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Home My WebLink About063068-A1R1 - General - Contract - Carl's Impressive Lawncare, LLCCSC No. 63068-Al R1 FIRST AMENDMENT AND FIRST RENEWAL TO CITY SECRETARY CONTRACT NO. 63068 BETWEEN CITY OF FORT WORTH AND CARL'S IMPRESSIVE LAWNCARE, LLC This First Amendment to Fort Worth City Secretary Contract No. 63068 ("Amendment") is made between the City of Fort Worth ("City"), a Texas home -rule municipal corporation, and Carl's Impressive Lawncare, LLC ("Vendor"), a Texas Limited Liability Company, individually referred to as "party" and collectively as "parties." WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 63068 beginning April 7, 2025 ("Agreement"); WHEREAS, the current term expires on April 6, 2026, unless terminated earlier in accordance with the Agreement; WHEREAS, it is the collective desire of the Parties to amend the Agreement to reflect increased pricing; WHEREAS, it is the collective desire of the Parties to amend the Agreement to shorten the duration of the first renewal; and WHEREAS, it is the collective desire of the Parties to renew the Agreement for the first renewal term. NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENT 1. The Agreement is hereby amended by replacing the current Exhibit B with the attached Exhibit B reflecting updated pricing applicable during the first renewal term. 2. Section 2 of the Agreement is amended to be and read as follows: 2. Term. The term of this Agreement shall commence on the date of the signature by the City's Assistant City Manager and expire one (1) year thereafter, unless terminated as provided herein or extended pursuant to this section. City will have the option, in its sole discretion, to renew this Agreement under the same terms and conditions, for up to four (4) one-year renewal option(s) (each a "Renewal Term"), except that the first renewal term will be for a duration of seven months and 20 days. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX I First Amendment and First Renewal to Fort Worth City Secretary Contract No. 63068 Page 1 of 4 II. RENEWAL The Agreement is hereby renewed for a term beginning April 7, 2026, and expiring on November 26, 2026, unless terminated earlier in accordance with the Agreement. III. ALL OTHER TERMS SHALL REMAIN THE SAME All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. IV. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] First Amendment and First Renewal to Fort Worth City Secretary Contract No. 63068 Page 2 of 4 Executed effective as of the date signed by the Assistant City Manager below. CITY: City of Fort Worth By: Name: D %%2026 19: 0:59 CDT) Title: Assistant City Manager Date: Approval Recommended: By: `1 Ale _ Name: S�iw'Li A9 4 Yr 24, 2026 N-59:59 CDT) Title: Code Compliance Deputy Director Attest: .00 FQft"p'4 a a°per ��9.io Pie =P O8 .�--C��„ AQ°nnaExpsa4.d By: Name: nnette Goodall Title: City Secretary VENDOR: Carl's Impressive Lawncare, LLC By: L��d C Name: Carl Evans Title: Owner Date: March 23, 2026 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: arah owl Title: Management Analyst II Approved as to Form and Legality: By: Name: Amarna Muhammad Title: Assistant City Attorney Contract Authorization: M&C: 25-0154 Date Approved: 2/25/2025 Form 1295 Certificate No.: 2025-1253477 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment and First Renewal to Fort Worth City Secretary Contract No. 63068 Page 3 of 4 EXHIBIT B PAYMENT SCHEDULE Line Item Description UOM Category Unit Price Work Orders less than 8,500 sq. ft., 1 25550 specifications attached EA 70111710 37.5 Work Orders greater than 8,500 sq. ft. & less than one acre, specifications 2 25551 attached EA 70111710 75 Work Orders greater than or equal to one acre, rate per acre, specifications 3 25552 attached EA 70111710 150 First Amendment and First Renewal to Fort Worth City Secretary Contract No. 63068 Page 4 of 4 City of Fort Worth, Mayor and Texas Council Communication DATE: 02/25/25 M&C FILE NUMBER: M&C 25-0154 LOG NAME: 13PRFP 24-0292 PRIVATE LOT MOWING EC CC SUBJECT (ALL) Authorize Execution of Non -Exclusive Agreements with Multiple Vendors, for Private Lot Mowing Services in an Annual Amount Up to $400,000.00 for the Initial Term and Authorize Four One -Year Renewal Options for the Same Annual Amount for the Code Compliance Department RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive agreements with multiple vendors for private lot mowing services in an annual amount up to $400,000.00 for the initial term and authorize four one-year renewal options for the same annual amount for the Code Compliance Department. DISCUSSION: The purpose of this Mayor & Council Communication (M&C) is to authorize the execution of annual agreements with additional vendors for private property mowing services as part of the Nuisance Abatement Division's services. These services include mowing and disposal of nuisance vegetation on privately owned properties that are determined to be in hazardous condition. Code Compliance bills the property owner for these services and will exercise liens for non-payment if necessary. These services will be utilized throughout the City. To procure these services, the Purchasing staff issued Request for Proposals (RFP) No. 24-0292. The RFP consisted of detailed specifications describing the responsibilities and requirements to provide these services. The RFP was advertised in the Fort Worth Star -Telegram on September 25, 2024, October 2, 2024, October 9, 2024, October 16, 2024, October 23, 2024, and October 30, 2024. The City received eight (8) responses. Two proposals were deemed non -responsive by the Diversity and Inclusion Department (DVIN) for the reasons cited below: Abescape Group - Abescape