HomeMy WebLinkAbout064993 - General - Contract - PRP Services, LLC dba Municipal Mosquito64993
City Secretary Contract No.
FORTWORTH.
4*
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, by and through
its duly authorized Assistant City Manager and PRP Services, L.L.C. d/b/a Municipal Mosquito
("Vendor"), a Texas limited liability company, by and through its duly authorized representative. City and
Vendor may each individually referred to as a "party" and collectively referred to as the "parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Non -Exclusive Vendor Services Agreement;
2. Exhibit A
— Scope of Services;
3. Exhibit B
— Payment Schedule
4. Exhibit C
— Small Business Utilization Form
5. Exhibit D
— Vendor's Bid Response to City's RFP
6. Exhibit E —
Verification of Signature Authority Form.
Exhibits A, B, C, D and E, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B
or C and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this
Agreement shall control.
1. Scope of Services. Vendor shall provide mosquito trapping and surveillance services,
including trap deployment, collection, laboratory coordination, vector surveillance data reporting, and
related public health support services ("Services"), as set forth in more detail in Exhibit "A," attached
hereto and incorporated herein for all purposes.
2. Term. The initial term of this Agreement shall begin upon execution by the City's Assistant
City Manager and shall expire one (1) year from that date. The City shall have the sole option to renew this
Agreement for four (4) additional one-year renewal terms, unless terminated earlier in accordance with this
Agreement ("Initial Term").
3. Compensation. City will pay Vendor in accordance with the provisions of this Agreement,
including Exhibit "B," which is attached hereto and incorporated herein for all purposes. Total
compensation under the Initial term of this Agreement will be an annual amount up to One Hundred Fifty
Thousand Dollars ($150,000.00). Vendor will not perform any additional services or bill for expenses
incurred for City not specified by this Agreement unless City requests and approves in writing the additional
costs for such services. City will not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.
OFFICIAL RECORD
CITY SECRETARY
Vendor Services Agreement Page 1 of 17
FT. WORTH, TX
City Secretary Contract No.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non -appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement will terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor will provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor will return all City provided data to City in a machine-readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees,
agrees that it will treat all information provided to it by City ("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure
manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information from further unauthorized disclosure.
Right to Audit. Vendor agrees that City will, until the expiration of three (3) years after
Vendor Services Agreement Page 2 of 17
City Secretary Contract No.
final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and its subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, its contractors, and subcontractors. Vendor further agrees that nothing herein will be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City will in no way be considered a Co -employer or a Joint employer of Vendor or any
officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment
benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself, and any of its officers, agents, servants, employees, contractors, or sub -contractors.
Liability and Indemnification.
8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, VENDORS, OR
SUBCONTRACTORS.
8.2 GENERAL INDEMNIFICATION - VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROMAND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTYDAMAGE OR LOSS (INCLUDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, VENDORS, OR SUBCONTRACTORS.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement, it being understood that this agreement to defend, settle or pay will not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
Vendor Services Agreement Page 3 of 17
City Secretary Contract No.
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor will have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City will have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City will have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor will fully participate and cooperate
with City in defense of such claim or action. City agrees to give Vendor timely written notice
of any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not
eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted, Vendor will, at its own expense and as City's sole remedy, either: (a) procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non -infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible, and functionally equivalent non -infringing software and/or documentation at no
additional charge to City; or (d) if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
9. Assignment and Subcontracting.
9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee will execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date
of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, the sub -contractor will
execute a written agreement with Vendor referencing this Agreement under which sub -contractor
agrees to be bound by the duties and obligations of Vendor under this Agreement as such duties
and obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any Services pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
Vendor Services Agreement Page 4 of 17
City Secretary Contract No.
10.2
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
Coverage will be on any vehicle used by Vendor, or its employees, agents, or
representatives in the course of providing Services under this Agreement. "Any
vehicle" will be any vehicle owned, hired and non -owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the Services are being performed
Employers' liability
$100,000 -
Bodily Injury by accident; each accident/occurrence
$100,000 -
Bodily Injury by disease; each employee
$500,000 -
Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage must be claims -made, and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance must be submitted to City to evidence coverage.
General Requirements
(a) The commercial general liability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City includes its employees, officers, officials, agents, and volunteers in respect to
the contracted services.
(b) The workers' compensation policy must include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage must be provided to City. Ten (10) days' notice will be
acceptable in the event of non-payment of premium. Notice must be sent to the
Risk Manager, City of Fort Worth, 100 Fort Worth Trail, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
Vendor Services Agreement Page 5 of 17
City Secretary Contract No.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required, written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it will comply with all applicable federal, state and local laws,
ordinances, rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist
from and correct the violation.
12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
Vendors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the
performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, VENDORS,
SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement will be
conclusively determined to have been delivered when (1) hand -delivered to the other parry, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United States Mail, registered, return receipt requested,
addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
100 Fort Worth Trail
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney's Office at
same address
To VENDOR:
PRP Services, L.L.C. d/b/a Municipal Mosquito
Attn: Patrick Prather, President
705 N. Bower Rd Suite 118
Richardson, TX 75081
Vendor Services Agreement Page 6 of 17
City Secretary Contract No.
