72
' Boa,�d�
.
PIIRCHASING COOPERATIV£
12007 Research Boulevard � Austin, Texas 78759-2439 � Pti. 80Q-695-2919 ` buvboard.com
VENDOR F�EQUEST TO SELF-REP�RT BUYBOARD PURCHASES,
The Generaf Terrr�s and Conditions require that all Furchase Orders generated by or under any Carrtract awarded under this
Praposal In�itation be processed through the BuyBaard and, except as expressly autharized in writing by the Coaperativ�
administrator, Vendors are �at autharized to pracess Purcf�ase brders received directly from Cooperative members that have
not been processed thraugh the BuyBoard ar pravided ta �he Cooperative. In accordance with this pro�ision, Vendor may
request authoriza�ion af the Coaperative administrator to seif-report Cooperative member purchases if awarded a Contract
under this Praposal Invitation. By rnaking such a request, Vendor ackE�owledges and agrees that seff-reporting is specificafly
subject to an� canditioned upon (1) Vendor's agreemen� to the Additional Terms and Canditions for BuyBoard Self-Reporting
which are inciuded in this Proposal Invitation and incorporated herein for all purpQses and (2) approval of this request in
writing by the Caoperative administrator.
Nate. This form is IVOT required as part o� your propasal. You should sign and return this farm ONL Y if you
wish to request authorizatian to self-report BuyBoard purchases, Any request to self-report will �ot be effective,
and Vendor shall not be autharized ta self-report BuyBoard member purchases, unless and until (1) Vendor is awarded a
Contract under this Proposa! Invitation, and (2) the request has been appro�ed in writing by the Cooperative administrator.
By my signature belaw, T here6y request aUthvrization from the Cooperative administrator to se/f-report
BuyBoard purchases iFmy tomparry is awarded a ConCraci. I certify thatl am authorized 6y the a6ave-named
Vendar io approve this form, and I have received and read the Additiona/ Terms and Canditrons for BuyBoard
Se/f-Reporting included in this Proposal Invitatian and do hereby approve and agre� to such terms and
cvnditions an 6ehalf of I/�ndor,
NAME OF VENDOR: _�E���� � U�"s
Signature of Vendor Authorized Representati�e
Printed Name: ��y/�vl� �Jcl�i ,/1�
Titfe; �L s /Y�4�A"(s��.-
oate: ��$(.ZO� �j
{�ar Coaperative Administrator Use Onlyj
Apprarred by BuyBaard Administrator:
Effatti�e/5tar# Date far Self-Repor�ing:
Proposal Fornis COI�IM/SVC5 v.6811.2021
Page 37 of 72
� BoardJ
vuRc+rasrHG cooP�Rn rrvE
12�Q7 Research Baulevard � Austin, Texas 78759-2439 � PH: 8�d-69S-2919 � buvboard.com
REqUIRED Ff)RMS CHECKLIST,
�(PlPase check (J} the follotving)
Re�iewedlCom�leted: Proposer's Acceptance and Agreement
PROPOSAL F4RM5 RART 1: COMPLIANCE �ORMS
d
d
�
L�
�
�
�
�
d
d
�
�
Reviewed/Campleted: Proposal Acknovvledgements
Reviewed/Camr�leted: Fetnny Convict�on Disclosure
ReviewedlComAleted: Resident/Nonresident Certification
ReviewedfCorrrpleted; Debarment Certification
ReviewedlComqletQd: Vsndor Empinyment C�rtification
ReviewedlCc�mpleted: No Boycott Verification
ReviewedlCom�leted: No Excluded Nation or Foreign Terrorist Organization Certification
ReviewedlCompleted: Historically Underutilized Business Certification
ReviewedlCompleted: Acknowledgemer�t af BuyBoard Te�hnical Requirements
ReviewedlCamnleted: Construction-Related Goods and 5er�ices Affirmation
Reviewed/Campleted: Deviation and Compliance
ReviewedlCom�leted: Vendor Consent for Name Brand Use
ReviewedlCompleted: Confidential(Proprietary Informatior�
ReviewecilComoleted: EaGAR Vendar Certification
ReviewedlCamaleted: Compliance Forrns Signature Page
P�tOPOSAL FQRMS PART Z: VENQOR INFORMATIOPf FORMS
�
�
A
A
A
�
�
�
�
A
Reviewed(Campfeked: Vendor Business Name
ReVieW2d�C01Tli?�eted: V�l1[lOY COf7taCtlfl�Oi'MatlOt7 (carapletelnelect�onicproposalsubmissionsystem)
Reviewed/�omoleted: Federal and 5tate/Furchasing Cooperative Experiance
ReviewedlComqleted: Ga�ernr�ental References
ReviewedlCamoleted: Company Profile
Reviewed/Com�leted: Texas Regional Service Designation (complete in e/ectronrc proposal submrsslon s��stemJ
ReviewedlCompleted: State Service Designation (Comp/ete rn electronic proposa/submissroR 5ystemJ
Reviewed/Completed ; National Purchasing Cooperati�e Vendor Award Agreement (u�ndors ser,�in� outs�de r�xas oniy)
Reviewed/Completed: Local/Authorized Seller Listings
ReviewedlComqleted: Manufacturer Dealer Designation
ReviewedlCompleted: Proposal In�itatian Questionnaire
ReviewedlCamnfeted: Vendor Request ta Self-Report BuyBoard Purcf�ases (opr�ona��
� ReviewedlCompleteti: Proposal Specifications Drscaunt (%) off Catalag/PriceUst arrdfar other required prrcing
information including Cata/ogs/Pricelists (orno bid responseJ and Manufacturer Autharization Letters must6e su6mitted
with the Proposal ar the Proposal nvrll not 6e considered.
P�oposar Fo��,s coMr�lsvcs v.as.�izort
Page 40 of 72
s Board,
FURCHASINC CO�PERATIVE
12�07 R�search Bouleuard • Austin, Texas 78759-2439 • PH: 840-695-2919 • buvboard.com
PRflPOSAL SPECIFICATYON SUMMARY,
7�e categories anc! items specified far this Praposai Invitation are sumrnarized below. For ful[ Praposal
Specifications, yau must review and complete the Praposal Specificatinn ic�formatiu� in the electronic proposal
submissian system in accordance with the Instructions to Propossrs �or, if submitting a hard copy Proposal, #imely
request a�d camplete the Proposa[ Specification Form in accordance with the Instructions to Proposers).
