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HomeMy WebLinkAbout064923 - General - Contract - 4DaBrothers, Inc.CSC No. 64923 AGREEMENT FOR EMERGING PARTNERS PROGRAM 4DABROTHERS, INC. - DEVELOPMENT GRANT FISCAL YEAR 2026 - 2028 In consideration of the mutual covenants, promises and agreements contained herein, this agreement ("Agreement") is made and entered into between CITY OF FORT WORTH ("City"), a home rule municipal corporation of the State of Texas, acting by and through William Johnson its duly authorized Assistant City Manager and 4DABROTHERS, Inc. ("Contractor"), a Texas non-profit corporation acting by and through Justin Haynes, Vice President, its duly authorized representative. RECITALS WHEREAS, City has determined that Emerging Partners Programs are necessary to support crime prevention in City to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; WHEREAS, Contractor has agreed to build its operational capacities through a project called "Iron Sharpens Iron" ("Program"), which will support the police department's crime prevention efforts throughout the community. WHEREAS, City desires to enter into an agreement with Contractor to build its operational capacities; and WHEREAS, City, as consideration for the performance of Contractor, City has appropriated monies in the CCPD Budget in the amount of $19,179.00 ("Development Funds") to provide to Contractor on a disbursement basis subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement for Emerging Partners Development Grant 2. Exhibit A — Project Plan and ZoomGrants Application 3. Exhibit B — Budget Narrative 4. Exhibit C — Request for Reimbursement (RFR) 5. Exhibit D — Action Plan 6. Exhibit E — Action Plan Progress Report OFFICIAL RECORD 7. Exhibit F — Request for Budget Modification CITY SECRETARY FT. WORTH, TX 8. Exhibit G — Corrective Action Plan (CAP) Form 9. Exhibit H — Disbursement Form The exhibits, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include City of Fort Worth, and its officers, agents, employees, and representatives. The term "Contractor" shall include 4DaBrothers, Inc., and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor. 1.1 The Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit A — "Project Plan" in the subsequently approved Exhibit D — "Action Plan". The Contractor shall be responsible for day- to-day administration of the Program. The Contractor agrees to expend the Program Funds in accordance with the Budget as described in Exhibit B — "Budget Narrative." Program activities shall be reported in accordance with Exhibit E — "Action Plan Progress Report." 1.2 The Contractor agrees that this Agreement is to build capacity in outlined objectives as defined in the Exhibit A — Project Plan and approved Exhibit D — Action Plan. The Contractor agrees that these identified capacity objectives are to benefit the City of Fort Worth residents. The City reserves the right to request additional information evaluating the Contractor's effectiveness in serving Fort Worth residents. 2. Program Funds. 2.1 In no event shall the total distribution from the City made to the Contractor during the Term of this Agreement exceed $19,179.00 ("Program Funds"). 2.2 Payment Payment of the Program Funds from the City to the Contractor shall be made on a disbursement basis following receipt by the City from the Contractor of a signed Exhibit H — Disbursement Form and Exhibit C — Request for Reimbursement along with copies of all receipts and other supporting documentation for all expenses related to this Agreement. The Contractor shall deliver to the City a written Exhibit E — Action Plan Progress Report as described in Section 4.3. Such reports shall be signed by the Contractor or duly authorized officer of the Contractor. Exhibit C — Request for Reimbursement shall be submitted to the City as outlined in the report schedule in Section 2.4. Each monthly RFR should be sequentially numbered and labeled using the following format: AgencyName_InvoiceNumber ReportingMonth-ReportingYear RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall be signed by the Contractor or duly authorized officer of the Contractor. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSM(a,fortworthtexas.gov. Disbursements will be made only after receipt of an acceptable and approved Exhibit C — RFR and Exhibit E — Action Plan Progress Report, if applicable, and Exhibit H — Disbursement Form. 2.3 Disbursements will be made after receipt of an acceptable and approved Exhibit C — Request for Reimbursement, Exhibit E — Action Plan Progress Report, if applicable and Exhibit H — Disbursement Form. Disbursements shall be made within 30 days of receipt of said complete documents. Incomplete or incorrect submissions will be returned to the Contractor for resubmission, restarting the 30-day review schedule. 2.4 Initial Disbursement of Program Funds The City agrees to make an Initial Payment of Program Funds to the Contractor in the amount of Four Thousand Seven Hundred Ninety - Four Dollars and Seventy -Five cents ($4,794.75), which is twenty-five percent (25%) of the total grant amount approved, as outlined below. The Initial Disbursement shall not require a signed RFR or receipts with supporting documentation; however, to receive Initial Disbursement, Contractor must provide a signed Exhibit H — Disbursement Form. The Payment of Program Funds from the City to the Contractor shall be in accordance with this Section and this Agreement. Disbursement Amount Initial Disbursement $4,794.75 2nd Disbursement $3,596.06 3rd Disbursement $3,596.06 4th Disbursement $3,596.06 5th Disbursement $3,596.06 TOTAL $19,179.00 Conditions of Disbursement. The Contractor agrees to provide supporting documentation to receive each subsequent disbursement following the Initial Disbursement. Disbursement of Program Funds shall require a signed Exhibit C, Exhibit H, and supporting documentation. The Payment of Program Funds from the City to the Contractor shall be in accordance with Exhibit H — Disbursement Form and this Agreement. The Contractor agrees to provide a completed Exhibit H each month to support expenditure of CCPD Program Funds. To qualify for the next disbursement, the Contractor must spend at least 50% of the previous Disbursement. Disbursements are subject to the monthly receipt of an accurate Exhibit C — Request for Reimbursement and (if applicable) the Exhibit E — Action Plan Progress Report. At its sole discretion, the City may decline to issue Program Funds if for any month the Contractor fails to spend at least 50% of the previously disbursed Program Funds. The total Disbursement payments shall not exceed the total sum of Program Funds outlined in Section 2.1. 2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is January 15, 2028. Any discrepancies on the final RFR or support documentation will be adjusted from the final disbursement amount per CCPD's sole discretion. 2.6 Budget Modifications The Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from the City. However, the Contractor must submit the Exhibit F — Request for Budget Modification to the City, with the monthly RFR, during the month the modification took place. The request must include justification for the modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Approvals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from the City before the modifications are made. The Exhibit F — Request for Budget Modification must be submitted, and request must be approved by the City, before any money is moved to the line - item. Once the Request for Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Modifications to Budget Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from the City before the modifications are made. The Exhibit F — Request for Budget Modification must be completed and approved by the City before money is transferred into the new line -item. Once the Request for Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Direct and Indirect Modifications Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vice versa. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Day to Approve Modifications The last day the City will approve a Request for Budget Modification for this agreement is September 1, 2027. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any Request for Reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit B of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSM(,'djortworthtexas.gov. 2.13 The Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, the Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 3. Term. 3.1 This Agreement shall commence on January 01, 2026 ("Effective Date") and shall end on February 29, 2028 ("End Date"). With the exception of an extension, as outlined in Section 3.2, all of the Contractor's expenditures and program services under this Agreement must be completed during the project term period January 01, 2026 — December 31, 2027. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been provided by the Contractor to the City. All final reports for this agreement must be received by January 15, 2028. 3.2 Request for Extension The City in its sole and exclusive discretion may extend the End Date of this Agreement in order for the Contractor to conclude all work and fulfill objectives set forth in Exhibit A. The Contractor agrees that this is not an increase of funds. To request an extension, the Contractor must provide written justification for the request no later than October 15, 2027. The City reserves the right to decline any extension request that is not in the best interest of the City. The parties may extend the contracts by mutual agreement to accomplish administrative closeout activities associated with the programs. 3.3 Liquidation Period The Contractor agrees that no additional costs can be incurred after December 31, 2027. The Contractor has until February 29, 2028 to liquidate accrued expenditures that occurred during the project term period January 01, 2026 — December 31, 2027. To receive disbursement, The Contractor agrees to report liquidated expenses using the Exhibit C form and provide backup documentation by February 29, 2028. 4. Action Plan. 4.1 Approval of Action Plan The Contractor agrees that Exhibit D — Action Plan must be approved by CCPD by the end of the first quarter, April 15, 2026. Prior to this date, the City may review and request changes to Exhibit D in order to determine if the submitted document is likely to achieve the intent of the contract. The Contractor is authorized to receive disbursement for up to 25% of allowable budgeted expenses submitted by RFR, before Action Plan approval and per CCPD's sole discretion. Upon approval, contractor will be eligible to submit disbursement requests on the remaining 75% of allowable budgeted expenses for the remainder of the contract period. In the event the Contractor is unable to gain approval of Exhibit D by the stated deadline, the City reserves the right to terminate the contract and approve up to an additional 10% of allowable budgeted expenses to cover remaining expenses incurred prior to the termination date. The Contractor agrees that any remaining balance of Disbursement Funds owed to the City may be deducted from subsequent disbursement payments. Should this Agreement end, or be terminated, the Contractor agrees to return remaining Disbursement Funds. The Contractor agrees to deliver to the City a check for any Disbursement funds remaining. Checks should be addressed to the City of Fort Worth. Checks should be delivered to: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 W. Felix St., Fort Worth, Texas, 76115 4.2 The Contractor agrees to provide an Exhibit E — Action Plan Progress Report on a quarterly basis to document the performance of work as described in Exhibit D — Action Plan. Exhibit E shall document details of the progress toward capacity building objectives achieved in support of CCPD goals. The program reports shall be submitted to the City as identified in the report schedule in Section 4.3. 4.3 Action Plan Progress Report Schedule The Contractor agrees to submit Exhibit E on a quarterly basis. Reports shall be included in January, April, July and October's submissions per the following schedule: Activity/Expenses occurring in the following months: Report 5'f: oon the 15 of: October — December January January — March April April — June Jul Jul — September October The Contractor agrees Exhibit E — Action Plan Progress Report shall be submitted to the City no later than the 15th day of the corresponding reporting month. If this deadline occurs on a weekend or a City holiday, then reports shall be submitted to the City by the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15th of the reporting month, the City will document for future corrective action. If, by the last day of the same month, the Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of Exhibit E is required even if activity does not occur. 4.4 The Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the capacity and/or planning objectives set forth in the approved Exhibit D — Action Plan. 4.5 Corrective Action Plan The Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3) consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions of Exhibit C, Exhibit E, and/or Exhibit H. A Corrective Action Plan may also be implemented in response to monitoring findings, failing to take corrective actions, non -responsiveness, and responding to audit reports by the City. The CAP will contain the identified issue(s) found by the City, how the Contractor will correct that issue, identify the person/personnel responsible for its completion, and the target completion date. An example of this form is attached as Exhibit G. 4.6 Monitoring Visits The Contractor agrees that the City may conduct a monitoring visit to assess the risk of City funds and Contractor performance at any time during the duration of this Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide instructions of what to prepare. The Contractor agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.7 Non -Responsiveness The Contractor agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the Contractor, the City will document further corrective action and send a Non -Compliance letter notifying the Contractor's duly authorized representative of compliance issues, requested resolution(s), and/or a possible suspension of program funding. 4.8 The final Exhibit E — Action Plan Progress Report is due January 15, 2028. 4.9 The Contractor shall appoint a program representative who shall attend quarterly meetings of the Crime Control and Prevention District Board of Directors as requested. 5. Default and Termination. 5.1 This Agreement is wholly conditioned upon the actual receipt by the City of Program Funds from CCPD. All monies distributed to the Contractor hereunder shall be exclusively from monies received from CCPD, and not from any other monies of the City. In the event that funds from CCPD are not received in whole or in part, the City may, at its sole discretion, terminate this Agreement and the City shall not be liable for payment for any work or services performed by the Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, the City will notify the Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other parry with thirty (30) days' written notice of termination. 