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HomeMy WebLinkAbout063557-A2 - General - Contract - Texas Department of Housing and Community Affairs (TDHCA)Docusign Envelope ID: 31774F84-881B-4B43-8DDC-85CD4B20F5C5 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS CSC No. 63557-A2 FY 2024 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM YOUTH SET -ASIDE GENERAL REVENUE OFFICIAL RECORD SECOND AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 18246010016 WITH FT. WORTH, TX City of Fort Worth, a political subdivision of the state of Texas This Second Amendment FY 2024 Homeless Housing and Services Program Youth Set -Aside Contract Number 18246010016 ("First Amendment") by and between the TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, a public and official agency of the State of Texas ("Department"), and City of Fort Worth, a political subdivision of the state of Texas, ("Subrecipient"), hereinafter collectively referred to as "Parties", is executed to be effective on the date provided herein. RECITALS WHEREAS, on June 30, 2025, and June 27, 2025, the Department and Subrecipient, respectively, executed the FY 2024 Homeless Housing And Services Program Youth Set -Aside Contract Number 18246010016 to be effective on June 1, 2025 ("Contract"); and WHEREAS, on March 3, 2026, and March 3, 2026, the Department and Subrecipient, respectively, executed that certain First Amendment to FY2024 Homeless Housing and Services Program Youth Set -Aside Contract Number 18246010016 ("First Amendment") to be effective on March 3, 2026; and WHEREAS, the Parties agree that the Texas Grant Management Standards under the authority of Chapter 783 of the Texas Government Code ("TxGMS") 2.0 applies to this Contract, as amended; and WHEREAS, in accordance with Section 11 of the Contract and 10 TAC §7.4(e), the Department has authority to amend the Contract accordingly; and WHEREAS, the Parties desire to amend the Contract in the manner provided herein below. AGREEMENTS NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree asfollows: The "Budget" attached as Exhibit B to the Contract is hereby deleted and replaced in its entirety with the `Budget" consisting of one (1) page attached as Attachment #1 to this Second Amendment to be effective on the date executed by all Parties. The Uniform Grant Management Standards continue to apply to this Contract. 2. All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall continue to govern except to the extent that said terms conflict with the terms of this Second Amendment. In the event this Second Amendment and the terms of the Contract as amended by the First Amendment are in conflict, this Second Amendment shall govern, unless it would make the Contract void bylaw. 3. Each capitalized term not expressly defined herein shall have the meaning given to such term in the Second Amendment to HHSP Contract Number 18246010016 Page 1 of 4 Docusign Envelope ID: 31774F84-881B-4B43-8DDC-85CD4B20F5C5 Contract. 4. This Second Amendment maybe executed in several counterparts, each of which shall be deemed to be an original copy, and all of which together shall constitute one (1) agreement binding on Parties, notwithstanding that all the Parties shall not have signed the same counterpart. 5. If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature. 6. By signing this Second Amendment, the Parties expressly understand and agree that its terms shall become a part of the Contract as if it were set forth word for word therein. 7. This Second Amendment shall be binding upon the Parties hereto and their respective successors and assigns. 8. This Second Amendment shall be effective on the date(s) provided herein. Second Amendment to HHSP Contract Number 18246010016 Page 2 of 4 Docusign Envelope ID: 31774F84-881B-4B43-8DDC-85CD4B20F5C5 AGREED TO AND EXECUTED BY: SUBRECIPIENT: City of Fort Worth, a political subdivision of the state of Texas ByF Sl\Oned by - Name: �J� SSOA7A2 934A8. Name: Diann7Fa Iordano Title: Assistant City Manager 3/11/2026 1 11:47:21 AM CDT Date: THIS CONTRACT, AS AMENDED, IS NOT EFFECTIVE UNLESS SIGNED BY THE EXECUTIVE DIRECTOR OF THE TEXAS DEPARTMENT AND COMMUNITY AFFAIRS, OR HIS/HER AUTHORIZED DESIGNEE. DEPARTMENT: TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, a public and official agency of the State of Texas DoeuSlyned by: By: Name: Abigail Versyp Title: Its duly authorized officer or representative 3/11/2026 1 2:36:S3 PM CDT Date: Second Amendment to HHSP Contract Number 18246010016 Page 3 of 4 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement in multiple originals on the date written below their respective signatures to be effective on the Effective Date. ACCEPTED AND AGREED: CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this APPROVAL RECOMMENDED: contract, including ensuring all performance and reporting requirements. By: Bethany Warner (Mar 16, 2026 09:29:20 CDT) B Name: Bethany Warner y Title: Assistant to the City Manager/Special Projects ATTEST: Name: Tara Perez Title: Homeless Strategies Manager APPROVED AS TO FORM AND LEGALITY: B �> F pORT�Oadd By. y• ado a90 Name: Jannette S. Goodall pro o=d Title: City Secretary d°°aa°T °° Sqp' IlIlq EXPa o Name: Gavin Midgley Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C. 1295: 25-0475 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Docusign Envelope ID: 31774F84-881B-4B43-8DDC-85CD4B20F5C5 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FY 2024 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM YOUTH SET -ASIDE GENERAL REVENUE SECOND AMENDMENT TO CONTRACT NUMBER 18246010016 WITH City of Fort Worth, a political subdivision of the state of Texas ATTACH M ENT #1 FXI-IIRIT R BUDGET City of Fort Worth, a political subdivision of the state of Texas I. DEPARTMENT FINANCIAL OBLIGATIONS Additional funds may be obligated via Amendment(s) during the Contract Term. Funds may only be obligated and expended during the current Contract Term, and reported during the Close -Out Process. Unexpended fund balances will be recaptured. II. BUDGET FOR AVAILABLE ALLOCATIONS