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HomeMy WebLinkAbout057390-A7R3 - General - Contract - N. Harris Computer CorporationCSC No. 57390-A7R3 SEVENTH AMENDMENT AND THIRD RENEWAL TO FORT WORTH CITY SECRETARY CONTRACT NO. 57390 This Seventh Amendment and Third Renewal is entered into by and between the City of Fort Worth ("City,") a Texas home rule municipality, and N. Harris Computer Corporation ("Vendor.") City and Vendor are each individually referred to herein as a "party" and collectively referred to as the "parties." WHEREAS, on April 11, 2022, the Parties entered into City Secretary Contract No. 57390 for Vendor to provide iNovah eCommerce software and support services ("Agreement") with an initial term of two years and unlimited renewals with expected reoccurring costs of $30,000.00; WHEREAS, on September 13, 2022, Fort Worth City Council approved Mayor and Council Communication No. ("M&C") 22-0658 to increase the authorized amount for the first three (3) years of the Agreement by $291,435.00; WHEREAS, on October 7, 2024, the Parties executed the Third Amendment and Third Renewal to renew the Agreement for the first renewal term, year three of the Agreement, to begin on April 12, 2024 and end on April 11, 2025 ("First Renewal"); WHEREAS, on January 14, 2025, Fort Worth City Council approved M&C 25-0005 to increase the annual amount of the Agreement by $152,000.00; WHEREAS, the Parties have continued performing their respective obligations under the Agreement after the expiration of the First Renewal on April 11, 2025; WHEREAS, the Parties mutually desire to renew the Agreement for two (2) additional one-year renewal terms, the first to begin on April 12, 2025 and end on April 11, 2026 (the "Second Renewal") and the second to begin on April 12, 2026 and end on April 11, 2027 (the "Third Renewal"); and WHEREAS, it is the collective desire of the Parties to administratively increase the annual contract amount by $100,000.00, to a revised annual amount not to exceed $282,000.00. NOW, THEREFORE, the parties, acting herein by the through their duly authorized representatives, enter into the following agreement: I. AMENDMENTS The Agreement is hereby amended to administratively increase the annual contract amount by $100,000.00, for a revised annual contract amount not to exceed $282,000.00 to begin in the Third Renewal and recur annually thereafter. Upon this Seventh Amendment and Third Renewal, the annual amounts of the Agreement, as amended, shall be as described below. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Seventh Amendment and Third Renewal to Fort Worth City Secretary Contract No. 57390 Page 1 of 4 Agreement Term Begin Date End Date Annual Contract Amount (as amended) Initial Term April 11, 2022 April 11, 2023 $ 152,251.05 Initial Term April 12, 2023 April 11, 2024 144,596.62 Renewal 1 April 12, 2024 April 11, 2025 335,786.39 Renewal 2 April 12, 2025 April 11, 2026 182,000.00 Renewal 3 April 12, 2026 April 11, 2027 $ 282,000.00 II. RENEWALS The Agreement is hereby renewed for two (2) additional one-year renewal terms, the first to begin on April 12, 2025 and end on April 11, 2026 (the "Second Renewal") and the second to begin on April 12, 2026 and end on April 11, 2027 (the "Third Renewal"). Pricing for the Third Renewal shall be in accordance with Exhibit A-3, attached hereto and made a part thereof the Agreement. III. MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] Seventh Amendment and Third Renewal to Fort Worth City Secretary Contract No. 57390 Page 2 of 4 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: AUV*6%— By: Dianna Giordano (Mar 23, 2026 10:54:58 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 03/23/2026 N. Harris C puter poration By: Name: err Bechtel Title: Executive Vice President Date: March 9, 2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: /.� Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: ByCandace Pagliara (Mar 19, 2026 09:50: CDT) Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 25-0005 Approval Date: 1/14/2025 Form 1295: N/A Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Title: David Zellmer Sr. IT Solutions Manager 4,00vvanL City Secretary: p F F�RTo�o �o Pv8 o=d 000*dd� °Qa d By: U Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Seventh Amendment and Third Renewal to Fort Worth City Secretary Contract No. 57390 Page 3 of 4 Exhibit A-3 Software Support Quote (Attached) Seventh Amendment and Third Renewal to Fort Worth City Secretary Contract No. 57390 Page 4 of 4 REMIT TO: System Innovators, a division of N. Harris Computer Corporation PO Box 74007259 Chicago, IL 60674-7259 QUOTE Notice of Support Pricing BILL TO: City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102 PO DATE: 2/6/2026 oty Unit Price Extended Price Software Support Term: 810112026-713112027 1 iNovah - SWS $ 48,971.59 $ 48,971.59 1 ICL - SWS $ 13,788.83 $ 13,788.83 1 PeopleSoft AR Inquiry & Deposit Export - SWS $ 13,788.83 $ 13,788.83 1 Lockbox Import-SWS $ 6,979.27 $ 6,979.27 1 Accela Integration $ 10,389.97 $ 10,389.97 1 Real time interface to ARIES $ 6,926.65 $ 6,926.65 1 EMV PayConex $ 13,619.13 $ 13,619.13 NOTE: System Innovators will conduct receipt license audits on an annual basis. Your current annual receipt license = "250,000" receipts. Total 1 $ 114,464.27 Please Note: Pricing does not include taxes. If our corporate office does not have a tax exempt certificate on nfe the actual total win mcivae taxes. Please Sign for Approval To Invoice Print Name: Dianna Giordano PO# AI,W— ature Dianna Giordano (Mar 23, 2026 10:54:58 CDT) Email Invoice to: zz_IT_Finance_Purchasing@fortworthtexas.gov 1/29/25, 11:35AM M&C Review Official site of the City of Fort Worth, Texas ACITY COUNCIL AGEND FORTH Create New From This M&C DATE: 1/14/2025 REFERENCE NO.: **M&C 25- LOG NAME: 04N. HARRIS 0005 COMPUTER INOVAH CODE: G TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Amendment to City Secretary Contract 57390 for System Innovators iNovah Enterprise Revenue Management System Under the Sole Source Agreement with N. Harris Computer Corporation in the Amount of $152,000.00 Annually for Support and Maintenance Expenses for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize execution of an amendment to City Secretary Contract 57390 for System Innovators iNovah Enterprise Revenue Management System under the Sole Source Agreement with N. Harris Computer Corporation in the amount of $152,000.00 annually for support and maintenance expenses for the Information Technology Solutions Department. DISCUSSION: In 2017, the City began using the iNovah Enterprise Revenue Management system. The Information Technology Solutions (ITS) Department purchased the software and support services for iNovah using a cooperative agreement with Dell Marketing Inc. The application provides cashiering and revenue management functionality for the City's Accounts Receivable, Accela Permitting, and Auto Impound payments. The solution includes an import for payments that are received via lockbox, over-the- counter credit card processing, and electronic check deposit. On April 11, 2022, the City entered into City Secretary Contract (CSC) 57390 with N. Harris Computer Corporation to provide System Innovators iNovah eCommerce software for the ITS Department. The eCommerce application enables the City's constituents to submit a payment online for a variety of goods and services using a computer or mobile device. CSC 57390 included an initial set up cost of $10,000.00 and a monthly minimum cost of $1,800.00 in addition to transaction fees. Processing fees will be invoiced based on the number of financial transactions processed through the eCommerce system. CSC 57390 provides that processing fees will be reviewed annually and as transaction volume increases, transaction fees will be reduced accordingly. On September 13, 2022, the City added iNovah Enterprise Revenue Management support and maintenance for a first year cost of $90,651.05, second year maintenance in the amount of $96,996.62, and the third year maintenance in the amount of $103,786.39. As authorized by Mayor and Council Communication 22-0658, the City executed amendment 1 to CSC 57390 to purchase iNovah products and services directly from N. Harris Computer Corporation, saving the City the reseller markup percentage annually. The proposed amendment to CSC 57390 will increase iNovah Enterprise Revenue Management support and maintenance expenses annually by $152,000.00 to cover transaction fees due to an increase in the number of transactions being processed by iNovah. The transaction fees have surpassed what was originally included in the initial contract. Funding is budgeted in the Other Contractual Services account within the Info Technology Systems Fund for the Information Technology Solutions Department. BUSINESS EQUITY - This project was approved for a waiver per the Chapter 252 exemption, as a sole source by the Legal Department. Therefore, the business equity goal requirement is not applicable. apps.cfwnet.org/council_packet/mc_review.asp? I D=32871 &cou ncildate=1 /14/2025 1 /2 1/29/25, 11:35AM M&C Review ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of the amendment. RENEWAL OPTIONS: The Agreement will include unlimited renewals at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Info Technology Systems Fund to support the approval of the above recommendation and execution of the change order. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS 04N. HARRIS COMPUTER INOVAH.docx (CFW Internal) BE Waive Request Approved.pdf (CFW Internal) Harris FID Table 2024.xlsx (CFW Internal) Harris Funds Available.png (CFW Internal) Mark McDaniel (6316) Kevin Gunn (2015) Donlen Ruffin (2017) apps.cfwnet.org/council_packet/mc_review.asp? I D=32871 &cou ncildate=1 /14/2025 2/2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: N. Harris Computer Corporation Subject of the Agreement: Seventh Amendment and Third Renewal to CSC No. 57390 with N. Harris Computer Corporation M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 57390-A7R3 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: April 12, 2025 If different from the approval date. Expiration Date: April 11, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.