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HomeMy WebLinkAbout064841 - General - Contract - Artes De La Rosa, Inc.CSC No. 64841 ADDENDUM TO FACILITY RENTAL AGREEMENT BETWEEN THE CITY OF FORT WORTH AND ARTES DE LA ROSA, INC. This Addendum to Facility Rental Agreement ("Addendum") is entered into by and between Artes De La Rosa, Inc. ("Vendor") and the City of Fort Worth ("City"), individually referred to as "party" and collectively the "pa��ties", for facility rental services. The Contract documents shall include the following: l. The Ai-tes De La Rosa Facility Rental Agreement; and 3. This Addendum. Notwithstanding any language to the contrai•y in the attached Facility Rental Agreement (referred to herein as the "Agreement"), the Pai�ties hereby stipulate by evidence of execution of this Addendum below by a i•epresentative of each party duly authorized to bind the parties hereto, that the parties hereby agree that the provisions in this Addendum below shall be applicable to the Agreement as follows: 1. Compensation. Total compensation under this Agreement will not exceed two thousand seven hundred and ninety-eight dollars and ninety-iive cents ($2,798.95). City will pay Vendor in accordance with the Prompt Payment Act (Chapter 2251 of the Texas Government Code) and the provisions of this Agreement. Vendor will not perform any additional services or bill for expenses incurred for City not specified by Section 3, Rental Details, of the Artes De La Rosa Facility Rental Agreement, unless City requests and approves in writing the additional costs for such services. City will not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 2. Termination. a. Breach. If either party commits a material breach of the Agreement, the non- breaching Party must give written notice to the breaching party that describes the breach in reasonable detail. The breaching party must cure the breach ten (10) calendar days after receipt of notice from the non-breaching party, or other time frame as agreed to by the parties. If the breaching party fails to cure the breach within the stated period of time, the non-breaching party may, in its sole discretion, and without prejudice to any other right under the Agreement, law, or equity, immediately terminate this Agreement by giving written notice to the breaching party. b. Fiscal Fundin� Out. In the event no funds or insufficient funds are appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence and the Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated. QFFICIAL RECORQ Addendum CITY SECRETARY page 1 of7 FT. WORTH, TX c. Duties and Obli�ations of the Parties. In the event that the Agreement is terminated prior to the Expiration Date, City shall pay Vendor fot• services actually rendered up to the effective date of termination and Vendor shall continue to provide City with services requested by City and in accordance with the Agreement up to the effective date of tet•mination. Upon termination of the Agreement for any reason, Vendor shall provide City with copies of all completed or partially completed documents prepared under the Agreement. In the event Vendor has received access to City information or data as a requit•ement to pei�form seivices hereunder, Vendor shall return all City-provided data to City in a machine-readable format or other format deemed acceptable to City. 3. Attornevs' Fees, Penalties, and Liauidated Dama�es. To the extent the attached Agreement requires City to pay attorneys' fees for any action contemplated or taken, or penalties or liquidated damages in any amount, City objects to these terms and any such terms are hereby deleted fi•om the Agreement and shall have no force or effect. 4. Law and Venue. The Agreement and the rights and obligations of the parties hereto shall be governed by, and construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of law provisions. Venue for any suit brought under the Agreement shall be in a court of competent jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are hereby deleted fi�om the Agreement and shall have no force or effect. 5. Notices to Parties. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirrr�ation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: TO CITY: City of Fort Worth Attn: Pa1�y Jean Wilson 100 Fort Worth Trail Fort Worth, TX 76102 IC�i�1�1�I�Z�7� Artes De La Rosa, Inc. ATT'N: Giron William 1440 North Main Street Fort Worth, TX 76164 USA With copy to Fort Worth City Attorney's Office at same address 6. Insurance. The City is a governmental entity under the laws of the state of Texas and pursuant to Chapter 2259 of the Texas Government Code, entitled "Self-Insurance by Govei•nmental Units," is self-insured and therefore is not required to purchase insurance. To the extent the Agreement requires City to purchase insurance, City objects to any such provision, the Addendum Page 2 of 7 parties agree that any such requirement shall be null and void and is hereby deleted from the Agreement and shall have no force or effect. City will provide a letter of self-insured status as requested by Vendor. 7. Soverei�n Immunitv. Nothing herein constitutes a waivei• of City's sovereign immunity. To the extent the Agt•eement requires City to waive its rights or immunities as a government entity, such provisions are hereby deleted and shall have no force or effect. 8. Limitation of Liabilitv and Indemnitv. TO THE EXTENT THE AGREEMENT, IN ANY WAY, LIMITS THE LIABILITY OF VENDOR OR REQUIRES CITY TO INDEMNIFY OR HOLD VENDOR OR ANY THIRD PARTY HARMLESS FROM DAMAGES OF ANY KIND OR CHARACTER, CITY OBJECTS TO THESE TERMS AND ANY SUCH TERMS ARE HEREBY DELETED FROM THE AGREEMENT AND SHALL HAVE NO FORCE OR EFFECT. 9. Data Breach. Vendor further agrees that it will monitor and test its data safeguards from time to time, and further agrees to adjust its data safeguards from time to time in light of relevant circumstances or the results of any relevant testing or monitoring. If Vendor suspects or becomes aware of any unauthorized access to any �nancial or personal identifiable information ("Personal Data") by any unauthorized person or third party, or becomes aware of any other security breach relating to Personal Data held or stored by Vendor under the Agreement or in connection with the performance of any services performed under the Agreement or any Statement(s) of Work ("Data Breach"), Vendor shall immediately notify City in writing and shall fully cooperate with City at Vendor's expense to prevent or stop such Data Breach. In the event of such Data Breach, Vendor shall fully and immediately comply with applicable laws, and shall take the appropriate steps to remedy such Data Breach. VENDOR WILL DEFEND, INDEMNIFY AND HOLD CITY, ITS AFFILIATES, AND THEIR RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES AND AGENTS, HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS, SUITS, CAUSES OF ACTION, LIABILITY, LOSS, COSTS AND DAMAGES, INCLUDING REASONABLE ATTORNEY FEES, ARISING OUT OF OR RELATING TO ANY THIRD-PARTY CLAIM ARISING FROM BREACH BY VENDOR OF ITS OBLIGATIONS CONTAINED IN THIS SECTION, EXCEPT TO THE EXTENT RESULTING FROM THE ACTS OR OMISSIONS OF CITY. All Personal Data to which Vendor has access under the Agreement, as between Vendor and City, will remain the property of City. City hereby consents to the use, processing and/or disclosure of Personal Data only for the purposes described herein and to the extent such use or processing is necessary for Vendor to carry out its duties and responsibilities under the Agreement, any applicable Statement(s) of Work, or as required by law. Vendor will not transfer Personal Data to third parties other than through its underlying network provider to perform its obligations under the Agreement, unless authorized in writing by City. VENDOR'S OBLIGATION TO DEFEND, HOLD HARMLESS AND INDEMNIFY CITY SHALL REMAIN IN FULL EFFECT IF THE DATA BREACH IS THE RESULT OF THE ACTIONS OF A THIRD PARTY. All Personal Data delivered to Vendor shall be stored in the United States or other jurisdictions approved by City in writing and shall not be transferred to any other countries or jurisdictions without the prior written consent of City. Addendum Page 3 of 7 10. No Mandator•v Arbitration. To the extent the Agreement requit•es mandatoiy arbitration to resolve conflicts, City objects to these terms and any such terms are hereby deleted fi�om the Agreement and shall have no force or effect. 11. No Debt. In compliance with Article I1 § 5 of the Texas Constitution, it is understood and agreed that all obligations of City hei•eunder are subject to the availability of funds. If such funds are not appropriated or become unavailable, City shall have the right to tertninate the Agreement except for those portions of funds which have been appropriated prior to termination. 