PROPOSAL NOTE 1: Vendors sf�all submit catalog(s)/pricelist(s) with their Proposai response or the Proposal v�lill not be I
considered. Vendors shall submit catalog($)Jpricelist(s) with the Proposal in a readily a�ailable and readahle electronic format,
with Excef ar searchable PD� preferred. Na �aner catalops ar manufacturer��endor websites wilf he accepted, ,
PROPOSAL NOTE 2: Vendors prflposing must be approved by the manufacturer ta sell, ins�all, and service the brand af
equ�pment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each
manufacturer. Manufaeturer aUthorization letters must inc€ude the regions in which equipm�nt may be sold, Manufacturers
responding directly to this praposal invi�ation, in lieu af an authoriza�ion letter, must subrrtit a letter explaining fhat the
ctimpany is t�e manufacturer of the products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-Owned/Reconditioned/Retired Rental"
equipment must also be approved by the mar�ufacturer to sell pre-owned/recor�ditioned/retired rental equiprr�ent for the
b��and submitted and must submit an approval fetter �rom eac� manufact�rer with the Proposal. Manufacturer authorization
letters must inclu�e the regions in which equipment can be sold. "Pre-Owned/ReconditianedJRetfred Rentai" shall be defined
as equipment having been checked and inspected by a manufact�rer autharized dealer prior to sale and shall be no older
than sixty (6Q) months a5 of the date of deliuery. Equipment listed as "pre-Owned/Reconditioned/Retired Rental" shall be in
good and working candition and shall ir�clude a minimum warranty of one-hundred eighty (18Q} days against any defect fram
workrnanship and parts and shall cover equipment repairs and/or component replacement. Totaf equipment usage hours as
displayed on tf�e service meter will have a maximurr� of one thousand (1,000) haurs per year af age and a minimum of
seventy-five percent (75°l0} af wear remaining for tires, track, and�or ground engagement toals,
Section I: Grounds Maintenance Epuinment, Su��lies. Parts, and Accessories - PURCHASE ONLY
1. Discount (%} off catalog�pricelist for Tractors, Equipment, Supplie5, and Ac�essaries {ZO tfl 200 Engine HP).
2. Discount (°/a} off catalag/pricelist for Lawn and Garden Traetors, Equipment, Supplies, and Accessories.
3. Discount (%} aff cata�og�pricefist for Front Mowers, Equipment, Suppli�s, and Accessories.
4. Discount (%) aff catalog/pricelist for W�de Area Mawers, Equipment, Supplies, and Accessor�es.
5. Disco�nt (%) ofF eatalog/pricelis� far Zero Turn Mawers, Equipment, Supplies, and Accessories.
6. biscount (%} off catalog/pricelist for Walk Behind Mowers, Equipment, Supplies, and Accessories.
7. Discount t%) ofF catalogJpricelist for Goif and Turf Carts and Eq�ipment, 5upplies, and Accessnries (far uses in
fleet, foad/be�erage, hospi�ality, maintienance, persor�al and transpart),
8. biscour►� (°lo) aff catalog/pricelist for All (Utility) Terrain Vehicles, Equipment, Supplies, and Accessaries.
9. Discount (%) aff catalog�pricelist for Cutters and 5hredders, Equipment, Supplies, and Accessories.
1Q, Discount (%) off catalog/pricelist for Sprayers, Supplies, and Accessories.
11. �iscount (%) ofF catalog/pricelist for Scrapers, Supplies, and Accessories.
12. Discount (%} aff catalog/pricelist for Hand-Held Graunds Maintenance �quipment, Supplies, and Accessories.
13. Discount (%} off catalog/pricelist for Landscape and Turf Care Attachments.
14. Discount (%) off catalog/pricelist for Paricing Lotl��dewalk Sweepers, Supplies, and Accessories.
15. Distount (°lo) off catalog/pricelist for Turf Maintenance Sweepers and Fquipment, Supplies, and Accessories.
16. Discflunt (%} off catalog/pricelist fdr Outdaor Scrubbers, Supplies, and Accessories.
17, Discount (%} off catalog(priceiist for Hydroseeding Equipment, Supplies, and Accessories.
18. DiscounC (%) off catalog/pricelist for Bark and Straw Blowers and Crimper Equipment, Supplies, and
Accessories.
PropoSal Porms COG41+:fSVCS v,Q8112�21
Page 38 of J2
� Boar�L
PURCHdS1NG COOPERA7lVE
12D07 Research Bou�evard � Austin, Texas 78759-2439 � PH: SOp-695-2919 • 6uvbaard.com
19. qiscount (°/a) aff catalog/pricelist for All Other Types of Grounds Maintenance Equipment, 5u�rplies and
Accessories.
20. Discount (%} off cata�og/pricelist for Ground Maintenance Equipment Repair Parts.
Z1. Discount (%) off catalog�pricelist for Ground Maintenance Equipment Service Agreements.
Section ii; Graunds Maintenance Eauipment-RENTAL ONLY (Rental Rate Price Sheet must be submitted with Pro�osal
or Pronosal will nat b� considered�.
ZZ. Discount (%} off catalog/pricelist for Rental of All Types of Grounds Maintenance Equipment, Acc�ssories and
Attachrnents.
Section III: Grounds Maintenance Eauinment lPre-Owned/Recor�ditionedlRetired Rental�-PiJRCHASE ONLY
f Pre-Owr�ed/Retanditior�ed/Re�ired Rental catalaaloricelist must 6e s�brr�itted with Pronosal or Pr000sa! wilf not be
considered).
23. Discount (%) off catalog/priCelist for Pre-OwnedJRecanditioned/Retired itental of All Grounds Maintenance
Equipment.
Section IV: Installation and Repair Service
24. Hourly Labor Rate for Installatian/Repair Service of Grounds Maintenance Equipment and Related
Products - Nat to Exceed hourly labor rate for Installation/Repair Service Grounds Maintenance Equipment and Related
Products
Propasal Fo:ms COMMJSVCS v.08.1I.2021
Page 39 of 72
� Board°
PURCNASING COOPEAATIVF
12007 Research Baulevard ' Austin, Texas 78759-2439 • PH: 800-695-2919 ' www.buvboard.cam
THE LOCAL GOVERNMENT PURCHASING COOPERATIVE
ADQENDUM NO. 1
ProQosal Inr►itation No. 706-23
Grounds Maintenance Eauinment. Parts, and Supnlies
The following addendum is issued to Praposal Invitation 706-23, Grounds Maintenance Equipment, Parts, and Supplies and
shall become a permanent part flf the Proposal Invitation documen�;
PROP05AL DUE DATE
The proposal deadline has been extended for this proposal invitat�on until February 21. 2Q23, at 4;00 P.M.
