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HomeMy WebLinkAbout063158-R1 - General - Contract - Spark ATS TX, LLC dba LSM Outdoor PowerCSC No. 63158-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE March 24, 2026 Spark ATS TX, LLC dba LSM Outdoor Power Attn: Kreig Houston, Project Manager 100 Syble Jean Dr. Burleson, TX 76208 Re: Contract Renewal Notice Fort Worth City Secretary Contract No. 63158 ("Contract") First Renewal Term: April 23, 2026 to April 22, 2027 The above -referenced Contract with the City of Fort Worth expires on April 22, 2026 ("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option for a First Renewal Term, which will begin immediately after the Expiration Date as outlined above. All other terms and conditions of the Contract remain unchanged. The Parties formally recognize that on January 1, 2026, Spark ATS TX, LLC purchased JHouston Holdings, LLC and acquired all of its rights, privileges, powers, liabilities, and obligations. JHouston Holdings, LLC subsequently assigned to Spark ATS TX, LLC all of its right, title and interest to the Contract. Accordingly, all references to Vendor as JHouston Holdings, LLC dba LSM Outdoor Power shall be replaced with Spark ATS TX, LLC dba LSM Outdoor Power. Please return this signed acknowledgment letter, along with a current copy of your insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up to date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, OFFICIAL RECORD Ximber Affien CITY SECRETARY FT. WORTH, TX Kimber Allen Sr. Contract Compliance Specialist Kimberly.Allen(c�r�,fortworthtexas.gov 817-392-6443 Contract Renewal — CSC 63158-Rl Pagel of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: William Johnson Title: Assistant City Manager Date: 03/28/2026 APPROVAL RECOMMENDED: By: Name: Raymond Hill Title: Interim Fire Chief ATTEST: 4� pORjo�YaL �\� ALA tist c°any°546d By: C Name: Jannette S. Goodall Title: City Secretary SPARK ATS TX, LLC DBA LSM OUTDOOR POWER By: Kr Name: Kreig Wouston Title: Project Manager Date: 03/26/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 4� Name: Brenda Ray Title: Fire/EMS Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Title: Taylor Paris Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0199 Date Approved: 3/11/2025 Form 1295 Certification No.: 2025-1270478 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 63158-Rl Page 2 of 2 M&C Review Page 1 of 3 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORT WORTH �''� REFERENCE **M&C 25- 13P RFP 25-0039 SMALL DATE: 3/11/2025 NO.: 0199 LOG NAME: ENGINE REPAIRS FD MC CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Non -Exclusive Agreements with Leonard's Farm & Ranch Store, Inc., JHouston Holdings LLC dba LSM Outdoor Power, and Jeffrey C. Meyka dba A&B Lawn and Garden, for Small Engine Repair Services in a Combined Annual Amount Up to $448,750.00 for the Initial Term, and Authorize Four One -Year Renewal Options for the Same Annual Amount for City Departments RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive agreements with Leonard's Farm & Ranch Store, Inc., JHouston Holdings LLC dba LSM Outdoor Power, and Jeffrey C. Meyka dba A&B Lawn and Garden, for small engine repair services in a combined annual amount up to $448,750.00 for the initial term, and authorize four one-year renewal options for the same annual amount for City Departments. DISCUSSION: The Fire, Environmental Services, Park & Recreation, and Water departments approached the Purchasing Division to solicit a bid for small engine repair services; the agreement will be used to repair and/or maintain City -owned equipment such as lawn mowers, blowers, saws, and other small engine -based equipment not managed and repaired by Property Management / Fleet Services Division. Purchasing issued Request for Proposal (RFP) No. 25-0039 for Small Engine Repair Services, which consisted of detailed specifications listing the types of parts and services needed by departments and delivery requirements. This solicitation will replace prior bid(s) that were used specifically for Small Engine Repairs, the current solicitation has a significantly expanded scope and includes replacement of equipment when repair is not feasible, which was not included in the prior bids. The RFP was advertised in the Fort Worth Star -Telegram on January 1, 2025, January 8, 2025, January 15, 2025, January 22, 2025, and January 29, 2025. The City received