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Home My WebLink About056950-A9R5 - General - Contract - Carahsoft Technology CorporationCSC NO. NINTH AMENDMENT AND FIFTH RENEWAL TO FORT WORTH CITY SECRETARY CONTRACT NO. 56950 �� ' 1 • This Ninth Amendment and Fifth Renewal to Fort Worth City Secretary Contract No. 56950 is made between the City of Fort Worth ("City,") a Texas home rule municipality, and Carahsoft Technology Corporation ("Vendor,") a Maryland corporation. City and Vendor are each individually referred to herein as a"party" and collectively referred to as the "parties." WHEREAS, City and Vendor entered into an Agreement identified as City Secretary Contract No. 56950 (the "Agreement") beginning January 7, 2022 using Texas Department of Information Resources ("DIR") Contract No. DIR-TSO-4288 (the "Cooperative Agreement"); WHEREAS, Vendor and DIR executed an extension to DIR-TSO-4288 to extend the expiration date of the Cooperative Agreement to expire on May 25, 2025; WHEREAS, Mayor and Council Communication 21-0936 authorized the City to purchase equipment and supplies under a newly executed DIR cooperative contract with substantially similar terms in the event DIR-TSO-4288 was not extended (the "Successor Contract"); WHEREAS, on May 19, 2025, Vendor and DIR executed Successor Contract No. DIR- CPO-5687, with substantially similar terms as DIR-TSO-4288; WHEREAS, it is the collective desire of the Parties to amend the Agreement to revise the dates of the renewal terms of the Agreement and divide the Third Renewal into two segments with annual authority available; and WHEREAS, it is the collective desire of the parties to renew the Agreement for an additional one-year renewal option. NOW THEREFORE, known by all these present, the Parties, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: OFFICIAL RECORD CITY SECRETARY I. AMENDMENTS FT. WORTH, rx The Agreement is hereby amended to revise the dates of the Agreement to be as follows, in alignment with the Cooperative Agreement and the Successar Contract. Agreement Term Initial Term Renewal 1 Renewal2 Renewal3 Renewal4 Begin Date January 7, 2022 February 22, 2023 February 22, 2024 February 22, 2025 May 26, 2025 End Date February 21, 2023 February 21, 2024 February 21, 2025 May 25, 2025 May 18, 2026 Annual Maintenance Expense (exc[uding one-time fees) $ 343,909.24 315,155.85 330,913.65 $ 347,459.32 Ninth Amendment and Fifth Renewal to Fort Worth City Secretary Contract No. 56950 Page 1 of 3 II. RENEWALS The Agreement is hereby renewed for a one-year Renewal Term beginning May 19, 2026 and ending May 18, 2027, the Fifth Renewal Term, unless otherwise terminated pursuant to the terms of the Agreement. III. MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] Ninth Amendment and Fifth Renewal to Fort Worth City Secretary Contract No. 56950 Page 2 of 3 [Executed effective as of the date signed by the Assistant City Manager below.] /[ACCEPTED AND AGREED:] City: G�AfV�t'�L� B�. Dlanna Glordano (Mar 3, 2026 09�.11 �.00 CST) Name: Dianna Giordano Title: Assistant City Manager Carahsoft Technology Corporation By: /(/G:i'�'.�.e%� �fi�y� Name: Natalie LeMay Title: State and Local Contracts Man�ger Date: 03/03/2026 Date: 02/25/2026 CITY OF FORT WORTH 1NTERNAL ROUTING PROCESS: Approval Recommended: By: /-� �_ - - Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. D¢v�cci a,�m¢n. By: � Name: David Zellmer Title: Sr. IT Solutions Manager B Cahalac� �a�Gia�a y• Candar,e Pa9liara (Mar3, �0 18-0�-35 GST) Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 21-0936 Approval Date: 12/14/2021 Form 1295: 2021-827940 City Secretary: 4'f f UHT �Gd voo,°° K,ao ea� �,DpG i'" -�P 0 �� e > ofi �1 � � aapn nE4 950640 By. ` Name: Jannette Goodall Title: Ciry Secretary QFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Ninth Amendment and Fifth Renewal to Fort Worth City Secretary Contract No. 56950 Page 3 of 3 ACITY COUNCIL AGEND Create New From This M&C DATE: CODE: 12/14/2021 REFERENCE NO.. C TYPE: **M&C 21- 0936 CONSENT LOG NAME: PUBLIC HEARING: �0 RT �'�'U RT I I -��- 03BUDGET SOFTWARE REPLACEMENT NO SUBJECT: (ALL) Authorize Execution of an Agreement with Carahsoft Technology Corporation, for the Purchase and Implementation of Questica Budget Software, Utilizing Texas Department of Information Resources Cooperative Contract DIR-TSO-4288 ForAn Amount Up to $1,346,189.00 for the First Year and Five Annual Renewals up to $305,135.00 For the Planning and Data Analytics Department and Adopt the Attached Appropriation Ordinances in the Amount of $1,346,189.00 RECOMMENDATION: It is recommended that the City Council: 2. 