Loading...
HomeMy WebLinkAbout050312-A8 - Construction-Related - Contract - Freese and Nichols, Inc.CSC No. 50312-A8 AMENDMENT No.8 TO CITY SECRETARY CONTRACT No. 50312 WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc., (ENGINEER) made and entered into City Secretary Contract No. 50312, (the CONTRACT) which was authorized by M&C C-28566 on the 30th day of January, 2018 in the amount of $ 3,009,361.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment No. 1 in the amount of $ 229,755.00 which was authorized by M&C C-29067 on March 19, 2019, and Amendment No. 2 in the amount of $366,004.00 which was authorized by M&C C- 29178 on June 25, 2019; Amendment No. 3 in the amount of $211,344.00 which was authorized by M&C 20-0137 on March 3, 2020, Amendment No. 4 in the amount of $392,668.00 which was authorized by M&C 20-0460 on June 23, 2020, Amendment No.5 in the amount of $323,249.00 which was authorized by M&C 22-0290 on April 12, 2022, Amendment No. 6 in the amount of $1,511,941.00 which was authorized by M&C 24-0844 on September 17, 2024, and Amendment No. 7 in the amount of $99,932.00 administratively authorized on June 4, 2025; and WHEREAS, the CONTRACT involves engineering services for the following project: Lake Arlington Lift Station and Force Main, CPN 100995; and WHEREAS, it has become necessary to execute Amendment No. 8 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $250,000.00. 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $6,484,254.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD City of Fort Worth, Texas Lake Arlington Lift Station and Force Main Prof Services Agreement Amendment Template CITY SECRETARY 100995 Revision Date: June 13, 2025 Page 1 of 2 FT. WORTH, TX EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth Jesica McEachern Assistant City Manager DATE: 03/25/2026 ATTEST: �.g QdQIl nEXA?o4 Jannette Goodall City Secretary APPROVAL RECOMMENDED: chi-1 o hei-1fadell- �„q� W r innx 4 ;: -'B26 4 2.54 24 r-p-P Chris Harder, P.E. Director, Water Department Contract Compliance Manager: ENGINEER Freese and Nichols, Inc. Nick l,es Lcr, Vice President DATE: 03/16/2026 By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Digitally signed by Bijay Upreli DN:C=US, Bijay Upreti E==Bppreli@°w°Nh ytexas g°v CNBijaUpreli Reason: I have —iev✓etl this document Dele: 2026.03-10 06:5/ 0500- Bijay Upreti, P.E. Project Manager APPROVED AS TO FORM AND LEGALITY: M&C No.#: 26-0178 Douglas Black (Mar 24, 2026 15:08:08 CDT) Douglas W. Black Sr. Assistant City Attorney City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: June 13, 2025 Page 2 of 2 M&C Date: March 10', 2026 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX akC T,,r ieg-or I: i.`t Stat'or, and o-cc Ya`n 0C99 801 Cherry Street, Suite 2800 + Fort Worth, Texas 76102 + 817-735-7300 + FAX 817-735-7491 March 11, 2026 Mr. Bijay Upreti Project Manager City of Fort Worth Water Department 100 Fort Worth Trail Fort Worth, TX 76102 www.freese.com Re: Amendment 8 for the Lake Arlington Lift Station and Force Main (City Project No. 100995) Dear Mr. Upreti: Freese and Nichols, Inc. (FNI) is providing this proposal to amend the Engineering Design Services and Construction Services for the Lake Arlington Lift Station and Force Main (City Project Number 100995). The following scope and fee includes the costs for resident construction representation for the Lake Arlington Force Main, Part 3 project. FNI records show that this proposal would serve as Contract Amendment No. 8. A summary of the additional costs is shown below: Item Fee Task 1— Resident Construction Representation $250,000 Amendment No. 8 Total $250,000 Freese and Nichols, Inc. appreciates this opportunity and we be pleased to meet with you to discuss these additional services at your convenience. Original Contract Amount $ 3,099,361 Amendment No. 1 $ 229,755 Amendment No. 2 $ 366,004 Amendment No. 3 $ 211,344 Amendment No. 4 $ 392,668 Amendment No. 5 $ 323,249 Amendment No. 6 $ 1,511,941 Amendment No. 7 $ 99,932 Amendment No. 8 $ 250,000 Contract Amount to Date $ 6,484,254 Sincerely, Amanda Johnson, P.E. Associate I Project Manager Attachments: Scope of Work, Level of Effort Summary Spreadsheet [FTW18195] T:\1.02 PM\5-Amendments\Amendment 8 - RJN Bid Set RPR\Amendment 8 Cover Letter.docx Lake Arlington Lift Station and Force Main CPN 100995 Amendment No. 8 - Scope of Work Amendment No. 8 proposes to cover resident project representation for the Lake Arlington Force Main Part 3 project. Task 1— Part -Time Construction Resident Representation (RPR) For the construction phase of the Lake Arlington Force Main, Freese and Nichols (FNI) proposes to provide Project Representative (RPR) on -site during the 14.8-month (450 days) construction schedule to perform the following services for up to 1,157 hours/16 hours per week: • RPR will act as the Owner/Engineer agent at