12. Confidential Information. Vendor, for itself and its officers, agents, employees, and repi•esentatives, agrees that it shall treat all information provided to it by the City as confdential and shall not disclose any such information to a third party without the prior written approval of the City. Vendor further agrees that it shall store and maintain City Information in a secure manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in any way. Vendor shall notify the City immediately if the security or integrity of any City information has been compromised or is believed to have been compromised. 13. Public Infot•mation. City is a government entity under the laws of the State of Texas and all records held or maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the Agreement requires that City maintain records in violation of the Act, City hereby objects to such provisions and such provisions are hereby deleted fi�om the Agi•eement and shall have no force or effect. In the event there is a request for information marked Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A detet•mination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. 14. Addendum Controllin�. If any provisions of the attached Agreement, conflict with the terms herein, are prohibited by applicable law, conflict with any applicable rule, regulation or ordinance of City, the terms in this Addendum shall control. 15. Immi�ration and Nationalitv Act. Vendor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Vendoi� shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Vendor employee who is not legally eligible to perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Vendor, shall have the right to immediately terminate this Agreement for violations of this provision by Vendor. Addendum Page 4 of 7 16. No Bovcott of Israel. If Vendor has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited fi•om entering into a contract with a company for goods or services unless the contract contains a written vei•ification fi�om the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Chapter 2271 of the Texas Govet•nment Code. By signing this Addendum, Vendor certifies that Vendor's signature provides written veriiication to City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 17. Prohibition on Bovcottin� Ener�v Companies. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited fi•om entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or par-tly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. 18. Prohibition on Discrimination A�ainst Fireat•m and Ammunition Industries. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited fi�om entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly fi•om public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or• firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a pr•actice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a fireai•m entity or �rearm trade association dui•ing the term of this Agreement. 19. Ri�ht to Audit. Vendor agrees that City shall, until the expiration of three (3) years after final payment under the Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Vendor involving transactions relating to the Agreement. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. 20. Counterparts. This Addendum may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A Addendum Page 5 of 7 facsimile copy or computer image, such as a PDF or tiff image, oi• a signature, shall be treated as and shall have the same effect as an original. 21. Si�nature. The person signing this Addendum hereby wat•rants that he or she has the legal authority to execute this Addendum on behalf of his or her respective party, and that such binding authority has been granted by proper• order, resolution, ordinance or other authorization of the peison or entity. The other Party is fully entitled to rely on this warranty and representation in entering into this Addendum. Should that pecson or entity not be authorized, the terms and conditions of this Addendum shall be binding as against the signatore and he or she shall be subject to the terms and conditions of this Addendum. (signatzn�e page follows) (�-emainde�• of this page intentionally left blank) Addendum Page 6 of 7 ACCEPT�D AND AGREED: CITY: City of Fort Worth By: ��� � Name: Jesica McEachei•n Title: Assistant City Manager Date: 03/05/2026 Approval Recommended: By: ���,A;.,�; �''n„�n���, Name: Christopher Harder, P.E. Title: Water Department Director any� itCSi: po� pORT�pa a�'° �9A0 l.g OVa o°=d °Po* �oo �°�d �n.