three (3) bid responses: Leonard's Farm & Ranch Store, Inc., Jeffrey C. Meyka dba A&B Lawn and Garden and JHouston Holdings LLC dba LSM Outdoor Power. An evaluation panel, consisting of representatives from the Fire and Water Department, evaluated and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria, and the final scores are listed in the table below. Once the technical evaluation was completed, Purchasing staff allocated points associated with pricing to each vendor. Bidders Evaluation Criteria Rank A IB C D Total Score Leonard's Farm & Ranch Store, Inc. 31.5 15 16.67 30 93.17 1 JHouston Holdings LLC dba LSM Outdoor Power 25.67 15 14 28.7 83.37 2 1 Jeffrey C. Meyka dba A&B Lawn and Garden 24.5 15114 124.35 77.85 3 The RFP document specified the use of the following Best Value Criteria: http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33064&councildate=3/11/2025 4/17/2025 M&C Review Page 2 of 3 a. Proposer's Qualifications, Experience, Licenses, Certifications and References b. Distance of principal place of business from 100 Fort Worth Trail location c. Ability to meet the City's needs d. Cost After evaluation, the panel concluded that Leonard's Farm & Ranch Store, Inc., JHouston Holdings LLC dba LSM Outdoor Power, and Jeffrey C. Meyka dba A&B Lawn and Garden, presented the best value to the City. Therefore, the panel recommends that City Council authorize non-exclusive agreements with Leonard's Farm & Ranch Store, Inc., JHouston Holdings LLC dba LSM Outdoor Power, and Jeffrey C. Meyka dba A&B Lawn and Garden. No guarantee was made that a specific amount of these services would be purchased. Staff certifies that the recommended vendors' bids met specifications. FUNDING: To ensure City departments have enough spending authority under the non-exclusive agreements, considering the expanded scope of this solicitation and to account for unanticipated needs from additional Departments; Purchasing has also included a 25\% spending buffer in the amount of $89,750.00, for a combined annual amount up to $448,750.00; however, the actual amount used will be based on the need of the department and available budget. Funding is budgeted within the participating departments' Operating Funds, as appropriated. BUSINESS EQUITY: This solicitation was reviewed by The Business Equity Division for available business equity prospects according to the City's Business Equity Ordinance. There were limited business equity opportunities available for the services/goods requested, therefore, no business equity goal was established. AGREEMENT TERM: Upon City Council approval, the initial term of these non-exclusive Agreements shall begin upon execution and shall expire one year from that date. The combined annual amount of these non-exclusive agreements is up to $448,750.00 for the initial term. RENEWAL OPTIONS: These Agreements may be renewed for up to four one-year terms for a combined annual amount up to $448.750.00, at the City's option. This action does not require specific City Council approval, provided the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budgets, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount DM Fund Department ID Account Project ID Program Activity Budget Year Reference # Chartfield 2 Amount Submitted for City Manager's Office by: Reginald Zeno (8517) Dana Burghdoff (8018) Originating Department Head: Reginald Zeno (8517) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33064&councildate=3/11/2025 4/17/2025 M&C Review Page 3 of 3 Additional Information Contact: ATTACHMENTS James E. Davis (6801) Brandy M. Hazel (8087) Maria Canoura (2526) FW036-FID TABLE SM ENGINE.xlsx (CFW Internal) FW060-FID TABLE SM ENGINE.xlsx (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33064&councildate=3/11/2025 4/17/2025 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2025-1270478 LSM Outdoor Power Keller, TX United States Date Filed: 02/17/2025 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 04/24/2025 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 25-0039 Small Engine Repair Services 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is and my date of birth is My address is 1 , (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of , 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.5dd2ace2 Sign.com Document ID: a6c4c35ae2 - Page 1/3 CSC No. 63158-CA1 CITY OF FORT WORTH ASSIGNMENT For value received JHouston Holdings LLC dba LSM