Loading...
HomeMy WebLinkAbout063555-R1 - General - Contract - Versaterm Public Safety US, Inc.Docusign Envelope ID: 2F048F11-7194-46FF-A144-A7568735A87F CSC No. 63555-Rl CITY OF FORT W TH CONTRACT RENEWAL NOTICE March 27, 2026 Versaterm Public Safety US, Inc. Attn: Legal and Cathy Masters, Enterprise Account Executive 1 North MacDonald, Suite 500 Mesa, AZ 85201 Re: Contract Renewal Notice Fort Worth City Secretary Contract No. 63555 ("Contract") First Renewal Term: June 27, 2026 to June 26, 2027 The above -referenced Contract with the City of Fort Worth expires on June 26, 2026 ("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option for a First Renewal Term, which will begin immediately after the Expiration Date as outlined above. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with a current copy of your insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at bgp:Hfortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Dominique 'Wagoner Dominique Wagoner Contract Compliance Specialist Dominique.Wa og nerAfortworthtexas.gov 817-392-4834 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 63555-R1 Pagel of 2 Docusign Envelope ID: 2F048F11-7194-46FF-A144-A7568735A87F ACCEPTED AND AGREED: CITY OF FORT WORTH By: -&- 9-e- Name: William Johnson Title: Assistant City Manager Date: 04/06/2026 APPROVAL RECOMMENDED: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. tCatGr^ n, A4&e- By• Kathryn Agee(Apr6,20260?A4:331 Name: Kathryn Agee Title: Senior Management Analyst By: DaW C-bbaia Av6.20261221MCDT) APPROVED AS TO FORM AND Name: David Carabajal LEGALITY: Title: Executive Assistant Chief ATTEST: onq PO�pOHT�Apd Pv8 g=d OPPQ*eoo. ae�e By: Name: Jannette S. Goodall Title: City Secretary VERSATERM PUBLIC SAFETY US, INC. cby: By:[D-IS19"Id J J &wAyf'� �.� Name: Adam Schwartz Title: CRo Mar 30, 2026 1 11:14 AM PDT Date: By: /�*/� Name: Keanan M Hall Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: Not Required Date Approved: N/A Form 1295 Certification No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 63555-R1 Page 2 of 2 0 docusign Certificate Of Completion Envelope Id: 2F048F11-7194-46FF-A144-A7568735A87F Status: Completed Subject: Complete with Docusign: CSC 63555 Versaterm Public Safety US, Inc. R1 (69c6eb54ac) (version 1).pdf Source Envelope: Document Pages: 2 Signatures: 1 Envelope Originator: Certificate Pages: 5 Initials: 0 Danielle Matheson AutoNav: Enabled 2300 Carling Avenue Envelopeld Stamping: Enabled nil Time Zone: (UTC-08:00) Pacific Time (US & Canada) Ottawa, ON K213 7G1 danielle.matheson@versaterm.com IP Address: 99.209.71.68 Record Tracking Status: Original Holder: Danielle Matheson Location: DocuSign 3/30/2026 9:29:21 AM danielle.matheson@versaterm.com Signer Events Signature Timestamp Adam Schwartz [D—Sig"IdbySent: 3/30/2026 9:31:08 AM adam.schwartz@versaterm.com JAA S(,L.waYfly Viewed: 3/30/2026 11:14:38 AM CRO DFes2CW80e4Ae... Signed: 3/30/2026 11:14:49 AM Adam Schwartz Security Level: Email, Account Authentication Signature Adoption: Pre -selected Style (None) Using IP Address: 65.113.157.119 Electronic Record and Signature Disclosure: Accepted: 3/30/2026 11:14:38 AM ID:e9b54e4f-2d40-4b2d-9e37-aOfc2d38467e In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Ashley Olsen COPIED Sent: 3/30/2026 9:31:08 AM ashley.olsen@versaterm.com Viewed: 3/30/2026 2:10:45 PM Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 12/9/2025 12:04:49 PM ID:1ec3a1af-da03-4ed6-8034-08a58346d3c4 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/30/2026 9:31:09 AM Certified Delivered Security Checked 3/30/2026 11:14:38 AM Signing Complete Security Checked 3/30/2026 11:14:49 AM Completed Security Checked 3/30/2026 11:14:49 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 1/19/2021 11:07:32 AM Parties agreed to: Adam Schwartz, Ashley Olsen ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Versaterm (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check -box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per -page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Versaterm: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: kathleen.mackinnon@versaterm.com To advise Versaterm of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at kathleen.mackinnon@versaterm.com and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from Versaterm To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to kathleen.mackinnon@versaterm.com and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with Versaterm To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check -box indicating you wish to withdraw your consent, or you may; ii. send us an email to kathleen.mackinnon@versaterm.com and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https:Hsupport.docusi-n.c�om/guides/signer-guide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check -box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. By selecting the check -box next to `I agree to use electronic records and signatures', you confirm that: You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and Until or unless you notify Versaterm as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Versaterm during the course of your relationship with Versaterm. FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Versaterm Public Safety US, Inc. Subject of the Agreement: Mindbase software platform subscription M&C Approved by the Council? * Yes ❑ No 8 If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 6/27/2026 If different from the approval date. Expiration Date: 6/26/2027 If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.