The URL can be used to link to this page

Home My WebLink About055856-SP19 - General - Contract - Ubeo, LLCCSC No. 55856-SP19 B U S I N E S S ub S E R V I C E S Full Legal Name: City of Fort Worth Address Phone: 100 Fort Worth Trl (817) 392-4182 Fax: 0 Application No Master Agreement No Supplement No City: Fort Worth D BA: 3279745 500-06500038-000 #19 State: TX Supplement Zip: 76102 Billing Address: 100 Fort Worth Trl City: Fort Worth State: TX Zip: 76102 Qty. Make Item Description (or Accessories) 1 Ricoh Ricoh IM 350F 1 Ricoh Card Reader (D59679) 1 Ricoh Ricoh IM C4510 EQUIPMENT Qty. Make Item Description (or Accessories) 2 Ricoh Ricoh IM C30OF (D55644, D55447) 2 Ricoh Ricoh SP C840dn (D55057, D55062) 1 Ricoh Ricoh MP 6055 (D56135) 1 Ricoh Ricoh MP 3555asp (D56512) 5 Ricoh Ricoh IM 350F (D56007, D53239, D53076, D56006, D53072) 3 Ricoh Ricoh P C600 (D55464, 55465, D55466) 1 Ricoh Ricoh P 800 (D55472) B&W Image Monthly Allowance 400,000 Excess Per Image Charge (B&W) $ 0.00690 Rental Payment" Color Image Monthly Allowance 250,000 Excess Per Image Charge (Color) $ 0.06095 $97,450.50 Desktop B&W Image Monthly Allowance 400,000 Excess Per Image Charge (B&W) $ 0.01093 Desktop Color Image Monthly Allowance 160,000 Excess Per Image Charge (Color) $ 0.09775 METERS READINGS VERIFIED Quarterly *plus applicable taxes ❑� Balance of applicable term. Termination date of this supplement coincides with the termination date set forth in the Master Agreement or previous supplement. mos. New term for equipment referenced above only. Such term begins upon supplement endorsement and acceptance by Owner. The term of the original Agreement shall remain in full force and effect for the remaining original equipment. You have requested this supplement to the Master Agreement (the "Supplement'). Which Supplement incorporates the terms and conditions of the Master Agreement (as amended), and constitutes an agreement between you and us with respect to the Equipment reference herein, separate and distinct from the Master Agreement. "Master Agreement' refers to the agreement between customer and Owner (or its predecessor) identified in Owner's records by the Master Agreement No. above. The parties agree that the original hereof for enforcement and perfection purposes, and the sole "record" constituting 'chattel paper" under the UCC, is the paper copy hereof bearing (i) the original or a copy of either your manual signature or an electronically applied indication of your intent to enter into this Supplement, and (ii) our original manual signature. Except for the specific provisions set forth above, the original terms and conditions set forth in the Master Agreement and any personal guaranty(s) shall remain in full force and effect and are incorporated herein by reference. CUSTOMER Print Name: Dianna Giordano Signature: X p,;,, .,G,,,,.la„r„A,p, 2026133837CDT, Title: Assistant Crtnager Date: 04/01/2026 For: City of Fort Worth Print Name: Scott hanson Signature: G0 GthJo11 S-11—,-,, , Mar 31 . 2026 t 3:50 50 CD7, Date: 03/31 /2026 For: UBEO, LLC The Customer hereby certifies that all the`Equipment: 1) has been received, installed, and inspected, and 2) is fully operational and unconditionally accepted. All conditions and terms of the agreement have been yvii'ewed, ca knowledged and are now irrevocable and unconditional. Signature: X Dianna Giordano (Apr 1-, 2026 13:38:37 COT) Date: 04/01 /2026 OFFICIAL RECORD Print Name: Dianna Giordano For: City of Fort Worth CITYSECRETARY Supplement - Cons FT. WORTH, TX Rev. 1012312020 ERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos, 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2026-1427230 UBEO LLC Grapevine , TX United States Date Filed: 03/02/2026 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 3279745 Office Equipment 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION My name is_ -- ►AQ 04P— nl n and my date of birth is My address is tyo ( l e )e,S,T u5r+ . 