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Home My WebLink About062879-A2 - General - Contract - Gartner, Inc.CSC No. 62879-A2 SECOND AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 62879 This Second Amendment to Fort Worth City Secretary Contract No. 62879 ("Second Amendment") is made between the City of Fort Worth ("City,") a Texas home rule municipality, and Gartner, Inc. ("Vendor"). City and Vendor are each individually referred to herein as a "party" and collectively referred to as the "parties." WHEREAS, City and Vendor entered into an Agreement identified as City Secretary Contract No. 62879 beginning February 28, 2025 (the "Agreement"); WHEREAS, on March 31, 2026, Fort Worth City Council approved M&C 26-0204 to authorize the execution of an amendment to the Agreement to increase the total contract amount by $250,000.00 for a revised total contract amount up to $495,220.00 and to authorize one (1) additional one-year renewal option in the same amount; and WHEREAS, it is now the collective desire of the parties to amend the Agreement to increase the total contract amount and to add one (1) additional one-year renewal option. NOW THEREFORE, known by all these present, City and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENTS 1. The Agreement is hereby amended to increase the total contract amount by $250,000.00 for a Human Resources Information System (HRIS) assessment, for a revised total contract amount up to $495,220.00, and to add one (1) one-year renewal option in the same amount. II. MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment to Fort Worth City Secretary Contract No. 62879 Page I of 2 Docusign Envelope ID: 0142D08F-A710-4FDD-A50E-A63E18B6C5D4 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth AUM-M&4— By: Dianna Giordano (Apr 3, 2026 14:29:56 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 04/03/2026 Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Department Attest: By: Name: Title: p �FOgT �0 �� I.d ,1FNS A N C°anaa°or�°o'z osae Jannette S. Goodall City Secretary VENDOR: Gartner, Inc. By: Name: Title: Date: Fa Signed by: awl� V91-ma. Associate Director March 20, 2026 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Cyn is Tyree (Ap 2, 2026 21:37:50 CDT) Name: Cynthia Tyree Title: Asst. IT Solutions Director Approved as to Form and Legality: By: Candace Pagliara (Apr 3, 2026 10:07:00 T� Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 26-0204 Approval Date: 3/31/2026 Form 1295: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment to Fort Worth City Secretary Contract No. 62879 Page 2 of 2 4/1/26, 4:07 PM M&C Review ACITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FoR� H REFERENCE **M&C 26- 04GARTNER AMENDMENT DATE: 3/31/2026 NO.: 0204 LOG NAME: FOR TECHNOLOGY ASSESSMENTS CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Execution of an Amendment to City Contract with Gartner, Inc for the Purchase of a Human Resources Information System Assessment in an Amount Up to $250,000.00 for a Revised Total Contract Amount Up to $495,220.00, and Add One, One - Year Renewal Option in the Same Amount for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize the execution of an amendment to City Secretary Contract No. 62879 with Gartner, Inc., utilizing Texas Department of Information Resources Agreement No. DIR-CPO-4927, for the purchase of a Human Resources Information System Assessment for the Fiscal Year 26 Information Technology Solutions PeopleSoft Upgrade Consultant project (City Project No. 106715) in an amount up to $250,000.00 for a revised total contract amount up to $495,220.00, and add one, one-year renewal option in the same amount, for the Information Technology Solutions Department. DISCUSSION: On February 25, 2025, City Council, through Mayor and Council Communication (M&C) 25-0129, authorized the execution of a new cooperative agreement with Gartner, Inc. (Gartner), utilizing Texas Department of Information Resources (DIR) Agreement No. DIR-CPO-4927, to provide professional consulting services to conduct an information technology (IT) assessment and benchmarking study for a total contract amount not to exceed $245,220.00, for the Information Technology Solutions Department (IT Solutions). This M&C requests authorization to amend City Secretary Contract (CSC) No. 62879 to increase the total contract amount by $250,000.00 for a Human Resources Information System (HRIS) assessment in support of the FY26 ITS PS Upgrade Cnslt project (City Project No. 106715), resulting in a revised total contract amount up to $495,220.00, and to add one, one-year renewal option in the same amount. The HRIS assessment will provide a comprehensive review of the City's human resource systems and processes, develop a vision and explore potential solutions and vendors. This will help City to streamline workflows, improve data accuracy, and enhance overall operational efficiency. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. Except as expressly modified herein, all other terms and conditions of the existing agreement shall remain unchanged and in full force and effect as stated below. SUCCESSOR CONTRACTS: The City will initially use the DIR contracts to make purchases authorized by this M&C. In the event the DIR cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. apps.cfwnet.org/counciI_packet/mc_review.asp? I D=34247&counciIdate=3/31 /2026 1 /2 4/1/26, 4:07 PM M&C Review If the DIR cooperative is extended, this M&C authorizes the City to purchase similar equipment and services under the extended contract. In the event the DIR cooperative agreement is not extended, but DIR executes a new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase the equipment and services under the new DIR contract(s). ADMINISTRATIVE CHANGE ORDER: An administrative change or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council approval and execution of the amendment, the current term of the agreement shall expire July 21, 2026. RENEWAL OPTIONS: The agreements may be renewed for one (1) one-year renewal term in accordance with the underlying cooperative agreements, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. Funding is available in FY26 ITS PS Upgrade Cnslt within the ITS Capital Fund in the amount of $250,000.00. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the FY26 ITS PS Upgrade Cnslt project to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Information Technology Services Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program IActivity I Budget I Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year I (Chartfield 2) Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Dianna Giordano (7783) Kevin Gunn (2015) Cynthia Tyree (6689) FID Table - Gartner HRIS Assessment.xlsx (CFW Internal) FID Table.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=34247&councildate=3/31/2026 2/2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Gartner, Inc. Subject of the Agreement: Second Amendment to CSC No. 62879 with Gartner, Inc. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 62879-A2 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: 07/21 /2026 If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.