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HomeMy WebLinkAbout064922 - General - Contract - Tarrant County Homeless Coalition dba Partnership HomeCSC No. 64922 AGREEMENT FOR EMERGING PARTNERS PROGRAM TARRANT COUNTY HOMELESS COALITION DBA — PARTNERSHIP HOME PROGRAM GRANT FISCAL YEARS 2026 — 2029 In consideration of the mutual covenants, promises, and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home -rule municipal corporation of the State of Texas ("City"), acting by and through William Johnson, its duly authorized Assistant City Manager, and Tarrant County Homeless Coalition dba Partnership Home, a Texas non-profit corporation ("Contractor"), acting by and through its duly authorized Chief Executive Officer Lauren King. RECITALS WHEREAS, City has determined that Emerging Partners Programs are necessary to support crime prevention in the City during Fiscal Years 2026 - 2029 to meet one or more of the Crime Control and Prevention District's ("CCPD") goals, which are: (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; WHEREAS, Contractor has agreed to operate an Emerging Partners Program called HomeWorks ("Program"), which will support the City's Police Department's crime prevention efforts throughout the community; WHEREAS, City desires to enter into an agreement with Contractor to operate the Program; and WHEREAS, as consideration for Contractor's performance and operation of the Program, City has appropriated monies in the CCPD Budget in the amount of $252,045.00 ("Program Funds") to provide to Contractor on a reimbursable basis, subject to and in accordance with this Agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative 3. Exhibit B — Budget Narrative Form 4. Exhibit C — Request for Reimbursement (RFR) OFFICIAL RECORD 5. Exhibit D — Program Performance Report CITY SECRETARY FT. WORTH, TX 6. Exhibit E — Budget Modification Form 7. Exhibit F — Corrective Action Plan Form The exhibits, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include City of Fort Worth, and its officers, agents, employees, and representatives. The term "Contractor" shall include Tarrant County Homeless Coalition and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor 1.1 Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan and ZoomGrants Program Narrative. Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit "B" - Budget Narrative Form. Program activities and quarter measures shall be reported in accordance with Exhibit "D"- Program Performance Report. 2. Program Funds 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of $252,045.00 ("Program Funds"). 2.2 Payment Payment of the Program Funds from City to Contractor shall be made on a quarterly and cost -reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) (Exhibit Q. The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR should be sequentially numbered and labeled using the following format: AgencyName_InvoiceNumber Reporting Quarter Year RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D Program Performance Report and be signed by the Contractor or duly authorized officer of the Contractor. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSM(cr�,fortworthtexas.gov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and Exhibit D Program Performance Report. 2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved RFR and Exhibit D Program Performance report. With the exception of final reimbursements requests as outlined in Section 2.5, incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.4 Request for Reimbursement Reporting Schedule Contractor agrees to submit all Exhibit C-Requests for Reimbursements (RFR) and Exhibit D-Program Performance Reports on a quarterly basis. Reports shall be included in July, October, January, and April's submission. Contractor agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Program Performance Report per the following schedule: Activity/Expenses occurring in the following months: Report is Due on the 1511 of - October — December January January — March April April — June Jul Jul — September October Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 151h day after the end of each reporting month. If this deadline occurs on a weekend or a City holiday, then reports shall be submitted to the City by the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15'h of the reporting month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of Exhibit C and Exhibit D is required even if expenses and/or activity do not occur. 2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is October 15, 2028. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.6 Budget Modifications Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "E") to City, with the RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Approvals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Budget Modifications to Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Budget Modifications to Direct and Indirect Line Items Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vice versa. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Day to Approve Modifications The last day the City will approve a Budget Modification for this agreement is August 01, 2028. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSMgfortworthtexas.gov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. 2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 2.14 Match Requirement If applicable, Contractor agrees to contribute matching funds equal to 25% of the amount exceeding $300,000.00 in CCPD funds. The matching funds for this grant specifically are $0. Matching funds must be for the sole purpose of paying or reimbursing costs associated with the program scope as outlined in Exhibit B. Contractor agrees to report matching funds along with request for reimbursement documentation as outlined in Section 2. 3. Term 3.1 This Agreement shall commence upon October 01, 2025 ("Effective Date"), and shall end on December 31, 2028 ("End Date"). With the exception of an extension, as outlined in Section 3.2, all of Contractor's expenditures and program services under this Agreement must be completed during the project term period October O1, 2025 — September 30, 2028. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been provided by the Contractor to the City. All final reports for this agreement must be received by October 15, 2028. 