Group is not Minority/Woman Owned Business Enterprise (MWBE) certified and no Utilization Form or any other MWBE forms were submitted. Climbing Globally Solutions, LLC is MWBE certified and although they are outside of the 6-county marketplace they have been approved for Significant Business Presence to count toward the MWBE goal, however, no Utilization Form or other MWBE documents were submitted. An evaluation panel, consisting of members of the Code Compliance, DVIN, and the Environmental Services Departments reviewed and scored the submittals using the Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below: Proposer Evaluation Factors Total Rank 0®0®00 Carl's Impressive Lawncare, LLC 24 12 12 40 88 0 Lawn Patrol Service, Inc 24 12 12.75 16.48 65.23�2 Presbyterian Night Shelter of [22.5 12 F1.2f5.99 61.74 ❑3 Tarrant County, Inc. BEA-SON Tractor Mowing 15 6.75 6.75 28.50 Emerald Green Property Management 15 �F61EF271E Leon's Landscaping Service H 7.5F]EF * BEA-SON Tractor Mowing, Emerald Green Property Management, and Leon's Landscaping did not achieve the minimum 50% of the technical points available (30 points) to move forward and therefore did not receive cost points, or a ranking. Best Value Criteria: a.) Proposer's Qualifications and Experience b.) Proposer's Availability of Resources (Equipment and Personnel) c.) Proposer's Ability to Meet the Needs of the City d.) Cost of Services After evaluation, the panel concluded that Cad's Impressive Lawncare, LLC, Lawn Patrol Service, Inc., and Presbyterian Night Shelter of Tarrant County, Inc. present the best value for the City. Therefore, the panel recommends that the City Council authorize agreements with Cad's Impressive Lawncare, LLC, Lawn Patrol Service, Inc., and Presbyterian Night Shelter of Tarrant County, Inc. Staff certifies that the recommended vendor's bids met specifications. No guarantee was made for a specific amount of services or goods that would be purchased. FUNDING: The maximum amount allowed under this agreement will be up to $400,000.00; however, the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the General Operating & Maintenance category in the General Fund for the Code Compliance Department. DVIN-BE: The Business Equity Division placed a 5.2% business equity goal on this contract. Carl's Impressive Lawn Care, LLC, submitted a Prime Waiver Form, which is in accordance with the City's Business Equity Ordinance. Prime Company, LLC will be self -performing the entire scope of the contract. Lawn Patrol Services, Inc. submitted a Prime Waiver Form, however, will be exceeding the goal as a Business Equity Prime, and self -performing the entire scope of the contract, which is in accordance with the City's Business Equity Ordinance. Presbyterian Night Shelter of Tarrant County, Inc. submitted a Prime Waiver Form, which is in accordance with the City's Business Equity Ordinance. Prime Company, Inc. will be self -performing the entire scope of the contract. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for up to four (4) additional, one-year terms. This action does not require specific City Council approval provided the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and award of the contracts. Prior to any expenditure being incurred, the Code Compliance Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by. Reginald Zeno 8517 Valerie Washington 6192 Originating Business Unit Head: Reginald Zeno 8517 Brian Daugherty 6322 Additional Information Contact: Brandy Hazel 8087 Eugene Chandler 2057 CERTIFICATE TIFI AITE OF INTERESTED PARTIES FORM 1295, 1rlt Complete Nos_ 1 - d and 6 if there are rmerested parties. mpl4S9 Nos. I, 2. 3. S. and 6 rf thero afe Tko ini astekJ pa+tiee,. OFFICE 115E ONLY CERTIFICATION OF FILING C artffrcAte Number. 2025-225,3477 i Name of business entity filing form, and the city, state and country of the business entity's place of business. Car4's Impressive Lawn Care rorr lavo-th, I x l]a led States Elate Fated, C111O5u 025 2 Name of governmental entity ar state agency that is a pity to the cantrar-t far xtrhiCh the form Is baine filed. Ctiy of FOft Worth Date Acknowledged; 3 (Provide the Identification number A -mod by the governrnent2J entity or state aganuy to track or Identity the contract, and provide a descfiptJon of Pie services, goods, er other property to be provided under the contract_ RFP 24-0292 Annualcontract fot pfivate Iol moWing 4 Name of Interested party City. State, Cbrrntry (pJac a of bU&irta3aj Nature of Inters st (chock applicabl el Corytrolling intorMadJary Evans, Carl Fort Worth. TX United Mates x 5 Check only If thereto NO Inte rirs#ed P"_ 6 t1bJSU1r*RN DECLARATION my rimm a is - � i) 1 L 4 and my bate, of birth is My addeess as (o ` +� f ih'G'a•I� (sire&) �Crly) €starts) qbp l;OgJM (-try) I t6ectwe under l7ena3ft+y of per}ury that the foreong is true and correct, iExecutpd an , _ /L CGiJnty, Stets of un rr,e tley 'of _ . 2b x5sar i i rM fed { .rvY` SON.IA BARiVES ., trgtery Public, 5ta19 crf Fexas Jr 0 *� Comm. Expires It p5-2027.� .r+tarn+` Y Nmar III l3223953G Sigtta[tare of ataih(7rtzed agent of ccrl#faUsng I),,tSJatiesS entity ioe�aua�,3 f=cries prrsaodo by Texn rhi C�immission vwAv.etl1ics..state.rx sus `1Pemion V4,1_�3,5dd2ace2 FORT WORM, City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Carl's Impressive Lawncare, LLC Subject of the Agreement Amendment and Renewal for Private Lot Mowing Services M&C Approved by the Council? * Yes N No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 63068 Al If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 04/07/26 If different from the approval date. Expiration Date: 11 /26/26 If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. 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