14. Solicitation of Employees. Neither City nor Vendor will, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governing Law / Venue. This Agreement will be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be
affected or impaired.
19. Force Majeure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public
enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems; restraints or prohibitions by any court, board, department, commission, or agency
of the United States or of any States; civil disturbances; other national or regional emergencies; or any other
similar cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is
suspended during the period of, and only to the extent of, such prevention or hindrance, provided the
affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or
hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure
Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice
required by this section must be addressed and delivered in accordance with Section 13 of this Agreement.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope
of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this
Agreement or its Exhibits.
Vendor Services Agreement Page 7 of 17
City Secretary Contract No.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension
of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute
one and the same instrument.
24. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
25. Immigration Nationality Act. Vendor must verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH
BY VENDOR, VENDOR'S EMPLOYEES, VENDORS, SUBCONTRACTORS, OR AGENTS. City,
upon written notice to Vendor, will have the right to immediately terminate this Agreement for violations
of this provision by Vendor.
26. Ownership of Work Product. City will be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation that are created, published, displayed, or produced in
conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City
will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made -
for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights of retention thereto on the part of City.
27. Signature Authority. The person signing this Agreement hereby warrants that they have
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each
party is fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
28. Change in Company Name or Ownership. Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
Vendor Services Agreement Page 8 of 17
City Secretary Contract No.
updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
29. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code.
By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to
the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of
the Agreement.
30. Prohibition on Boycotting Energy Companies. If Vendor has fewer than 10 employees
or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in
accordance with Chapter 2276 of the Texas Government Code, City is prohibited from entering into a
contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from
public funds of the City with a company with 10 or more full-time employees unless the contract contains
a written verification from the company that it: (1) does not boycott energy companies; and (2) will not
boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the
Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that
Vendor's signature provides written verification to City that Vendor: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of this Agreement.
31. Prohibition on Discrimination Against Firearm and Ammunition Industries. If
Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government
Code, City is prohibited from entering into a contract for goods or services that has a value of $100,000 or
more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-
time employees unless the contract contains a written verification from the company that it: (1) does not
have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm
trade association. To the extent that Chapter 2274 of the Government Code is applicable to this
Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written
verification to City that Vendor: (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
against a firearm entity or firearm trade association during the term of this Agreement.
32. Electronic Signatures. This Agreement may be executed by electronic signature, which
will be considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions
(e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via
software such as Adobe Sign.
33. Entirety of Agreement. This Agreement contains the entire understanding and agreement
between City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any
prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict
Vendor Services Agreement Page 9 of 17
City Secretary Contract No.
with any provision of this Agreement.
34. Small Business Ordinance Compliance. In accordance with the City's Small Business
Ordinance, Chapter 21 of the Fort Worth City Code, the City has established a Small Business Goal for the
goods and/or services being procured pursuant to this Agreement. In conjunction with Vendor's obligations
as set forth in this Agreement, Vendor shall comply with the City's Small Business Ordinance. The Small
Business Utilization Form submitted by Vendor with its bid is attached hereto as Exhibit C, and is
incorporated herein by reference. Vendor acknowledges that its failure to comply with the Small Business
Ordinance may result in the Vendor not being considered a responsible bidder on any future bidding
opportunities with the City of Fort Worth.
(signature page follows)
Vendor Services Agreement Page 10 of 17
City Secretary Contract No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
y9&_ v
By: Valerie Washington (Apr 7, 2026 11:16:04 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: 04/07/2026 , 2026
APPROVAL RECOMMENDED:
By:
Name:
Title:
Wyndie Turpen
Assistant Environmental Services Director
ATTEST:
9 }Q ;`FOgTopa
A���
1 '4
By:
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
PRP Services, LLC d/b/a Municipal Mosquito
By:
Name: Patrick Prather
Title: President
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By:
Name:
Title:
Leticia Cordero
Environmental Program Manager
APPROVED AS TO FORM AND LEGALITY:
By:
7e, Z! �,�r� &1_1"_n�
M. Kevin Anders, II (Apr 7, 20 1058 CDT) T
Name:
M. Kevin Anders, Il
Title:
Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C:
26-0201
Form 1295:
2026-1409036
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Vendor Services Agreement Page 11 of 17
City Secretary Contract No.
EXHIBIT A
SCOPE OF SERVICES
1) PURPOSE
a. The purpose of this agreement is to establish an annual contract with PRP
Services, L.L.C. d/b/a Municipal Mosquito ("Vendor") for mosquito trapping
and surveillance services for the City of Fort Worth's Environmental Services
Department ("Department") on an "as needed" basis, in accordance with the
Vendors submitted proposal and the terms of this agreement.
b. Vendor shall provide all labor, materials, equipment, supervision, transportation,
and other resources necessary to perform the services described herein and in
accordance with Exhibit "A."
c. Training and Safety Requirements — All personnel conducting fieldwork shall
be trained in vector -borne disease safety and proper biological specimen handling.
Vendor shall provide all necessary Personal Protective Equipment (PPE) in
compliance with Occupational Safety and Health and Administration (OSHA) and
City safety requirements. The Vendor shall immediately report any safety
incidents or property damage to the City's Vector Control Coordinator.