Please sign and retum one copy of this Addendum with your proposal as verification of your receipt and compliance with
the informatian cantained in this Addendum.
Company Name: Ame�'ICan GO�f Cia�S
Address: 8�5 �nuth Loop �2, Irving, TX 7506D
Signature of Authorized �
Company Official:
Title: C�ntY����r
Telephone fVumber: 972`445-1475
�ate: a2/21/2423
Addendum No. 1, Proposal Invitation No. 706-23 Page 1 of 1
AMERICAN GOLF CARS Information
Contact:
Address:
Phone:
Fax:
Toll Free:
Email:
Web Address
Dustin Cox
855 SOUTH LOOP 12
IRVING, TX 75060
(972) 445-1475
(972) 721-1919
(972) 445-1475
dcox@amgolfcars.com
www.amgolfcars.com
By submitting your response, you certify that you are authorized to represent and bind your company.
Aaron Anderson
Signature
Submitted at 2/21/2023 10:14:44 AM (CT)
Requested Attachments
aanderson@amgolfcars.com
Email
BuyBoard Proposal Invitation No. 706-23 Grounds Maintenance Buyboard Bid Response 706-23.pdf
Equipment, Parts, and Supplies
REQUIRED-In PDF format, upload all proposal invitation documents available for download at vendor.buyboard.com
including any additional pages, as necessary. NOTICE: DO NOT complete proposal forms in internet browser. No data
will be stored. Download file to computer and complete proposal forms prior to submitting. (Please DO NOT password
protect uploaded files.)
Catalog/Pricelist
Buyboard Sales Pricelist.xlsx
REQUIRED-In Excel or PDF format, upload catalog(s)/pricelist(s) in accordance with proposal invitation instructions.
Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or Proposal will not be considered. No paper
catalogs or manufacturer/vendor websites will be accepted. File size must not exceed 250MB. (Please DO NOT
password protect uploaded files.)
Catalog/Pricelist (Rental Rate Price Sheet for Line Item No. 22 must be Buyboard Rental Price List.xlsx
submitted with Proposal or Proposal will not be considered)
In Excel or PDF format, upload Rental Rate Price Sheet for Line Item No. 22. Must be submitted with Proposal or
Proposal will not be considered in accordance with proposal invitation instructions. Vendors shall submit
catalog(s)/pricelist(s) with their Proposal response or Proposal will not be considered. No paper catalogs or
manufacturer/vendor websites will be accepted. File size must not exceed 250MB. (Please DO NOT password protect
uploaded files.)
Catalog/Pricelist (Pre-Owned/Reconditioned/Retired Rental Catalog/Pricelist for Line Item No response
No. 23 catalog/pricelist must be submitted with Proposal or Proposal will not be
considered)
In Excel or PDF format, upload Pre-Owned/Reconditioned/Retired Rental catalog/pricelist for Line Item No. 23. Must
be submitted with Proposal or Proposal will not be considered in accordance with proposal invitation instructions.
Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or Proposal will not be considered. No paper
catalogs or manufacturer/vendor websites will be accepted. File size must not exceed 250MB. (Please DO NOT
password protect uploaded files.)
Addendum No. 1
Buyboard Signed Addendum.PDF
REQUIRED - In PDF format, upload addendum document available for download at vendor.buyboard.com including
any additional pages, as necessary. (Please DO NOT password protect uploaded files.)
Page 3 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
Exceptions and/or Detailed Information Related to Discount % and/or Hourly Labor Rate No response
Proposed
In PDF format and if necessary, vendor shall attach detailed information regarding exceptions to pricing and/or
discount percentage and define the services that are proposed to be provided. NOTE: IF DETAILED INFORMATION IS
NOT SUBMITTED, PROPOSAL MAY NOT BE CONSIDERED. (Please DO NOT password protect uploaded files.)
Company Profile
Buyboard Company Profile.docx
REQUIRED-Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard
website. If your company is awarded a Contract under this Proposal Invitation, please provide a brief company
description that you would like to have included with your company profile on the BuyBoard website. Submit your
company profile in a separate file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any
content provided for inclusion on the BuyBoard website. The Cooperative reserves the right to exclude or remove any
content in its sole discretion, with or without prior notice, including but not limited to any content deemed by the
Cooperative to be inappropriate, irrelevant to the Contract, inaccurate, or misleading.)
IRS Form W-9 Request for Taxpayer ldentification Number and Omkara 2750, LLC W9 2-21-2023.PDF
Certification
REQUIRED-In PDF format, upload W-9 form. (Please DO NOT password protect uploaded files.)
Bid Attributes
1 Federal Identification Number
Federal Identification Number
�47-3299261
2 � HUB/No Israel Boycott Certification/No Excluded Nation or Foreign Terrorist Certification
HUB/No Israel Boycott Certification/No Excluded Nation or Foreign Terrorist Certification
3 No Israel Boycott Certification
A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly
or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees
for goods or services unless the contract contains a written verification from the company that it: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the contract. (TEX. GOV'T CODE Ch. 2270).
Accordingly, this certification form is included to the extent required by law.
"Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that
is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a
person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for
ordinary business purposes. TEX. GOV'T CODE §808.001(1).
By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor
does not boycott Israel and will not boycott Israel during the term of any contract awarded under this Proposal
Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this
certification.
�Yes I
Page 4 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
4
No Excluded Nation or Foreign Terrorist Organization Certification
Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a
contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization
— specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas
Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares
to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to
a foreign terrorist organization is not subject to the contract prohibition.)
By signature on the Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas
Comptroller's list identified above; that this certification is true, complete and accurate; and that I am authorized by
my company to make this certification.
�Yes
5
MWBE/HUB Status Certification
A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women
Business Enterprise or "MWBE" and all referred to in this form as a"HUB") is encouraged to indicate its HUB
certification status when responding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications
for awarded Vendors that properly indicate and document their HUB certification on this form.