5.4 Termination will be affected by delivering to the Contractor written notice of termination. Upon the Contractor's receipt of notice of termination, the Contractor shall: a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event the City suspends or terminates this Agreement, the Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs, and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, the Contractor shall return to the City any property provided hereunder. The City will have no responsibility or liability for the Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance. All equipment purchased with Program Funds must meet all eligibility requirements of the City. The Contractor shall maintain all equipment used in the administration and execution of the Program. The Contractor shall maintain, replace, or repair any item of equipment used in support of the Program or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of the Contractor. The Contractor shall not use Program Funds to repair or replace said equipment. The Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, The Contractor shall submit to the City a detailed inventory of all equipment purchased with Program Funds to the Grants and Program Management Section at the address set forth in Section 2.2. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements. 7.1 The Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds. All records shall be retained for three (3) years following the termination or completion of this Agreement. The City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of the Contractor under this Agreement. The Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by the City, a single audit of all the Contractor's operations will be undertaken and may be conducted either by the City or an independent auditor of the City's choice. The Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, the City shall notify the Contractor as soon as reasonably practical. The Contractor shall have fifteen (15) days to provide the City with a written explanation and any supporting documentation regarding the practice or expenditure. If the Contractor fails to resolve or cure the questioned practice or expenditure, to the City's satisfaction within the fifteen (15) day period, the City reserves the right to withhold further Program Funds under this and/or future agreement(s) with the Contractor. 7.3 If, as a result of any audit, it is determined that the Contractor misused, misapplied or misappropriated all or any part of the Program Funds, the Contractor agrees to reimburse the City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against the City because of such misuse, misapplication or misappropriation. 7.4 The Contractor's obligation to the City shall not end until all closeout requirements are completed. The closeout requirements shall include but are not limited to providing final status on action plan items and progress reports, making final payments, and disposing of Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 The Contractor covenants and agrees to fully cooperate with the City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all reasonable hours to offices and records of the Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding, if applicable. If applicable, requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor. 8.1 The Contractor shall operate hereunder as an independent contractor and not as an officer, agent, servant, or employee of the City. The Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondent superior shall not apply as between the City and the Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between the City and the Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by the City on behalf of the Contractor. The Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of the Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by the City. It is expressly understood and agreed that the City does not have the legal right to control the details of the tasks performed hereunder by the Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 The City shall in no way nor under any circumstances be responsible for any property belonging to the Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCL UDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITYAS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OFANYKIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT, EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. The Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of the City in substantially the same form as above. Section 9 shall survive the expiration or termination of this Agreement. 10. Non -Assignment. No assignment or delegation of duties under this Agreement by the Contractor shall be effective without the City's prior written approval. 11. Prohibition Against Interest. 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. The Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of the Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to the Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of the Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of the Contractor or its subcontractors, shall render this Agreement voidable by the City of Fort Worth. 12. Nondiscrimination. 12.1 In accordance with the federal, state, and local laws and ordinances, the Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 The Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will the Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY THE CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, THE CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. Section 12 shall survive the expiration or termination of this Agreement. 13. Compliance. 13.1 The Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of the City. If the City calls to the attention of the Contractor in writing to any such violation on the part of the Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then the Contractor shall immediately desist from and correct such violation. 13.2 The Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If the City calls the attention of the Contractor in writing to any such violations on the part of the Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then the Contractor shall immediately end and correct such violations. 14. Governmental Powers. It is understood that by execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunity. If the Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property, the Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against the City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Requirement. 16.1 Coverages and Limits The Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liability (CGL): The Contractor is self -insured in keeping with the terms of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self- Insurance in lieu of the required general liability insurance certificate. (b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: (If the Contractor owns or operates vehicles under Scope of Services) $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 The Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have a minimum rating of A- VII in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. The City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 The Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect the Contractor and the City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. The Contractor will furnish a Certificate of Self -Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 100 Fort Worth Trail, Fort Worth, Texas 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to the Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions. 