2) TERM
a. The Vendor shall provide comprehensive mosquito surveillance and testing
services on an "as needed" basis seven (7) days per week during the designated
sampling and testing season (May 1 through October 31), excluding City holidays
as published on the City's website. Additional mosquito testing before May 1 or
October 31 may be necessary.
3) VENDOR'S GENERAL RESPONSIBILITIES
a. Equipment —The Vendor shall utilize its own equipment and collection vessels to
perform mosquito testing. However, the City will provide the Vendor with field
identification (ID) and West Nile Virus Warning signs.
i. The Vendor shall utilize its own equipment and collection vessels
provided by Tarrant County Public Health ("TCPH"). Vendor is
responsible for obtaining applicable TCPH supplies before May 1 and
returning them to TCPH after October 31 in good order.
ii. Vendor's equipment and materials necessary for mosquito sampling
include, but is not limited to Gravid Traps, BG-Sentinel Traps, power
cables, double -ring collection nets, batteries, charging cords, dry ice, and
related supplies.
iii. The Vendor shall assume full responsibility for any damaged, lost, or
stolen equipment. The City will not reimburse or replace damaged, lost, or
Vendor Services Agreement Page 12 of 17
City Secretary Contract No.
stolen equipment.
b. Communication — The Vendor shall, at a minimum, provide the Department with
customer support between 7:00 a.m. and 7:00 p.m., seven (7) days per week,
excluding City of Fort Worth holidays. Support must be available in person or via
phone, email, and text.
c. Field Visibility — The City shall provide branded safety vest, vehicle magnets,
trap decals, and a Vendor identification badge(s) so the Vendor can clearly
identify as part of the City of Fort Worth Mosquito Surveillance Team. The
Vendor shall display all City -provided safety vests, vehicle magnets, trap decals,
and identification badges while performing all activities within city limits. The
Vendor agrees to return all City -provided materials at the end of the season.
4) TRAPPING EQUIPMENT SPECIFICATIONS
a. Trapping — Vendor shall provide, install, and maintain mosquito traps suitable
for collecting target species found in North Texas. The Vendor shall supply all
materials required to prepare gravid trap water, including staging containers, brew
barrels, nets, organic material, and water. Traps shall meet the following
minimum specifications:
i. Gravid Traps — Gravid mosquito trap designed for surveillance of
container -breeding species or City -approved equivalent.
1. Power Source: If required by the trap type, the Vendor shall supply
an appropriate power source (e.g., 6-volt battery or rechargeable
equivalent).
2. Collection Container: A heavy-duty rain -tight plastic or stainless -
steel mesh container case, or removable chamber designed to
prevent specimen loss or damage.
3. Attractant: Baited water solution, other City -approved attractants
appropriate for surveillance objectives.
ii. BG Sentinel Traps (or City -approved equivalent)
1. Power Source: 6-volt battery or equivalent rechargeable source
capable of overnight operation.
2. Collection Container: Mesh collection bag or removable chamber
designed to prevent specimen loss or damage.
3. Attractant: Dry ice, BG-Lure, or other City -approved attractants
appropriate for surveillance objectives.
b. Trapping Equipment Maintenance — Vendor shall clean, repair, and maintain
all traps and related equipment to ensure reliable operation throughout the
contract term. Malfunctioning or damaged traps shall be replaced immediately at
no additional cost to the City.
Vendor Services Agreement Page 13 of 17
City Secretary Contract No.
c. Approved Equivalent Products — The City reserves the right to approve
equivalent trap types, attractants, or related equipment that meet or exceed the
performance specifications listed above.
5) TRAPPING PROTOCOLS
a. Trap Quantity and Deployment — Vendor shall deploy a minimum of forty (40)
traps per week during the mosquito season at locations designated by the City.
Trap placement may vary depending on population density, complaint activity,
and disease surveillance data.
b. Weekly Trapping Requirements — The Vendor shall deploy and retrieve traps
from all City -designated locations as scheduled by the Environmental Services
Department.
i. The Vendor shall notify the Environmental Services Department within 24
hours if a trap cannot be deployed due to weather, access limitations,
equipment malfunction, or any other operational reason. Services shall
resume the following day, or as soon as conditions permit.
ii. Trapping Locations
1. Sampling Locations — The Vendor shall deploy traps at sampling
locations provided by the Department. Sampling locations will be
provided in the form of GPS coordinates and will be only located
on public property.
2. If Vendor needs to relocate sampling sites, Vendor shall submit its
written request to relocate the sampling sites to the Department for
approval within 3 business days before sampling.
c. Collection and Sample Handling — Vendor shall collect all traps within 24 hours
of deployment and properly handle captured specimens to preserve sample
integrity. Specimens shall be packaged and transported to the City's designated
laboratory (or City -approved testing facility) on the same business day of
collection.
d. Emergency or Surge Trapping — Vendor shall provide additional traps or
sampling services on short notice in response to increased mosquito activity,
heavy rainfall, or confirmed disease presence. When requested, authorized, and
approved by the Department.
e. Data Collection and Reporting —
i. Vendor shall maintain accurate digital or written records for each trapping
event, including:
1. Trap identification number and GPS coordinates.
2. Date/time of setup and collection.
3. Species count and relevant field observations.
4. Laboratory results when available.
Vendor Services Agreement Page 14 of 17
City Secretary Contract No.
ii. Weekly reports shall be submitted to the City's Mosquito Surveillance
Coordinator. The Vendor shall notify the Environmental Services
Department via email each week once samples have been delivered to
TCPH and shall provide copies of the weekly sample submission forms
within 24 hours of submitting them to TCPH.
