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Home My WebLink About063825-R1 - General - Contract - Dunaway Associates, LLCCSC No. 63825-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE January 30, 2026 Dunaway Associates, LLC 550 Bailey Avenue, Suite 400 Fort Worth, Texas 76107 Attn: Daniel Tremper, P.E. Re: Contract Renewal Notice - lst Renewal On-Call Engineering Related Professional Services Contract Contract CSC No. 63825 (the "Contract") Original Contract Amount: $300,000.00 The above-referenced contract with the City of Fort Worth, as renewed and amended, expires with the expenditure of funds. The funds for the contract have been expended or programmed. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract for an amount up to $300,000.00, which will be effective immediately upon eXecution by the designated Assistant City Manager. All other terms and conditions of the contract, as amended, remain unchanged. Please verify that the original payment, performance, and maintenance bonds remain active or, if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certi�cate, to the undersigned. Please log onto PeopleSoft Purchasing at httn://fortworthtexas.gov/nurchasin� to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, �� Engineering Manager �FFICIAL RECORD CITY SECRETARY (817) 392-8021 FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. 63825-R1 ACCEPTED AND AGREED: CITY OF FORT WORTH By. � � Name: Jesica McEachern Title: Assistant City Manager Date: Mar 1, 2026 APPROVAL RECOMMENDED: /�a,�.�.«.. %��,w� B�7; Lauren Prieur (Feb 19, 2026 18�27:07 CST) Name: Lauren Prieur Title: Director, Transportation & Public Works Department ATTEST: �,,�<#a_ /� � By: �� Name: Jannette S. Goodall Title: City Secretary ndU Po�FORr�°a a'�o �9°0 p�g o�10 v�o o=� o�A,� o00 000 *� aaan nBxP544 CONTRACTOR: 7;,�r�leGTr-ewreer- By; ��„�� n,�.;,,�n� ��,,,, �_� Name: Daniel Tremper, P.E. Title: Engagement Manager Principal Date: Feb 2, 2026 CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Fc�t� Ka6m By: Name: Fanta Kaba, P.E., PTOE Title: Sr. Professional Engineer APPROVED AS TO FORM AND LEGALITY: ��b� Douglas 61ack (Feb 23, 202fi 23 07�.20 CST) By. Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 25-0426 Date Approved: OS/13/2025 Form 1295 CertificationNo.: 2024-1189631 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 c�ty of Fo�t wortn, Mayor and Texas Council Communication DATE: 05/13/25 M&C FILE NUMBER: M&C 25-0426 LOG NAME: 202023 RFQ ON-CALL ENGINEERING SERVICES SUBJECT (ALL) Authorize Execution of Contracts for On-Call Engineering Services with Dunaway Associates, LLC. and Freese and Nichols Inc., Each in an Amount Up to $300,000.00 with One Renewal and Authorize Execution of Amendment No. 1, in an Amount Up to $210,000.00, to the Contract for On-Call Engineering Services with Kimley-Horn and Associates, Inc., for a Revised Contract Amount of $300,000.00 with One Renewal RECOMMENDATION: It is recommended that the City Council: 1. Authorize the execution of a contract for on-call engineering services with Dunaway Associates, LLC., in an amount up to $300,000.00 with one renewal; 2. Authorize the execution of a contract for on-call engineering services with Freese and Nichols, Inc., in an amount up to $300,000.00 with one renewal; and 3. Authorize Amendment No. 1, in an amount up to $210,000.00, to City Secretary Contract No. 62435, with Kimley-Horn and Associates, Inc., for on-call engineering services for a revised contract amount of $300,000.00 with one renewal. DISCUSSION: The Transportation and Public Works Department solicited firms to provide on-call engineering services as a supplement to City staff in order to accommodate peak periods in engineering service requests. A Request for Qualifications (RFQ) was published for these services in July 2023. The Department received Statements of Qualifications (SOQ) for professional services from 9 firms to provide on-call engineering services. Each firm was evaluated based upon pre-established selection criteria, including experience, response, and performance qualification. An inter- departmental committee selected the most qualified firms and recommended the following for contract approval: Dunaway Associates, LLC., Freese and Nichols, Inc., and Kimley-Horn and Associates, Inc. The on-call engineering services will be funded through various project funding sources, including the City Bond Program. These on-call contracts will serve current and future capital projects as needed when solutions need to be achieved quickly. Transportation and Public Works Contract Compliance Managers will verify funds availability prior to each assignment. The term of each contract is pegged to the expenditure of the funds, and each contract may have one renewal. The contract amounts are as follows: II Firm IlDunaway Associates, LLC. I�Freese and Nichols, Inc. I�Kimley-Horn and Associates, Inc. Contract Amount $300,000.00 $300,000.00 $300,000.00 DVIN/Business Equity — The Business Equity Division placed a 12.90% business equity goal on this solicitation/contract. Dunaway Associates, LLC., will be exceeding the goal at 13%, meeting the City's Business Equity Ordinance. Any changes in subcontractors will be reviewed by the Business Equity Division. DVIN/Business Equity — The Business Equity Division placed a 12.90% business equity goal on this solicitation/contract. Freese and Nichols, Inc., will be exceeding the goal at 13.33%, meeting the City's Business Equity Ordinance. Any changes in subcontractors will be reviewed by the Business Equity Division. DVIN/Business Equity — The Business Equity Division placed a 12.90% business equity goal on this solicitation/contract. Kimley-Horn and Associates, Inc., will be exceeding the goal at 13%, meeting the City's Business Equity Ordinance. Any changes in subcontractors will be reviewed by the Business Equity Division. This is for ALL COUNCIL DISTRICTS. Id��a_1w1►1%7:7diT�C�7►�[a�:��ld[a_��C�7►F The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the various capital improvement program funds to support the approval of the recommendation and execution of the contracts. Prior to an expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Jesica McEachern 5804 Oriainatina Business Unit Head: Lauren Prieur 6035 Additional Information Contact: Monty Hall 8662 CERTIFICATE OF INTERESTED PARTIES Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Dunaway Associates, LLC Fort Worth, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth FORM 1295 1of1 OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2024-1189631 Date Filed: 07/19/2024 Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. P009704.001 TPW 2023 On-Call Engineering Services Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Williamson, Jason Fort Worth, TX United States X Eubanks, Ross Galbreath, Tom Wilde, Chris 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION My name is Chris Wilde My address is 550 Bailey Avenue, Suite 400 (street) Houston, TX United States Fort Worth, TX United States Fort Worth, TX United States I- , and my date of birth is � � ►� Fort Worth TX 76107 USA (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Tarrant County, State of Texas , on the � � day of October 20 24 Forms provided by Texas Ethics Commission (month) (year) " l__/ � Signature of authorized agent of contracting business entity (Declarant) www.ethics.state.tx.us Version V4.1.O.d378abaC FORT ��RTH� City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Dunaway Associates, LLC Sub�eCt Of the Agreement: On-Call Engineering Related Professional Services Contract M&C Approved by the Council? * Yes 8 No ❑ If �so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "PermanenY'? *Yes 8 No ❑ If �unsure, see back page for pernianent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. 1295 Form - page 7 Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If �so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. ��