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Home My WebLink About059987-A3R2 - General - Contract - CyberOne SecurityCSC No. 59987-A3R2 THIRD AMENDMENT AND SECOND RENEWAL TO FORT WORTH CITY SECRETARY CONTRACT NO. 59987 This Third Amendment and Second Renewal is entered into by and between the City of Fort Worth ("City,") a Texas home rule municipality, and CyberOne, LLC ("Vendor.") City and Vendor are each individually referred to herein as a "parry" and collectively referred to as the "parties." WHEREAS, on August 22, 2023, Mayor and Council Communication ("M&C") 23-0669 authorized the execution of an Agreement between the City and Vendor for the purchase of Okta cyber security software for an initial term of two (2) years with three (3) one-year renewal options in an annual amount up to $402,679.36, with a five percent (5%) annual increase; WHEREAS, on August 25, 2023, City and Vendor entered into an Agreement identified as City Secretary Contract No. 59987 (the "Agreement"), utilizing Texas Department of Information Resources ("DIR") No. DIR-TSO-4288 (the "Cooperative Agreement"); WHEREAS, on July 2, 2025, the parties executed the Second Amendment to incorporate Successor Contract, DIR-CPO-5687, and to renew the Agreement for a one-year renewal term ("First Renewal Term"); WHEREAS, the current term of the Agreement expires on May 18, 2026; and WHEREAS, the parties now desire to clarify the remaining renewal options and annual spending authority under the Agreement and to renew the Agreement for an additional one-year renewal term to begin May 20, 2026 and set to expire May 19, 2027. NOW, THEREFORE, the parties, acting herein by the through their duly authorized representatives, enter into the following agreement: OFFICIAL RECORD CITY SECRETARY I. AMENDMENTS FT. WORTH, Tx The Agreement is hereby amended to clarify that, pursuant to M&C 23-0669, one renewal option remains available following this Second Renewal Term. The Agreement Term, including all start and end dates and annual amounts as authorized by M&C 23-0669, is shown below: Agreement Term Begin Date End Date Annual Contract Amount as authorized Initial Term 08/25/2023 02/21/2024 $ 402,679.36 Initial Term 02/22/2024 02/21/2025 422,813.33 Renewal 02/22/2025 05/19/2026 443,953.99 Renewal 05/20/2026 05/19/2027 466,151.69 Renewal 3 05/20/2027 05/19/2028 $ 489,459.28 Third Amendment and Second Renewal to Fort Worth City Secretary Contract No. 59987 Page 1 of 3 Pricing for recurring subscriptions shall be in accordance with annual quotes prepared by Vendor and provided to the City at least ninety (90) days prior to expiration of the existing subscriptions. II. RENEWALS The Agreement is hereby renewed for a one-year Renewal Term May 20, 2026 and set to expire May 19, 2027. III. MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] Third Amendment and Second Renewal to Fort Worth City Secretary Contract No. 59987 Page 2 of 3 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: n n ��Y✓6" Dianna Giordano (Mar 10, 2026 13:48:22 CDT) CyberOne, LLC n ,Docu3igned by: �lyl.� TM" By: 882D1AED8B8E4C9... Name: Title: Date: Dianna Giordano Assistant City Manager 03/10/2026 Name: Mi chael Turner Title: vP sales operations Date: 3/6/2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: SarahTrotter (Mar 10, 2026 09:25:16 CDT) Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: By: Candace Pagliara(Mar 10, 202609:30 DT) Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 23-0669 Approval Date: 8/22/2023 Form 1295: 2023-1048946 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Su� (�, 20�03:40 CST) Name: Sudong Lee Title: Sr. IT Solutions Manager p44--�R Lira City Secretary:°°�09�� Pvo �=0 � .;s aaIl>1y�Ezag4a" By: Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Amendment and Second Renewal to Fort Worth City Secretary Contract No. 59987 Page 3 of 3 8/15/25, 8:57 AM M&C Review ACITY COUNCIL AGEND FoRT� WO RTH Create New From This M&C DATE: 8/22/2023 REFERENCE **M&C 23- LOG NAME: 04CYBERONE SECURITY NO.: 0669 OKTAAGREEMENT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Agreement with CyberOne Security for Okta Cyber Security, Software as a Service, for the Information Technology Solutions Department Using Cooperative Contract Texas Department of Information Resources DIR-TSO-4288 in an Annual Amount Up to $402,679.36 and Up to a 5% Annual Increase RECOMMENDATION: It is recommended that the City Council authorize an agreement with CyberOne Security for Okta cyber security, software as a service, for the Information Technology Solutions Department using Cooperative Contract Texas Department of Information Resources DIR-TSO-4288 in an annual amount up to $402,679.36 and up to a 5\% annual increase. DISCUSSION: The purpose of the Mayor and Council Communication (M&C) is to authorize an agreement with CyberOne Security for Okta cyber security for the Information Technology Solutions Department using Cooperative Contract Texas Department of Information Resources DIR-TSO-4288 in an annual amount up to $402,679.36 and options to renew with an annual increase of up to 5\% each year. The Information Solution Technology Department will use this agreement as a Software for Service. Okta provides multifactor authentication across all external services and network entry points for the City of Fort Worth. A critical tool which helps protect our IT services from compromised accounts and ensures computer accounts and services are only accessed by their authorized users. Deployed in 2021, Okta successfully reduced our compromised accounts from 9/per month to zero within a 2 year period. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. AGREEMENT TERM: Upon City Council approval, the Agreement will become effective and expire February 21, 2025 in accordance with the DIR contract. The agreement may be renewed on an annual basis thereafter. RENEWAL OPTIONS: This agreement may be renewed up to three one-year renewal terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. SUCCESSOR CONTRACTS: In the event the Texas Department of Information Resources (DIR) agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid DIR agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. The City will initially use the DIR contract to make purchases authorized by this M&C. The Cooperative Contract is set to expire February 21, 2025. If DIR-TSO-4288 is extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contract. If DIR-TSO-4288 is not extended but DIR executes a new cooperative contract with CyberOne Security, and with substantially similar terms, this M&C authorizes the City to purchase the services under the new DIR contract. If this apps.cfwnet.org/council_packet/mc_review.asp? I D=31296&cou ncildate=8/22/2023 1 /2 8/15/25, 8:57 AM M&C Review occurs, in no event will the City continue to purchase services under the new agreement for more than three (3) years without seeking Council approval. ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. Funding is budgeted in Other Contractual Services of the Information Technology Solutions Department's Info Technology Systems Fund, as appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as previously appropriated, in the Info Technology Systems Fund. Prior to an expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID �l ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID Year (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Valerie Washington (6192) Kevin Gunn (2015) Donlen Ruffin (2017) 04CYBERONE SECURITY OKTAAGREEMENT funds availability_.pdf (CFW Internal) FID Table CyberOne Okta.XLSX (CFW Internal) Form 1295 Certificate 101079688 (1) CyberOne City of Fort Worth Okta Renewal 07.20.2023.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=31296&councildate=8/22/2023 2/2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: CyberOne, LLC Subject of the Agreement: Third Amendment and Second Renewal to CSC No. 59987 with CyberOne,LLC M&C Approved by the Council? * Yes N No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 59987-A3R2 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: May 20, 2026 If different from the approval date. Expiration Date: May 19, 2027 If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.