I certify that my company has been certified as a MWBE/HUB in the following categories: �Piease �ne�k an rnar
apply)
6 Minority Owned Business
Minority Owned Business
❑ Minority Owned Business (Yes)
7 I Women Owned Business
Women Owned Business
❑ Women Owned Business (Yes)
0
Service-Disabled Veteran Owned Business
Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a service-connected
disability as defined by 38 U.S.C. § 101(16), and who has a disability rating of 20% or more as determined by the U.
S. Department of Veterans Affairs or Department of Defense)
❑ Service-Disabled Veteran Owned Business (Yes)
9 I Certification Number
Certification Number
� No response
1 Name of Certifying Agency
� Certifying Agency
� No response
Non-MWBE/HUB
My company has NOT been certified as a MWBE/HUB
�❑ Non-HUB (Yes)
1 Vendor General Contact Information
2 Proposal/Contract General Contact Information
Page 5 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
1 Vendor Proposal/Contract Contact Name
3 Vendor Proposal/Contract Contact Name
� Aaron Anderson
1 Vendor Proposal/Contract Contact E-mail Address
4 Vendor Proposal/Contract Contact E-mail Address
� aanderson@amgolfcars.com
1 Vendor Proposal/Contract Mailing Address
5 Vendor Proposal/Contract Mailing Address
� 855 SOUTH LOOP 12
1 Vendor Proposal/Contact Mailing Address - City
6 Vendor Proposal/Contact Mailing Address - City
� IRVING
1 Vendor Proposal/Contact Mailing Address - State
7 Vendor Proposal/Contact Mailing Address - State (Abbreviate State Name)
��
1 Vendor Proposal/Contact Mailing Address - Zip Code
$ Vendor Proposal/Contact Mailing Address - Zip Code
�75060
1 Vendor Proposal/Contact Phone Number
9 Vendor Proposal/Contact Phone Number (�ooc-�ooc-�000c)
� 972-445-1475
2 Vendor Proposal/Contact Extension Number
� Vendor Proposal/Contact Extension Number
�306
2 Company Website
� Company Website (www.xxxxx.com)
� amgolfcars.com
2
2
Purchase Orders Contact Information
All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet
access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a
new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their
orders.
Please select options below for receipt of Purchase Orders and provide the requested information:
• I will use the internet to receive Purchase Orders at the following address
�Yes
Page 6 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
2 Purchase Order E-mail Address
3 Purchase Order E-mail Address
� aanderson@amgolfcars.com
2 Purchase Order Contact Name
4 Purchase Order Contact Name
� AARON ANDERSON
2 Purchase Order Contact Phone Number
5 Purchase Order Contact Phone Number (>ooc->ooc->000c)
� 972-445-1475
2 Purchase Order Contact Extension Number
6 Purchase Order Contact Extension Number
�306
2 Alternate Purchase Order E-mail Address
7 Alternate Purchase Order E-mail Address
� dcox@amgolfcars.com
2 Alternate Purchase Order Contact Name
$ Alternate Purchase Order Contact Name
� Dustin L Cox
2 Alternate Purchase Order Contact Phone Number
9 Alternate Purchase Order Contact Phone Number (xxx-xxx-xxxx)
� 972-445-1475
3 Alternate Purchase Order Contact Extension Number
� Alternate Purchase Order Contact Extension Number
�301
3
1
Purchase Orders Contact Information
All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet
access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a
new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their
orders.
Please select options below for receipt of Purchase Orders and provide the requested information:
• Purchase Orders may be received by the Designated Dealer(s) identified on my company's Dealer
Designation form as provided to the Cooperative administrator. I understand that my company shall remain
responsible for the Contract and the performance of all Designated Dealers under and in accordance with
the Contract.
�Yes
3 Request for Quotes (RFQ)
2 Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses for the receipt of RFQs:
Page 7 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
3 Request for Quote (RFQ) E-mail Address
3 Request for Quote (RFQ) E-mail Address
� aanderson@amgolfcars.com
3 Request for Quote (RFQ) Contact Name
4 Request for Quote (RFQ) Contact Name
� AARON ANDERSON
3 Request for Quote (RFQ) Contact Phone Number
5 Request for Quote (RFQ) Contact Phone Number (>ooc-�ooc-�000c)
� 972-445-1475
3 Request for Quote (RFQ) Contact Extension Number
6 Request for Quote (RFQ) Contact Extension Number
�306
3 Alternate Request for Quote (RFQ) E-mail Address
7 Alternate Request for Quote (RFQ) E-mail Address
� dcox@amgolfcars.com
3 Alternate Request for Quote (RFQ) Contact Name
$ Alternate Request for Quote (RFQ) Contact Name
� Dustin L Cox
3 Alternate Request for Quote (RFQ) Contact Phone Number
9 Alternate Request for Quote (RFQ) Contact Phone Number (xxx-xxx-xxxx)
� 972-445-1475
4 Alternate Request for Quote (RFQ) Contact Extension Number
� Alternate Request for Quote (RFQ) Contact Extension Number
�301
4
1
Invoices
Your company will be billed monthly for the service fee due under a Contract awarded under this Proposal
Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when
they are ready to be retrieved.
Page 8 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
4
2
Invoices
Please choose onlv one (1� of the following options for receipt of invoices and provide the requested
information:
(a) Service fee invoices and related communications should be provided directly to my company at:
or
(b) In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following
billing agent:
If Vendor authorizes a billing agent to receive and process service fee invoices, in accordance with the General Terms and Conditions of the Contract,
Vendor specifically acknowledges and agrees that nothing in that designation shall relieve Vendor of its responsibilities and obligations under the
Contract including, but not limited to, payment of all service fees under any Contract awarded Vendor.