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 The City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of the City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 The Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits A through H constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of the City and the Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 The Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue Service. The Contractor shall notify City in writing of any changes to its 501(c) (3) tax- exempt status during the term of this Agreement. 17.12 Contractors are required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be compliant with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for conducting criminal background screening and for maintaining appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMINFY THE CITY AND HOLD THE CITY HARMLESS FROM ANY PENALITIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY THE CONTRACTOR, THE CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice. Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand - delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 100 Fort Worth Trail Fort Worth, TX 76102 CONTRACTOR: 4DaBrothers, Inc. Justin Haynes, Vice President 7859 Creek Meadows Dr. Fort Worth, TX 76133 19. Counterparts; Electronically Transmitted Signature. This Agreement, as well as any associated documents to this Agreement, including RFRs and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 20. Immigration Nationality Act. The Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by the City, the Contractor shall provide the City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. The Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. THE CONTRACTOR SHALL INDEMNIFY THE CITY AND HOLD THE CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY THE CONTRACTOR, THE CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. The City, upon written notice to the Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by the Contractor. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] Effective as of the date signed by the Assistant City Manager below. City: By: Name: William Johnson Title: Assistant City Manager Date: 03/24/2026 Contractor: 4DaBrothers, Inc. a-ji.— By: Justin D Haynes (Mar 3, 2026 10:12:09 CST) Name: Justin Haynes Title: Vice President Date: 03/03/2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: TA �r� z�- By: Da\4d Carabaj—ar(Mar 24, 2026 13:49:23 CDT) Name: David Carabajal Title: Executive Assistant Chief of Police Date: 03/24/2026 Approved as to Form and Legality: By: Name: Jerris Mapes Title: Sr. Assistant City Attorney Date: 03/04/2026 Contract Authorization: M&C:26-0081 1295:2025-1301945 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: �" s Name: Jaycee Shane Title: CCPD Partners Manager Date: 03/12/2026 City Secretary: pd44URnn pAjd°�°EOR�°odd Pvo=0 Pad* °oo oo°�`� .! By: Name: Jannette S. Goodall Title: City Secretary 03/24/2026 Date: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH® Powered by ZoomGrantsTm and Fort Worth Police Department CCPD Emerging Partners - Development Grants Deadline: 1/1/2030 Email This Preview Save as PDF Print Close Window A♦ 4DaBrothers, Inc. 4DaBrothers Dev Grant Proposal Jump to: Narrative Section Uploaded Documents $ 50,000.00 Requested $ 133,500 Annual Operating Revenue Submitted: 7/16/2025 12:31:44 PM (Pacific) Project Contact Justin Haynes 4dabrothers.contact@gmail.com Te1:8176899104 Additional Contacts darestarllc@gmail.com, smonk77@gmail.com Narrative Section Agency Information 4DaBrothers, Inc. 7859 Creek Meadows Dr Fort Worth, TX 76133 United States Vice President Justin Haynes 0USMiariaynes12@gm� ail.com Telephone8176899104 Fax Web 4dabrothers.com 1. Have you completed an in -person or virtual Request for Proposal (RFP) training for Development Grants? V Yes No 2. Are you currently funded by a CCPD Development Grant or Program Grant? Yes No 3. Is your agency's non-CCPD revenue greater than $5,000,000 Yes No 4. Which Council District is where your primary office is located? ❑ 2 ❑ 3 ❑ 4 ❑ 5 ❑ 6 ❑ 7 ❑ 8 ❑ 9 ❑ 10 . Y. 11 11 Outside Fort Worth 5. Which Council Districts do you serve? ❑ 2 ❑ 3 ❑ 4 CI 5 ❑ 6 7 Y. 8 ❑ 9 L! 10 -' 11 6. Does your agency primarily serve Fort Worth residents? Yes No 7. If applicable, will you be working with a fiscal sponsor? See instructions for descriptions and eligibility requirements. Agencies will be required to provide a letter of commitment from a Fiscal Sponsor if required. Yes V No 8. Please state your agency's estimated annual organizational revenue. 133,500 Narrative 9. Please select the CCPD Priority that your project addresses. Please see the Defined Terms listed in the Request for Proposals. ❑ Foster Care ❑ Previously Adjudicated Persons ❑ Police Community Relations G Violent Crime Prevention ❑ Afterschool ❑ Victim Assistance ❑ Gang Intervention 10. Are you funded through any other CCPD Partners with a Shared Mission Programs? Yes No 11. What Council District(s) will this program/project benefit? Mark all that apply. LJ District 2 ❑ District 3 ❑ District 4 2i District 5 ❑ District 6 ❑ District 7 V District 8 ❑ District 9 ❑ District 10 -1 District 11 12. Please provide a brief summary of your project. This summary will be used to describe your project to those reviewing your documents. Please provide enough detail to explain your primary objectives and activities. At 4DaBrothers, our "Iron Sharpens Iron" project empowers young men to become responsible, compassionate, and knowledgeable leaders. We aim to create lasting community impact by promoting personal growth, reducing crime, and enhancing safety. Our programs include professional development, mental health support, financial literacy, college prep, and community engagement. We serve 75-80 young men annually across zip codes 76105, 76112, 76119, and 76104, with plans to expand across Fort Worth. 13. What do you believe is the most significant crime problem the community faces? What causes it? How do you know? We believe the most pressing crime and safety issue in our community is a combination of lack of knowledge, self-awareness, strong family structures, community support, and opportunities, compounded by poverty and systemic barriers. These factors contribute to cycles of crime, insecurity, and missed potential among young people. According to Crimemapping.com, we identified the following breakdown for Crime Reports between 11/23/2025 — 05/21/2025 (180 days) in the following zip codes we serve: 76112: Eastern Hills 232 Records: Top 3 violations 66 Larceny 41 Assault 36 Drugs/Alcohol 76105: Stop Six -Poly 131 Records: Top 3 violations 29 Assault 25 Motor Vehicle Theft 18 Drugs/Alcohol 76119 86 Records: Top 3 violations 26 Assault 20 Larceny 13 Drugs / Alcohol 76104: Morning Side 286 Records: Top 3 violations 70 Larceny 71 Assault 34 Vandalism 76103: Poly 62 Records: Top 3 violations 25 Assault 10 Larceny 6 Vehicle Break -In / Theft What Causes It? This problem stems largely from the environment in which many young people are raised. Influences such as social media, outside propaganda, and the absence of visible role models