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Home My WebLink About059653-A3R3 - General - Contract - Routeware, Inc.Docusign Envelope ID: 80C86ECE-1BC2-8F26-815F-A763FC1D6C38 CSC No. 59653-A3R3 THIRD AMENDMENT AND THIRD RENEWAL TO CITY SECRETARY CONTRACT NO. 59653 This Third Amendment and Third Renewal to the FORT WORTH CITY SECRETARY CONTRACT NO. 59653 ("Third Amendment and Third Renewal"), between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, by and through its duly authorized Assistant City Manager, and ROUTEWARE, INC., a Delaware corporation ("Contractor"), each individually referred to as a "party" and collectively referred to as the "parties." WHEREAS, the City and Contractor entered into that certain agreement for software license services, identified as City Secretary Contract No. 59653 (also the "Agreement"), which became effective on April 1, 2023, and; WHEREAS, on April 1, 2024, the parties renewed and amended the Agreement for its first renewal option ("First Amendment"), which began on April 1, 2024 and ended on March 31, 2025; and WHEREAS, on April 1, 2025, the parties renewed the Agreement for its second renewal option, which began on April 1, 2025, and will end on until March 31, 2026; and WHEREAS, the parties desire to amend the Agreement by entering into this Third Amendment and Third Renewal to incorporate updated pricing and renew the Agreement; and NOW THEREFORE, City and Contractor, acting herein by and through their duly authorized representatives enter into the following that amends the Agreement: 1. AMENDMENT The Agreement is amended to repeal and replace Contractor's Invoice INV-CI- 100245 0 with Contractor's Quote Number Q-18562, to be and read as set forth in Exhibit A. 2. RENEWAL The Agreement is hereby renewed for the third renewal term, which shall begin on April 1, 2026, and will expire March 31, 2027, unless terminated earlier in accordance with the Agreement. 3. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Docusign Envelope ID: 80C86ECE-1BC2-8F26-815F-A763FC1D6C38 4. ELECTRONIC SIGNATURE This Third Amendment and Third Renewal may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. (SIGNATURES ON FOLLOWING PAGE) Docusign Envelope ID: 80C86ECE-1BC2-8F26-815F-A763FC1D6C38 ACCEPTED AND AGREED: CITY OF FORT WORTH: V aA1 By: Valerie Washington (Mar 17, 2026 14:58:29 CDT) Name: Valerie Washington Title: Assistant City Manager Date: 03/17/2026 APPROVAL RECOMMENDED: By: A4 � Name: James Keezell Title: Environmental Services Asst. Director ATTEST: A Name: Jannette S Goodall Title: City Secretary ROUTEWARE, INC. By; F�DocuSigned by: b� uW Wsbw A41C496AD9FC420_. Name: Robert Nelsom Title: VP, Finance Date: March 17, 2026 nnq� FORTIo9d0 �o Pv° S=4 aa4n��X6g44b a CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. K&Uq By: Kelly leveland (Mar 17, 2026 13:40:47 CDT) Name: Kelly Cleveland Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: M. Kevin Anders) I1 By: M. Kevin Anders, II (Mar 17, , 1 .:50:21 CDT) Name: M. Kevin Anders, II Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: N/A 1295: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Docusign Envelope ID: 80C86ECE-lBC2-8F26-815F-A763FClD6C38 Routeware Routeware, Inc. 7719 Wood Hollow Dr. Suite #150 Austin, TX 78731 Ship To Val Familo Fort Worth, TX 200 Texas St Fort Worth, Texas 76102 United States valerie.familo@fortworthtexas.gov Salesperson Routeware Customer Success Phone Exhibit A Statement of Confidentiality & Non -Disclosure QUOTE NUMBER Q-18562 Order Q-18562 Good Through: Apr 012026 Payment Terms: Net 30 Term 12 Months Bill To Fort Worth, TX Sourcewell6591. #041217-RCS 200 Texas St Fort Worth, Texas 76102 United States Email customersuccess@routeware.com This document contains proprietary and confidential information. All information and data submitted to Fort Worth, TX is provided in reliance upon its consent not to use or disclose any information contained herein except in the context of its business dealings with Routeware, Inc. The recipient of this document agrees to inform present and future employees of Fort Worth, TX who view or have access to its content of its confidential nature. The recipient agrees to instruct each employee that they must not disclose any information conceming this document to others except to the extent that such information is generally known to, and is available for use by, the public. The recipient also agrees not to duplicate or