�� 1� .,�-� adan nezasa4 By: � Name: Jannette S. Goodall Title: City Secretaiy VENDOR: ARTES DE LA ROSA, Inc. By: WG�E��:c� � l/2�BJZ Name: William Giron �� Title: Executive Director Date: 3/4/26 Contract Compliance Manager: By signing I acknowledge that I am the person responsible foi• the monitoi•ing and administration of this contract, including ensuring all performance and reporting requirements. �G:i�� (%�Q�L W�yL sy: Name: Patty Jean Wilson Title: Contract Services Administratoi• Approved as to Form and Legality: By: ,v��h� Name: Amarna Muhammad Title: Assistant City Attorney Contract Authorization: M&C: N/A �FFICIAL RECORD CITY SECRETARY FT. WORTH, TX Addendum Page 7 of 7 ,.�,, _ I��:� Arte��� �� �S� �Cultur�l Cente►• for the Arts FACILITY RENTAL AGREMENT SECTION 1— RENTAL INFORMATION NAMC OF �V�NT: Raices Vivas CONTACT PERSON: Hilda ZuniRn PHON�: 817-688-4418 �MAIL: hilda,zuni�a�fortwoithtexas.�ov DAT�(S) OF �V�NT: March 28, 2026 �V�NT START TIM�: 8:30 am ARItIVAL TIME: 7:00 am Will food be served? � Yes ONo Will alcohoi be served7 ❑ Yes 631No Will minors be preseni? � Yes ❑ No Open to the public7 (2�Yes ❑ No �V�NT END TIM�: I ;00 pm D�PARTUit� TIMC: 2:00 pm Wiil food be sold? L7 Yes � No Will alcolio) be sold? O Yes � No Will there be music7 ❑Yes � No SECTION 2- RULES AND REGULATIONS ON FACILITY RENTALS FEES ON DEPOSIT - A rental deposit of 30% of che total renta! �s requlred to ►ock !n your date. The deposft amount wtll be deducted from the balance total on the flnal date of ihe event. Total ealance Due The Day of The Event. - The Facility Is not considered rented untll (1) the RenCer delivers the signed Facility Rental Agreement, rentai deposit, certif(cate of Insurance, written evidence of permits and licenses, and any other Items deemed necessary by Artes de la Rosa; and (2) Artes de la Rosa, in its sole discretion, approves such rental in writing. -The rental deposit is not refundable. - Persons wishing to rent any Facil(ty must be 18 years old at minimum. CANCELLATION POLICY -Renter must cancel at least 2 weei<s before an event to be exempt from full rental fee. The rental deposit fs non- refundable. -Artes de la Rosa's first prfority is to provide a great experience and safe facilities for all users. We almost never have to cancel an event but (f we need to do so the following policy will be Implemented. If Artes de la Rosa cancels an event of any type due to weather, illness, or other acts beyond our control, any depos(ts and/or fees pafd wil) be refunded or credited to the payer or the event In questfon wlll be scheduled on another date that is agreeable to both parties. PERIOD OF USE - All use of the Facllity shall terminate no later than the time and date in Sectlon 1, and the Facility shall be vacated by all persons at or before such time and date. Any time to set-up, tear down and remove equlpment provided must be Included as part of the rental time. - User shall have the use of the Facillty oniy for the purposes herein. - An Artes de la Rosa employee wfll open and close the Facility on the date(s) of the event and will be on duty in the Facility for the duration of the event. The employee Is assigned to answer questions or concerns, but is not avallable to participate in the event. ����! �, .�x'te��� ��.��.0� �. Cultur�l Center for the Arts FACILITY RENTAL AGREMENT - The Renter must designate a representative to meet with the assigned Artes de fa Rosa employee for a wallt-through inspection before the event and at Its conclusion. That employee will determine whether the damage and cleaning conditlons of the agreement have been met. - Renter, caterers, bands, transportatfon of rental equipment, decorators, and related Individuals and activitfes will not be permitted access to the Facllity prior to or after the event time period. Renter shall be responsible for arranging access durfng the time requested for entry and exit of the Facility. - Artes de la Rosa wfll charge an additfona) amount of double the regular rental rate for any event continufng past the ending tlme stated in this agreement. FOOD & BEVERAGES - Consumption or carrying of food is prohiblted in the historic Rose Marine Theater unless prior written approval is provided by Artes de la Rosa. - The Renter must ensure that all City of Fort Worth inspect(ons/certiflcations are completed if food is to