or mentors exacerbate feelings of disconnection and hopelessness. Additionally, extreme poverty and a lack of education or awareness of available opportunities leave many individuals feeling trapped, perpetuating behaviors that lead to unsafe conditions. This information was derived from the articles below: Social media and Youth Health article: https://www.hhs.gov/sites/default/files/sg-youth-mental-health-social-media-advisory.pdf? utm_so u rce=ch atg pt. co m Lack of Role Models / Disconnected Youth: https://www.countyhealthrankings.org/health-data/community-conditions/social-and-economic- factors/safety-and-social-support/disconnected-youth?utm_source=chatgpt.com&year=2025 Poverty, Education, and Opportunity Gaps: https://iei.ncsu.edu/2023/05/22/the-employment-of-opportunity-youth/?utm_source=chatgpt.com Especially based on the crime mapping report, crimes such as assault and larceny are very personal crimes, and perpetuators usually don't care too much for the safety or well-being of others, yet alone themselves. Hence why these areas are extremely out of control in these aforementioned areas/zip codes in Fort Worth. How Do We Know? We know this to be true based on the data provided by the crime mapping report and info from the Fort Worth Police Department Quarterly Reports. This data shows a clear disparity between a neighborhood in Keller versus a neighborhood in Stop Six. According to the Fort Worth Police Department 2024 1 st Quarter review, we see gang related offenses mainly occurring in the East (32), Central (26) and South (14) regions of Fort Worth, but zero reports in the Northern region (Keller) in 2023 and 2024. In this same report, we see the highest disparities for Assault Offenses in (76104) District 8 (520) and (76105) District 11 (412). 14. Please describe your mission and the population you serve. Founded out of a deep concern for the alarming disparities affecting young Black men in underserved Fort Worth communities, 4DaBrothers was established in 2023 to respond to the urgent needs of those often overlooked by mainstream support systems. Our organization was born from lived experiences and firsthand observations of the systemic barriers faced by young men in the 76104, 76105, 76119, and 76112 zip codes —areas historically impacted by poverty, limited access to education, and community disinvestment. At 4DaBrothers, our mission is to empower, equip, and uplift young men between the ages of 17 and 24 who are navigating complex challenges such as unemployment, high school dropout, prior incarceration, homelessness, and generational poverty. We recognize that this population is frequently underserved and systemically marginalized, and we aim to bridge that gap by providing targeted mentorship, life skills development, workforce readiness, and mental health support. Since our inception, we have made a measurable difference —directly impacting the lives of 75-80 young men annually through tailored programs that guide them away from destructive cycles and toward paths of purpose, leadership, and community contribution. Through culturally relevant programming and authentic relationship -building, 4DaBrothers is not just a support organization; it is a movement to redefine the future for our young men and the communities they call home. 15. What are you requesting funding for? What capability does your agency need to better serve the Fort Worth community? 4DaBrothers is requesting development funding to enhance our capacity to better serve the Fort Worth community by creating sustainable programs, improving outreach, and expanding our resources to empower young men aged 17-24. Specifically, we seek funding for the following development areas: Program Development and Expansion: Workforce Readiness Initiatives: Develop comprehensive job training modules, including technology - focused certifications, to prepare young men for high -paying, in -demand careers. We currently serve 15- 20 young members within the organization and seek to expand our services to 30-40 young men annually. Financial Literacy Programs: We create digital and in -person workshops on budgeting, saving, and wealth -building tailored to young adults in underserved communities. We currently serve 15-20 young members within the organization and seek to expand our services to 30-40 young men annually. Our certified financial advisor, Damion Robinson, leads this effort, not only aiding these young men but also helping their families. Mental Health and Counseling Resources: Build partnerships with licensed professionals such as, Kevin Anthony of Grambling State, and Patrick Abrams of Jackson State, to offer free or low-cost mental health services and workshops. Digital Infrastructure: Website Development: Enhance our website to include interactive resources such as job boards, online counseling scheduling, and financial literacy tools. Virtual Learning Platforms: Develop a user-friendly platform for virtual workshops (Professional and Financial Development), webinars (IT Training, Job Assistance/Placement, College Readiness/Placement), and mentorship programs to reach a broader audience. Community Outreach: Marketing and Engagement: Create targeted campaigns to raise awareness, gain supporters, volunteers, and donors for our programs to support our underserved neighborhoods in Fort Worth. Community Events: Host developmental workshops and networking events that connect participants with local employers, mentors, and educational institutions. Facility Improvements: Upgrade our community spaces to include modern technology, collaborative workspaces, and private areas for counseling sessions. Research and Impact Assessment: Develop tools and processes to measure the impact of our programs, ensuring continuous improvement and alignment with community needs. By addressing these developmental priorities, 4DaBrothers will build the capacity needed to provide impactful, sustainable services that empower young men to break cycles of generational poverty, reduce crime, and foster stronger, safer communities in Fort Worth. This funding will help us expand our reach and create lasting change. 16. What actions have you previously attempted to develop your agency's capability before? How did it go? Who was involved? At 4DaBrothers, we are committed to expanding our capacity and enhancing the impact of our programs Below are key initiatives we've undertaken to support that mission: Grant Applications: We have submitted proposals to multiple local and national funders focused on workforce development and mental health. While we have not yet received award decisions, we remain actively engaged in pursuing new funding and strengthening our proposals, especially around impact measurement and community outcomes. Strategic Partnerships: We've built strong collaborations with local organizations to co -host meaningful events that uplift and empower young men. Notably, we held our inaugural Mental Health Gaming Tournament at Trojan Realty's facility in Fort Worth, which they generously donated for the event. Over 60 young men participated, supported by 20+ volunteers, with a total attendance exceeding 100 community members. We've also partnered with The Dock Bookshop and Community Frontline to offer book club meetings and sessions focused on men's financial literacy and mental health. These partnerships have expanded our reach and strengthened the collective impact of all involved organizations. Program Pilots: We launched several targeted initiatives to address the unique challenges faced by young men in our