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Home My WebLink About052436-A3 - General - Contract - Mitchell Adding Machine Company, Inc. dba Mitchell Time and ParkingCSC No. 52436-A3 EXECUTION VERSION (260205) THIRD AMENDMENT TO SERVICE & PREVENTATIVE MAINTENANCE AGREEMENT FOR PARCS EQUIPMENT (FORT WORTH CITY SECRETARY CONTRACT NO.52436) This Third Amendment to the Service & Preventative Maintenance Agreement for Pares Equipment ("Third Amendment") is by and between the City of Fort Worth, a Texas home -rule municipal corporation ("City"), and Mitchell Adding Machine Company, Inc., a Texas corporation, d/b/a Mitchell Time and Parking ("Vendor"). After the Third Amendment has been signed by both parties it is effective on the date signed bythe City ("Effective Date"). Recitals WHEREAS, on June 13, 2019, the City and Vendor entered into the Service & Preventative Maintenance Agreement for Pares Equipment ("Agreement"); and WHEREAS, on December 18, 2023, the parties first amended the Agreement to increase the total compensation from $83,949.49 to $120,061.36 ("First Amendment"); and WHEREAS, on June 24, 2024, the parties executed a second amendment and first renewal of the Agreement allowing the term of the Agreement to be extended and renewed ("Second Amendment/First Renewal"); and WHEREAS, the parties desire to amend the Agreement for a third time to increase the total compensation amount by $150,000 from $120,061.36 to $270,061.36; and Amendment NOW THEREFORE, City and Vendor now desire to amend the terms of the Agreement, as previously amended and renewed by the First Amendment and the Second Amendment/First Renewal: 1. The Agreement, as previously amended and renewed, is amended to increase the total compensation amount due to Vendor by the amount $150,000 thereby increasing the total compensation amount, which is notto be exceeded, from $120,061.36 to $270,061.36. 2. All other terms and conditions of the Agreement, as previously amended and renewed, not expressly amended by this Third Amendment shall remain in full force and effect. 3. Except as provided in this Third Amendment, all terms used in this Third Amendment that are not otherwise defined shall have the respective meanings ascribed to such terms as the Agreement, as previously amended and renewed. 4. This Third Amendment embodies the entire agreement between City and Vendorwith respect to the amendment of the Agreement, as previously amended and renewed. In the event of any conflict or inconsistency between the provisions of the Agreement, as previously amended and THIRD AMENDMENT TO SERVICE & PREVENTATIVE MAINTENANCE AGREEMENT FOR PARCS EQUIPMENT (M&C 25-1097; CSC NO.52436) Page 1 of 4 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX EXECUTION VERSION (260205) renewed, and this Third Amendment, the provisions of this Third Amendment shall control and govern. 4. Except as specifically modified and amended herein, all the terms, provisions, requirements, and specifications contained in the Agreement, as previously amended and renewed, remain in full force and effect. Except as otherwise expressly provided herein, the parties do not intend to, and the execution of this Third Amendment shall not, in any manner, impair the Agreement, as previously amended and renewed, the purpose of this Third Amendment being simply to amend and ratify the Agreement, as previously amended, renewed, and ratified, and to confirm and carry forward the Agreement, as previously amended and renewed, in full force and effect. IN WITNESS WHEREOF, City and Vendor have executed and delivered this Third Amendment and to be effective as of the Effective Date. (Signature pages follow) THIRDAMENDMENT TO SERVICE & PREVENTATIVE MAINTENANCE AGREEMENT FOR PARCS EQUIPMENT (M&C 25-1097; CSC NO.52436) Page 2 of 4 CITY: City of Fort Worth, a Texas home -rule municipal corporation OA9�_L� ---) Jesica McEachern, Asst. City Manager Signed on the IOL day ofMarch Approval Recommended: l�urei� Prio�r IF<619.a:V16 161J:9 G6T) Lauren Prieur, Director, Transportation and Public Works ooF Fon°>°h°pa Attest: apab ano 964aa Jannette