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HomeMy WebLinkAbout063583-A1 - General - Contract - Transition Resource Action CenterCSC No. 63583-Al FIRST AMENDMENT TO CITY OF FORT WORTH CONTRACT 63583 BETWEEN THE CITY OF FORT WORTH AND TRANSITION RESOURCE ACTION CENTER FOR OUTREACH AND CASE MANAGEMENT TO YOUNG ADULTS This first amendment (the "Amendment") is made and entered into by and between the City of Fort Worth, a home -rule municipality of the State of Texas (hereinafter referred to as the "City"), acting by and through Dianna Giordano, its duly authorized Assistant City Manager, and Transition Resource Action Center ("Agency"), a Texas nonprofit corporation. Each party shall be individually referred to herein as Party and collectively as Parties. RECITALS WHEREAS, the City entered into an Agreement with Agency to provide services more specifically described in the agreement, City Secretary Contract No. 63583, (the "Agreement"); WHEREAS, the Parties desire amend the budget to include additional funding that the Texas Department of Housing a Community Affairs ("TDHCA") offered the City of Fort Worth for its Homeless Housing and Services Program — Youth ("HHSP-Youth") and the City accepted; NOW THEREFORE City and Agency do hereby agree to the following: I. AMENDMENT TO AGREEMENT NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: A. Section 3.1 is hereby deleted and replaced with the following: 3.1 City shall pay Agency in accordance with the provisions of this Agreement and Exhibit "B" — Budget. Total payment made by City under this Agreement shall not exceed $148,111.58. ("Program Funds"), and shall be paid to Agency on a reimbursement basis. Agency shall not perform any additional services for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses incurred by Agency not specified by this Agreement unless City first approves such expenses in writing. If City determines in its sole discretion that this Agreement should be renewed as provided under Section 2 of this Agreement, the City shall provide an updated Exhibit "B", which shall include the not to exceed amount to be paid to Agency on a reimbursement basis during the renewal term." B. Exhibit B "Budget" attached to the Agreement is hereby deleted and replaced with the Exhibit B "Budget" attached to this Amendment. OFFICIAL RECORD First Amendment to CSC 63583 CoFW and TRANSITION RESOURCE ACTION CENTER CITY SECRETARY FT. WORTH, TX II. All terms and conditions of the Agreement not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Agreement. [SIGNATURE PAGE FOLLOWS] First Amendment to CSC 63583 CoFW and TRANSITION RESOURCE ACTION CENTER FIRST AMENDMENT TO CITY OF FORT WORTH CONTRACT 63583 BETWEEN THE CITY OF FORT WORTH AND TRANSITION RESOURCE ACTION CENTER FOR OUTREACH AND CASE MANAGEMENT TO YOUNG ADULTS ATTACHMENT 1 TO FIRST AMENDMENT First Amendment to CSC 63583 CoFW and TRANSITION RESOURCE ACTION CENTER EXHIBIT "B" BUDGET Agency will submit invoice for reimbursement by the 15t1' of the month following the month services were provided. This report shall itemize each monthly expense requested for reimbursement by the Agency and shall be included in Budget submitted. In order for this report to be complete the following must be submitted: For payroll expenses, timesheets signed and dated by both the employee and supervisor with the program find code of time being billed to City /Homeless Strategies. Electronic time sheets are acceptable but must show date timestamp of employee submission and supervisor approval. Paystub must include pay period, date paid, amount and expenses (salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries with applicable expenses highlighted and labeled will suffice. Agency may not submit payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the first Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Homeless Strategies staff so long as such changes are otherwise in accordance with the Agreement. For non -payroll expenses, invoices for each expense listed. Agency may not submit invoices dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the first Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Homeless Strategies staff so long as such changes are otherwise in accordance with the Agreement. Proof that each expense was paid by the Agency, which proof can be satisfied by cancelled checks. If a cancelled check is not