community: Resume Workshop: Hosted at OD Wyatt High School in collaboration with the American Airlines Black Professional Network, this session served over 30 participants, focusing on career readiness and professional development. Monthly Book Club: Held virtually via Zoom, these sessions draw around 10 participants per session and focus on themes of self-awareness, leadership, and personal growth. We also host two in -person sessions annually at The Dock Bookshop to deepen engagement. Men's Retreat Counseling Sessions: In partnership with My Brother's Keeper of Fort Worth and mental health professionals Rickie Clark and Patrick Abrams, we hosted a retreat for 10 young men, focusing on manhood, mental health, and community responsibility. Participants were selected based on age, program involvement, and personal recommendations from Mr. Rickie Clark. These pilots have provided invaluable feedback, helping us refine programming for greater reach and impact. Volunteer Recruitment: Efforts to engage community members as mentors, coaches, and facilitators have led to meaningful collaborations, while also highlighting the need for a more structured volunteer management system. To support volunteer recruitment, we host free in -person and virtual "Meet and Greet" sessions at The Dock Bookstore in Fort Worth. These sessions offer community members an opportunity to learn more about our mission, values, and programs. As a result of these efforts, we have successfully engaged 5 to 10 dedicated volunteers who actively contribute to advancing our organizational goals. 17. Please describe your agency's current resources: How do you support your mission financially? What are the strengths of your staff and board of directors? What is the role of volunteers in your operations? What partnerships does your agency have to support your mission? Current Resources: 4DaBrothers is supported by a growing network of volunteers, local partnerships, and corporate allies. We collaborate with schools and organizations including Dunbar, O.D. Wyatt, Poly, My Brother's Keeper, The Dock Bookstore, and Community Frontline. Our corporate partner, American Airlines, provides mentorship opportunities, facility tours, and logistical support through its local DFW offices. Membership donations, in -kind gifts (e.g., backpacks, gift cards), and volunteer -led initiatives further sustain our work. Financial Support: We fund our mission through four primary streams: In -Kind Donations (10%) — Partners like My Brother's Keeper (event meals), TFT Foundation (gaming desks), and American Airlines (workshop gift cards) provide critical non -monetary support. Membership Contributions (15%) — Members donate $5—$20 monthly, helping sustain programs such as educational workshops, tournaments, and retreats. Fundraising Revenue (60%) — Our largest funding source comes from gaming tournaments via ticket sales, vendor fees, and raffles. Community Partnerships (15%) — Organizations such as The Dock Bookstore and Trojan Realty offer free space for hosting events, saving operational costs and increasing our reach. Leadership Strengths: Sam Monk (President): U.S. Army veteran with 15+ years in HR, 10+ years of community service, and a background in web development. Leads member/volunteer recruitment. Justin Haynes (Vice President): Navy veteran and Senior Data Engineer at American Airlines with 20+ years in IT. Oversees professional development (resumes, interview prep, job training, and career goal setting). Damion Robinson (CFO): Army veteran, licensed Financial Advisor, and Network Engineer at American Airlines. Leads our financial literacy program, educating members on credit, savings, life insurance, and retirement planning. Volunteer Engagement: Volunteers play a vital role by offering mentorship, organizing events, and leading group sessions. They guide youth in career prep, mental health, and leadership. Key Volunteer Mentors: Patrick Abrams: Certified counselor and pastor, with over a decade of experience, leads our virtual and in -person mental health sessions. Rickie Clark: Director of MBK Fort Worth, with 20+ years in FWISD. Leads workshops on African heritage, identity, and personal development. Kristian Houston: U.S. Army veteran and youth leader (Age 21) facilitates mental health discussions and mentorship for peers aged 17-24. Community Partners: TFT Foundation: Donated gaming desks and supports underserved youth in Fort Worth. The Dock Bookstore: Hosts our book clubs and educational sessions. DB Alliance: Provides IT training, job readiness, and coaching for tech careers. American Airlines Black Professional Network: Offers career exposure through tours of AA Headquarters, Flight Academy, and DFW Airport ops. 18. What will change if you receive funding? With the urgent and growing needs of young men ages 17-24 in Fort Worth's underserved neighborhoods, immediate investment in programs like 4DaBrothers is critical. This grant will expand our capacity to provide transformative resources and mentorship to a population too often overlooked. Funding will strengthen our programs, increase accessibility, expand outreach, and deepen our community impact. Your support is more than an investment in our mission —it's a commitment to the future of a resilient generation. 1. Program Expansion Workforce Readiness: We will enhance career -focused programs through IT certification prep, entrepreneurship training, and professional development workshops —empowering 30-40 young men annually, with projected 5-10% growth each year. Mental Health & Financial Literacy: Increased funding will expand access to wellness and financial seminars led by certified professionals Rickie Clark, Patrick Abrams, and Damion Robinson. These programs equip participants with essential life skills to overcome cycles of poverty and instability. 2. Increasing Accessibility We will develop a digital platform for those facing transportation or scheduling barriers. On -demand tools will include: Resume tutorials Virtual mental health support Financial planning modules Goal -setting dashboards IT certification roadmaps This hybrid approach ensures equitable access and consistent engagement. 3. Targeted Outreach to Underserved Areas We will focus on zip codes 76104, 76105, 76119, and 76112 through: Digital Engagement: Targeted campaigns on Facebook, Instagram, and TikTok will reach 1,000+ users monthly. Bi-weekly SMS and email updates will boost engagement and event participation. In -Person Outreach: Six mobile outreach booths and monthly small -group sessions will help engage 10-15 new participants monthly. These interactions will provide information, registration support, and community connection. Transportation Support: We will offer rideshare credits, shuttles for major events, and stipends —benefiting at least 40 participants annually. Data -Driven Strategy: Geographic and demographic tools will guide outreach, aiming for a 20% annual increase in reach and effectiveness. 4. Strengthening Community Impact Strategic Partnerships: Funding will solidify partnerships with at least eight local businesses and nonprofits to secure mentorships, internships, job placement, and corporate career exposure. Community Events: We will scale our signature events to broaden impact: Mental Health Gaming Tournaments (quarterly, 100+ youth, for community building) Leadership Retreats (annually, 15-25 participants, focusing on mental health and life planning) Resource Fairs (bi-annually, connecting families to employment services) These initiatives build belonging, encourage self-sufficiency, and promote long-term transformation. 