� Service fee invoices and notices direct to company �
4 Invoice Company Name
3 Invoice Company Name
�AMERICAN GOLF CARS
4 Invoice Company Department Name
4 Invoice Company Department Name
�Accounting
4 Invoice Contact Name
5 Invoice Contact Name
� Renee Ramos
4 Invoice Mailing Address
6 Invoice Mailing Address (P.O. Box or Street Address)
� 855 South Loop 12
4 Invoice Mailing Address - City
7 Invoice Mailing Address - City
� Irving
4 Invoice Mailing Address - State
$ Invoice Mailing Address - State (Abbreviate State Name)
�Tx
4 Invoice Mailing Address - Zip Code
9 Invoice Mailing Address (Zip Code)
�75060
5 Invoice Contact Phone Number
� Invoice Contact Phone Number (xxx-xxx-xxxx)
� 972-445-1475
Page 9 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
5 Invoice Contact Extension Number
� Invoice Contact Extension Number
�301
5 Invoice Contact Fax Number
2 Invoice Contact Fax Number (xxx-xxx-xxxx)
� No response
5 Invoice Contact E-mail Address
3 Invoice Contact E-mail
� accounting@amgolfcars.com
5 Invoice Contact Alternate E-mail Address
4 Invoice Contact Alternate E-mail Address
� aanderson@amgolfcars.com
5 Billing Agent Company Name
5 Billing Agent Company Name
� No response
5 Billing Agent Department Name
6 Billing Agent Department Name
� No response
5 Billing Agent Contact Name
7 Billing Agent Contact Name
� No response
5 Billing Agent Mailing Address
$ Billing Agent Mailing Address (P.O. Box or Street Address)
� No response
5 Billing Agent Mailing Address - City
9 Billing Agent Mailing Address - City
� No response
6 Billing Agent Mailing Address - State
� Billing Agent Mailing Address - State (Abbreviate State Name)
� No response
6 Billing Agent Mailing Address - Zip Code
� Billing Agent Mailing Address - Zip Code
� No response
6 Billing Agent Contact Phone Number
2 Billing Agent Contact Phone Number (xxx-xxx-xxxx)
� No response
Page 10 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
6 Billing Agent Contact Extension Number
3 Billing Agent Contact Extension Number
� No response
6 Billing Agent Fax Number
4 Billing Agent Fax Number
� No response
6 Billing Agent Contact E-mail Address
5 Billing Agent Contact E-mail Address
� No response
6 Billing Agent Alternative E-mail Address
6 Billing Agent Alternative E-mail Address
� No response
6 Shipping Via
7 Common Carrier, Company Truck, Prepaid and Add to Invoice, or Other
�Common Carrier�
6 Payment Terms
$ Note: Vendor payment terms must comply with the BuyBoard General Terms and Conditions and the Texas Prompt
Payment Act (Texas Government Code Ch. 2251).
� NET 30 �
6 Vendor's Internal/Assigned Reference/Quote Number
9 Vendor's Internal/Assigned Reference/Quote Number
� No response
7
0
State or Attach Return Policy
Note: Only return requirements and processes will be deemed part of Vendor's return policy. Any unrelated contract
terms, terms of sale, or other information not specifically related to return requirements and processes included in
Vendor's return policy shall not apply to any awarded Contract unless specifically included as a deviation in the
Deviation and Compliance Form and accepted by the Cooperative.
Returns on equipment cannot be made once the equipment has been used unless in the case of faults in the
equipment.
7 Electronic Payments
� Are electronic payments acceptable to your company?
�Yes �
7 Credit Card Payments
2 Are credit card payments acceptable to your company?
�No �
Page 11 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
7
3
Texas Regional Service Designation
Texas Regional Service Designation - Refer to Form in Proposal Invitation
The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers
vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all
Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If you
propose to serve different regions for different products or services included in your Proposal, you must complete
and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the
products or services to which the designation applies. By designating a region or regions, you are certifying that
you are authorized and willing to provide the proposed products and services in those regions. Designating
regions in which you are either unable or unwilling to provide the specified products and services shall be
grounds for either rejection of your Proposal or, if awarded, termination of your Contract. Additionally, if you
do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must
so indicate on this form.
7 Company Name
4 Company Name
�AMERICAN GOLF CARS
7 Texas Regional Service Designation
5 Select only one of the following options. If you select "I will NOT serve all Regions of Texas", you must then
check the individual Regions you wish to serve.
� All Regions �
7 Region 1
6 Region 1 - Edinburg
❑ Region 1 (1)
7 Region 2
7 Region 2- Corpus Christi
❑ Region 2 (2)
7 Region 3
8 Region 3 - Victoria
❑ Region 3 (3)
7 Region 4
9 Region 4 - Houston
❑ Region 4 (4)
8 Region 5
� Region 5 - Beaumont
❑ Region 5 (5)
8 Region 6
� Region 6 - Huntsville
❑ Region 6 (6)
8 Region 7
2 Region 7 - Kilgore
❑ Region 7 (7)
Page 12 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
8 Region 8
3 Region 8- Mount Pleasant
❑ Region 8 (8)
8 Region 9
4 Region 9- Wichita Falls
❑ Region 9 (9)
8 Region 10
5 Region 10 - Richardson
❑ Region 10 (10)
8 Region 11
6 Region 11 - Fort Worth
❑ Region 11 (11)
8 Region 12
7 Region 12 - Waco
❑ Region 12 (12)
8 Region 13
$ Region 13 - Austin
❑ Region 13 (13)
8 Region 14
9 Region 14 - Abilene
❑ Region 14 (14)
9 Region 15
� Region 15 - San Angelo
❑ Region 15 (15)
9 Region 16
� Region 16 - Amarillo
❑ Region 16 (16)
9 Region 17
2 Region 17 - Lubbock
❑ Region 17 (17)
9 Region 18
3 Region 18 - Midland
❑ Region 18 (18)
9 Region 19
4 Region 19 - EI Paso
❑ Region 19 (19)
Page 13 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
9 Region 20
5 Region 20 - San Antonio
❑ Region 20 (20)
9
6
State Service Designation
State Service Designation - Refer to Form in Proposal Invitation.
As set forth in the Proposal Invitation, it is the Cooperative's intent that other governmental entities in the United
States have the opportunity to purchase goods or services awarded under the Contract, subject to applicable state
law, through a piggy-back award or similar agreement through the National Purchasing Cooperative BuyBoard. If
you plan to service the entire United States or only specific states, you must complete this form accordingly. (Note:
If you plan to service Texas Cooperative members, be sure that you complete the Texas Regional Service
Designation form.) In addition to this form, to be considered for a piggy-back award by the National
Purchasing Cooperative, you must have an authorized representative sign the National Purchasing
Cooperative Vendor Award Agreement that follows this form.
If you serve different states for different products or services included in your Proposal, you must complete and
submit a separate State Service Designation form for each group of products and clearly indicate the products or
services to which the designation applies. By designating a state or states, you are certifying that you are
authorized and willing to provide the proposed products and services in those states. Designating states in which
you are either unable or unwilling to provide the specified products and services shall be grounds for either
rejection of your Proposal or, if awarded, termination of your Contract.