6) SAMPLE SUBMISSION REQUIREMENTS — The Vendor shall:
i. Obtain sample submission containers from TCPH at the start of the season
and weekly thereafter.
ii. Maintain and clean all sample submission containers throughout the
mosquito season.
iii. Obtain TCPH laboratory sample submission forms provided by the
Department at the start of the season.
iv. Transfer mosquitoes to sample submission containers, label the samples
accurately, and complete all required forms.
v. Deliver properly labeled samples and completed submission forms to
TCPH within 24 hours of mosquito entrapment on the assigned weekly
submission day.
vi. Notify the Department by email weekly once the samples have been
delivered to TCPH.
vii. Submit copies of weekly sample submission forms to the Department
within 24 hours of submission to TCPH.
7) POSITIVE TRAP RESULTS AND REQUIREMENTS — TCPH will notify the
Vendor of its weekly trap testing results. Accordingly, the Vendor shall:
i. Maintain weekly files documenting trap data as directed by the
Department, which shall be continually made available throughout the
season.
ii. Provide vector index calculations for all positive results at the time of
notification and update the Department accordingly.
iii. Provide weekly mosquito response recommendations to the Department.
8) VENDOR'S RESPONSIBILITIES IN RESPONDING TO TRAP REQUESTS
RELATED TO HUMAN WEST NILE VIRUS AND DENGUE FEVER
a. Vendor's Response to Human West Nile Virus and Dengue Fever
i. The Vendor shall respond within 24 hours to investigative trap requests
related to human West Nile Virus and Dengue Fever cases.
ii. The Vendor shall deploy additional investigative traps at case sites when
Vendor Services Agreement Page 15 of 17
City Secretary Contract No.
requested and ensure it submits samples to TCPH.
iii. The Vendor shall document and communicate all findings to the
Department within 24 hours of activity completion.
b. Human West Nile Virus Public Notice
i. The Vendor shall place West Nile Virus warning signs at intersections
controlled by traffic signals or roundabouts at the confluence of roads with
more than two lanes within a half -mile radius of a positive sample site
(usually 10-12 signs per site) within 48 hours of receiving notice of a
positive sample for human West Nile Virus.
ii. The City shall provide West Nile Virus warning signs to the Vendor at the
beginning of the season. Signs shall be returned to the City after the
season ends.
iii. Vendor will maintain an accurate inventory of signs and request more as
needed when the inventory drops below a specified level.
Vendor Services Agreement Page 16 of 17
City Secretary Contract No.
EXHIBIT B
PAYMENT SCHEDULE
Itemjr""UOMIrUnit
Price
Mosquito
EA
$ 128.00
Surveillance - Gravid
Trap
Mosquito
Surveillance - Gravid
EA
$ 148.00
Trap (Additional
Traps Human Case
Mosquito
Surveillance -
EA
$ 178.00
Biogents Sentinel
Trap
Vendor Services Agreement Page 17 of 17
FORT WORTH:.:
EXHIBIT C
City of Fort Worth
Small Business Utilization
Form
The City of Fort Worth has set a Small Business Goal of 30% for this procurement. That goal may be met by self -
performance by a prime contractor that is a certified Small Business, utilization of one or more subcontractors that are certified Small
Businesses, or a combination of both.
BIDDER LEGAL NAME:
PRP Services, LLC d/b/a Municipal Mosquito
Bid Name: Bid Number:
Env Mosquito Trapping and Surveillance Services Ref. #: 26-0037
Certifying Agency:
City's Small Business Goal is 30% if Bidder would like to
commit to a higher percentage, please provide %
Are you a certified Small Business Enterprise
(SBE)?
I ❑
Yes No
ALL BIDDERS MUST COMPLETE THIS FORM.
ALL SMALL BUSINESS FIRMS MUST BE CERTIFIED PRIOR TO SUBMITTING A BID SUBMISSION.
A Small Business means a business entity that is located in Tarrant, Wise, Johnson, Parker or Denton County and that holds
current certification as a small business from an organization approved by the City Manager for each commodity and service code
listed. A copy of the current certification for each Small Business (including Bidder, if a Small Business seeking credit for
self -performance) must be submitted with the bid.
Failure to (i) complete this form in its entirety or (ii) submit a current valid certification for all Small Businesses to be used with
this Bid/Offer may result in zero points being awarded with respect to the Small Business Goal criteria during bid evaluation and
with the bid being awarded points based solely on the remaining best value criteria.
If the undersigned Bidder is awarded a contract for this procurement, the Bidder must execute a formal agreement with each Small
Business that Bidder uses as a subcontractor or supplier that is listed on this form.
Please list all subcontractors and suppliers being utilized to meet the Small Business Goal for this procurement.