19. Who will help you make these changes in the future? Please describe how staff, volunteers, consultants, etc. will contribute to your project's success. 4DaBrothers will execute this project through a skilled, mission -driven team of staff, volunteers, consultants, and community partners. Each plays a vital role in delivering programming and ensuring long- term success. Staff Leadership & Program Management Our staff leads daily operations, provides strategic guidance, and ensures alignment with our mission. •Justin Haynes, Vice President & Executive Program Director: With 20+ years in professional development and leadership at American Airlines, Justin oversees curriculum design and leads our resume workshops, IT training, interview prep, and goal -setting sessions. He also spearheads fund development and donor engagement. •Damion Robinson, Chief Financial Officer: A licensed financial advisor and Senior Network Engineer at American Airlines, Damion leads our Financial Literacy Program, offering quarterly workshops on budgeting, credit, savings, and insurance. •Patrick Abrams, Mental Health Counselor: With 15+ years in ministry and wellness, Patrick facilitates mental health sessions, using a culturally responsive approach to support emotional resilience. Program Development & Outreach •Sam Monk, President: A U.S. Army veteran and HR professional with 15 years of experience, Sam oversees member and volunteer recruitment and program scalability. •Rickie Clark, Outreach Leader: A Fort Worth community advocate and longtime director of My Brother's Keeper (MBK), Rickie supports recruitment, mentorship, and transitions from school to 4DaBrothers programs. Volunteers & Mentors Volunteers Lavar Watson, Ceaser Gillespie, Kristian Houston, and Quen'Trel Tankxley provide mentorship, event support, and community engagement. •Kristian Houston & Quen'Trel Tankxley lead logistics, social media promotions, and on -site outreach. •Rickie Clark and Patrick Abrams offer consistent mentorship in areas of cultural identity, mental health, and life coaching. Consultants & Grant Development •Courtney Nickol & Associates, LLC supports grant writing, strategic planning, and executive coaching. •Grant specialists assist with identifying funding opportunities and ensuring long-term sustainability through competitive proposals and donor relationship management. Community Partnerships Our community partners amplify our mission through resources, space, and expanded access: •The Dock Bookstore: Hosts our Men's Book Club and literacy events. •TFT Foundation, DB Alliance, MBK-MSK: Support mentoring, IT training, and youth development. •American Airlines: Provides mentorship, aviation exposure, and in -kind support. •Frost Bank, Trojan Realty, Revolution Financial: Collaborate on financial and career -readiness workshops. •Blank Space, Jim Austin Online, National Multicultural Western Heritage Museum: Support cultural events and engagement. Commitment to Impact This collaborative infrastructure —spanning leadership, volunteers, consultants, and partners —ensures 4DaBrothers is equipped to execute this project with excellence. Our team is committed to empowering young men to thrive personally and professionally, building a foundation for long-term growth and leadership in their communities. 20. If applicable, please describe how you are involved with a CCPD Funding Priority. 4DaBrothers is directly aligned with the Crime Control and Prevention District (CCPD) Funding Priority Area by focusing on initiatives that address root causes of crime and promote community safety. Our programs emphasize prevention, education, and empowerment, which are key components of CCPD's mission to reduce crime and enhance public safety. How We Align with CCPD Priorities Reducing Criminal Activity: Our workforce readiness programs provide young men with job skills, career opportunities, and mentorship, reducing the likelihood of involvement in criminal activities. By addressing financial literacy and poverty, we equip participants with tools to achieve economic stability, a critical factor in preventing crime. Strengthening Families and Communities: Through mental health counseling and men's retreats, we promote self-awareness, emotional well-being, and positive relationships, fostering stronger families and communities. Preventing Youth Involvement in Crime: Our programs for young men aged 17-24, such as college prep and goal -setting workshops, focus on creating pathways to success, steering them away from negative influences. We actively engage participants in community -building activities, encouraging accountability and pride in their neighborhoods. Enhancing Public Safety: By empowering individuals and reducing factors that contribute to crime (poverty, lack of education, and family instability), we contribute to a safer and more connected community. Impact and Collaboration Our work aligns with CCPD goals through strategic partnerships with local schools, businesses, and community organizations. Together, we provide resources, mentorship, and support systems to reduce crime and create lasting, positive change in the Fort Worth community. This proactive approach ensures we address the underlying issues contributing to crime while building a safer, healthier environment for everyone. 21. Agency Video Link (optional) This question is not scored. Agencies that wish to submit a video to describe their program may do so by uploading it to their preferred video hosting site (ex. You Tube, Vimeo, etc.) and providing the link. https://www.instagram.com/reel/DG5mmM7xYZu/?igsh=NW4yNms1 bnROamtr Uploaded Documents LgL Documents Requested * Contractor/Consultant Quotes and Qualifications for consulting services IRS Form 990 Current Year Budget Current Statement of Activities (Income Statement) Current Statement of Financial Position (Balance Sheet) IRS Determination Letter List of Board of Directors Existing Corrective Action Plan (CAP) 3 Letters of Support Required?Attached Documents U ConsultantQuotes 0 990 Form 0 Current Year Budget 0 Income Statement 0 Balance Sheet ® Determination Letter 0 Board of Directors 0 Letter of Support CourtneyBaileX Letter of Support_RickieClark Letter of Support_AmberMorgan * ZoomGrantsTM is not responsible for the content of uploaded documents. Application ID: 497199 Become a fan of ZoomGrantS- on Facebook Problems? Contact us at QuesfionsRZoomGrants.com ©2002-2026 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout I Browser 0 0 N L. as U � bA p p CA C 4r y A �ramr�, .U. •� V �.J > cu cn QM N � a o a-. to Qn o � S y cz U U _ ZLn o o 0 0 0 C=' o a W C7 � a' arA aUvvrn cn cn A Q 15. o ,r. ,r. " Ln0 ° U El Z El El a U U A o o o o o o O a va, c u Crime Control and Prevention District Partners with a Shared Mission EXHIBIT B - BUDGET NARRATIVE 4DaBrothers, Inc. DESCRIPTIONJUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE REVENUE Total Revenue 111 A. SALARY TOTAL SALARY $0.00 B. FRINGE TOTAL FRINGE $0.00 C.TRAVEL TOTAL TRAVEL $0.00 D. EQUIPMENT TOTAL EQUIPMENT $0.00 E. SUPPLIES TOTAL SUPPLIES $0.00 F. CONSULTING/CONTRACTING TOTAL CONSULTING/CONTRACTING $0.00 G. SUB -GRANTS $0.00 TOTAL SUB -GRANTS $0.00 II. OCCUPANCY TOTAL OCCUPANCY $0.00 INDIRECT $0.00 TOTAL INDIRECT $0.00 Total Expense 11 Total Requested $0.00 FORT WORTH, CRIME CONTROL AND PREVENTION DISTRICT Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Exhibit C Request for Reimbursement (RFR) FY 2026 Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Month of