9 Company Name
7 Company Name
�AMERICAN GOLF CARS
9 State Service Designation
$ Select only one of the following options,
the individual States you wish to serve.
� I will not serve all states in the United States
9 Alabama
9 Alabama
❑ Alabama (AL)
1 Alaska
� Alaska
0
❑ Alaska (AK)
1 Arizona
� Arizona
❑ Arizona (AZ)
If you select "I will NOT serve all States", you must then check
1 Arkansas
2 Arkansas
❑ Arkansas (AR)
1 California
� California (Public Contract Code 20118 & 20652)
3
❑ California (CA)
Page 14 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
1 Colorado
� Colorado
4
❑ Colorado (CO)
1 Connecticut
5 Connecticut
❑ Connecficut (CT)
1 Delaware
6 Delaware
❑ Delaware (DE)
1 District of Columbia
� District of Columbia
7
❑ District of Columbia (DC)
1 Florida
$ Florida
❑ Florida {FL)
1 Georgia
9 Georgia
❑ Georgia (GA)
1 Hawaii
� Hawaii
❑ Hawaii (HI)
1 Idaho
� Idaho
1
❑ Idaho (ID)
1 Illinois
� Illinois
2
❑ lllinois (IL)
1 Indiana
3 Indiana
❑ Indiana (IN)
1 lowa
4 lowa
❑ lowa (IA)
1 Kansas
5 Kansas
❑ Kansas (KS)
Page 15 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
1 Kentucky
� Kentucky
6
❑ Kentucky (KY)
1 Louisiana
7 Louisiana
❑ Louisiana (LA)
1 Maine
$ Maine
❑ Maine (ME)
1 Maryland
� Maryland
9
❑ Maryland (MD)
1 Massachusetts
2 Massachusetts
0
❑ Massachusetts (MA)
1 Michigan
� Michigan
❑ Michigan (MI)
1 Minnesota
2 Minnesota
❑ Minnesofa (MN)
1 Mississippi
2 Mississippi
3
❑ Mississippi (MS)
1 Missouri
4 Missouri
❑ Missouri (MO)
1 Montana
5 Montana
❑ Montana (MT)
1 Nebraska
2 Nebraska
6
❑ Nebraska (NE)
1 Nevada
7 Nevada
❑ Nevada (NV)
Page 16 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
1 New Hampshire
2 New Hampshire
8
❑ New Hampshire (NH)
1 New Jersey
2 New Jersey
9
❑ New Jersey (NJ)
1 New Mexico
� New Mexico
❑ New Mexico (NM)
1 New York
3 New York
1
❑ New York (NY)
1 North Carolina
3 North Carolina
2
❑ North Carolina (NC)
1 North Dakota
3 North Dakota
3
❑ North Dakota (ND)
1 Ohio
4 Ohio
❑ Ohio (OH)
1 Oklahoma
5 Oklahoma
❑ Oklahoma (OK)
1 Oregon
6 Oregon
❑ Oregon (OR)
1 Pennsylvania
3 Pennsylvania
7
❑ Pennsylvania (PA)
1 Rhode Island
$ Rhode Island
❑ Rhode Island (RI)
1 South Carolina
3 South Carolina
9
❑ South Caro�ina (SC)
Page 17 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
1 South Dakota
4 South Dakota
0
❑ South Dakata (SD)
1 Tennessee
� Tennessee
❑ Tennessee (TN)
1 Texas
2 Texas
0 Texas (TX)
1 Utah
4 Utah
3
❑ utan (ur)
1 Vermont
4 Vermont
❑ Vermont (VT)
1 Virginia
5 Virginia
❑ Virginia (VA)
1 Washington
4 Washington
6
❑ Washington (WA)
1 West Virginia
4 West Virginia
7
❑ West Virginia (WV)
1 Wisconsin
$ Wisconsin
❑ Wisconsin (WI)
1 Wyoming
� Wyoming
9
❑ Wyoming (WY)
Bid Lines
Page 18 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
Discount (%) off catalog/pricelist for Tractors, Equipment, Supplies, and Accessories (20 to 200 Engine HP)
Catalog/Pricelist MUST be included or proposal will not be considered.
I►�C•131:1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 19 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
2 Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
Discount (%) off catalog/pricelist for Lawn and Garden Tractors, Equipment, Supplies, and Accessories.
Catalog/Pricelist MUST be included or proposal will not be considered.
I►�C•131:1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 20 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
3 Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
Discount (%) off catalog/pricelist for Front Mowers, Equipment, Supplies, and Accessories. Catalog/Pricelist
MUST be included or proposal will not be considered.
I►�C•13�f:1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 21 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
4
Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
Discount (%) off catalog/pricelist for Wide Area Mowers, Equipment, Supplies, and
Accessories. Catalog/Pricelist MUST be included or proposal will not be considered.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No naner
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 22 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
5
Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
Discount (%) off catalog/pricelist for Zero Turn Mowers, Equipment, Supplies, and
Accessories. Catalog/Pricelist MUST be included or proposal will not be considered.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 23 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
6
Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
Discount (%) off catalog/pricelist for Walk Behind Mowers, Equipment, Supplies, and
Accessories. Catalog/Pricelist MUST be included or proposal will not be considered.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No naner
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 24 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
7
Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
Discount (%) off catalog/pricelist for Golf and Turf Carts and Equipment, Supplies, and Accessories (for
uses in fleet, food/beverage, hospitality, maintenance, personal and transport). Catalog/Pricelist MUST be
included or proposal will not be considered.
Total: � 30% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No aaaer
cataloas or manufacturer/vendor websites will be acceated.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
I ADVANCED EV
Page 25 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
8 Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
Discount (%) off catalog/pricelist for All (Utility) Terrain Vehicles, Equipment, Supplies, and
Accessories. Catalog/Pricelist MUST be included or proposal will not be considered.
Total: � 30% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No aaaer
cataloas or manufacturer/vendor websites will be acceated.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
ADVANCED EV
Page 26 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
0
Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
Discount (%) off catalog/pricelist for Cutters and Shredders, Equipment, Supplies, and
Accessories. Catalog/Pricelist MUST be included or proposal will not be considered.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 27 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
1 Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
0
Discount (%) off catalog/pricelist for Sprayers, Supplies, and Accessories. Catalog/Pricelist MUST be included
or proposal will not be considered.