Contractors/Suppliers
Legal Name
Address
Contact information:
Name/Phone/Email
Types of
Services
NAICS
Code(s)
$ Amount
Certifying Agency
No subs will be
utilized
Contractors/Suppliers
Legal Name
Address
Contact information:
Name/Phone/Email
Types of
Services
NAICS
Code(s)
$ Amount
Certifying Agency
Contractors/Suppliers
Legal Name
Address
Contact information:
Name/Phone/Email
Types of
Services
NAICS
Code(s)
$ Amount
Certifying Agency
10.1.202541
FORT WORTH City of Fort Worth
Small Business Utilization Form
Total Dollar Amount of Bidder Services towards small business
goal
$
Total Dollar Amount of Small Business Subcontractors
$ All - Self Performing
Total Dollar Amount of Non -Small Business Subcontractors
$
TOTAL DOLLAR AMOUNT
$ Self Performing
By affixing a signature to this form, Bidder further agrees to provide, directly to the City upon request,
complete and accurate information regarding actual work performed by all subcontractors. The Bidder also
agrees to allow an audit and/or examination of any books, records, and files held by their company related to
the job being bid and/or the subcontractors being utilized. The Bidder agrees to allow and facilitate interviews
by an authorized officer or employee of the City with owners, principals, officers, employees, and
applicable subcontractors/suppliers participating on the contract in order to substantiate the actual work
performed by the Small Business(es) under this contract.
A Bidder who intentionally and/or knowingly misrepresents material facts may no longer be considered
a responsible bidder and therefore disqualified from consideration with respect to future City bids.
Legal Company Name: PRP Services, LLC d/b/a Municipal Mosquito
l
Authorized Signature:
Printed Name: Patrick Prather
Title: Entomologist, Executive Director
Address (Street, City, State, zip): PO Box 831863, Richardson, TX 75083
Phone Number: 817-266-4776
Email address: patrick@municipalmosquito.com info@municipalmosquito.com
10.1.2025-V 7
EXHIBIT n
Vendor's Bid Response to City RFP
UNICIPAL
0SQUITO
Fort Worth Purchasing Division December 17, 2025
200 Texas Street, Lower Level
Fort Worth, Texas, 76102
RE: RFP 26 - 0037 ENV MOSQUITO TRAPPING AND SURVEILLANCE SERVICES
To Whom It May Concern,
PRP Services L.L.C. d/b/a Municipal Mosquito has submitted a proposal response to RFP 26 -
0037 ENV MOSQUITO TRAPPING AND SURVEILLANCE SERVICES via the Bonfire
online public solicitation platform.
Municipal Mosquito certifies that all information furnished in the provided proposal, including
prices, will remain valid for a period of not less than ninety (90) days from the date set for the
opening thereof and will remain property of Fort Worth. In addition, Municipal Mosquito has
reviewed and acknowledges that no addenda were issued for RFP 26-0037.
The following representative can contractually obligate Municipal Mosquito and negotiate any
terms of the contract:
Patrick Prather, President
214-612-8044 (o)
972-322-7669 (c)
patrick@municipalmosquito.com
The following representative(s) can be contacted for clarification of any terms of the contract:
Patrick Prather, Executive Director
214-612-8044 (o)
972-322-7669 (c)
patrick@municipalmosquito.com
Cordially,
Patrick Prather, Entomologist
Executive Director
Michael Swan, BCE, Technical Director
214-612-8044 (o)
469-995-5823 (c)
mike@municipalmosquito.com
LETTER OF DEMONSTRATION
EXECUTIVE NARRATIVE
PRP Services, LLC d/b/a Municipal Mosquito was founded in April 2006 as a general services
company specializing in integrated mosquito management geared toward the needs of
municipalities and other public entities. Contract vector control was not yet widely accepted in
North Texas, but a few municipalities recognized the efficiency of hiring an expert contractor
to provide larval and adult mosquito surveillance and control services. Not much changed until
July 2012 when suddenly the two largest cities in Tarrant County, as well as Tarrant County
itself, required contracted vector control services and executed contracts with PRP Services.
The 2012 West Nile outbreak was devastating for the metroplex, and area governments
vowed to become better prepared moving forward. Municipal Mosquito began an education
initiative in 2013 and helped to begin building the Integrated Mosquito Management network
of programs now thriving in greater DFW. Many other municipalities and counties executed
contracts with Municipal Mosquito over the following mosquito seasons, and now 2025 finds
Municipal Mosquito as the most capable, and Texas' largest privately held, mosquito services
company.
STATEMENT OF UNDERSTANDING
Municipal Mosquito executive staff have thoroughly reviewed this Request for Proposal and
understand that the City of Fort Worth Environmental Services Department is seeking a
contracted mosquito surveillance partner. This qualified partner should possess technical
mastery of adult mosquito trapping, the arbovirus testing process, environmental
investigations / site assessments necessitated by West Nile virus positive trap locations, and
other factors as determined by Environmental Services personnel. The partner contractor
should also possess the ability to provide accurate and traceable data, provide prompt and
precise reporting, rapid sample submission to the directed laboratory, and communicate with
Environmental Services personnel whenever needed. The contractor is also expected to
place educational outreach signs proximate to positive pool locations and provide safe,
consistent, and reliable adult mosquito surveillance. Municipal Mosquito has provided these
exact services to Fort Worth through several mosquito seasons.