Request: DIRECT COSTS (90 % Minimum) A B C D E Budget Category Budget Amount Total of Previous Reimbursements Requested This Month's Request (B+C) (A-D) Total Requested To -Date Remaining Balance Available A Personnel $ - $ - B Fringe Benefits $ - $ - C Travel & Training $ 9,530.00 $ - $ 9,530.00 D Equipment $ 2,533.36 $ - $ 2,533.36 E Supplies $ 280.00 $ - $ 280.00 F Contracts/Consultants $6,830.00 $ - $ 6,830.00 G Sub -Awards $ $ - H Occupancy $ - $ - Total Direct Costs $ 19,173.36 $ $ $ $ 19,173.36 INDIRECT COSTS (10 % Maximum) A B C D E (B+C) (A-D) Total of Previous This Month's Budget Cate or g Category Budget Amount g Reimbursements Total Requested Remaining Balance Requested Request To -Date Available Total InDirect Costs $ $ $ Supporting documents required with monthly requests. See Requestfor Reimbursement Instructions for reference Summary Total Budget: $ 19,173.36 Previous Requests: $ This Request: $ Total Requested To -Date $ Remaining Funds $ 19,173.36 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order # Fan I Dept ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below EXHIBIT D — Action Plan CCPD Partners with a Shared Mission Emerging Partners — Development Grants 'r FIRST SIX (6) MONTHS PEOPLE DATE OF MILESTONES INVOLVED/RESPONSIBLE ESTIMATED COMPLETION COST 1. Develop and complete Action Plan TOTAL BUDGET SECOND SIX (6) MONTHS MILESTONES PEOPLE INVOLVED/RESPONSIBLE ESTIMATED COST DATE OF COMPLETION TOTAL BUDGET THIRD SIX (6) MONTHS MILESTONES PEOPLE INVOLVED/RESPONSIBLE ESTIMATED COST DATE OF COMPLETION TOTAL BUDGET FINAL SIX (6) MONTHS MILESTONES PEOPLE INVOLVED/RESPONSIBLE ESTIMATED COST DATE OF COMPLETION TOTAL BUDGET TOTAL ESTIMATED BUDGET: $19,179.00 Name of Authorized Representative — Please Print Authorized Representative Signature Date This Section - CCPD Staff Only Name & Title Staff Signature Date Approved 0 Exhibit E Crime Control and Prevention District Emerging Partners Action Plan Progress Report (quarterly) Date: Agency Name: Program/Project Title: Fiscal Period: Reporting Period: Contact Name: Email: Instructions: Report progress capacity -building outcome and respond to the questions below with detailed commentary on the implementation of the project. If there are additional documents or deliverables that were completed this quarter, include those with this report. Percentage Overall Completed Percentage Capacity Building Outcome (Action Plan) This Completed Fear -to - Quarter Date Increase capacity for as demonstrated by 1. What goals and objectives from the action plan were accomplished during this quarter? Highlight specific aspects of the project contributing to its success. 2. Describe any challenges (i.e. frustrations, barriers, disappointments) with progress toward action plan deliverables, and provide detail on how they were addressed or resolved. 3. Is the agency on track to reach its Action Plan goals and allocate all of its grant funds on time? Please provide details. Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title: Date: Exhibit F: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Date Submitting Agency Contact Name Phone Number and Email Remit Address DIRECT COSTS 90% minimum) Budget Category Approved Budget Change Requested Revised Budget A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs INDIRECT COSTS 10% maximum Approved Budget Change Requested Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑ Modification Approved ❑ Modification NOT Approved FWPD Staff Signature Date �o O z Q a is v a c o v� O A W � F� o A w 0 L7 A ° z y w b� o ° ° A � z V V iR FORT WORTH® CRIME CONTROL AND PREVENTION DISTRICT Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolan Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Exhibit H Disbursement Form Fiscal Year 2026 Submitting Agency: Contact Name: Phone Number: Email: I Remit Address: Invoice Number: Month of Request: Month Expenses Reported Disbursement Paid Disbursement Amount Percent age —Reported Initial 25% 2 3 4 5 ER Total S Last Disbursement Remainin $ - I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Fiscal Agent Use Only Amount of Disbursement Requested Date Purchase Order # Fund Dept. ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) I by: Approved by: Staff Signature Grant Staff Signature Finance Received Stamp Placed Below City of Fort Worth, Texas Mayor and Council Communication DATE: 01/27/26 M&C FILE NUMBER: M&C 26-0081 LOG NAME: 35FY26 CCPD EMERGING PARTNERS GRANTS Q2 SUBJECT (ALL) Authorize Execution of Fiscal Year 2026 Crime Control and Prevention District Emerging Partners Program Contracts with 4DaBrothers, Inc. and Fort Worth Connect in a Combined Total Amount Up to $314,179.00 to Operate Crime Prevention Programming that Benefits Fort Worth Residents RECOMMENDATION: It is recommended that the City Council authorize the execution of Fiscal Year 2026 Crime Control and Prevention District Emerging Partners Program contracts with 4DaBrothers, Inc. and Fort Worth Connect in a total combined amount up to $314,179.00 to operate crime prevention programming that benefits Fort Worth residents. DISCUSSION: The Crime Control and Prevention District (CCPD) Emerging Partners Program provides funding to agencies that are recommended by a selection panel and then approved by the CCPD Board of Directors (Board). The selection panel, consisting of staff and community representatives, evaluates the proposals to ensure minimum qualifications are met and that proposed projects meet one or more of the goals of the Board. On December 2, 2025, the Board reviewed and approved the recommendation to fund two crime prevention programs. The combined awards total up to $314,179.00 and are funded by the CCPD FY26 Emerging Partners Program Fund. 4DaBrothers is a Development Grant which will have a contract term of January 1, 2026 through February 28, 2028 with no renewals. Fort Worth Connect is a Program Grant which will have a contract term of January 1, 2026 through February 28, 2029 with no renewals. The parties may extend the contracts by mutual agreement to accomplish administrative closeout activities associated with the programs. Fiscal Year 2026 funding will be allocated during the term of each contract as follows: 4DaBrothers ($19,179.00) will work to enhance their capacity to better serve the Fort Worth community by creating sustainable programs, improving outreach, and expanding their resources to empower young men aged 17-24. The program will serve participants in Council Districts 5, 8, and 11. Fort Worth Connect ($295,000.00) will implement their program "LCYC Rodeo Team" which fosters connections among individuals between the ages of 10-17 across the city of Fort Worth, with a particular emphasis on uniting youths from the Southside and Southeast, two neighborhoods with a history of gang violence. It introduces youth to new opportunities within the rodeo community and cultivates positive relationships with law enforcement. The program will serve participants in all Council Districts. Funding is budgeted in the CCPD Community Based Fund for the CCPD Emerging Partners Programs Department for the purpose of funding the Fiscal Year 26 Emerging Partners Program project. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Community Based Fund for the FY26 Emerging Partners Program project to support the approval of the above recommendation and execution of the contracts. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by. William Johnson 5806 Originating Business Unit Head: Eddie Garcia 4212 Additional Information Contact: Keith Morris 4243