I►�C•13�f:1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 28 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
1 Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
1
Discount (%) off catalog/pricelist for Scrapers, Supplies, and Accessories. Catalog/Pricelist MUST be
included or proposal will not be considered.
I►�C•13�f:1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 29 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
1
2
Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
Discount (%) off catalog/pricelist for Hand-Held Grounds Maintenance Equipment, Supplies, and
Accessories. Catalog/Pricelist MUST be included or proposal will not be considered.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 30 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
1 Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
3
Discount (%) off catalog/pricelist for Landscape and Turf Care Attachments. Catalog/Pricelist MUST be
included or proposal will not be considered.
I►�C•13�f:1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 31 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
1
4
Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
Discount (%) off catalog/pricelist for Parking Lot/Sidewalk Sweepers, Supplies, and
Accessories. Catalog/Pricelist MUST be included or proposal will not be considered.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 32 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
1
5
Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
Discount (%) off catalog/pricelist for Turf Maintenance Sweepers and Equipment, Supplies, and
Accessories. Catalog/Pricelist MUST be included or proposal will not be considered.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 33 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
1 Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
6
Discount (%) off catalog/pricelist for Outdoor Scrubbers, Supplies, and Accessories. Catalog/Pricelist MUST
be included or proposal will not be considered.
I►�C•13�f:1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 34 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
1 Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
7
Discount (%) off catalog/pricelist for Hydroseeding Equipment, Supplies, and Accessories. Catalog/Pricelist
MUST be included or proposal will not be considered.
I►�C•13�f:1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 35 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
1
8
Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
Discount (%) off catalog/pricelist for Bark and Straw Blowers and Crimper Equipment, Supplies, and
Accessories. Catalog/Pricelist MUST be included or proposal will not be considered.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 36 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
1
9
Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
Discount (%) off catalog/pricelist for All Other Types of Grounds Maintenance Equipment, Supplies and
Accessories. Catalog/Pricelist MUST be included or proposal will not be considered.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 37 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
2 Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
0
Discount (%) off catalog/pricelist for Ground Maintenance Equipment Repair Parts. Catalog/Pricelist MUST
be included or proposal will not be considered.
I►�C•13�f:1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 38 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
2 Section I: Grounds Maintenance Eauipment. Supalies. Parts. and Accessories - PURCHASE ONLY
1
Discount (%) off catalog/pricelist for Ground Maintenance Equipment Service Agreements. Catalog/Pricelist
MUST be included or proposal will not be considered.
I►�C•13�f:1
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
Page 39 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
2
2
Section II: Grounds Maintenance Eauipment-RENTAL ONLY (Rental Rate Price Sheet must be submitted
with Proqosal or Proqosal will not be consideredl.
Discount (%) off catalog/pricelist for Rental of All Types of Grounds Maintenance Equipment, Accessories
and
Attachments. Catalog/Pricelist MUST be included or proposal will not be considered.
Total: � 10% �
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
cataloas or manufacturer/vendor websites will be accented.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Page 40 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NO E: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
F IAMERICAN GOLF CARS
Page 41 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
2
3
Section III: Grounds Maintenance Eauipment (Pre-Owned/Reconditioned/Retired Rental)-PURCHASE
ONLY (Pre-Owned/Reconditioned/Retired Rental cataloa/qricelist must be submitted with Proqosal or Proqosal
will not be considered).
Discount (%) off catalog/pricelist for Pre-Owned/Reconditioned/Retired Rental of All Grounds
Maintenance Equipment. Catalog/Pricelist MUST be included or proposal will not be considered.
No Bid
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No aaaer
cataloas or manufacturer/vendor websites will be acceated.
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit
an approval letter from each manufacturer. Manufacturer authorization letters must include the regions
in which equipment may be sold. Manufacturers responding directly to this proposal invitation, in lieu of
an authorization letter, must submit a letter explaining that the company is the manufacturer of the
products proposed.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental" equipment must also be approved by the manufacturer to
sell pre-owned/reconditioned/retired rental equipment for the brand submitted and must submit an
approval letter from each manufacturer with the Proposal. Manufacturer authorization letters must
include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired Rental" shall be
defined as equipment having been checked and inspected by a manufacturer authorized dealer prior to
sale and shall be no older than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in good and working condition and shall include a
minimum warranty of one-hundred eighty (180) days against any defect from workmanship and parts
and shall cover equipment repairs and/or component replacement. Total equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement
tools.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must
submit the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Page 42 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NO E: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed".
No response
2
4
Section II: Installation and Repair Service
Hourly Labor Rate for Installation/Repair Service of Grounds Maintenance Equipment and Related
Products - Not to Exceed hourly labor rate for Installation/Repair Service of Equipment and Products.
Quantity: 1 UOM: Hourly Labor Rate No Bid
Response Total: $0.00
Page 43 of 43 pages Vendor: AMERICAN GOLF CARS 706-23 Addendum 1
♦ � ♦ �
Advanced EV
1406 Southgate Dr
Rosenberg, TX 77471
March 8`h, 2023
Re: Buy Board Dealer Authorization Letter
To Whom It May Concern,
This letter is in regards to American Golf Cars' response to a request for bid from the Buy Board purchasing
cooperative. Please note that American Golf Cars is a duly authorized dealer for Advanced EV, and located
at 855 South Loop 12, Irving, TX 75060. They are authorized to purchase all vehicle and equipment product
` lines produced by Advanced EV, and they are authorized to sell, install and service these product lines as
well.
American Golf Cars is authorized to provide sales, install and repair services for the Advanced EV products
to customers located throughout the United States of America. If you have any other questions, please
feel free to reach out to me directly via my email below.
Thank you,
Michael Huff, Operations Officer
mhuff@advancedev.com
Exhibit C- Conflict of Interest Questionnaire
�ONFLICT OF INTEREST QUESTIONNAIRE
F�r vendor doing business with local governmental entity
FORM CIC�
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICEUSEONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code; by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than ihe 7th business day after the date the vendor becomes aware of facts ihat require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor cominits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
� Name of vendor who has a business relationship with local governmental entity.
Q�°►^ ��-�. A� 2.i S� ��. L C �:�m �.1t c c� G�� �- S I
J
❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.) ;'�
� iVame of local government officer about whom the information is being disclosed.