TECHNICAL APPROACH
Municipal Mosquito has provided North Texas cities and counties with the listed services of
this scope of service, as well as numerous other specialized mosquito abatement services,
for over 19 years. All potential service items of this proposal are thoroughly understood, and
Municipal Mosquito has earned a reputation for reliable performance through consistent and
reliable execution of each item in this Scope of Service. All Municipal Mosquito staff, even
laboratory staff, are trained in safe operation, deployment, and collection of CDC Reiter
Gravid and B&G Sentinel traps. As a result of the West Nile Virus outbreaks of 2012, 2020,
and 2024, as well as the Zika virus surveillance and treatments of 2016, adult mosquito
surveillance capability is demanded of every Municipal Mosquito intern and staff member.
Acceptance of Contractor Responsibilities
Contract Service Period
It is understood this contract will be active during "Mosquito Season", which is typically May
through October 31, and the contractor shall utilize contractor owned equipment, as well as
collection vessels provided by Tarrant County Public Health (TCPH). Arrangements shall be
made to transfer applicable TCPH supplies and materials to the contractor's possession
before the commencement of mosquito season, and to return all materials in good working
order after the conclusion of the season.
LETTER OF DEMONSTRATION
Communication
Municipal Mosquito staff will, as always, be available to Fort Worth staff whenever they are
needed. Communications are open for calls, texts, and emails twenty-four hours per day and
seven days per week. Municipal Mosquito has demonstrated this countless times over past
seasons by, during adult mosquito control operations, answering phone calls from
Environmental Services staff through the night.
Contractor Field Visibility
Municipal Mosquito trucks and uniforms are uniquely identifiable as Mosquito Control vehicles
and workers. Trucks have decals reading MOSQUITO CONTROL without the company logo or
contact information so citizens will perceive the teams not as a private company, but as City
staff or City contractors. The reasoning for this lack of visible company information is so that
citizens will contact the City with any questions or concerns rather than the contractor offices.
Field staff uniform shirts are high -visibility yellow with MOSQUITO CONTROL orange block
lettering across the back. This high -profile clothing helps to ensure citizens realize the role of
contractor staff. Staff will place Fort Worth decals on vehicles if requested.
Sampling Locations
Municipal Mosquito shall deploy traps at sampling locations (GPS coordinates) as provided by
Environmental Services.
Insurance
Municipal Mosquito will maintain, throughout the duration of any contract awarded in relation
to this RFP, required insurance policies as directed by the City of Fort Worth. All protocols
regarding additional insureds, waivers of subrogation, and cancellation notification will be
strictly observed.
Gravid Water
Municipal Mosquito always brews up to 400 gallons of gravid water during Mosquito
Season. Brewing stages are staggered so that gravid water is always ready for trapping
while properly aged and most attractive. The contractor's facility has adequate room to add
the capacity of Gravid Water barrels required to service this contract. Only grass clippings
are used to brew the gravid water and all grass clippings are properly and legally discarded.
The Municipal Mosquito gravid water area is open for inspection any time City staff require
review.
Trapping Equipment
The proposer understands that all trapping and collection equipment is provided by the
contractor. Municipal Mosquito currently owns enough CDC Reiter gravid traps and double
ring nets to service this contract, along with all other current contracts. Municipal Mosquito
also owns 35 B&G Sentinel traps with collection nets and dry ice emitters. A supply of BG
Lure is always on hand for unforeseen events. Since Municipal Mosquito staff set and collect
adult mosquito traps six days per week for existing contracts, storing and maintaining trap
labels, properly charged batteries, trap nets, and any other needed components is already
standard procedure.
Trapping and Sample Submission
All traps will be set and collected as directed by Environmental Services. Since TCPH has
set delivery days for Fort Worth traps, traps will be deployed the afternoon before the
delivery day. All capture nets are marked with a permanent number, and this net number is
recorded on the trap records. When mosquitoes are aspirated into submission tubs, a unique
identifier is transferred from the trap form to the submission form. Traps will be collected the
next day the trapped mosquitoes will be knocked down and then aspirated into TCPH
provided containers and delivered with proper TCPH submission forms. Environmental
Services will be notified when delivery of mosquito samples to TCPH is completed, and all
pertinent information will be organized into spreadsheets and provided to Fort Worth as
-2-
LETTER OF DEMONSTRATION
directed. Please review the current Municipal Mosquito Submission and ID Report submitted
under Additional Documents.
Positive Disease Confirmation
Positive Mosquito Pool
Municipal Mosquito will provide vector index calculations for all positive results at the time
notified. Environmental Services will be updated in the manner directed. On a set day of the
week, usually at the end of the week, Municipal Mosquito will offer mosquito response
recommendations to the designated Environmental Services staff member.
Human Positive West Nile virus
Investigative CDC Reiter gravid traps will be deployed into the area within 24 hours of human
positive notification. These traps will be collected next day, and the trapped mosquitoes will
be submitted to TCPH. Municipal Mosquito will document and communicate all
determinations within 24 hours of event completion.
Dengue Fever Positive Case
Investigative traps will be deployed into the area within 24 hours of human Dengue fever
notification. These traps will be collected next day, and the trapped mosquitoes will be
submitted to TCPH. Municipal Mosquito will document and communicate all determinations
within 24 hours of event completion.
Public Notification
Educational outreach signs, provided by Environmental Services, will be placed within 48 hours
of notification, and within an approximate half -mile radius of a positive pool. Signs will be
posted and removed by contractor staff within the directed timeline(s). Outreach sign locations
will be recorded via a GPS based marking app. Sign inventory will be correctly maintained to
anticipate seasonal disease trends.