be brought into the Faclllty for sale. - Artes de la Rosa reserves the right to approve any caterer providing food and/or drink at the Facflities. RESTRICTIONS ON SALE AND USE OF ALCOHOLIC BEVERAGES - Alcohollc beverages may be sold, served, and consumed only with advance permiss(on of Artes de la Rosa. - if alcohol Is to be sold, Renter must obtaln (lquor/beer & wine permits as required by the City of Fort Worth and/or the State of Texas and provide proof to Artes de la Rosa. - Security is requ(red for any event at which alcohol Is to be soid, served, or consumed. SECURITY - Renter is sotely responslbie for supervising all (ndivlduals at the Facflity during the event. However, Artes de la Rosa may evict individuals from the Facility during the event ff thelr conduct is not fn the best interest of the pubHc or is deemed to be detrimental in any way. EQUIPMENT & ACCESSORIES - Renter does not have access to Nghting, sound, or proJectlon equipment unless spec(fled in Sectfon 3. - Rental of Equlpment and Accessorfes In Section 3 does not Include the Technical Staff to operate thls equipment. - Renter may choose to utilize Artes de la Rosa's Credit Card Terminal to process sales for a fee as deflned In Section 3. Artes de la Rosa wlll mail a checl< for the amount of credit card sales no more than 10 days following event. TECHNICAL PERSONNEL - Light, Sound, and Projection technical assistance is available from Artes de la Rosa's resident Technician at a cost. Renter is allowed to contract a light, sound, and/or proJection operator to operate Iights, sound, and proJectton but safd Technician must be approved by Artes de la Rosa. - Only the resident Light, Sound and ProJection Technician from Artes de la Rosa may rearrange lighting equfpment onstage for the event, ROSE MARINE THEATER SPECIFIC REGULATIONS - Rental of the Rose Marine Theater entftles Renter to the use of the dressing rooms, ticicet booth (if needed�, lobby, receptlon center, house basic lighting and baslc public address systems. If Renter chooses to supplement any equlpment It is at the sole cost of Renter. - Renter does not have access to the ProJection System unless specfffed in Section 3. - Renter does not have access to the Sound and Lighting equlpment, beyond the baslc house lighting and sound, unless specified In Section 3. - Consumption or carrying of food is prohibited in the historic Rose Marine Theater unless pr(or wr(tten approval Is provlded by Artes de la Rosa. �a ,, �,, I�; `Artes�� ��.�o � �. Cultt�r�il Center for the Arts FACILITY RENTAL AGREMENT POST-EVENT RESPONSIBILITIES OF RENTER - Removal of all decoratlons and other items brought Into the Fac(Ilty. - Piacing all tables and chairs to thefr appropriate storage racks In the designated areas. - Clean up of the Facflity including but not limited to removal of ail trash generated by the event, removal of furn(ture, equlpment, beverages, food, utenslis, etc. Ali trash and debris must be placed into the dumpster at the rear of the Artes de la Rosa Gallery building (outside). Failure to comply with cleanup will result ln a$100 cleaning charge, For those events using a caterer, the caterer's agreement Is Incorporated herein by reference. MISCELLANEOUS INFORMATION - No smoi<ing Is permitted In any Artes de la Rosa Facility. If attendees smoke outside, the Renter must ensure that refuse from tobacco products are properly disposed of. - Renter shail not admit a larger number of individuais than can lawfuily, safely, and freely move about the Faclllty. - Damage/cleaning refund, if any, wlll be returned to the Renter within 21 days after the event concludes. - No glue, nalis, tacl<s, staples, or other adhesive materials may be used. An extra fee wlil be charged if this restriction is violated. - No lighted tapers, candles, or other flame-producing materials may be used. -Tables and chalrs may not be removed from the Facil(ty, - Music must end at least 1/2 hour before the scheduled end of the event. - Renter is responsfble for press releases and all marketing and promotion of the event. - Renter shall not use Artes de la Rosa's name to suggest endorsement or sponsorship of the event w(thout prior wrltten approval of Artes de la Rosa. Renter's publicity of the event shall cleariy and accurately identify the name of the sponsoring organizatfon or individuai. - Renter shall not use Artes de la Rosa phone number on promotional materials. - Artes de la Rosa