the site: o FNI recognizes that the CITY may have INSPECTORS at the site during construction. RPR will coordinate with the CITY INSPECTORS while onsite. o RPR will coordinate with other on -going contracts the CITY may have related to the construction (i.e. force main and lift station start up). o FNI assumes that the CITY will contract directly with a construction material testing firm in these services. RPR will coordinate with the CONTRACTOR the CMT activities at the site. • FNI will review project shop drawings. • Conduct on -site investigations of the Work in progress to determine if the Work is in general conformance with the Contract Documents (CD). With the part-time nature of the scope for RPR services, not all Work will be able to be observed at all times. FNI will strive to monitor key points of construction and document other completed work during visits. o Report to the FOR any Work that the RPR believes does not comply with the CDs or any test reports that indicate materials do not meet the specified requirements o Assist the FOR when clarifications/interpretations of the CDs are needed and transmit to the Contractor any clarifications/interpretations. • Furnish daily construction reports on scheduled inspection days of the progress of the Work and upload these reports to the City of Fort Worth system. • Report to Owner and FOR immediately about the occurrence of any accidents at the site. Communication of accidents when not onsite will come from the Contractor or Owner's Inspector. • Before Substantial Completion, submit to the contractor a list of observed items requiring completion or correction. • Conduct, in the presence of the Owner's Project Team, a final inspection and prepare a list of items noted that require correction. • Observe whether all items listed for correction are corrected and make recommendation to the FOR/Owner concerning final acceptance of the Work Lake Arlington Lift Station and Force Main Amendment No. 8 [FTW18195]T:\1.02 PM\5-Amendments\Amendment 8 - RJN Bid Set RPR\Amendment No 8 Scope of Work.docx • Limitations of the RPR o Shall not authorize any deviation from the Contract Documents or substitution of materials or equipment (including "or -equal" items), unless authorized by Engineer. o Shall not exceed limitations of Engineer's authority as set forth in Agreement or the Contract Documents. o Shall not undertake any of the responsibilities of Contractor, Subcontractor, Suppliers, Contractor's superintendent, or City Inspectors. o Shall not advise on, issue directions relative to or assume control over any aspect of the means, methods, techniques, sequences, or procedures of construction unless such advice or directions are specifically required by the Contract Documents. o Shall not advise on, issue directions regarding or assume control over safety precautions and programs in connection with the Work or any activities or operations of Client or Contractor. o Shall not accept shop drawing or sample submittals from anyone other than the Contractor. o Shall not participate in specialized field or laboratory tests or inspections conducted by others, except as specifically authorized by Engineer. Lake Arlington Lift Station and Force Main Amendment No. 8 [FTW18195]T:\1.02 PM\5-Amendments\Amendment 8 - RJN Bid Set RPR\Amendment No 8 Scope of Work.docx Level of Effort Spreadsheet TASKIHOUR BREAKDOWN Design Services for Lake Arlington Force Main - Amendment 8 Summary City Project No. 100995 Expense Task Description Resident Construction Structural Task No. PM Project Rep Manager Enqineer Total Labor Cost Subconsultam Travel Rate $279 $190 $307 $300 1 Resident Project Representation 30 1157 50 14 $ 247,750 $ 2,250 (Construction) Totals 30 1157 50 14 $ 247,750 $ $ 2,250 City of Fort Worth, Texas Attachment B - Level of Effort Supplement PMO Official Release Date: 8.09.2012 Total Expense Task Sub Total Reproduction Cost $ 2,250 $ 250,000 $ 2,250 $ 250,000 Project Summary Total Hours Total Labor Total Expense Subconsultant 10% Sub Markup Total Project Cost 1,187 $247,749 $2,250 $0 $0 $250,000 1 of 1 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, March 10, 2026 REFERENCE NO.: **M&C 26-0178 LOG NAME: 60LSFMSSP4-CIRCLECFNIA8 SUBJECT: (CD 5) Authorize Execution of a Contract with William J. Schultz, Inc. dba Circle C Construction Company in the Amount of $7,594,571.50, Authorize Execution of Amendment No. 8 in the Amount of $250,000.00 to an Engineering Agreement with Freese and Nichols, Inc. for Lake Arlington Lift Station Force Main and Sanitary Sewer Mains Project Part 4 Project, Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt, and Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to the Fiscal Years 2026-2030 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of a contract with William J. Schultz, Inc. dba Circle C Construction Company in the amount of $7,594,571.50 for the Lake Arlington Lift Station Force Main and Sanitary Sewer Mains project; 2. Authorize execution of Amendment No. 8 to City Secretary Contract No. 50312, an Engineering Agreement with Freese & Nichols, Inc., in the amount of $250,000.00 for construction support services for the Lake Arlington Lift Station Force Main, and Sanitary Sewer Mains project for a revised contract amount of $6,484,254.00 (City Project No. 100995); 3. Adopt the attached resolution expressing official intent to reimburse expenditures with proceeds from future debt for the Lake Arlington Lift Station Force Main and Sanitary Sewer Mains Part 4 project; and 4. Adopt the attached appropriation ordinance adjusting appropriations in the Water and Sewer Commercial Paper Fund by increasing appropriations in the Lake Arlington Lift Station Force Main and Sanitary Sewer Mains Part 4 project (City Project No. 100995) in the amount of $8,536,843.00 and decreasing appropriations in the W&S Commercial Paper project (City Project No. UCMLPR) by the same amount to effect a portion of Water's Contribution to the Fiscal Years 2026-2030 Capital Improvement Program. DISCUSSION: This Mayor and Council Communication (M&C) is to authorize a construction contract with William J. Schultz, Inc. dba Circle C Construction Company, authorize an amendment to City Secretary Contract No. (CSC) 50312, an engineering agreement, with Freese & Nichols, and appropriate funding for Lake Arlington Lift Station Force Main and Sanitary Sewer Mains Part 4 project. On January 30, 2018, M&C C-28566 authorized an engineering agreement with Freese and Nichols, Inc., (CSC No. 50312) in the amount of $3,099,361.00 for the preparation of plans and specifications for the Lake Arlington Lift Station and Force Main project. The agreement was subsequently revised by: Amendment No. 1 in the amount of $229,755.00 (M&C C-29067, March 19, 2019) that provided for the design of 1,000 linear foot aerial crossing of the force main across Lake Arlington and additional geotechnical investigations at 8 locations along the force main; Amendment No. 2 in the amount of $366,004.00 (M&C C-29178, June 25, 2019) that provided for the preparation of plans and specifications for additional tunneling design, archeological survey, additional survey along Quail Road, lead testing along lift station access road and design for erosion improvements on Village Creek Tributary near Salt Road; Amendment No. 3 in the amount of $211,344.00 (M&C 20-0137, March 3, 2020) that provided for preparation of additional temporary and permanent easement documents, urban forestry permit application, and additional subsurface utility engineering (SUE) services; • Amendment No. 4 in the amount of $392,668.00 (M&C 20-0460, June 23, 2020) that provided for Resident Project Representation (RPR) and start up assistance on Lake Arlington Lift Station; • Amendment No. 5 in the amount of $323,249.00 (M&C 22-0290, April 12, 2022) that provided for additional easement acquisition assistance, plan redesigns, aerial crossing design and additional resident project representation support; • Amendment No. 6 in the amount of $1,511,941.00 (M&C 24-0844, September 17, 2024) that provided construction management, resident project representative and construction support services during construction of the Lake Arlington Lift Station, Force Main and Sanitary Sewer (LALSFMSS) Parts 1 and 2 project; and • Amendment No. 7 in the amount of $99,932.00 administratively authorized June 4, 2025, that provided for additional archaeological survey additional control point staking and additional construction administration to support walk through for tunnel design additions. Amendment No. 8 provides for construction management, resident project representative, and construction support services including shop drawings, submittal reviews, change order review during construction of Lake Arlington Force Main, Lift Station and Sanitary Sewer Mains Part 4 project. The project was advertised for bid on December 17, 2025 and December 24, 2025 in the Fort Worth Star - Telegram. On January 26, 2026 the following bids were received: Bidder Amount Contract Time William J Schultz, Inc. dba Circle C 594571 $7,,.50 450 Calendar Construction Company Days Mountain Cascade of Texas, LLC $9,624,279.00 S. J. Louis Construction of Texas, Ltd. $9,719,837.00 Belt Construction of Texas, LLC $9,820,028.00 In addition to the contract cost, $426,461.00 is required for project management and inspection and $265,810.00 is provided for project contingency. SMALL BUSINESS: William J. Schultz dba Circle C Construction Company is in compliance with the Small Business Enterprise (SBE) Ordinance by committing to 30 percent SBE goal. This project is part of the Water Department's Sanitary Sewer Overflow Initiative Program. This project is anticipated to be included in a future revenue bond issue for the Water & Sewer Fund. Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim financing for this project until debt is issued. Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached reimbursement resolution. Under federal law, debt must be issued within approximately three years in order for these expenses to be reimbursable. Adoption of the attached resolution does not obligate the City to sell bonds but preserves the ability of the City to reimburse itself from tax-exempt bond proceeds. It is the practice of the Water Department to appropriate its Capital Improvement Plan (CIP) plan throughout the Fiscal Year, instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. Funding is budgeted in the W&S Commercial Paper project within the W&S Commercial Paper Fund for the Water Department for the purpose of funding the Lake Arlington Lift Station and Force Main project. Funding for the Lake Arlington Lift Station and Force Main and Sanitary Sewer Mains project is depicted below: Fund I Existing Additional Appropriations I Project Total* Appropriations W&S Capital Projects — $34,608.40 $0.00 $34,608.40 Fund 56002 W&S Capital Pro j Proect $9,629,958.00 $0.00 $9,629,958.00 201 — Fund 56014 -L A L W&S Rev Bonds Seri Series $11,064,526.00 $0.00 $11,064,526.00 2021 — Fund 56019 IL J W&S Rev Bonds Series $63,066,715.00 $0.00 $63,066,715.00 2025 - Fund 56023 JL L W&S Commercial Paper — $0.00 $8,536,843.00 $8,536,843.00 Fund 56026 Project Total $83,795,807.40 $8,536,843.00 $92,332,650.40 The project is located in COUNCIL DISTRICT 5. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are in the Commercial Paper project within the W&S Commercial Paper Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S Commercial Paper Fund for the Lake Arlington, FM, LS and SS project to support the construction contract and amendment to the engineering agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDs),: TO and Department ccoun Project JProgram ctivit Budget ID ID Year FROM F Department ccoun Project JProgra ID r ID Reference # Chartfield 2' Budget I Reference # Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by_ Jesica McEachern (5804) Originating Department Head: Chris Harder (5020) Additional Information Contact: Bijay Upreti (8909) ATTACHMENTS 1. 60LSFMSSP4-CIRCLECFNIA8 FID TABLE (WCF02.12.26).xlsx (CFW Internal) 2. 60LSFMSSP4-CIRCLECFNIA8 Map.pdf (Public) 3. 60LSFMSSP4-CIRCLECFNIA8 FundsAvail.docx (CFW Internal) 4. Form 1295 Certificate 101488417 City of Ft Worth.pdf (CFW Internal) 5. Form 1295 Circle C.pdf (CFW Internal) 6.ORD.APP 60LSFMSSP4-CIRCLECFNIA8 56026 A026(R4).docx (Public) 7. PBS CPN 100995.pdf (CFW Internal) 8. RES.60LSFMSSP4-CIRCLECFNIA8 - JLM.docx (Public) T C T C T C m •rar fD M A 'rt rDi n n _ O O O - � r3r M rah M �. Fri � 0 'r+ 'r+ rA+ M D M Z A r� D, a Q a m coo c sli a A c fll n a C m '+ .0 '+ '+ N O'Q � D � z m 111 o N D 11111 rt fro a) 3 D 3 v 1111111111 N OOQ 3 D 3 c a. iD rt G X p Gi r m rt �. O M O O 3 '+ 3 '+ 3 rt - z m m a a M M O O O m m M fD m m CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2026-1417641 Freese and Nichols, Inc. Fort Worth, TX United States Date Filed: 02/06/2026 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 50312 Lake Arlington Lift Station and Force Main, Amendment #8 Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Reedy, Mike Houston, TX United States X Payne, Jeff Fort Worth, TX United States X Hatley, Tricia Oklahoma City, OK United States X Stull, Cory Houston, TX United States X Chambers, Robert Fort Worth, TX United States X Brown, Jessica Fort Worth, TX United States X Bennett, David Denver, CO United States X Coltharp, Brian Fort Worth, TX United States X Pence, Bob Fort Worth, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION TIA My name is 1 Q�/ � 5�GQ-&/1i and my date of birth is July address is 801 Cherry Street, Suite 2800 Fort Worth TX 76102 US (city) (state) (zip code) (country) declare under penalty of perjury that the foregoing is true and correct. Executed in Tarrant County, State of Texas on the 6 day of February 2026 (month) (year) Signature 6f authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.cd93a486 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Freese and Nichols, Inc. Subject of the Agreement: Lake Arlington Lift Station and Force Main M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes © No ❑ 50312-A8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes © No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 3/10/2026 If different from the approval date. Expiration Date: N/A If applicable. Is a 1295 Form required? * Yes © No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 100995 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No ❑ Contracts need to be routed for CSO processing in the following order: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.