1 (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in 71�, r rd-n-� County, State of Y d S , on the X",J day of Am, 20 V0. (month) (year) Signatur of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission F vvww.ethi s.state.tR.us Version V4.1.0.b6ef2aab embank. EQUIPMENT FINANCE CONSENT TO ASSIGNMENT AGREEMENT # 3279745 Re: Agreement # 3279745 between UBEO LLC ("Assignor") and CITY OF FORT WORTH ("Customer"), dated ("Agreement"). Customer hereby consents to the assignment of the above -referenced Agreement to U.S. Bank Equipment Finance, a division of U.S. Bank National Association ("Assignee") and, effective as of the date of this Consent to Assignment, and until further notice from Assignee to the contrary, agrees to recognize Assignee as the sole and exclusive holder of the Agreement, with all rights, benefits and privileges attendant thereto, but none of the obligations of Assignor under the Agreement. Customer hereby consents to the assignment of the Rental Payments portion in the above -referenced Agreement and all other amounts now or hereafter becoming pursuant to the Agreement to U.S. Bank Equipment Finance, a division of U.S. Bank National Association ("Assignee"). Customer agrees to direct remittance for any charges relating to Excess Images to UBEO LLC ("Assignor"). Customer agrees that the rights of Assignee will not be subject to any claims, defenses or set offs that Customer may have against Assignor. UBEO LLC Assignor Scott ttantoh Smu Hanson (Mar 31. 2026 15:50:50 CDT) Signature VP/GM Title 03/31 /2026 Date CITY OF FORT WORTH Customer AUVW 4— X Dianna Giordano (Apr 1. 2026 13:38:37 CDT) Signature Assistant City Manager 04/01 /2026 Title Date NOTE: SIGNER OF THIS DOCUMENT MUST BE SAME AS ON THE AGREEMENT. A FACSIMILE OF THIS DOCUMENT WITH SIGNATURE SHALL BE CONSIDERED TO BE AN ORIGINAL. CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE. A562 REV 04/16 Modified — City of Fort Worth — 8.30.23 B U S I N E S S U O S E R V I C E S Additions Summary of Changes for UBEO 30 Month Supplement Current Monthly Payment: $ 97,853.50 Request# Department Address DescApdon Device ID Month W Payment Added 235592 CPE 4100 Columbus Trail -Call Center IM 35OF D53238 $23.00 246102 Library 8628 Camp Bowie West Card Reader Added to: D59679 $13,00 247165 TPW 5001 James Avenue - Sign Shop IM C4510 $320.00 Total Additions $ 356.00 Deletions Request It Department Address Description Device ID Monthly Payment Deleted 229879 City Secretary's Office 200 Texas St. Main CSO area (3rd floor South) IM C30OF D55644 $48.00 243707 Water 311 W Stith St IM C30OF D55447 $45.00 243707 Water 311 W 10th St SP C840dn D55057 $70.00 244823 Water 100 FortWorth Trail 17th FI -Open Area by Rm #1735 MP 6055 D56135 $162.00 245568 Water 160811th Ave MP 3555asp D56512 $105.00 247165 TPW 150011ames Avenue - Sign Shop SP C840dn D55062 $70.00 247165 Water 1908 Monroe St. PC600 D55464 $29.00 247165 Water 908 Monroe St. P C600 D55465 $23.00 247165 Water 908 Monroe St. P C600 D55466 $23.00 247165 Water 908 Monroe St. IM 35OF D56007 $33.00 247165 Water 908 Monroe St. IM 35OF D53239 $32.00 247165 Water 908 Monroe St. IM 35OF D53076 $77.00 247165 Water 908 Monroe St. IM 350F D56006 $37.00 247165 Water 908 Monroe St. IM 350F D53072 $32.00 247165 Water 908 Monroe St. P 800 D55472 $23.00 Total Deletions $ 759.00 Device paid off by City of Fart Worth Total monthly Increase $ (403.00) New Monthly Payment Effective 04/1/2026: $ 97,450.50 Month 1 $ 104,788.11 (60 month agreement) Invoiced Month 31 $ 106,744.11 (30 Month Supplement) Invoiced Month $ 105,796.11 (59 month supplement) Invoiced Month 32 $ 106,744.11 (30 Month Supplement) Invoiced Month $ 105,796.11 (59 month supplement) Invoiced Month 33 $ 106,744.11 (30 Month Supplement) Invoiced Month $ 105,800.11 (57 month supplement) Invoiced Month 34 $ 107,697.11 (27 Month Supplement) Invoiced Month $ 105,800.11 (57 month supplement) Invoiced Month 35 $ 107,697.11 (27 Month Supplement) Invoiced Month $ 105,800.11 (57 month supplement) Invoiced Month36 $ 107,697.11 (27 Month Supplement) Invoked Month 7 $ 105,825.11 (54 month supplement) Invoiced Month 37 $ 108,222.11 (24 Month Supplement) invoiced Month $ 105,825.11 (54 month supplement) Invoiced Month 38 $ 108,222.11 (24 Month Supplement) Invoiced Month 9 $ 105,825.11 (54 month supplement) Invoiced Month 39 $ 108,222.11 (24 Month Supplement) Invoked Month 10 $ 105,722.11 (51 month supplement) Invoiced Month 40 $ 107,662.11 (21 Month Supplement) Invoiced Month 11 $ 105,722.11 (51 month supplement) Invoiced Month4l $ 107,662.11 (21 Month supplement) Invoiced Month 12 $ 105,722.11 (51 month supplement) Invoiced Month42 $ 107,662.11 (21 Month supplement) Invoiced Month 13 $ 105,621.11 (48 month supplement) Involved Month 43 $ 106,995.11 (111 Month supplement) Invoiced Month 14 $ 105,621.11 (48 month supplement) Invoiced Month 44 $ 106,995.11 (18 Month Supplement) Invoiced Month 15 $ 105,621.11 (48 month supplement) Invoiced Month 45 $ 106,995.11 (18 Month supplement) Invoiced Month 16 $ 105,949.11 (45 month supplement) Invoiced Month 46 $ 107,045.11 (15 Month Supplement) Invoiced Month 17 $ 105,949.11 (45 month supplement) Invoiced Month 47 $ 107,045.11 (15 Month Supplement) Invoiced Month 18 $ 105,949.11 (45 month supplement) Invoked Month 48 $ 107,045.11 (15 Month Supplement) Invoiced Month 19 $ 105,874.11 (42 Month supplement) Invoked Month49 $ 96,693.59 (36 month extension) Invoked Month 20 $ 105,874.11 (42 Month Supplement) Invoiced Month 50 $ 96,693.50 (36 month extension) Invoked Month 21 $ 105,874.11 (42 Month Supplement) Invoked Month 51 $ 96,693.50 (36 month extension) Invoked Month 22 $ 106,201.11 (39 Month Supplement) Invoiced Month 52 $ 97,853.50 (33 month supplement) invoiced Month 23 $ 106,201.11 (39 Month supplement) Invoked Month 53 $ 97,853.50 (33 month supplement) Invoiced Month 24 $ 106,201.11 (39 Month Supplement) Invoked Month 54 $ 97,953.50 (33 month supplement) invoked Month 25 $ 106,506,11 136 Month supplement) Invoiced Month 55 $ 97,450.50 (30 month supplement) Month 26 $ 106,506.11 (36 Month supplement) Invoiced Month 56 $ 97,450.50 (aomonth supplement) Month 27 $ 106,506.11 (36 Month supplement) Invoiced Month 57 $ 97,450.50 (30 month supplement) Month 28 $ 106,506.11 (33 Month supplement) Invoked Month 29 $ 106,506.11 (33 Month supplement) Invoked Month 30 $ 106,506.11 (33 Month supplement) Invoked Month 55-84(without any equipment additions or deletions) $ 97,450.50 Total month Stream of Payments $ 8,618,648.28 [Executed effective as of the date signed by the Assistant City Manager above.] / [ACCEPTED AND AGREED:] CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: B Cw(ace Tagll' ra y• C-,,—, � l ara A'T , 20,3'1 03 CDT Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 21-0235 Approved: 4/6/2021 1295:2021-703506 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Angela Alonzo Title: Sr. Administrative Services Manager City Secretary: oan f Op T Il�A d 0 paa o9-�d PVC o=� Q�.�,acccR % adaCpnExo Sad By: Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX M&C Review Page 1 of 2 CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas Fo RT VIVO RT 11 � REFERENCE **M&C 21- 13P UBEO MANAGED DATE: 4/6/2021 NO.: 0235 LOG NAME: PRINT SERVICES ITS ADK CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Agreement with UBEO, LLC, for Printers and Multi - Functional Device Leases and Managed Services Using Cooperative Contract DIR-TSO- 4435 in the Combined Amount Not to Exceed $7,500,000.00 over a Five Year Term for Ongoing Operations and a One -Time Amount of $42,680.00 for the Relocations of Devices RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with UBEO, LLC, for printers and multi -functional device leases and managed services using cooperative contract DIR- TSO-4435 in the combined amount not to exceed $7,500,000.00 over a five year term and a one-time amount of $42,680.00 for the relocations of devices. DISCUSSION: The City currently leases multi -functional devices and desktop printers from UBEO, LLC under a Lease Agreement that was awarded in 2008 (M&C P-10860, October 7, 2008). After a thorough assessment, IT Solutions staff determined the most efficient and cost-effective solution is to execute a new agreement to allow for continued services. The City will lease copiers and multi -functional devices for a period of 60 months, with an approximate effective date of June 15, 2021. As a part of the Print Management Program refresh, the 1,153 devices currently in use will be upgraded to new, state of the art equipment prior to the start of the next term. City departments will use the machines for various document duplication tasks, including but not limited to copying, scanning, and faxing. The cost of the lease covers the device, maintenance, service, and all supplies with the exception of paper. It is anticipated that the annual cost will not exceed $1,500,000.00 to include the monthly lease charges, printing costs and overages, short term leases, and additional services as needed. In addition to ongoing operating services, Ubeo, LLC will provide the City with moving services as departments are transitioned from existing locations to the new City Hall. Based on the current number of devices in service and available square footage of the new building, staff project a one-time cost of $42,680.00 to relocate approximately half of the utilized devices. DIR-TSO-4435 is currently set to expire on September 25, 2024. In the event that the cooperative contract is renewed, extended, or a new agreement is executed, the Lease Agreement will continue for the remainder of the 60-month term. In the event that the cooperative contract is not renewed or replaced, the Lease Agreement will be terminated. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. The contract was competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. SUCCESSOR CONTRACT - In the event that a cooperative contract is not renewed, staff would cease purchasing at the end of the last Purchase Agreement coinciding with the valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making http://apps.cfwnet.org/council packet/mc review. asp?ID=2 8 7 8 5 &councildate=4/6/2 02 1 3/4/2025 M&C Review Page 2 of 2 purchases when the last appropriation expires, regardless of whether the then -current Purchase Agreement has expired. The City initially use these cooperative contracts to make purchases authorized by this M&C. The cooperative contracts expire on various dates. If a cooperative contract is extended, this M&C authorizes the City to purchase similar services under the extended contracts. If a cooperative contract is not extended, but a new cooperative contract is executed with the respective vendor with substantially similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the services under the new cooperative contract. M/WBE OFFICE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE AMENDMENT - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - Upon City Council's approval, the agreements will begin upon execution and expire in accordance with DIR-TSO-4435 or applicable successor contract. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year I (Chartfield 2) FROM ��l Department Account[Pr�ojectogram Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by. Originating Department Head: Additional Information Contact: ATTACHMENTS SAMs.pdf (CFW Internal) Ubeo 1295 Form.pdf (CFW Internal) Jay Chapa (5804) Valerie Washington (6192) Reginald Zeno (8517) Kevin Gunn (2015) Cynthia Garcia (8525) Ashley Kadva (2047) http://apps.cfwnet.org/council packet/mc review. asp?ID=2 8 7 8 5 &councildate=4/6/2 02 1 3/4/2025 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Ubeo, LLC Subject of the Agreement: Supplement No. 19 to CSC 55856 M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 55856-SP19 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.