� �}
s�.
Name of Officer �;;
� Describe each employment or other business relationship with the local government officer, or a family member
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local governmen#=; ` ��
Complete subparts A and B for each employment or business relationship described. Attach additional pages to tM�
CIQ as necessary. ��
�r �.
;;;
�>
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable
other than investment income, from the vendor?
� Yes � No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direG
of the local government officer or a family member of the officer AND the taxable income is not received from
local governmental entity?
� Yes a No
5�
�
Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation
other business entity with respect to which the local government officer serves as an officer or director, or holt��;
ownership interest of one percent or more.
.'
Check this box if the vendor has given the local government officer or a family member of the officer one or more
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
J ��i I"
Signature of vendor doing business with the governmental entity
Form provided by Texas Ethics Commission www.ethics.state.tx.us
��/? ��o,� �
Date
Y%
�`
,.
��
Revised 1/1�20�4''.
�
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code � 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
***
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code � 176.006(a) and (a-1)
(a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
City of Fort Worth,
Mayor and
DATE: 06/13/23
Texas
Council Communication
M&C FILE NUMBER: M&C 23-0450
LOG NAME: 13P BLANKET COOPERATIVE AUTHORIZATION FLEET ACQUISITIONS ADK
SUBJECT
(ALL) Authorize Purchase Agreements with Multiple Vendors for the Purchase of Fleet Vehicles, Off-Road Vehicles, and Other Motorized
Equipment up to the Amount of Available Funding in Capital Projects Across Multiple Funds Citywide using Multiple Cooperative Contracts and
Interlocal Agreements for Three Years for the Property Management Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of purchase agreements with multiple vendors for the purchase of fleet vehicles, off
road vehicles, and other motorized equipment up to the amount of available funding in Capital Projects Across Multiple Funds Citywide using
multiple cooperative contracts and interlocal agreements for three years for the Property Management Department.
DISCUSSION:
The Property Management DepartmenYs Fleet Acquisitions Division is currently in the process of fulfilling a multi-year backlog of City vehicle and
equipment purchases. The biggest challenge in trying to overcome this backlog is the availability of vendors, inventory, and the time it takes for the
City to make purchases when vehicles are available. Currently, the City has a backlog of eight (8) years totaling more than $30 million dollars.
The City currently has contracts with the following vendors using cooperative contracts:
VENDOR
Siddons Martin Emergency Group, LLC
Siddons Martin Emergency Group, LLC
JHouston Holdings, LLC
Versalift
Lake Country Chevrolet
North Texas Trailers, LLC
Silsbee Ford
Associated Supply Company (ASCO)
Rogue Jet Boatworks, Inc.
Lenco Industries, Inc.
Polaris Sales, Inc.
Nationwide Trailers, LLC
Crafco, Inc.
��Z�] � �:7_� � 1�/ �_[�3 �►[� 1
BuyBoard
Houston-Galveston Area Council (HGAC)
BuyBoard
Sourcewel I
The Interlocal Purchasing System (TIPS)
Buyboard
TIPS
BuyBoard
General Services Administration (GSA)
HGAC
Sourcewel I
BuyBoard
BuyBoard
However, due to limited inventory and availability, additional vendors and options are needed. Fleet Acquisitions has already identified twenty-nine
additional vendors that are available through cooperatives.
Approval of this Mayor & Council Communication (M&C) authorizes the City to execute contracts with any vendor that is currently listed on any valid
cooperative that has one or more vehicles or pieces of equipment that is a current need for the City's fleet. This authorization would also include
purchases made using Interlocal Agreements with other governmental entities.
Fleet Acquisitions recently partnered with the Purchasing Division in an effort to better ensure that the City is able to purchase needed items as
quickly and efficiently as possible. The Fleet team meets regularly with key personnel to ensure that specifications are appropriate for the City's
fleet, costs are reasonable and acceptable, and that departments are receiving items that meet their business needs.
COOPERATIVE PURCHASE and INTERLOCAL AGREEMENTS - State law provides that a local government purchasing an item under a
cooperative purchasing agreement or interlocal agreement satisfies state laws requiring that the local government seek competitive bids for
purchase of the item.
AGREEMENT TERMS - Upon City Council approval of this M&C, the City will have authority to enter into one-time purchase agreements or annual
agreements with available vendors for up to three years from the date of approval. At the expiration of three years from the date of approval, the
City will seek additional authorization for any necessary contracts at that time.
BUSINESS EQUITY - an M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity.
FUNDING - Currently, there is $42,593,019.00 in the City's budget in capital projects across multiple funds citywide for the purpose of funding fleet
acquisitions. Prior to each purchase agreement or contract being executed, staff will confirm that funding is available for that purchase and is
appropriated for that purpose. All existing contracts shall be amended or terminated to release encumbered funds to ensure that the City is able to
make purchases with the vendors that have needed items available for purchase on a rolling basis. No guarantee has been or will be made to any
vendor regarding minimum purchases.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the Vehicle and
Equip Replacement Fund, W&S Capital Projects Fund, Stormwater Capital Projects Fund, Municipal Airport Capital Proj Fund, Solid Waste
Capital Projects Fund, CCPD Capital Projects Fund, ITS Capital Fund, Fleet Capital Projects Fund, Environmental Prot Cap Proj Fund, Tax Note
2019 Fund and Tax Note 2020 Fund to support the approval of the above recommendation for the purchase of vehicles and equipment. Prior to
any expenditures being incurred, the Property Management Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517
Dana Burghdoff 8018
Oriainatina Business Unit Head: Reginald Zeno 8517
Steve Cooke 5134
Additional Information Contact: Jo Ann Gunn 8525
Ashley Kadva 2047
F�RT��RTHo
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: American Golf Cars
Subject of the Agreement: Provide Golf Cars and related fleet equipment for City fleet.
M&C Approved by the Council? * Yes ❑✓ No ❑
If �so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No ❑✓
If �so, provide the original contract number and the amendment number.
Is the Contract "PermanenY'? *Yes ❑ No 0
If �unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Expiration Date: May 31 2026
If different from the approval date. If applicable.
Is a 1295 Form required? * Yes ❑✓ No ❑
*If �so, please ensure it is attached to the approving M&C or attached to the contract.
Proj ect Number: If applicable. n/a
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes ❑✓ No ❑
Contracts need to be routed for CSO processin� in the followin� order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.