3.2 Request for Extension The City, in its sole and exclusive discretion, may extend the End Date of this Agreement in order for the Contractor to conclude all work and fulfill objectives set forth in Exhibit A. The Contractor agrees that this is not an increase of funds. To request an extension, Contractor must provide written justification for the request no later than July 15, 2028. The City reserves the right to decline any extension request that is not in the best interest of the City. The parties may only extend the contract by mutual agreement to accomplish administrative closeout activities associated with the program. 3.3 Liquidation Period Contractor agrees that no additional costs can be incurred after September 30, 2028. Contractor has until November 30, 2028 to liquidate accrued expenditures that occurred during the project term period October 01, 2025 — September 30, 2028. To receive reimbursement, Contractor agrees to report liquidated expenses using the Exhibit C form and provide backup documentation by November 30, 2028. 4. Program Performance Report 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit A. 4.2 Program Performance Report Contractor agrees to provide a Program Performance Report (Exhibit D) in Excel format to document the performance of work as described in the Project Plan and Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome objectives achieved in support of the CCPD goals and zip code data for unduplicated participants. The program reports shall be submitted to the City as identified in the report schedule in Section 2.4. 4.3 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit "F". 4.4 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to assess the risk of City funds and Contractor performance at any time during the duration of this Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide instructions of what to prepare. The Contractor agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.5 Non -Responsiveness Contractor agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the Contractor, the City will document further corrective action and send a Non -Compliance letter notifying the Contractor's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.6 The final Exhibit D — Program Performance Report will be due October 15, 2028. 4.7 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other parry with at least thirty (30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of the Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for a minimum of three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have up to fifteen (15) days to provide City with a written explanation and any supporting documentation regarding practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to the following: providing final Exhibit C and Exhibit D reports making final payments, and disposing of the Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, servant, or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CA USED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITYPROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTR UED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. Section 9 shall survive the expiration or termination of this Agreement. 10. Non -Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions, or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. Section 12 shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunity If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property, Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory, or common law. 16. Insurance Requirement 16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liability (CGL): Contractor is self -insured. Contractor will furnish a Certificate of Self -Insurance in lieu of the required general liability insurance certificate. (b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: (If Contractor owns or operates vehicles under Scope of Services) $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000, Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. At least ten (10) days' notice shall be acceptable in the event of non- payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 100 Fort Worth Trail, 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution, or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits "A" through "F" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each parry and its counsel have had the opportunity to review this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501(c)(3) tax-exempt status during the term of this Agreement. 17.12 Contractors are required to ensure criminal background screenings are conducted for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be compliant with the Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for ensuring criminal background screening is conducted and maintain appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY, DEFEND, AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand - delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 100 Fort Worth Trail Fort Worth, TX 76102 CONTRACTOR: Tarrant County Homeless Coalition DBA Partnership Home Lauren King, Chief Executive Officer 300 S. Beach St Fort Worth, TX 76105 19. Counterparts: Electronically Transmitted Signature This Agreement, as well as any associated exhibits or documents, including RFR's and Requests for Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a parry by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 20. Immigration and Nationality Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY, DEFEND, AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. 21. No Boycott of Israel. If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Chapter 2271 of the Texas Government Code. By signing this Addendum, Contractor certifies that Contractor's signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 22. Prohibition on Discrimination Against Firearm and Ammunition Industries. Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 23. Prohibition on Boycotting Energy Companies Contractor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. 24. Electronic Signatures This Agreement may be executed by electronic signature, which will be considered as an original signature for all purposes and have the same force and effect as an original signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions (e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via software such as Adobe Sign. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] City: By: Name: William Johnson Title: Assistant City Manager Date: 03/24/2026 CONTRACTOR: Tarrant County Homeless Coalition dba Partnership Home L WHV lCY4 By. Lauren King (Mar 5, 202616:3 Name: Lauren King Title: Chief Executive Officer Date: 03/05/2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: -PA0 14 By; Da\4d Carabaj (Mar 24, 2026 13:48:52 CDT) Name: David Carabajal Title: Executive Assistant Chief of Police Date: 03/24/2026 Approved as to Form and Legality: By: Name: Jerris Mapes Title: Sr. Assistant City Attorney Date: 03/10/2026 Contract Authorization: M&C: 25-1081 1295: 2025-1349618 Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Jaycee Shane Title: CCPD Partners Manager 03/17/2026 Date: City Secretary: a oongn o O� fORr�pa '9�0 Pvo 0=0 By: Name: Jannette S. Goodall Title: City Secretary 03/24/2026 Date: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH. Powered by ZoomGrantsT"` and Fort Worth Police Department CCPD Emerging Partners - Program Grants Deadline: 1 /1 /2030 Email This Preview Save as PDF Print Close Window AA'. Tarrant County Homeless Coalition DBA Partnership Home Stable Homes, Stable Schools Jump to: Concept Paper Narrative Project Plan & Budget Uploaded Documents $ 252,045.00 Requested $ 63,011 Cash Match Amount Submitted: 4/21 /2025 1:53:03 Project Contact Lauren King laurenking(aa ahomewithhope.org Tel: 817-832-2527 Additional Contacts kimberly@ahomewithhope.org,david@ahomewithhope.org Concept Paper top Eligibility Information Tarrant County Homeless Coalition DBA Partnership Home 300 S. Beach Fort Worth, TX 76105 Executive Director Lauren King laurenking(a)ahomewithhope.org 1. Will this project primarily serve Fort Worth residents? ❑ Yes C9 No 2. Will this project address a CCPD Priority Area? Yes No 3. Is your agency's non-CCPD revenue greater than $100,000 Yes No 4. Are you currently funded by a CCPD Development Grant or Program Grant? I❑ Yes J No Project Information Telephone817-509-3635 Fax 817-791-9481 Web www.ahomewithhope.org 5. Have you completed an in -person or virtual Request for Proposal (RFP) training for Program Grants? ❑ Yes ❑ No 6. What Districts will this project serve? Check all that apply. LJ District 2 ❑ District 3 ❑ District 4 I❑ District 5 ❑ District 6 ❑ District 7 ❑ District 8 ❑ District 9 ❑ District 10 ❑ District 11 7. What is the mission of your agency? -no answer- 8. What is the target population for this project? -no answer- 9. What is the crime problem you are addressing? -no answer- 10. What do you think are the causes of the crime problem (identified in the previous question)? -no answer- 11. How will this project address those causes? -no answer- 12. How will you know if you are successful? -no answer - Narrative top 1. Please select the CCPD Priority that your project addresses. Please see the Defined Terms listed in the Request for Proposals. Ll Afterschool Programs ❑ Gang Intervention ❑ Victim Assistance ❑ Foster Care ❑ Previously Adjudicated Persons ❑ Police/Community Relations v Violent Crime 2. Which Council District is where your primary office is located? ❑ 2 ❑ 3 ❑ 4 ❑ 5 ❑ 6 ❑ 7 M 8 ❑ 9 ❑ 10 ❑ 11 ❑ Outside Fort Worth 3. How many unduplicated participants do you intend to serve with this project? 350 4. Which Council Districts will this project serve? Mark all that apply. L l District 2 ® District 3 ❑ District 4 0 District 5 0 District 6 ❑ District 7 A District 8 Ll District 9 LJ District 10 District 11 5. Provide a brief summary of your project's activities and objectives (up to 375 characters). This summary will be used to introduce your project to reviewers. Stable Homes, Stable Schools is working to improve education outcomes by addressing safety, habitability, and other issues at affordable units that lead to chronic absenteeism and high mobility rates in area elementary schools. With increased coordination, communication, and targeted financial resources we can improve safety and reduce crime in Class C properties. 6. What is the crime situation the target population faces? Please explain the extent of the problem and what causes it to persist. Support your description with reliable sources. Currently, much of the aging multi -family housing stock in Fort Worth seems destined to participate in a pattern where the needs of residents and the needs of owners/investors are often misaligned. Class C complexes disproportionately face issues such as deferred maintenance, heightened crime/unsafe conditions, and increased turnover all leading to instability within the property and neighborhood. To determine the apartment complexes this program will target, our team reviewed crime data for PRAs in which each complex is located. The crimes being factoring into determining where to work are burglary, deadly conduct, murder, aggravated assault, sexual assault, and discharge of a firearm. We chose these specific crimes after consultation with FWPD personnel and focused on them because they often impact a child and family's ability to sleep and not be disturbed throughout the night. If a child is not sleeping, they are often not ready to succeed in school and often have a high rate of absenteeism. Each of the PRAs included in our analysis have a high total number of these crimes and a high percentage rate of crimes compared to other PRAs around the City. Of 53 initial apartment complexes identified with high student absences, more than half are in a high crime PRA. The top ten PRAs with high levels of the crimes listed above are: E730, E245, 1310, V020, 1245, C084, T370, E660, D080, 1350. No one factor leads to an area of the City having a high level of crime, but rather a variety of factors cause these crime rates to persist in the area. Many of these areas of the City are areas of historic underinvestment and often dis-investment by the business community. When this occurs, economic development opportunities are not available, jobs leave the area leading to no opportunities for economic advancement, people have fewer resources available and ultimately less hope and vision for their futures. Additionally, absentee property owners and managers lead to a lack of oversight for multifamily communities, regardless of size. When this happens, the lack of action and accountability communicates to residents that the owner does not care for the property, so the residents do not care either. When owners are not involved