possible, a bank statement with the expense highlighted and labeled will suffice. If allocations percentages are used, all documentation must be submitted with the first month's invoice and if changes are made, new allocation documentation submitted with invoice. For the audit, bank statements showing payments, Form 941 s and allocation documentation will be reviewed. First Amendment to CSC 63583 CoFW and TRANSITION RESOURCE ACTION CENTER PROGRAM COSTS _ Total $148,111.58 A. ADMINISTRATION - SALARIES (By title)` SALARIES TOTAL: ADMINISTRATION - FRINGE BENEFITS FRINGE BENEFITS TOTAL: ADMINISTRATION TOTAL:* B. CASE MANAGEMENT** - Salaries (please Outreach Case Manager Housing Case Manager SALARIES TOTAL $110,625.58 CASE MANAGEMENT — FRINGE BENEFITS (Can include: Employer -paid Social Security, Medicare, Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Disability Insurance, Unemployment Insurance, Workers Compensation and Retirement expenses FRINGE TOTAL $35,500.00 CASE MANAGEMENT TOTAL $146,125.58 C. ESSENTIAL SERVICES ***: $1,986.00 D. HOMELESS ASSISTANCE****: TOTAL PROGRAM COST: $148,111.58 **Case management costs include staff salaries related to assessing, arranging, coordinating and monitoring the delivery of services related to finding or maintaining housing. Costs include, but are not limited to, Household eligibility determination, counseling, coordinating services and obtaining mainstream benefits for Program participants, monitoring Program participant process, providing safety planning for persons under VAWA, developing a housing and service plan, and entry into HMIS or an HMIS-comparable database. First Amendment to CSC 63583 CoFW and TRANSITION RESOURCE ACTION CENTER IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this day of , 20 FOR CITY OF FORT WORTH: AKQM6�%-- Dianna Giordano (Mar 23, 2026 09:46:24 CDT) Dianna Giordano Assistant City Manager Date: 03/23/2026 APPROVAL RECOMMENDED Bethany Warner (Mar 23, 2026 09:14:59 CDT) Bethany Warner, Assistant to the City Manager/ Special Projects Date: 03/23/2026 APPROVED AS TO FORM AND EGALITY / Gavin Midgley, Assistant City Attorney Date: 03/23/2026 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Tara Perez Manager, Homeless Strategies First Amendment to CSC 63583 CoFW and TRANSITION RESOURCE ACTION CENTER FOR AGENCY: Transition Resource Action Center Nm')�LQ Nicole Binkley r 20, 2026 15:13:28 CDT) Nicole Binkley Executive Director 03/20/2026 Date: 4.obvvpnq� 0 moo g ~OZ ��ldd ATTEST: ° pPA °00 o d TEXASooQ �bIIuaabd Jannette S. Goodall, City Secretary Date: 03/23/2026 M&C No.: 25-0475 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Mayor and Council Communication DATE: 06/10/25 M&C FILE NUMBER: M&C 25-0475 LOG NAME: 02ACCEPTING EXTRA HOMELESS HOUSING AND SERVICES PROGRAM FUNDS SUBJECT (ALL) Authorize Acceptance of Grant from the Texas Department of Housing and Community Affairs for Homeless Housing and Services Program Funds Youth -Set Aside In the Approximate Amount of $126,311.00, Authorize Execution of Related Agreement, Authorize Execullon of Subgranl Agreement with Transition Resource Action Center to Provide Youth Outreach and Case Management, Find that the Subgranl Agreement Serves a Public Purpose and that Adequate Controls are In Place, and Adopt Appropriation Ordinance It Is recommended that the City Council: 1. Authorize acceptance of grant from the Texas Department of Housing and Community Affairs for the Homeless Housing and Services Program funds In the approximate amount of $126,311.00 for Youth Set -Aside; 2. Authorize execution of grant agreement, Including the ability to adjust the grant amount In such agreement; 3. Authorize the execution of a subgrant agreement with Transition Resource Action Center In the approximate amount of $126.311.00 to provide outreach and case management to at least 120 youth; 4. Find that the subgrant agreement serves the public purpose of reducing youth homelessness and that adequate controls are In place through the subgrant agreement; and 5. Adopt the attached appropriation ordinance Increasing estimated receipts and appropriations In the Grants Operating State Fund In the approximate amount of $126,311,00, subject to the receipt of the grant, for the purpose of reducing youth homelessness. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) Is to approve the acceptance of grant funding and related agreement for services directed to youth ages 18 - 24 experiencing homelessness. The State of Texas provides grant funding for the Homeless Housing and Services Program (HHSP) administered by the Texas Department of Housing and Community Affairs (TDHCA) to municipalities with a population of 285,600 or greater, Including the City of Fort Worth (City). Each year cities are allocated funding for the general and youth HHSP programs. However, sometimes cities do not fully utilize this funding and TDHCA Is able to reallocate to cities that do expend funds. TDHCA asked If the City of Fort Worth would accept an additional $126,311.00 of HHSP-Youth funds, The rollover 2024 HHSP-Youlh amount allocated to the City Is approximately $126,311,00. Eligible services Include case management, emergency shelter, street outreach and transitional living. Transition Resource Action Center (TRAC) Is the Clty's 2025 HHSP-Youth subgrantee and provides both rental assistance and case management to young adults ages 18-24. Pending a risk assessment and City Council approval, the City will enter Into a subgrant agreement with TRAC for outreach and case management for at least 120 youth with these rollover 2024 funds. By approval of this Mayor and Council Communication, the City Council finds that funding the subgrant agreement will meet the public purpose of helping to reduce youth homelessness and that adequate controls are In place through the subgrant agreement to ensure that the public purpose Is carried out. Upon acceptance, the grant will begin on June 1, 2026, The City Manager's Office will administer the HHSP-Youth funds and Inonilor the sub - grantee, TRAC, The subgrant agreement will be from June 1, 2025 to May 31, 2026. No City salaries will be charged to this grant; therefore, Indirect cost recovery does not apply. An Assistant City Manager Is authorized to execute the contracts. - • : w 111011[ff4ffl1AKAro. The Director of Finance certines that upon approval of the above recommendations, execution of (lie Texas Department of Housing and Community Affairs grant for Homeless Housing and Services Program Youth -Set Aside funds, and adoption of the attached appropriation ordinance, funds will be available In (lie current operating budget, as appropriated, In the Grants Operating Slate Fund, The City Manager's Office (and Financial Management Services) Is responsible for the collection and deposit of funds due to the City, Prior to any expense being Incurred, the City Manager's Office ties the responsibility to validate the availability of funds. This Is a reimbursement grant, Submitted for City Manager's Office by; Dianna Giordano 7783 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2025-1306435 Transition Resource Action Center Dallas, TX United States Date Filed: 05/07/2025 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. No Contract Number to Date TRAC will provide outreach services to unsheltered youth. 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Binkley, Nicole Dallas, TX United States X Runnels, Josh Dallas, TX United States X Johnson, Portia Dallas, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION Nicole Binkley My name is ,and my date of birth is 3108 Live Oak Dallas My address is TX 75204 US , (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Dallas County, State of TX on the 7 day of 5 , 20 25 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.e02d6221 FORTWORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Transition Resource Action Center Subject of the Agreement This is first amendment to contract 63583 with Transition Resource Action Center for a increased funding for outreach and case management to young adults experiencing homelessness. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C mtist be attached to the coati act. Is this an Amendment to an Existing contract? Yes 8 No ❑ If so, provide the original contract nuinber and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If zinsin•e, see back page for permanent contract listing. 63583 Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If d fferent from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensiwe it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes B No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the infoi•ination is required and if the information is not provided, the contract will be returned to the department.