reserves the right to review atl copy and approve all forms of advertising or pubilcity In which Its name is used. - Renter agrees that it shall not erect, post, place or affix any slgns, advert(sements, show bills, lithographs, posters or cards of any description on any portlon of the Facility without written permisslon of Artes de la Rosa. Should written permisslon of Artes de la Rosa be obtained for the erection, postfng, placing or affixing of any sign, advertfsement, poster, show bllls, Ilthographs, or cards, the said erecting affixing, etc., shall be supervised by the Facllltles Rental Coordinator. - Renter shali provide its own eox Office staff. - Artes de la Rosa makes no warranty either expressed or Implied, as to the condition, fitness, merchantability or suitabllity of the Facflity for Renter's purpose or needs. Prior to executing this Agreement, Renter acl<nowledges that Renter's authorized representative has had the opportunity to inspect the Facility and to become acqualnted with the condltion of the Facllity, and has in fact done so. Renter agrees to accept and use the Facility "as is". INDEMNIFICATtON AND INSURANCE - Renter shall indemnify, defend, and hold harmless Artes de la Rosa, its officers, employees, and agents from any and all losses, costs, expenses, clalms, l(abilities, actlons, or damages, including tiabflity for injuries to any person or persons or damage to property arising at any time during and/or arising out of or In any way connected with Renter's use or occupancy of the Facility, unless solely caused by the gross negligence or wfllful misconduct of Artes de la Rosa, its officers, employees, or agents. - Any use of the Facility involving a danger or rlsk as determined by Artes de la Rosa in its sole discretlon, shall be covered by tiability and property damage insurance provided by the Renter, at Renter's sole cost and expense and endorsed for the benefit of Artes de la Rosa, with Insurance companies acceptable to Artes de la Rosa. Renter sha�l procure and maintain general liabllity Insurance agalnst any and all losses, costs, expenses, clafms, liabilities, actlons, or damages, Including Ilability for fnJuries to any person or persons or damage to property arlsing at any time during and/or arising out of or in any way connected with Renter's use or occupancy of Artes de la Rosa's facll(ties and ,.�,, I�; �r°te ��� ��.��.C� � � Ciiltur<il Center for the Arts FACILITY RENTAL AGREMENT adJolning property in the amount of $1,000,000 (one mlllion dollars) per occurrence, comb(ned single timlt for bodfly InJury or death and property damage, $2,000,000 (two million dollars) aggregate. Such insurance shall name Artes de la Rosa, its officers, employees, and agents as Additlonal Insured prlor to the rental date of the Facllity. Renter shall file certificates of such Insurance with Artes de la Rosa, If a copy of the insurance certfficate Is not on file prior to the event, Artes de la Rosa may deny access to the Facility. - Renter waives any right of recovery against Artes de la Rosa, its officers, employees, and agents for fires, floods, earthqualces, civll disturbances, regutation of any public authority, and other causes beyond thelr control, Renter shali not charge results of "acts of God" to Artes de la Rosa, its officers, employees, or agents. - Renter waives any right of recovery agalnst Artes de la Rosa, its officers, employees, and agents for indemnificat(on, contributlon, or declaratory relief arising out of or in any way connected with Renter's use or occupancy of the Faclllty and adJolning property, PLEASE READ, SIGN, AND AFFIX THE DATE TO THE FOLLOWING ACKNOWLEDGEMENT: The Renter, by and through its authorized representative who Is named In th(s application, hereby agrees to hold those particlpating In the event to all of the terms and conditions recited in this Agreement. The Renter, by and through its authorized representative, agrees to hold harmless Artes de la Rosa, Its offlcers, employees, and agents from any cialms of actlon, Ifability, judgment, costs, expenses and attorney fees arising from Renter's use of Artes de la Rosa faclllties, and in all matters strfctly comply with the conditions recited in thls Agreement. The undersigned Renter representative, by his/her signature, accepts responsibility for the Sponsor Group for any and all damage to Artes de la Rosa property and equipment, or for any thefts of Artes de la Rosa property or equlpment that occur during the use of any Artes de la Rosa Facliity reclted In this User Agreement. The Renter, by and through it authorized representative, agrees that the Artes de la Rosa reserves the right to change, adJust, or walve any of the terms of this Agreement, or to terminate any event that poses as risk to the safety of the persons attending the events, to event staff, to Artes de la Rosa employees, or whlch event vfolates any of the terms and conditfons of this Agreement. For the R� For Artes de la Rosa: � �� f �`f / (�t/Gil��I ��.