ANALYSIS AND REPORTING
Analysis Methods for Positive Trap Locations
Should a trap location test positive for vector borne disease, Municipal Mosquito will provide a
testing result record for that location verifying a positive disease test result. Additional analysis
for weekly Fort Worth surveillance data will include calculation of the current Vector Index and
associated recommendations for neighborhoods surrounding positive trap locations. Historical
data, time of year, Vector Index of neighboring areas, vector mosquito population density, and
mosquito infection rates may be provided. Municipal Mosquito staff provide weekly reporting to
many North Texas entities tailored to the individual programs and response protocols.
Reporting Methods
Weekly laboratory submission documents detailing chain of custody and test result are offered
as printable documents. Monthly summary reports are forwarded to all clients containing
epidemiological statistics for the previous month (if available) and information summarizing
positive trap response activities. Municipal Mosquito's entomologists may also provide weekly
and/or monthly commentary on vector density trends and disease prevalence. The amount of
data and reports generated by Municipal Mosquito has proven overwhelming for some area
programs, so a discussion is warranted between Environmental Services and Municipal
Mosquito senior staff to determine what data is most useful to Environmental Services staff.
Recommendations for mosquito control are always tailored to each entity's overall mosquito
control philosophy so that publicly viewable reports always align with City goals.
-3-
LETTER OF DEMONSTRATION
SCOPE OF SERVICE REVIEW
Given Municipal Mosquito's familiarity with this Scope of Service and the number of current
identical or similar contracts throughout North Texas, this proposal is certainly manageable
by Municipal Mosquito staff who are uniquely trained and equipped to provide consistent and
reliable results to the City. Adult mosquito surveillance, positive trap response, strict data
management, detailed reporting, vector management consultation are all services Municipal
Mosquito delivers to client entities every mosquito season and has delivered to Fort Worth
over past mosquito seasons. This blemish free history of service to Fort Worth ensures
success with this RFP's Scope of Service.
STATEMENT OF QUALIFICATIONS AND EXPERIENCE
Municipal Mosquito is an Integrated Mosquito Management contractor with the knowledge,
resources, experience, and technical skills to fulfill every requirement of this proposal.
Municipal Mosquito is owned and operated by an Entomologist whose staff have unrivaled
North Texas field experience.
Our entomologists offer over seventy (70) years of field experience to the cities and counties
of North Texas. Municipal Mosquito has provided continuous contracted integrated mosquito
services in North Texas since 2006. Municipal Mosquito currently contracts with the Denton,
and Tarrant County Health Departments and the major cities of Fort Worth, Frisco, Denton,
Dallas, Richardson, Grand Prairie, and over forty (40) other area municipalities across nine
(9) counties.
Municipal Mosquito is currently scaled to staff this project with required personnel, materials,
and vehicles. Municipal Mosquito's knowledge of ALL facets of this proposal and the ability to
rapidly execute project requirements with existing personnel and resources, coupled with
proven local performance and experience, positions Municipal Mosquito as the only fully
qualified contract partner for this integrated mosquito surveillance project.
PROPOSED TEAM
Management Group
Municipal Mosquito's key staff members are listed below along with their operational role:
Patrick Prather, Entomologist: Executive Director
Mike Swan, Board Certified Entomologist: Technical Director
Blake Roberts: Field Services Manager
Nazanin Pourajaab: Mosquito Identification Laboratory Manager
Jason Johnson: Field Services Supervisor
-4-
LETTER OF DEMONSTRATION
AVAILABLE RESOURCES
PERSONNEL
Field Staff
Municipal Mosquito currently services over forty municipal clients across nine counties. To
deliver superior service, reassignment of existing staff to this contract will ensure trained and
knowledgeable contractor staff are conducting daily surveillance activities. Field work,
including setting and collecting traps, will occur as directed and upon the day(s) of week
decided for TCPH laboratory sample submission. Since contractor responsibilities under this
Scope of Service will vary between weeks through the season, different numbers of staff
may be needed to fulfill directives. As with all Municipal Mosquito client entities, daily and
weekly operational needs will be appropriately staffed by reliable and professional public
health professionals. All staff assigned to this Fort Worth contract will be fully trained and
capable of safe and reliable deployment, collection, and delivery of trapped mosquitoes.
Laboratory Staff
Should mosquito speciation and enumeration ever be required, Certified Mosquito
Identification Specialists and/or entomologists will conduct speciation of all mosquito
samples. Some specialized multi -year seasonal employees are utilized for mosquito
identification on high -volume days with all output verified by the Laboratory Manger.
Technical Staff
All report interpretation, action recommendations, and report transmission will be conducted
by members of Municipal Mosquito's management and technical staff. Numerous technical
experts comprise the team that will provide input toward surveillance trends, action
thresholds, control strategies, and control evaluation. Many years of vector control
experience for various agencies ensure reliable and appropriate recommendations.