and do not improve or maintain properties it creates a ripe environment for crime and lack of accountability from everyone involved in the community. Code violations sometimes occur as a result of lack of investment. Our team is working with Fort Worth Code Compliance to determine how to gather accurate information on violations related to lack of heat or air conditioning, plumbing, mold, and electrical issues. These life, health, and safety violations directly impact habitability. When properties are unsafe and potentially unhospitable places to live, a lack of cohesion begins to take hold. Residents, and especially families, move frequently and have no sense of community with others who live in the area. 7. What is the target population? Please expand on the Concept Paper to include characteristics that describe their circumstances and how the crime situation affects them. Support your description with reliable sources. The primary target population for Stable Homes, Stable Schools is students enrolled in Fort Worth ISD elementary schools in identified apartment communities that have high chronic absenteeism and high crime. These students have been identified as missing more than 10% of the school year, or 18 days for a student attending one school for the entire year. This target population was identified following initial work by David Rush, then an educator at Eastern Hills Elementary. After a highly successful teaching career at other schools, he suddenly found that after moving to Eastern Hills Elementary his students were not achieving outcomes he had seen in previous classrooms. After building trust with families and investigation into his students' living situations, he found that students were often missing school because they were not sleeping through the night due to disturbance crimes in the multifamily complexes where they lived. If a student lived on a property that had a shooting every other night, that student rarely came to school ready to learn, as they rarely got a full night sleep. The crimes indicated also made parents wary about sending their children out of the house for anything, including school. This level of crime and disturbance also led to families moving often, attempting to chase safety. School mobility also hinders learning, as students acclimatize to a new school environment. The secondary target population this program will serve is ownership and property management staff on identified multifamily properties. Building trust with ownership and property management staff is key to the success of the program, as we need them to allow us on property, be open to providing assistance in improving safety, and work closely with our team to coordinate community efforts with police and code enforcement. Onsite staff are also directly impacted by crime levels on properties they manage. Increased levels of crime often create tension between property management and law enforcement, clouding the ability to work together to address the needed issue. Additionally, staff tend to distance themselves from communicating or engaging with tenants effectively as they also go into protection mode. Maintenance staff begin to not enter units as a safety concern which prohibits routine and preventative maintenance efforts. When crime is taking place within a property often the crime -ridden units do not want to bring attention to themselves and avoid reporting any maintenance issues, which can cause a domino effect creating a much larger maintenance problem affecting several units and exacerbating the cost to the landlord. Aside from how crime in the community affects the physical asset itself, it also creates an environment where property management is only managing the effects of the crimes instead of using those resources to provide a sense of home to the residents with creating a welcoming and safe environment. 8. What action will you take to resolve the crime situation? Discuss how you will address the causes of the crime situation described in Question 6. Please include the major activities, how many will benefit how your project is unique/similar to other efforts, and what external sources were used to develop it. Stable Homes, Stable Schools seeks to reduce crime by changing behaviors of residents and property management/ownership related to security monitoring, maintenance, code enforcement, resource -sharing, and implementation of best practices in case management and other resident services. The property -based approach offers a powerful opportunity to align interventions in the housing sector to reduce crime and improve school outcomes. The program is building relationships with property management, school district/campus representatives, students and their families, and city/public safety staff. We believe that with increased coordination, communication, and targeted resources, these parties could collaborate differently to achieve more safe, stable housing in Class C and D properties. Each identified property will have an individualized plan to determine the best course of action based on the specific needs of the community. We will work closely with the NPO Sergeant for each of the areas to also have a thorough understanding of PD's efforts in the area, working to complement and enhance those. Identified areas to reduce crime include the following; examples of interventions are provided for each area. (1) Security Monitoring: Hiring off -duty police officers to provide security patrol for an identified property or small area. (2) Upgraded Property Maintenance: Providing financial resources for deferred repairs impacting safety such as enhanced lighting and adding cameras. (3) Addressing Identified Code Violations: Acting as a liaison between Code Enforcement and Property Ownership to facilitate working together on improvements. (4) Case Management/Resident Services: Connecting property management to local nonprofits to provide needed services on site, including financial assistance for residents. Stable Homes, Stable Schools is unique because we are approaching improving education and public safety outcomes by improving student living conditions. Without a stable and safe place to live, students are not able to come to school ready to learn and families are often seeking those things when moving often. This program is based on initial work within the Eastern Hills pyramid where chronic school absences and mobility for the past decade were analyzed. One finding was that even the highest rated teachers and principals were not able to help students succeed if they were chronically absent. In digging deeper, students with chronic absences tended to live in Class C and D apartment complexes that are often flipped and were crime hotspots in the area. In the initial phase, chronic absences and mobility drop up to 50% at selected apartments last year after partnering with FWPD, Code Enforcement and apartment managers and owners. This is our effort to scale this program. 