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Home My WebLink About061073-R2 - General - Contract - Brinkman Instruments, Inc. dba Metrohm USA, Inc.CSC No. 61073-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE March 2, 2026 Brinkmann Instruments, Inc. dba Metrohm USA, Inc. Attn: Steven Daley 9520 Camen Field Parkway Riverview, FL 33578 Re: Contract Renewal Notice — 211 Renewal Annual Maintenance and Repair Services for all three Ion Chromatography Systems Contract CSC No. 61073 Original Contract Amount: $50,000.00 The above referenced contract with the City of Fort Worth, as renewed, expires with the expenditure of funds. The funds for the contract have been expended or programmed. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Contract e 'c s Administra or (817) 392-8411 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: Title: Jesica L. McEachern Assistant City Manager Date: 03/16/2026 APPROVAL RECOMMENDED: By: Chris Harder (Mar 5, 2026 14:07:21 CST) Name: Christopher Harder, P.E. Title: Water Department Director ATTEST: By: Name Title: Jannette S. Goodall City Secretary aa� FORT °aa aaan nEz 654ga UUN KA(;1'UK: brinkmann Instruments. Inc. d By: 7f Name: Steven Daley Title: Vice President of Sales Date: March 3, 2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Patty son Title: Contract Services Administra r APPROVED AS TO FORM AND LEGALITY: By: Name: Title: -M, —X� w-,I- Kevin Anders Assistant City Attorney II AUTHORIZATION: M&C: 24-0011 Date Approved: 1/23/2024 Form 1295: 2023-1075135 ba Metrohm USA, Inc. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 FORTWORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Brinkmann Instruments, Inc. dba Metrohm USA, Inc. Subject of the Agreement: Vendor will provide the City of Fort Worth Water Department Laboratory Division preventative maintenance and repair services for the ION Chromatography Systems on as needed basis. M&C Approved by the Council? * Yes B No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No B If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. 61073-R2 Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 3-8-2026 If different from the approval date. Expiration Date 3-7-2027 If applicable. Is a 1295 Form required? * Yes 6 No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order:_ 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. CITY COUNCIL AGENDA Create New From This M&C TORTN ORTI REFERENCE **M&C 24- 13P RFP 23-0095 ION DATE: 1/23/2024 NO.: 0011 LOG NAME: CHROMATOGRAPHY SYSTEMS AND MAINTAND REPAIR CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Execution of an Agreement with Brinkmann Instruments, Inc dba Metrohm USA Inc. for the One -Time Purchase of Ion Chromatography Systems and Annual Preventative Maintenance and Repair Services for the Water Department in an Annual Amount Up to $250,000.00 for the Initial Term, and Authorize Nine, One -Year Renewals in an Annual Amount Up to $50,000.00 RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with Brinkmann Instruments, Inc dba Metrohm USA Inc. for the one-time purchase of ion chromatography systems and annual preventative maintenance and repair services for the Water Department in an annual amount up to $250,000.00 for the initial term, and authorize nine, one-year renewals in an annual amount up to $50,000.00. DISCUSSION: The Water Department approached the Purchasing Division for assistance with securing an agreement for the one-time purchase of ion chromatography systems and annual maintenance and repair services. The ion chromatography systems will be used to perform analyses on water samples to meet Environmental Protection Agency (EPA) and Texas Commission Environmental Quality (TCEQ) regulatory requirements. Purchasing issued an Invitation to Bid (ITB) that consisted of specifications including the requirements of the systems and their components, operations and software training required for City personnel following the installation, and warranty requirements. The ITB was advertised in the Fort Worth Star -Telegram on September 13, 2023, September 20, 2023, September 27, 2023,. October 4, 2023, October 9, 2023, October 11, 2023, October 18, 2023, and October 25, 2023. The City received two responses. However, upon evaluation, one bidder, Thermo Electron North America LLC, did not score at least 50\% of the total available points for technical criteria and was deemed non -responsive in accordance with the bid documents. An evaluation panel consisting of representatives from the Water and Environmental Services Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidder Evaluation Factors a b c d Total score Brinkmann Instruments, 12.0016.33'25.33'1 30.00 73.67 Inc. dba Metrohm USA Inc. Bidder did not Bidder did not Thermo Electron North score 50\% of the score 50\% of the America LLC 7.33 14.00''12.00 technical technical points; therefore, cost points; therefore, cost was not evaluated was not evaluated Best Value Criteria: a. Contractor's availability of equipment, parts, and personnel to perform services b. References and related project experience c. Contractor's proposed products and services meet the City's technical requirements d. Cost of service After evaluation, the panel concluded that Brinkmann Instruments, Inc dba Metrohm USA Inc. presented the best value. Therefore, the panel recommends that Council authorize an agreement with Brinkmann Instruments, Inc dba Metrohm USA Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor's bid met specifications. Funding is budgeted in the Water Department Public Utility Department within the W&S Capital Projects Fund for the purpose of funding the Water FY 22 Non -Fleet Eqmt project, as appropriated. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for nine additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the W&S Capital Projects Fund for the Water FY 22 Non -Fleet Eqmt project to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID I ( ID I I ( Year , (Chartfield 2) FROM Fund I Department Account I Project I Program I Activity I Budget Reference # I Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office Y. Reginald Zeno (8517)Dana Burghdoff (8018) Originating Department Head: Reginald Zeno (8517) Christopher Harder (5020) Additional Information Contact: Jo Ann Gunn (8525) Alyssa Wilkerson (8357) ATTACHMENTS 13P RFP 23-0095 ION CHROMATOGRAPHY SYSTEMS AND MAINT AND REPAIR docx (CFW Internal) Business Equity W r.pdf (CFW Internal) Form 1295.pdf (CFW Internal) Revised IC FID table 2023.pdf (CFW Internal) SAMs Report- Brinkmann Instruments Inc dba Metrohm USA Inc..pdf (CFW Internal) CERTORCATE OF ONTERESTE® PARTOES FORM 1295 1of1 Complete Nos, 1- 4 and 6 if there are interested parties. Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Brinkmann Instruments Inc., dba Metrohm USA Inc. 2023-1075135 RIVERVIEW, FL United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Date Filed: 09/22/2023 City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 23-0095 We are a distributor and service provider of Metrohm analytical instruments 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) .I Controlling Intermediary I t� I I 5 Check only if there is NO interested Party. ❑ X 6 UNSWORN DECLARATION My name is Doug Castrillo and my date of birth is Roosevelt Dr Pantego TX 76013 (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Tarrant County, State of Texas on the 25 day of September 20 23 (month) (year) 26 Signature of authorized agent of contracting business entity (Declarant) Vill- NIVVIMUU Uy I VAa� �u„tb %.Vnnrnbarun www.einics.state.tX.us Version V3.5.1.99923476