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Home My WebLink About059912-R3 - General - Contract - Prime Controls, L.P.Docusign Envelope ID: AA18B16A-476F-4CD0-9AFF-AC05A69CEE2A CSC No. 59912-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE March 3, 2026 Prime Controls, L.P. Attn: Jace McNiel 1725 Lakepointe Drive Lewisville, TX 75057 Re: Contract Renewal Notice — 3r' Renewal SCADA System Maintenance and Services Contract CSC No. 59912 (M&C 23-0550) Original Contract Amount: $ 1,000,000.00 The above referenced contract with the City of Fort Worth is eligible for renewal. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds, if any, remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.goy/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, -s Shatabya Bergland i Sr. Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 1 of 2 Docusign Envelope ID: AA18B16A-476F-4CD0-9AFF-AC05A69CEE2A CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: Title: Date: Jesica McEachern Assistant City Manager 03/20/2026 APPROVAL RECOMMENDED: clhr' fCa rd &r By Christopher Harder Mar 19, 2026 06:57:13 CDT) Name: Title: Chris Harder Water Department Director ATTEST: opr°°a 1 a°pero Qo,= �0a9�0 oa°Iln�asg44a By: Name: Jannette S. Goodall Title: City Secretary CONTRACTOR: Prime Controls, L.P. Signed by: By: ,�aGt. Name:Jace McNiel Title: President and General Partner Date: 13-Mar-2026 1 9:05 AM CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Shatabya Ber and (Mar 18, 2026 18:12:50 CDT) Name: Shatabya Easley Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (Mar 19, 2026 22:10:06 CDT) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 23-0550 Date Approved: 6/7/2023 Form 1295 Certification No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 2 of 2 Docusign Envelope ID: 9CC30B74-293C-4C5B-904D-38CO36366888 CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas FoRTWORTI] REFERENCE **M&C 23- 13P ILA SCADA DATE: 6/27/2023 NO.: 0550 LOG NAME: MAINTENANCE & SERVICE AO WTR CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Execution of an Agreement with Prime Controls, L.P. for SCADA Maintenance and Services in an Annual Amount Up to $1,000,000.00 and Authorize Two Consecutive, One -Year Renewal Options for the Same Annual Amount Using an Interlocal Agreement with the City of Denton for the Water Department RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with Prime Controls, L.P. for SCADA Maintenance and Services in an annual amount up to $1,000,000.00 and authorize two consecutive, one-year renewal options for the same annual amount using an Interlocal Agreement with the City of Denton for the Water Department. DISCUSSION: In May 2023, the Water Department approached the Purchasing Division to enter into an agreement with Prime Controls, L.P. for the Supervisory Control and Data Acquisition (SCADA) System Maintenance and Services. The services will be used to utilize the expertise of a system integrator for numerous Programmable Logic Controllers control system upgrades required throughout the water and wastewater facilities. State law provides that a local government purchasing an item under an Interlocal Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. In May 2023, the City of Denton processed a bid (RFB No. 21116) and received one (1) response. An evaluation team scored the proposal and awarded the agreement to Prime Controls, L.P. The contract has a term through June 22, 2024, with the right to renew the contract for two (2) additional one-year periods. FUNDING: The combined annual maximum amount allowed under these agreements will be $1,000,000.00; however, the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the Other Contractual Services account of the Water Department's rollup within the Water & Sewer Operating Fund. DVIN-BE: A Business Equity Goal is not assigned when purchasing from an approved purchasing cooperative or public entity. AGREEMENT TERMS - Upon City Council approval, the agreement will begin upon execution and end on June 22, 2024, with two (2) one-year renewal options to correspond with the terms of the Interlocal Agreement. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. ADMINISTRATIVE CHANGE ORDERS -An administrative change order or increase may be made by the City Manager or his designee up to the amount allowed by relevant Law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. The agreement serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: Docusign Envelope ID: 9CC30B74-293C-4C5B-904D-38C036366888 The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount I I I ID I I I Year I (Chartfield 21 Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Reginald Zeno (8517) Dana Burghdoff (8018) Reginald Zeno (8517) Christopher Harder (5020) Jo Ann Gunn (8525) Heather Oakes (8354) 1295 - City of Ft. Worth (6.01.23),pdf (CFW Internal) 13PILA SCADA MAINTENANCE&SERVICE AO WTR.docx (Public) FID TABLE -Prime Control ILA.xlsx (CFW Internal) FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Prime Controls, L.P. Subject of the Agreement: SCADA System Maintenance and Services M&C Approved by the Council? * Yes ❑✓ No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No ❑✓ If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No ❑✓ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 6/22/2026 If different from the approval date. Expiration Date: 6/21 /2027 If applicable. Is a 1295 Form required? * Yes ❑ No ❑✓ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. n/a *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. 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