9. What are your anticipated results? Please detail how the crime situation will change, how you will measure success (during the project), and what methods will be used to demonstrate that success. Be sure to document any outside sources. Stable Homes, Stable Schools aims to improve school outcomes through decreased mobility and increased attendance at targeted schools by improving stability and safety at local apartment complexes. Results include: Decreased violent crime at identified multi -family properties o Crimes include: burglary, deadly conduct, murder, aggravated assault, sexual assault, and discharge of a firearm o Measured through crime reports for selected PRAs in which identified multifamily properties are located; crime data is reviewed every six months in July and December o Crime data is provided by the Crime Free Multifamily Officer Decreased turnover/vacancy in identified multi -family properties o Occupied units creates less opportunity for outside crime to call home on the property. Less crime means more money can be spent on continued preservation or improvement of the property by the ownership and not spending money on repairing damages caused by crime. Less crime also means less turn over which means less money spent on getting the same unit ready to rent over and over again, which provides more cash flow to invest in the community improvement efforts. o Measured through vacancy reports from the identified properties o Data will be provided by identified properties and facilitated through already established relationships with nearly 110 property owners Decreased student mobility in target schools o Student mobility will decrease through stabilization and lower crime rates in identified properties o Measured through mobility rates for the group of identified students at each school o Data is provided through a data sharing agreement with FWISD and is provided in July and December Decreased student chronic absenteeism in target schools o Student absenteeism will decrease through stabilization and lower crime rates in identified properties o Measured through chronic absence rates for students living in each identified multifamily property o Data is provided through a data sharing agreement with FWISD and is provided in July and December Decreased code infractions at identified multi -family properties o Habitability of properties will improve due to fewer code violations and improved maintenance of properties o Measured through code enforcement reports o Measured through physical improvements made to address specific violations o Data is provided through Fort Worth Code Enforcement In addition to measurable outcomes, we also aim to make local policy recommendations that would change behavior of apartment owners and property managers including strengthening the Multifamily Crime Free Ordinance, using school and crime data to determine where and what types of housing we build, and putting more measures in place to hold property owners accountable for actions on their property. 10. Why is your agency suited to lead this project at this time? Please include your agency's experience, mission, partnerships, the nature of your services, and how your project relates to similar efforts in the community. Partnership Home is uniquely suited to make this project successful at this time. Last year, we rebranded and expanded our focus to be broader than homelessness and to include work in homeless prevention and affordable housing. Stable Homes, Stable Schools compliments our work in affordable housing, as it works to improve and maintain affordable units that families are accessing in our community. Additionally, Partnership Home has a nationally -recognized landlord engagement program and has cultivated relationships with over 200 local landlords and property owners. We will build on these relationships, as we expand this program. We have a long track record of being a support for landlords and can provide them with solutions other than enforcement. We are as also well positioned to make this program successful due to existing relationships with FWPD, Fort Worth Code Enforcement, FWISD, Fort Worth City Council, and neighborhoods. We can activate key stakeholders to take action when needed to make this program successful and a model for other districts. 11. What geographic area will you serve? Please include the relevant programming locations, council districts, zip codes, or neighborhoods that will be served by your project. The program team is working in coordination with Fort Worth PD and other city staff to determine in which areas to focus our work. Although chronic absenteeism is our primary factor in where we work, the other data factors strongly. Areas being considered for this program include the school zones for the following elementary schools: Western Hills Primary and Elementary, John T White, Eastern Hills, Bill J Elliott, Walton, Sunrise, WM Green, Briscoe, Mitchell Blvd, Carter Park, Clifford Davis, JT Stevens, Bruce Shulkey and Woodway Elementary. Programming will be offered specifically to identified apartment complexes within the school zones listed above. 12. What other funding have you secured on behalf of this project? Please include a descriptions of any matching funds (if required) and how you intend to continue these services after funding expires. Rainwater Foundation provided an initial grant of $150,000 to start work on expanding work to replicate findings from the Eastern Hills pyramid and build a model for other districts to follow. Additionally, Partnership Home is also seeking additional private funding from local and state foundations and will incorporate these efforts into our long-term development strategy. 