distribute or permit others to duplicate or distribute any material contained herein without Routeware, Inc's express written consent. Routeware retains all title, ownership and intellectual property rights to the material and trademarks contained herein, including all supporting documentation, files, marketing materials, and mufti -media. BY ACCEPTANCE OF THIS DOCUMENT THE RECIPIENT AGREES TO BE BOUND BY THE AFOREMENTIONED STATEMENT. E: INFO@ROUTEWARE.COM I P: (503) 906-8500 1 Q-18562 Docusign Envelope ID: 80C86ECE-lBC2-8F26-815F-A763FClD6C38 Routeware RECURRING SUBSCRIPTIONS PRODUCT ReCollect Text Messaging (1000 Subscribers) Up to 1.5M Population ReCollect Collection Calendar Up to 1.5M Population Mobile App Up to 1.5M Population ReCollect Waste Sorting Game Up to 1.5M Population ReCollect Waste Wizard Up to 1.5M Population QUOTE NUMBER Q-18562 UNIT QTY UNIT PRICE EXTENDED Monthly 11 $54.86 $603.46 Monthly 1 $1,574.05 $1,574.05 Monthly 1 $685.88 $685.88 Monthly 1 $488.62 $488.62 Monthly 1 $685.88 $685.88 SUBSCRIPTIONS TOTAL (USD): $4,037.89 E: INFO@ROUTEWARE.COM I P: (503) 906-8500 Q-18562 Docusign Envelope ID: 80C86ECE-lBC2-8F26-815F-A763FClD6C38 Payment Terms - The Software Fee Effective Service Date for this Order will be 2026-04-01. Invoices for Recurring Subscriptions shall be issued annually in advance, with the initial invoice issued on the Effective Service Date and each subsequent invoice due on the corresponding date of each successive anniversary thereafter. The tern of the Recurring Subscription(s) shall commence on the Effective Service Date. Terms & Conditions Information - This Order and all products and services herein are subject to and limited to the terms and conditions as mutually agreed upon in the Contract by and Between the City of Fort Worth and Routeware, Inc., for the Fort Worth City Secretary Contract No. 59653, effective April 1, 2023. Any purchase orders issued in response to this Order will be deemed acceptance of such terms. Prices are exclusive of any federal, state, or local taxes. The customer is responsible for all federal, state, and local taxes. This system requires a specific server to operate Routeware software, which may need to be purchased separately. This system requires cellular connectivity for each vehicle which may need to be purchased separately. If route sequencing by Routeware is a requirement, additional professional services fees may apply. On -Board Computer software is sold as a perpetual license, allowing the license to be activated on replacement hardware. Any lapse in support voids perpetual license. Pricing does not include freight cost or travel expenses, which will be invoiced as they are incurred. Usage Limit Terms - Customer is authorized to employ the product solution(s) for up to the limits specified above. Additional charges will be incurred if the solution(s) are used beyond these specified limits. Q-18562 Page 1 of 2 Docusign Envelope ID: 80C86ECE-lBC2-8F26-815F-A763FClD6C38 IN WITNESS WHEREOF, the Parties to the Order Form has caused it to be executed by their authorized officers as the day and year of the signatories below. Fort Worth, TX ✓a& 03/17/2026 Signawre: Valerie Washington (Mar 17, 2026 14:58:29 CDT) Data: Name (Print): Valerie Washington Purchase Order Details: Purchase Order number: Title: Assistant City Manager Issuance of Purchase Order ('PO') in lieu of signature denotes acceptance of Order Form by Customer. Receipt of complete and accurate PO is required prior to Order execution. Routeware, Inc, and Affiliates Doc"u'S�gneed`b�y: Signawre: �b�ty Iw(,w' Dace: March 17, 2026 A41C496AD9FC420_. Name (Print): Robert Nelson Title: VP, Finance Please sign and email to Routeware Customer Success Team at customersuecess@routeware.com FOR INTERNAL USE ONLY Reviewed By: Q-18562 Page 2 of 2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: ROUTEWARE, INC., Subject of the Agreement: Software license for Routeware, Inc. used by Solid Waste Department. M&C Approved by the Council? * Yes ❑ No 0 If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑✓ No ❑✓ 59653 - A31R3 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No ❑✓ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 04/01 /2026 If different from the approval date. Expiration Date: 03/31 /2027 If applicable. Is a 1295 Form required? * Yes ❑ No ❑✓ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑ No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.