S. Goodall, City Secretary Contract Compliance Manager: , 2026. EXECUTION VERSION (260205) By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Pft'-e'r eG afv - Peter Elliott, Parking Manager Approved as to Form and Legality: Ln9w9,wc. co[Cicrer Larry Collister, Sr. Asst. City Atty. Contract Authorization: Agreement - M&C C-29130 (05/21 /19) First Amendment - M&C 23-1015 (11 /28/23) Second Amendment/First Renewal —No M&C Third Amendment— M&C 25-1097 (12/9/25) City Secretary Contract No.: 52436 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX THIRD AMENDMENT TO SERVICE & PREVENTATIVE MAINTENANCE AGREEMENT FOR PARCS EQUIPMENT (M&C 25-1097; CSC NO.52436) Page 3 of 4 EXECUTION VERSION (260205) VENDOR: Mitchell Adding Machine Company, Inc., a Texas corporation, d/b/a Mitchell Time and Parking 1 d GaryJ. Hobbs, President Signed on the 12th day of February , 2026. THIRD AMEN DM ENT TO SERVICE & PREVENTATIVE MAINTENANCE AGREEMENT FOR PARCS EQUIPMENT (M&C 25-1097; CSC NO.52436) Page 4 of 4 Ill 5/26, 10:37 AM M&C Review CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Port Worth, Texas FOIt_� iI REFERENCE **M&C 25- 2000MMERCE STREET DATE: 12/9/2025 NO.: 1097 LOG NAME: GARAGE PARKING SYSTEM UPGRADE CODE: G TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Execution of an Amendment to a Sole Source Agreement with Mitchell Adding Machine Company, Inc., dba Mitchell Time and Parking, to Increase the Compensation Amount by $150,000.00 for a Total Revised Contract Amount Up to $270,061.36 for the Purchase and Installation of Parking Automation Equipment and Associated Fees at the Commerce Street Garage, Adopt Appropriation Ordinances, and Amend the Fiscal Year 2026 Adopted Budget and the Fiscal Years 2026-2030 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of an amendment to a Sole Source Agreement with Mitchell Adding Machine Company, Inc., dba Mitchell Time and Parking, (City Secretary Contract No. 52436), to increase the total compensation amount by $150,000.00 for the total revised contract amount up to $270,061.36 for the purpose of funding the Parking Garages programmable project (City Project No. P00008) to support the replacement of existing equipment which is no longer fully compatible with current technology and to cover associated fees at the Commerce Street Garage; 2. Adopt the attached appropriation ordinance Increasing estimated receipts and appropriations in the Municipal Parking Fund, in the amount of $150,000.00, transferred from fund balance, for the purpose of transferring to the Municipal Parking Capital Project Fund for the Parking Garages programmable project (City Project No. P00008) to support the replacement of existing equipment which is no longer fully compatible with current technology and to cover associated fees at the Commerce Street Garage; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Municipal Parking Capital Project Fund, in the amount of $150,000,00, transferred from the Municipal Parking Fund, for the purpose of funding the Parking Garages programmable project (City Project No. P00008), to support the replacement of existing equipment which is no longer fully compatible with current technology and to cover associated fees at the Commerce Street Garage; and 4. Amend the Fiscal Year 2026 Adopted Budget and the Fiscal Years 2026-2030 Capital Improvement Program. DISCUSSION: On November 28, 2023, Mayor and Council Communication (M&C) 23-1015, authorized a Sole Source Agreement with Mitchell Adding Machine Company, Inc., dba Mitchell Time and Parking (MTP) for the purchase of parking automation equipment for the Houston Street Garage and to provide five- year service and preventative maintenance for the Will Rogers Memorial Center Parking System, Houston Street Garage and Commerce Street Garage. The contract with MTP was exempted from competitive bidding requirements because MTP is the sole source provider of software and related services. The Transportation and Public Works Department (TPW) recommends increasing the contract amount with MTP to purchase additional parking automation equipment and cover associated fees for