13. How will your project address the selected CCPD Mission Priority? Agencies are required to list measurable activities or outcomes in the Project Plan in order to receive points. Agencies should describe here how their Project Plan relates to the CCPD Mission Priority. This project addresses the CCPD mission priority of reducing violent crime. This program will specifically reduce crime at identified apartment complexes, which are all in high crime PRAs. Reduction in violent crimes include: burglary, deadly conduct, murder, aggravated assault, sexual assault, and discharge of a firearm. By building relationships with FWPD and apartment owners/managers, the program will increase engagement of ownership and make physical improvements that lead to a decease in crime because of enhanced security, property improvements, increased occupancy due to higher standards of habitability and safety, and more resident engagement. This program will create apartment communities where crime is deterred and the environment is no longer tolerant and does not facilitate crime -related activities. 14. Name of FWPD personnel involved in the planning of your project. (Optional) If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able to answer questions about your project. Chief Buck Wheeler and Officer Ehirim Nelson 15. Video Link (Optional) Agencies that wish to submit a video to describe their program may do so by uploading it to their preferred video hosting site (ex. YouTube, Vimeo, etc.) and providing the link here. Videos should be no more than two -minutes in length. N/A Project Plan & Budget top Project Plan Outcomes Measurable Outcome How is it measured? Outcome Objective Objective Changes to behavior, Describe what tool is used to measure the outcome and how it was attitudes, awareness, etc. developed. Outcome Decreased violent crime at Measured through crime reports for selected PRAs in which identified Objective 1 identified multi -family properties multifamily properties are located; crime data is reviewed every July and December Outcome Decreased turnover/vacancy in Measured through vacancy reports from the identified properties Objective 2 identified multi -family properties Outcome Decreased student mobility in Measured through mobility rates for the group of identified students at each Objective 3 target schools school; data is provided through a data sharing agreement with FWISD and is provided in July and December Outcome Decreased student chronic Measured through chronic absence rates for students living in each Objective 4 absenteeism in target schools identified multifamily property; data is provided through a data sharing agreement with FWISD and is provided in July and December Outcome Decreased code infractions at Measured through code enforcement reports and tracking of physical Objective 5 identified multi -family properties improvements made to address specific violations Total Project Plan Activities Activity Goals & Tools Project Activity Summary Provide a measurable People Involved/Responsible Timeline Plan Describe what will be goal for the List who will carry out Provide dates to complete Activities done. activity. activity activity State how it will be tracked. Outcome Objective 1 Activity 1 Meet with each apartment Meet two times; David Rush, Amberly Within one year manager of identified will be tracked Jordan, Kimberly Doty properties through program reporting Activity 2 Meet with neighborhood Once or as David Rush, Amberly Within one year associations requested; will be Jordan, Kimberly Doty, tracked through Lauren King program reporting Activity 3 Conduct area apartment Six times; will be David Rush, Amberly Within one year manager meetings with tracked through Jordan, Kimberly Doty, FWPD program Lauren King, Officer Nelson, reporting NPOs Activity 4 Determine physical Measure and David Rush, Kimberly Doty Within one year improvements needed at track investment complexes at each property Activity 5 Outcome Objective 2 Activity 1 Obtain vacancy report for Monthly each property Activity 2 Increase accessibility to Twice a year tenant support resources Activity 3 Obtain current property rent Twice a year roll Activity 4 Activity 5 Outcome Objective 3 Activity 1 Obtain renewal rates for each Monthly identified multifamily property Activity 2 Obtain mobility reports from Twice a year Fort Worth ISD Activity 3 Violent Crimes report from Monthly FW PD Activity 4 Code Violations Quarterly Activity 5 Outcome Objective 4 David Rush David Rush, Kimberly Doty, Amberly Jordan David Rush, Kimberly Doty, Amberly Jordan David Rush David Rush, Lauren King One month after properties identified and obtained monthly for entire length of project. Month 6 and 12 of program year Month one of grant and every 6 months following Capture tenant renewal rates at identified properties monthly. Increased lease renewals at properties equals housing stability, stabilized property income and reduced mobility for schools. Historical data compiled month one to provide starting point. Renewal rates collected monthly there after. July and December 2025 David Rush Monthly beginning at start of grant. David Rush, Kimberly Doty Month one of grant and beginning of each quarter after Activity 1 Meet with Executive Twice a year David Rush, Lauren King Within one year Director/Principal/Family Engagement Specialist for schools Activity 2 Obtain absenteeism reports Twice a year David Rush July and December 2025 from Fort Worth ISD Activity 3 Violent crimes report from Monthly David Rush Monthly beginning at the start of FW PD the grant Activity 4 Code Violations Quarterly David Rush, Kimberly doty Month one of grant and beginning of each quart after Activity 5 Outcome Objective 5 Activity 1 Code Violations Quarterly Activity 2 Include Code at area Twice a year managers meeting Activity 3 Activity 4 Activity 5 Total David Rush, Kimberly Month one of grant and beginning of each quart after David Rush, Lauren King, Month 6 and month 12 Kimberly Doty, Brian Daughtery Budget Narrative Budget Use only approved budget categories Revenue Salary Description Quantity Quantity Cost/Rate Year 1 Total Year Year 2 Year 3 What is the expense? Measure/Unit (How (Cost per Full 1 - 3 Full Full Describe the expense (Boxes, many?) item) Amount CCPD Amount Amount and why it is needed Hours, etc.) Request Revenue: Rainwater startup funds of $150,000 Included here and not in columns so the worksheet would not include it as a CCPD request (noted in last column) Kimberly Doty, Director of Housing; oversees landlord