3 Authorize execution of an agreement with Carahsoft Technology Corporation for procurement and implementation of Questica Budget, budgeting software, in an amount up to $1,346,189.00. Adopt the attached appropriation ordinance to increase appropriations in the General Fund in the amount of $1,346,189.00, reducing from fund balance for the purpose of transferring to the ITS Capital Projects Fund; and Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the ITS Capital Projects Fund in the amount of $1,346,189.00, transferred from available funds in the General Fund, for the purpose of funding the ERP IT programmable project (City Project No. P00093). DISCUSSION: The Planning and Data Analytics Department (P&DA) is responsible for the development of the City's annual operating and capital budget. The current budget software is at end of life for support and requires replacement. P&DA engaged the Information Technology Solutions Department (ITS) to assist in a review of replacement software platform. After the Departments' review, staff recommends replacing the current on premise software with a software-as-a-solution platform from Questica, Inc. sold by Carahsoft Technology Corporation using the Texas Department of Information Resources (DIR) cooperative purchasing contract DIR-TSO- 4288. The new software will satisfy the City's needs and includes the operating budget function, capital budget function, budget book/reporting function, and citizen engagement function. By approving the execution of the agreement and adopting the appropriation ordinances, $1,346,189.00 will be transferred from the fund balance of the General Fund to the ITS Capital Projects Fund for the costs associated with the project. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS - In the event the DIR agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid DIR agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then-current purchase agreement has expired. The City will initially use the DIR contract to make purchases authorized by this M&C. The Cooperative Contract is set to expire on February 21, 2025. If DIR-TSO-4288 is extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contract. If DIR- TSO-4288 is not extended but DIR executes a new cooperative contract with Carahsoft Technology Corporation and with substantially similar terms, this M&C authorizes the City to purchase the equipment and supplies under the new DIR contract. If this occurs, in no event will the City continue to purchase goods and services under the new agreement for more than three (3) years without seeking Council approval. BUSINESS EQUITY - A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. AGREEMENT TERM - Upon City Council's approval, this agreement will become effective and expire February 21, 2023 in accordance with the DIR contract. The agreement will renew on an annual basis thereafter. RENEWAL OPTIONS - This agreement may be renewed for up to five one-year renewal terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are currently available in the General Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the ITS Capital Fund for the ERP IT project to support the approval of the above recommendations and execution of the agreement. Prior to an expenditure being incurred, the Planning & Data Analytics Department has the responsibility of verifying the availability of funds. TO Fund Department Account Project ' Program Activity Budget I Reference # Amount ID , , ID � , Year (Chartfield 2) FROM Fund Department Account Project � ID ID Submitted for City Manaqer's Office by_ Program Activity Budget Reference # Amount I i Year (Chartfield 2) Fernando Costa (6122) Originating Department Head: Additional Information Contact: ATTACHMENTS Mark McAvoy (6222) 03 BUDGET SOFTWARE REPLACEMENT.docx (CFW Internal) 03BUDGET SOFTWARE REPLACEMENT 10100 A022(r2).docx (Public) 03BUDGET SOFTWARE REPLACEMENT 30112 A022(r3).docx (Public) 03BUDGET SOFTWARE REPLACEMENT FID TABLE.xlsx (CFW Internal) Form 1295 Certificate 2021-827940 siqned.pdf (CFW Internal) FORT ��RTH� City Secretary's Office Contract Routing & Transmittal Slip COnti'aCtOr'S Name: Carahsoft Technology Corporation Sub�eCt Of the Agreement: Ninth Amendment and Fifth Renewal to CSC No. 56950 with Carahsoft Technology Corporation M&C Approved by the Council? * Yes 8 No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ CSC If �so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes ❑ No 8 If �unsure, see back page for pernianent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: May � g, 2026 Expiration Date: May 18, 2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.