The URL can be used to link to this page

Home My WebLink About059000-R2 - General - Contract - Surveying and Mapping, LLC.CSC No. 59000-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE February 9, 2026 Surveying and Mapping, LLC. Attn: Michael Medina PO Box 732449 Dallas, TX 75373 Re: Contract Renewal Notice — 2nd Renewal Survey Services Contract CSC No. 59000 Original Contract Amount: $500,000.00 The above referenced contract with the City of Fort Worth expires with the expenditure of funds. The funds for the contract have been expended or programmed. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at htt-P:Hfortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Edgar J. Garcia Construction Manager (817) 392-7258 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — Surveying & Mapping LLC. Page 1 of 2 CSC No. 59000-R2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: cp� Name: Jesica McEachern Title: Assistant City Manager Date: 03/10/2026 APPROVAL RECOMMENDED: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Edgar J. Garcia Title: Construction Manager APPROVED AS TO FORM AND LEGALITY: By: Lauren Prieur (Feb 10, 2026 09:54:41 CST) Name: Lauren Prieur Title: Director, Transportation & Public Works By: Department Name: Title: ATTEST: a� Qap4,n ?011 _° ,420d A 9� By: Name: Jannette S. Goodall Title: City Secretary CONTRACTOR: MiMael Me(ina By: Michael Medina (Feb 9. 2026 13:45:00 CS-n Name: Michael Medina, RPLS Title: Senior Project Manager Date: 02/09/2026 Douglas Black (Mar 2, 2026 18:16:31 CST) Douglas. W. Black Sr. Assistant City Attorney AUTHORIZATION: M&C: 23-0027 Date Approved: 1/10/2023 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — Surveying & Mapping LLC. Page 2 of 2 2/3/26, 2:11 PM M&C - Council Agenda City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, January 10, 2023 REFERENCE NO.: **M&C 23-0027 LOG NAME: 20SURVEY SERVICES RFQ SUBJECT: (ALL) Authorize Execution of Contracts for On -Call Land Surveying Services with Gorrondona & Associates, Inc., O'Neil Surveying Co., Pacheco Koch Consulting Engineers, LLC., Arredondo, Zepeda & Brunz, LLC., Shield Engineering Group, PLLC., and Surveying and Mapping, LLC Each in an Amount Up to $500,000.00 and Authorize Four, One -Year Renewals RECOMMENDATION: It is recommended that the City Council authorize the execution of contracts for on -call land surveying services with Gorrondona & Associates, Inc., O'Neil Surveying Co., Pacheco Koch Consulting Engineers, LLC., Arredondo, Zepeda & Brunz, LLC., Shield Engineering Group, PLLC., and Surveying and Mapping, LLC each in an amount up to $500,000.00 and authorize four, one-year renewals. DISCUSSION: The Transportation and Public Works Department solicited firms to provide on -call land surveying services as a supplement to City staff in order to accommodate peak periods in land surveying requests. A Request for Qualifications (RFQ) was published for these services in the Fort Worth Star -Telegram on September 26, 2022 and October 6, 2022. The Department received Statements of Qualifications (SOQ) for professional services from 17 firms to provide land surveying services. Each firm was evaluated based upon pre -established selection criteria including qualification of experience, response and performance. An inter -departmental committee selected as most qualified and recommends the following firms for contract approval: Gorrondona & Associates, Inc., O'Neil Surveying Co., Pacheco Koch Consulting Engineers, LLC., Arredondo, Zepeda & Brunz, LLC., Shield Engineering Group, PLLC., and Surveying and Mapping, LLC. Funding for the on -call land surveying services will be provided through various project funding sources. These on -call contracts will serve current and future capital projects as -needed, and a funds availability verification will be performed by Transportation & Public Works Contract Compliance Managers prior to each assignment. The term of each contract is the initial term and authorize four, one-year renewals. The City has the option to extend the term of the agreements or a renewal period, as necessary, for the firm to complete work on any assignment issued prior to the expiration of the agreement including adjustments to the assignment's purchase order amount. The amount of each contract is $500,000.00 per firm. A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. This is for ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the various capital improvement program funds to support the approval of the recommendation and execution of the contracts. Prior to an expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. apps.cfwnet.org/ecouncil/printmc.asp?id=30655&print=true&DocType=Print 1/2 2/3/26, 2:11 PM FUND IDENTIFIERS (FIDs).: TO M&C - Council Agenda Fund Department ccoun Project Program ctivit Budget Reference # mount ID ID I Year (Chartfield 2) FROM Fund Department ccoun Project Program ctivit Budget Reference # mount ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by_ William Johnson (5806) Originating Department Head: Lauren Prieur (6035) Additional Information Contact: Monty Hall (8662) ATTACHMENTS 1. Form 1295 Certificate Arredondo, Zepeda & Brunz, LLC.pdf (CFW Internal) 2. Gorrondona and Associates 1295.pdf (CFW Internal) 3. Oneal 1295.pdf (CFW Internal) 4. Pacheco Koch 1295.pdf (CFW Internal) 5. Shield Eng 1295.pdf (CFW Internal) 6. Surveying and Mapping 1295.pdf (CFW Internal) 7. TBD Waiver of Business Equity Goal Survey Services 9.22.22 EdgarGarcia Gv.pdf (CFW Internal) apps.cfwnet.org/ecouncii/printmc.asp?id=30655&print=true&DocType=Print 2/2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Surveying and Mapping, LLC. Subject of the Agreement: Renewal of PSK 24229 - 2 of 4 renewals. M&C Approved by the Council? * Yes N No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 09/12/2024 If different from the approval date. Expiration Date: 09/11 /2024 If applicable. Is a 1295 Form required? * Yes ❑ No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. FORT WORTH Routing and Transmittal Slip TPW Department DOCUMENT TITLE: —Surveying and Mapping, LLC. M&C: 23-0027 CPN: CSO: 59000 DOC#: Date: To: Name Initials Date Out 1. Michael Medina, RPLS (Signer Role) MM 02/09/2026 2. Richard Maki (Approver Role) R� 02/09/2026 3. Edgar Garcia (Signer Role) 4. 02/09/2026 4. Patrica Wadsack (Approver Role) PLW 02/10/2026 5. Lauren Priuer (Signer Role) 02/10/2026 6. Douglas Black (Signer Role) IJouglas Black 03/02/2026 7. Jesica McEachern (Signer Role) 03/10/2026 8. Katherine Cenicola (Approver Role) cc 03/11/2026 9. Jannette S. Goodall (Signer Role) Jan nodal 03/11 /2026 10. Allison Tidwell (Form Filler) 03/12/2026 DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES ❑No ROUTING TO CSO: ®YES ❑No Action Reguired: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: Please notify TPWContracts a-,fortworthtexas.2ov for pickup when complete. Call ext. 7233 or ext. 8363 with questions. Thank you!