Outdoor Power ("Assignor"), hereby assigns to Sparks ATS TX LLC dba LSM Outdoor Power ("Assignee"), all of its right, title and interest in and to any and all sums of money now due or to become due from the City of Fort Worth to Assignor under CSC 63158 (the "Contracts") and Assignee agrees to assume and perform all duties and obligations required by Assignor under the terms of the Contracts. This Assignment constitutes the entire agreement between. Assignor and Assignee with respect to the subject matter hereof. No modification of any provision of this Assignment shall be effective unless in writing and signed by Assignor and Assignee. This Assignment shall inure to the benefit of and be binding upon Assignor and Assignee and their respective successors and assigns. This Assignment shall be governed by the terms of the original Contracts between Assignor and various other entities and the City of Fort Worth and the laws of the State of Texas, without application of principles of conflicts of law. This Assignment may be executed in one or more counterparts each of which shall be deemed an original but all of which together shall constitute one and the same instrument. Signed signature pages may be transmitted by facsimile or e-mail, and any such signature shall have the same legal effect as an original. Dated the day of K-e- 2026. JHouston Holdings LLC dba LSM Outdoor Power (Assi By: Print: Title: Vice President of Finance Sparks ATS TX LLC dba LSM Outdoor Power (Assignee) By: Print: Crysta[ Barbee Title: Vice President of Finance Assignment Pagel of3 n Sign.co►n Document ID: a6c4c85ae2 - Page 2/3 NOTARY ACKNOWLEDGEMENT On the day of 2Q26, personally appeared S�>1 S e s sum-, , who acknowledged to me th t (s)he is the Vice President of Finance of JHouston Holdings LLC dba LSM Outdoor Power "Assignor"), and that (s)he executed this document for the purposes and consideration contained herein. JHouston Hold' s LLC a ut r Power By: _ Print: '16 v ,--S- Title: Vice President of Finance SUBSCRIBED TO before me on this —T day of �-(/X.�rRA44152026. Melanie Kay Lathe My Commisslon Explres 21812027 Nota ub is —in or r tate of Notary la1341e2069 M ominission Expires: 4lg� FTI-A:5—z NOTARY ACKNOWLEDGEMENT 1-11 On the _ day of ! 2026, personally appeared Crystal Barbee , who acknowledged t6lme that (s)he is the Vice President of Finance of Sparks ATS TX LLC dba LSM Outdoor Power ("Assignee"), and that (s)he executed this document for the purposes and consideration contained herein. Sparks ATS TX LLC dba�MMtdoor Power By: Print: Crystal Barbee Title: Vice President of Finance 4 K SUBSCRIBED TO before me on this day of , 2026. Melanie Kay Lathe My Cammisslan Expires No Public in and' e Mate of rQ �{ = 21812027 Notary ID134192069 y CoinmisSion Expires: Assignment Page 2 of 3 C-) Slgn.com Document ID: a6c4c85ac-2 - Page 3i3 CONSENT TO ASSIGNMENT The City of Fort Worth consents to the assignment of JHouston holdings LLC dba LSM Outdoor Power ("Assignor") to Sparks ATS TX LLC dba LSM Outdoor Power ("Assignee"), of all its rights, title, and obligation owing and all funds due or to become due to Assignor under CSC 60363 as long as all terms required of Assignor in said contracts are met by Assignee. CITY OF FORT WORTH Fire Chief z,-)IL g./-. Assistant City Manager ATTESTED BY. Jannette Goodall, City Secretary APPROVED AS TO FORM AND LEGALITY_ City of Fort Worth Assistant City Attorney Contract Compliance Manager: 03/06/2026 Date 03/06/2026 Date 03/09/2026 Date By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Employee Signature/Date Title Assignment Page 3 of 3 To Whom It May Concern: On January 1, 2026, Spark ATS TX, LLC purchased JHouston Holdings, LLC dba LSM Outdoor Power. Spark ATS TX, LLC will continue to run LSM Outdoor Power under the dba LSM Outdoor Power. LSM Outdoor Power offices are located at 100 Syble Jean Dr. Burleson, TX 76028 We look forward to continuing our partnership with your organization. Josh Anderson Head of Sales 2/3/2026 Form Request for Taxpayer Give form to the (Rev_ March 2024) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. internal Revenue Service Go to www.irs.gov/ForTnW9 for instructions and the latest information. Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below. Name or entity/ondivfduaf. An entry is required. (For a sole proprietor or disregarded entity,enter the owner's name on lone 1, and eater the business disregarded entity's name on line 2.) Spark ATS TX, LLC 2 Business name/disregarded entity name, if different from above. LSM Outdoor Power m 3a Check the appropriate box for federal tan classification of the entity/individual whose name is entered on line 1. Check 4 Exemptions (codes apply only 2a ra only one of the following seven boxes. certain entities, not individuals; n c ❑ Individuallsole proprietor ❑ C corporation ❑ S corporation ❑ Partnership ❑, Trust/estate see instructions on page 3): 0 w o ❑ LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) C "LLC" Exempt payee code (il any) .0 Note: Check the box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax Exemption from Foreign Account Tax o classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate box for the tax classification of its owner. Compliance Act (FATCA) reporting e ❑ Other Isee instructions) code (if any) 3b If on line 3a you checked "Partnership" or "TrusUestate,°' or checked "LLC" and entered "P" as its tax classification, p (Applies to accounts maintained m and you are providing this Corm to a partnership, trust, or estate in which you have an ownership interest, Check. ❑ nufside the United Stares) Nn this box if you have any foreign partners, owners, or beneficiaries. See instructions . . 5 Address (number, street, and apt. or suite no.). See instructions. Requester's name and address (options 100 Syble Jean Dr 6 City, state. and ZIP code Burleson, TX 76028 7 List account number(s) here (optionaQ Taxpayer Identification Number (TIN) number Enter your TIN In the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a IIL�i�al Ilseecculrity resident alien, sole proprietor, or disregarded entity, see the instructions for Part 1, later. For other _ L�LJ entities, it Is your employer ldentification number (EiN). If you do not have a number, see Now to get a or 77N, later. - Employer Identification number Note: If the account is in more than one name. see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter. 9 � 9 1 - 2 2 14 I 0 12 14 18 Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. Sign Signature of ,� / Here U.S. person s, Date General Instructions Section references are to the internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.ii-s.gov/FormW9. What's New Line 3a has been modified to clarify how a disregarded entity completes this line. An LLC that is a disregarded entity should check the appropriate box for the tax classification of its owner. Otherwise„ it should check the "LLC' box and enter its appropriate tax classification. New line 3b has been added to this form. A flow -through entity Is required to complete this line to indicate that it has direct or indirect foreign partners, owners, or beneficiaries when it provides the Form W-9 to another flow -through entity In which it has an ownership Interest. This change is intended to provide a flow -through entity with information regarding the status of its indirect foreign partners, owners, or beneficiaries, so that it can satisfy any applicable reporting requirements. For example, a partnership that has any indirect foreign partners may be required to complete Schedules K-2 and K-3. See the Partnership Instructions for Schedules K-2 and K-3 (Form 1065). Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS is giving you this form because they Cat. No. 10231X Form W-9 {Rev. 3-2024) UCC Business Organizations: Trademarks Aunt Help/Fees Briefcase Logout BUSINESS ORGANIZATIONS INQUIRY - VIEW ENTITY Filing Number: 805489065 Entity Type: Farelgn Umked liability Company (ILC) Otiginal Date of Filing: April 1, 2024 Entity Status: In existence Formation Date: NIA Tax tD: 32094454888 FEIN- Name: SPARKATS TX LLC Address: 1023 Washington 81, Apt 1 Hoboken, NJ 07030 USA Fictitious, Name: NIA Juriadi¢ti.m: DE. USA Foreign Formation March 28.2024 Date: &; a?F o-�OrXE MMALfaNYRLP I Asaumad Name A., fling Fsixratiun safe Irs�lilee,� Xmre Sputa. CaunO® TS OulOoms pugualfi 2a24 AugusIT 2- Aatiwe Nl Gourtiea I31u1OWom Pow MONOwbbtv 0.m 24.,M3 Arllye NlCmrksa Order Return to Search l FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: JHouston Holdings, LLC to Spark ATS TX, LLC dba LSM Outdoor Power Subject of the Agreement: Contract Renewal Notice for First Renewal, CSC 63158-R1 M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 4/23/26 If different from the approval date. Expiration Date: 4/22/27 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.