the Commerce Street Garage in an amount up to $150,000.00. apps.cfwnet.org/counell_packet/me_review.asp?ID=33959&councildate=12/g/2025 1/2 1/15/26, 10:37AM M&C Review This includes $131,013.00 for parking automation equipment for the automation of the Commerce Street Garage and $18,987.00 for monthly fees. Therefore, City Secretary Contract No. 52436 will be increased from $120,061.36 to $270,061.36. Funding for this project was not included in the Fiscal Years 2026-2030 Capital Improvement Program due to the Development Agreement not being completed in time to be incorporated into the Capital Improvement Program at the time of adoption. This M&C seeks authorization to amend the Fiscal Years 2026-2030 Capital Improvement Program as approved in connection with Ordinance 27979-09- 2025. Funding is budgeted in the Municipal Parking Fund Balance for Transportation and Public Works Department. The beginning fund balance is $9,051,514.82, and after this M&C the balance will be $8,901, 514.82. This agreement is in ALL COUNCIL DISTRICTS. FISCAL INFORMATIONXERTIFICATION: The Director of Finance certifies that funds are currently available from fund balance within the Municipal Parking Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the Municipal Parking Capital Proj Fund for the Parking Garages project as appropriated. Prior to an expenditure being incurred, the Transportation & Public Works Department has the responsibility of verifying the availability of funds. Fund Department Account Project Program Activity Budget Reference # Amount 1D ID Year I (Chartfield 2) FROM Fund Department Account I Project I Program I Activity I Budget I I Reference # Amount ID ID Year I (Chartfield 21 Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: Jesica McEachern (5804) Lauren Prieur (6035) Martin Phillips (7861) Chelsea St. Louis (7978) Peter Elliott (7977) ATTACHMENTS 2000MMERCE STREET GARAGE PARKING SYSTEM UPGRADE funds avail.docx (CFW Internal) Commerce Street Garage Upgrade 106557.xlsx (CFW Internal) ORD.APP 2000MMERCE STREET GARAGE PARKING SYSTEM UPGRADE 54501 A026(R2).docx (Public) ORD.APP 2000MMERCE STREET GARAGE PARKING SYSTEM UPGRADE 54502 A026(R3).docx (Public) Reserved Required - Municipal Parking -Analysis .xlsx (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=33959&counclidate=12/9/2025 2/2 FORTWORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: CSCO 52436 Amendment 3 For: The 3rd amendment to CSCO 52436. This amendment increases the total compensation amount by $150,000.00 to pay for parking automation equipment upgrades and the Commerce Street Garage. M&C: 25-1097 CPN: CSO: 52436 DOC#: Date: To: Name Department Initials Date Out 1. Lora Carosielli TPW- Initial 2, Peter Elliott TPW- Signature 3. Chelsea St, Louis TPW- InitialMAP 4. Martin Phillips TPW- Initial PJAP(FC 18, 20I81050:4937 5. Lauren Prieur TPW- Signature 6. Lary Collister Legal- Signature 7. 1 Jesica McEachern CMO- Signature 8. Katherine Cenicola CMO- Initial 9. Jannette Goodall CMO- Signature 10. Allison Tidwell CMO 11. Charles Yarbro TPW DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: DYES ®No RUSH: ❑YES ®No SAME DAY: DYES ®No NEXT DAY: DYES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Mitchell Time & Parking Subject of the Agreement: 3rd Amendment to CSCO 52436. This amendment increases the total compensation by $150,000.00 for parking equipment upgrades at the Commerce Street Garage. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes B No ❑ CSCO 52436 A3 If'so, provide the original conb•act nuniber and the amendment nznnber. Is the Contract "Permanent"? *Yes ❑ No 8 If unszn-e, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list i-Mat information is Confidential and the page it is located. Effective Date: 6/21/2024 If different from the approval date. Expiration Date: 6/12/2029 If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please enstwe it is attached to the approving AII&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) "Indicates the information is required and if the information is not provided, the contract will be relin• ed to the department.