ADMINISTRATION $0.00 CASE MANAGEMENT SALARY $146,125.58 CONSTRUCTION/REHABILITATION/CONVERSION $0.00 ESSENTIAL SERVICES (only eligible in $1,986.00 conjunction with a street outreach, case management, emergency shelter, street outreach, or housing through a Transitional Living activity) HOMELESS ASSISTANCE through a $0.00 Transitional Living Activity OPERATIONS $0.00 TOTAL FUNDS AWARDED $148,111.58 M III. FOOTNOTES TO BUDGET FOR AVAILABLE ALLOCATIONS: Denotes that the Subrecipient must request in writing any adjustment needed to a budget category before the Department will make any adjustments to the budget categories. Only those written request(s) from the Subrecipient received at least thirty (30) calendar days prior to the end of the Contract Term will be reviewed. The Department may decline to review written requests received during the final thirty (30) calendar days of the Contract Term. Second Amendment to HHSP Contract Number 18246010016 Page 4 of 4 City of Fort Worth, Texas Mayor and Council Communication DATE: 06/10/25 M&C FILE NUMBER: M&C 25-0475 LOG NAME: 02ACCEPTING EXTRA HOMELESS HOUSING AND SERVICES PROGRAM FUNDS SUBJECT (ALL) Authorize Acceptance of Grant from the Texas Department of Housing and Community Affairs for Homeless Housing and Services Program Funds Youth -Set Aside In the Approximate Amount of $126,311.00, Authorize Execution of Related Agreement, Authorize Execution of Subgrant Agreement with Transition Resource Action Center to Provide Youth Outreach and Case Management, Find that the Subgrant Agreement Serves a Public Purpose and that Adequate Controls are In Place, and Adopt Appropriation Ordinance RECOMMENDATION: It Is recommended that the City Council: 1. Authorize acceptance of grant from the Texas Department of Housing and Community Affairs for the Homeless Housing and Services Program funds in the approximate amount of $126,311.00 for Youth Set -Aside; 2. Authorize execution of grant agreement, Including the ability to adjust the grant amount in such agreement; 3. Authorize the execution of a subgrant agreement with Transition Resource Action Center In the approximate amount of $126,311.00 to provide outreach and case management to at least 120 youth; 4. Find that the subgrant agreement serves the public purpose of reducing youth homelessness and that adequate controls are In place through the subgrant agreement; and 5. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations In the Grants Operating State Fund In tiie approximate amount of $126,311.00, subject to the receipt of the grant, for the purpose of reducing youth homelessness. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) Is to approve the acceptance of grant funding and related agreement for services directed to youth ages 18 - 24 experiencing homelessness. The State of Texas provides grant funding for the Homeless Housing and Services Program (HHSP) administered by the Texas Department of Housing and Community Affairs (TDHCA) to municipalities with a population of 285,500 or greater, including the City of Fort Worth (City). Each year cities are allocated funding for the general and youth HHSP programs. However, sometimes cities do not fully utilize this funding and TDHCA is able to reallocate to cities that do expend funds. TDHCA asked If the City of Fort Worth would accept an additional $126,311.00 of HHSP-Youth funds. The rollover 2024 HHSP-Youth amount allocated to the City Is approximately $126,311.00. Eligible services Include case management, emergency shelter, street outreach and transitional living. Transition Resource Action Center (TRAC) Is the City's 2025 HHSP-Youth subgrantee and provides both rental assistance and case management to young adults ages 18-24. Pending a risk assessment and City Council approval, the City will enter into a subgrant agreement with TRAC for outreach and case management for at least 120 youth with these rollover 2024 funds. By approval of this Mayor and Council Communication, the City Council finds that funding the subgrant agreement will meet the public purpose of helping to reduce youth homelessness and that adequate controls are In place through the subgrant agreement to ensure that the public purpose is carried out. Upon acceptance, the grant will begin on June 1, 2025. The City Manager's Office will administer the HHSP-Youth funds and monitor the sub - grantee, TRAC. The subgrant agreement will be from June 1, 2025 to May 31, 2026. No City salaries will be charged to this grant; therefore, Indirect cost recovery does not apply. An Assistant City Manager is authorized to execute the contracts. FISCAL INFORMATION ! CERTIFICATION: The Director of Finance certifies that upon approval of (lie above recommendations, execution of the Texas Department of Housing and Community Affairs grant for Homeless Housing and Services Program Youth -Set Aside funds, and adoption of the attached appropriation ordinance, funds will be available In the current operating budget, as appropriated, in the Grants Operating State Fund. The City Manager's Office (and Financial Management Services) is responsible for the collection and deposit of funds due to the City. Prior to any expense being Incurred, the City Manager's Office has the responsibility to validate the availability of funds. This is a reimbursement grant. Submitted for City Manager's Office by: Dianna Giordano 7783 FORTWORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Texas Department of Housing and Community Affairs Subject of the Agreement: This is an amendment because TDHCA is adjusting the amount of rollover funds they are awarding us - grant to serve homeless youth ages 18-24 with outreach and case management. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes B No ❑ If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No B If unsure, see back page for permanent contract listing. 63557-A2 Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes B No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is re(ltlired and if the information is not provides:' the contract will be retwwwd to the department.