engagement and furthers relationships with property management Salary Lauren King, Executive Director: oversees political aspects of programs and connects large systems together such as FWPD and Code enforcement Fringe Kimberly Doty, Director of Housing Travel Expenses related to professional development opportunities and site visits to observe best practices in other cities. Includes site visit to Charlotte, NC and Atlanta, GA for three FTE Equipment Printing for apartment engagement events and leave behinds for property management and residents Equipment Training costs for best practices for apartment staff and stipends for attending leadership academy Equipment Mapping and database services to track and record changes in school attendance, school mobility, crime rates at properties, and code violations at properties Supplies Food for training and events for apartment staff and residents Equipment Matching financial incentives for apartment property and security improvements such as increased off duty patrol, physical improvements Contractor David Rush: preforming $ $ $ $ $ 0.00 FTE 0.05 $ $ $ 4,552.00 $ $ 86,700.00 4,335.00 4,710.00 13,597.00 FTE 0.05 $ $ $ 6,725.00 $ $ 128,091.00 6,405.00 7,061.00 20,191.00 FTE 0.05 $ $ 867.00 $ 910.00 $ 956.00 $ 2,733.00 17,340.00 Staff 3.00 $ 2,000.00 $ $ 2,000.00 $ $ 8,000.00 4,000.00 2,000.00 materials $ $ $ 1,000.00 $ $ 4,000.00 2,000.00 1,000.00 hours $ $ $ 8,000.00 $ $ 7,000.00 8,000.00 23,000.00 system 0.50 $ 4,000.00 $ $ 2,000.00 $ $ 6,000.00 2,000.00 2,000.00 $ $ 600.00 $ 500.00 $ 500.00 $ 1,600.00 34,274.16 34,274.17 34,274.17 102,822.50 most tasks related to 50,000.00 100,000.00 50,000.00 200,000.00 outcomes and activities, including relationships with FWPD, Code Enforcement, property management, and FWISD. Currently a contractor due to Partnership Home piloting this project Indirect 5% indirect cost rate for $ $ $ 6,701.00 $ $ program administration 6,701.00 6,700.00 20,102.00 and oversight including accounting, fundraising efforts $ $ $ $ $ 0.00 $ $ $ $ $ 0.00 $ $ $ $ $ 0.00 $ $ $ $ $ 0.00 $ $ $ $ $ 0.00 $ $ $ $ $ 0.00 $ $ $ $ $ 0.00 Uploaded Documents top Documents Requested * Required? Attached Documents Letter of Commitment (if applicable) IRS Form 990 21 IRS 990 Current Year Budget 0 2025 Budget Current Income Statement (unaudited) 0 Current income statement Current Balance Sheet (unaudited) 0 Current balance sheet IRS Determinant Letter ® IRS letter Board of Directors List 0 2025 Board roster Exisiting Corrective Action Plan (if applicable) Memorandum of Understanding (if applicable) Sub -Grant Budget (if applicable) Letters of Support (optional) Program leave behind *ZoomGrantSTM is not responsible for the content of uploaded documents. Application ID: 496166 Become a fan of ZoomGrantsT. on Facehook Problems? Contact us at Questions(cJZoomGrants.com 'ZoonrGrants" ©2002-2025 GrantAnalystcom. All rights reserved. and the ZoomGrants logo are trademarks of GrantAnalystcom, LLC. Logout I Browser T� N U � k; cn •� �, cc3 Q 4° x w a o U o ¢ "al bA O , O _ U •ir c� G 'C `-� o O n ca a �' I --I •�-- — ° on O .ti u R-I O "Eld y �' ai cry z� N m 4� •y ��, c, C7 cd ❑❑❑ o Qz a Qo� y yQ a(�Uw��P� w ? .d Ocd an u cn cd bA vUi �' U ss N+ N ct iU- ct 4 O U U V cri p �+ o � ai a3 cd rA ¢, y ❑®❑❑ r-i N M IT 3 V v 3 3y .O U � .- P.U•�2 a; o, Q. F- cn v� ct 1w U4 Cd Cd N N Y'Y Cn 03 }••I Cn U ccS Y •Y �, � � U bjDw C� 0 a3 o bh Pr N •r'i p 5••i fir" U a3 U UWa en = � o >1 C8 �"' z~ O O CIS � y In. cz � �+ y ^" .� W 4r p O ai ;! iU•i I .�-I s.n - . I•. O Cd Y --i boo � o ° O ct 4-4 to c n y ' " �" Cd Y bA N M o i. S" N ai RS ~ �l `Y�-1 � V Y�y �i i•1 U � rl O � � n � ^ p f�-1 � Y Chi �. � Q% p Q� •'�•I � � �� �� O Sir m ct O CIS to O II Z O ct tocn G Q" ° 3 N 6 v' N —ld r. pp� s.to Y U 03 I --I i-1 I I M 3- p C� '' �l N O U D U E u, �C U 7:1 7:1 a� N NN a. ct 00 N kn 00 N 43-, Q ON N O D .� N '� U Qr N ;.. o O Cd 0A ^, by t�. Q U ° o w cz �s ^C 7:1 rA U ,_ O �." p ^C U O O s- 3 ct Q a3 U O O y U F" ' U U l y to vpUi wN cn � 3 cc3 ct ra, U wow O ¢5 O+ Q. U y N N 4 to «i O O O '— v �." r3 Q, p U., 7:$ '� U 9 >C bA +' cd O .1 4r N .U. cn U w cad pn cn 5 "C " pO 4+ N 1=4V +� U y s OU O '� V p N v� ct Ct r. Crime Control and Prevention District FY26 Program Grants EXHIBIT B - Budget Narrative Partnership Home DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE RATE YEAR 1 YEAR 2 YEAR 3 • ' REVENUE (represents total revenue for programs across our organization) � •- A. SALARY '. I I I '. I I I Director of Housing- Director of Housing works closely with contracted initiative lead to assist in management of landlord and apartment staff relationships and system 0.10 FTE $88,923.00 $8,892.30 $8,892.30 $8,892.30 . ' 1 navigation in the multifamily rental market. Chief Executive Officer- CEO oversees program success by facilitating meetings with other agency staff such as Chief of Police, Chief of Fire, Mayor, City Manager and 0 08 FTE $144,200.00 $11,536.00 $11,536.00 $11,536.00 .1 other City Council members and staff to support movement and action of program. I B. FRINGE Director of Housing - personnel benefits at 10% to include FICA, FUTA, SUTA, 401K match, Dental, Medical, Life Insurance and PEO fees. Fringe costs total 0.10 Salary $20,452.29 $2,045.23 $2,045.23 $2,045.23 approximately 23% of the employee's salary. I C. TRAVEL & TRAININ == • I I � ', I I I D. EQUIPMENT • � I I I E. SUPPLIES F. CONSULTING/CONTRACTING David Rush, Initiative Lead- Lead project initiatives. Daily activities include coordination of apartment staff with PD staff, providing assistance and guidance with any code enforcement issues. Identifying physical asset improvement needs and coordinating and implementing support. Organizing and leading crime watch meetings for the community, analyzing ISD data as it equates to crime rates and chronic 0.89 fee S I O0.000J)0 589,000.00 537,761.21 $37,761.21 absences. Connecting properties to school staff for better communication and providing solution oriented tools. Our goal is to diversify funding for this program and decrease reliance on CCPD funds over the three year period. Based on these fundraising goals, we plan to bill this contractor at 89% the first year, and approximately 38°/ the second and third years. G. SUB -GRANTS 1 11 .1 11 .1 11 H.00CUPANCY .1 11 .1 11 .1 11 • � I I I INDIRECT 5%indirect cost rate (CCPD rate) 0.05 indirect cost rate $6,701.00 $6,701.00 $6,700.00 1 11 1 11 1 • 1 Total Program Expenses $252,045.00 Total Requested from CCPD $252,045.00 FORT WORTH. CRIME CONTROL AND PREVENTION DISTRICT Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Exhibit C Request for Reimbursement (RFR) FY 2026- FY2028 Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Month of Request: Please fill prior to submission DIRECT COSTS (90% Minimum) A B C D E Budget Category Budget Amount Total of Previous Reimbursements Requested This Month's Request (B+C) (A-D) Total Requested To -Date Remaining Balance Available A Personnel $ 61,284.90 $ $ 61,284.90 B Fringe Benefits $ 6,135.69 $ $ 6,135.69 C Travel & Training $ - $ - D Equipment $ $ E Supplies $ - $ - F Contracts/Consultants $ 164,522.41 $ $ 164,522.41 G Sub -Awards $ $ - H Occupancy $ - $ - Total Direct Costs S 231,943.00 $ $ $ $ 231943.00 INDIRECT COSTS (10% Maximum) A B C D E Total of Previous (B+C) (A-D) Total Requested Remaining Balance Budget Category Budget Amount Reimbursements This Month's Requested Request To -Date Available Total InDirect Costs $ 20,102.00 $ $ $ 20,102.00 Supporting documents required with monthly requests. See Requestfor Reimbursement Instructions for reference Summary Total Budget: $ 252,045.00 Previous Requests: $ This Request: $ Total Requested To -Date $ Remaining Funds $ 252,045.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order # Fund Dept ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by.: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below u a u n 3 o 0 0 o o 0 0 0 o a T a u u u m W W W o 3 m a a w n o 0 0 o T e~ v~ o 0 0 0 o a E N d R N d R N m o 0 0 o m o 0 N N O O H C Nc F Y 'C F d N M N > M L L L�� �� � F o 0 0 0 �0 o 0 0 0 o a Y E R o 0 0 dR o 0 0 0 0 0 R N mdR o W v Y oo pN o z F a L F u �� `" £ £ Z CE Tel '9 w N- N d R w N Cf N Y Q c 0 O O O v -° y a N 9~ o 0 0 o d N M~ o 0 0 0 0 0 C 'RO O O O O j 3 O~ d R a O~ o R W £ Y N o 0 0 o Y N o 0 0 0 0 0 > � a puw o d ac cr a c a p o o 0 H co U v _ N O y _ v w W CO N O O N O N Y U N W E " o 3 LL 0 v 0 2 U o 0 0 o a o C v Q .� £o N U ❑T❑ O°T N � cs° OEd�. .yUNOOn v� W ° O >= % -= {oF❑f' wn It Z w O v T w N U v y^ w 0 y O C b4 A O A A R o R n ,£ c°i 0« r. ❑ C Z "O U H � �O d ILL" 4+ � ❑ u C c " O r Q � N _ L U � � U N � G O a°i ?« b L❑❑' C °J ' � b A 0 U .^ �' N 3 •� o R °' y G A ° L7 �" id rR. ° w'` $ L❑❑' � ,� 7 .. � � II 'O tUr y " .G ❑ O O U � `° O p T Exhibit E: Crime Control and Prevention District REQUEST FOR BUDGET M IFICATION Date Submitting Agency Contact Name Phone Number and Email Remit Address DIRECT COSTS (90% minimum) Budget Category Approved Budget Change Requested Revised Budget A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs INDIRECT COSTS (10% maximum) Approved Budget Change Requested Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑ Modification Approved ❑ Modification NOT Approved FWPD Staff Signature Date r~ w w U A ^a O W � O x A z o F o U � d � Ey � U O � � U � � C �z o oz a� a � � N w A i/ City of Fort Worth, Texas Mayor and Council Communication DATE: 11/18/25 M&C FILE NUMBER: M&C 25-1081 LOG NAME: 35FY26 CCPD EMERGING PARTNERS PROGRAM GRANTS Q1 SUBJECT (CD 3, CD 5, CD 6, CD 8 and CD 11) Authorize Execution of Fiscal Year 2026 Crime Control and Prevention District Emerging Partners Program Contracts with Como Lions Heart and Tarrant County Homeless Coalition dba Partnership Home in a Combined Total Amount Up to $502,045.00 to Operate Crime Prevention Programming that Benefits Fort Worth Residents RECOMMENDATION: It is recommended that the City Council authorize the execution of Fiscal Year 2026 Crime Control and Prevention District Emerging Partners Program contracts with Como Lions Heart and Tarrant County Homeless Coalition dba Partnership Home in a total combined amount up to $502,045.00 to operate crime prevention programming that benefits Fort Worth residents. DISCUSSION: The Crime Control and Prevention District (CCPD) Emerging Partners Program provides funding to agencies that are recommended by a selection panel and then approved by the CCPD Board of Directors (Board). The selection panel, consisting of staff and community representatives, evaluates the proposals to ensure minimum qualifications are met and that proposed projects meet one or more of the goals of the Board. On August 19, 2025, the Board reviewed and approved the recommendation to fund two crime prevention programs. The combined awards total up to $502,045.00 and are funded by the CCPD FY26 Emerging Partners Program Fund. The two Program grants will have a contract term of October 1, 2025 through December 31, 2028 with no renewals. The parties may extend the contracts by mutual agreement to accomplish administrative closeout activities associated with the programs. Fiscal Year 2026 funding will be allocated during the term of each contract on a reimbursement basis as follows: Como Lions Heart ($250,000.00) will implement their program "Friday Night Lights" to offer mentorship, life skills workshops, career guidance, and a safe space for Lake Como youth aged 5-25. The program aims to reduce crime, promote positive decision -making, and help youth explore career opportunities, fostering personal growth and community engagement through ongoing support and collaboration. The program will serve participants in council district 6. Tarrant County Homeless Coalition dba Partnership Home ($252,045.00) will implement their program "Stable Homes, Stable Schools" to improve education outcomes by addressing safety, habitability, and other issues at affordable units that lead to chronic absenteeism and high mobility rates in area elementary schools. With increased coordination, communication, and targeted financial resources, the program aims to improve safety and reduce crime in Class C properties. The program will serve participants in council districts 3, 5, 6, 8, and 11. Funding is budgeted in the CCPD Community Based Fund for the CCPD Emerging Partners Programs Department for the purpose of funding the FY 26 Emerging Partners project. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current budget, as previously appropriated, in the CCPD Community Based Fund for the FY26 Emerging Partners Program project to support the approval of the above recommendation and execution of the contracts. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by. William Johnson 5806 Originating Business Unit Head: Eddie Garcia 4212 Additional Information Contact: Keith Morris 4243