%Ni �/� //I.B'rli S' n��re Si nature l/ �g � � g ///� L. � William E. Girbn �"// a. vn���c� Printed Name `� % � ntv � ,�dyt �G/`�l �� Tltie with Event / c�—�S—�Z� Date Signed Printed Name Executive Director Title 2/5/26 Date Signed h�l�� I�, �Artes�� ��.l�.o�a ��Culltir�l Center for the Arts FACILITY RENTAL AGREMENT SECTION 3 - RENTAL DETAILS �FACILITY TO BE RENTED Hourly # of Hrs Daily Annex Gallery $80.00 $750.00 Main Gallery $100.00 $900.00 Rose Marine Theater $150.00 $1,350.00 Rose Marine Theater & Maln Galiery $225.00 9 $2,150.00 Note: Al1 rental are four (4) hours minlmum; da11y rates are for a 10 hour day FACILiTY EXTRAS Folding Tables (8 - 6 ft provided, no linens) Per Event included �ear Per Event Included �Cooler Per Event included Foldtng Chairs - white (30) Per Event included Bar Service - Bartender (Ilmfted cash bar) Per Hour $50 Cocktall Tables (7), each Per Event $S Stools for Cocl<tables (12) Per Event $3 8 ft. Fitted Poly Tablecloth (2 bll<) Per Event $10 6 ft. Fitted Poly Tablecloth (10 blk or 2 PerEvent $7 burgundy) 4 ft. Fitted Poly Tablecloth (4 bl I< or 2 PerEvent $5 burgundy) �Black Cocictal) Spandex Table Cover Per Event $7 �Tabie & Chairs Setup/Tear pown Per Event $40 �Day Before Drop-Off Per Hour $15 �Night Before Drop-Off (after5pm) Per Hour $25 � �SOUND, LIGHT, & ACCESSORIES �Sound & Lighting System (Theater) Per Event Included �Sound System (Gallery) Per Event $4Q Wired Microphone (9), each Per event $15 � Wlreless, Over the ear or (avalier (16), each Per Event $20 IWireless Handheld Microphones (2), each Per Event $25 Wired Instrument Microphones (4), each Per Event $15 IPodlum (with mlcrophone bul�t In) Per Event $25 �Projection System (Theater) Per Day $100 �Presentatfon ProJector or Monitor Per Day $30 IPortable Sound Equlpment Per Day $40 �Piano, uprlght Per Day $85 �Piano, baby grand Per Day $400 Monitor Speakers (2), each Per Day $35 TECHNICAL & OTHER SERVICES Technical Engineer Per Event $300 �Staff Per Event $200 �Facebool< Promotlon Per Post $43 �Non- Refundable Cleaning Fee Per Event $250 COVID-19 Service Fee Per Event $200 30% Deposit $1,090,50 TOTAL $ 839.69 Nonprofit Discount # of Days 2 Quantitv 8 1 1 30 7 8 7 1 C2uantit�r 1 1 4 2 1 1 1 1 1 QuantltY 2 1 1 Amount $ - $ - $ - $ 2,025.00 I Amount $ - $ - $ - $ - $ - $ 35,00 $ - $ - $ 56.00 $ - $ 49.00 $ 40.00 $ - $ - Amount $ 40.00 $ 60.00 $ - $ 50,00 $ - $ 25.00 $ 100.00 $ 30.00 $ 40.00 $ - $ - $ 35.00 Amount $ 600.00 $ 200.00 $ - $ 250.00 $ - $ 3,635.00 $ z,798.95 $ F�ORT WORTH� City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Artes De La Rosa, Inc. Subject of the Agreement: Vendor will allow the City of Fort Worth Water Department to host the Raices Visas Event in the Rose Theater and Main Gallery on Saturday, March 28, 2026. In addition, The vendor will provide Facility Extras, Sound, Light and Accessories for the event. M&C Approved by the Council? * Yes ❑ No 8 If so, the M&C marst be attnched to the contrnct. Is this an Amendment to an Existing contract? Yes ❑ No ❑ If so, p�•ovide the original contrnc! mm�ber and !he nmendme��t nznnber•. Is the Contract "Permanent"? *Yes ❑ No 8 If zmszn�e, see back page for permanent contract listing. Is this entire contract Confidential? � Yes ❑ No 8 If only specific info�•malion is Co»fidential, please list N�hat ii�for•mntion is Confrdential and the page il is located. Effective Date: 3-5-2026 Expiration Date: 4-30-2026 If different fi•ona the npproval date. If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please enstrre it is nttached to the npproving M&C or attached to the conh�nct. Project Number: Ifapplicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processin� in the followin� order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the infor�»�atio� is ��e�i�ired and if the i»for»7ation is nol pr�o>>ided, the conh�nc! will be retzn•ned to the department.