EQUIPMENT AND FACILITIES
Equipment
Municipal Mosquito provides comprehensive integrated mosquito management services to
entities across North Texas. Integrated mosquito management requires more than adult
mosquito traps. Specialty equipment is required for all aspects of mosquito management. This
specialty equipment includes upfitted trucks, properly sized coolers to cool trapped
mosquitoes and maintain quality specimens for identification and testing, larval dippers,
emergence chambers, rubber boots, granule applicators, and off -road equipment. Since 2006,
Municipal Mosquito has provided a wide range of field services specific to mosquito
surveillance and control, and this equipment is standard issue for our technicians. Because of
the training and technical knowledge, Municipal Mosquito is the professional resource relied
upon for integrated vector management by most DFW municipalities.
Vehicles
Trucks are utilized to safely transport large volumes of gravid water, traps, batteries, larval
control materials, and employees. Municipal Mosquito has a large fleet of trucks with standing
agreements for rapid fulfillment should additional vehicles be required. This contract will be
serviced with trucks from the existing fleet.
Facilities
Municipal Mosquito home offices are in Richardson, Texas. Should this contract be awarded to
Municipal Mosquito, a physical location will likely be established in Fort Worth. This entire
Scope of Service can be fulfilled from the Richardson offices, but the volume of weekly traps
-5-
LETTER OF DEMONSTRATION
and timelines associated with delivery of specimens to TCPH makes a Fort Worth office an
efficient option.
CAPACITY AND RESPONSIVENESS
Ability to Perform
As detailed above, Municipal Mosquito is well versed in this Scope of Service. The proposer
has provided these exact services to Fort Worth in past mosquito seasons. The proposer has
consistently proven the ability to field a robust emergency response the same day, and
certainly within 24 hours. Municipal Mosquito staff will be available to Fort Worth staff by
phone at any time.
Safety and Compliance
Municipal Mosquito repeatedly trains all staff in pertinent OSHA regulations, proper handling of
biological specimens, and field safety. As previously stated, ALL Municipal Mosquito
employees are proficient with deploying CDC Reiter gravid traps and B&G Sentinel traps with
gravid water or dry ice and biological lures.
CITY OF FORT WORTH REQUIREMENTS
The City should that Municipal Mosquito is not a government agency, and thus not protected
under specific circumstances, against trespass violations for entering private property. Should
any existing trap locations be on private property, either an Entry Waiver need be completed
with the property owner, or the trap site relocated. This Entry Waiver also applies to
investigation sites for larval or mosquito production areas located on private property. This
Entry Waiver must extend through mosquito season, be generated by the City, and approved
by Fort Worth counsel. In appropriate circumstances, once provided with the Entry Waiver,
Municipal Mosquito field staff will approach the property owner and gain entry permission with
appropriate signatures. These completed waivers shall be filed with both the contractor and
City and maintained throughout the season.
SMALL BUSINESS PARTICIPATION
PRP Services, LLC d/b/a Municipal Mosquito has been certified as a SBE (Small Business
Enterprise) since November 2018. The certification is currently in renewal status with
NCTRCA under Application #8675185. The agency has advised the renewal should be
processed in January or possibly February. Municipal Mosquito fulfills SBE goals through self
performance. Please contact Patrick Prather with any questions on this certification.
-6-
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who
Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
.1J Name of vendor who has a business relationship with local governmental entity.
Not Applicable
2
❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information is being disclosed.
Not Applicable
Name of Officer
4j Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
Yes F-1 No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
Yes F-1 No
-2.1 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
Not Applicable
s
❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
Patrick Prather �- December 16, 2025
Name of signatory Signature Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 8/14/2024
FORT WORTH.
CITY OF FORT WORTH
ENVIRONMENTAL SERVICES DEPARTMENT
100 FORT WORTH TRAIL
FORT WORTH, TEXAS 76102
REQUEST FOR PROPOSALS
ENV MOSQUITO TRAPPING AND SURVEILLANCE
SERVICES
RFP: 26 - 0037
Legal Name of Proposer: PRP Services, LLC
D/B/A Name of Proposer: Municipal Mosquito
City of Fort Worth Bidder/Supplier ID or Federal ID Number (TIN): 20-5014374
Address: PO Box 831863, Richardson, Texas 75083 or 705 N Bowser Rd, Suite 118, Richardson, TX 75081
Name of the Authorized Representative: Patrick Prather
Title: Executive Director
The undersigned, by his/her signature, represents that he/she is submitting a binding Proposal and
is authorized to bind the proposer to fully comply with the solicitation document contained herein.
The Proposer, by submitting and signing below, acknowledges that he/she has received and read
the entire document packet for this RFP and agrees to be bound by the terms therein.
The undersigned agrees if the Proposal is accepted, to furnish any and all items and/or services
upon which prices are offered, at the price(s) and upon the terms, conditions, and
scope/specifications contained in this RFP. 1
Signature of the Authorized Representative:
/ ! =—
Email: Patrick@municipalmosquito.com Phone: 817-266-4776
Name of Contact Person 1: Patrick Prather
Title of Contact Person 1: Entomologist, Executive Director
Email: Patrick@municipalmosquito.com Phone: 972-322-7669
Name of Contact Person 2: Mike Swan, BCE
Title of Contact Person 2: Entomologist, Technical Director
Email: Mike@municipalmosquito.com Phone: 214-612-8044
Name of Contact Person 3: Blake Roberts
Title of Contact Person 3: Field Services Manager
Email: Blake@municipalmosquito.com Phone: 972-839-6336
Please answer each question below:
Will the agreement be available for Cooperative Agreement use?
Yes x- No *ONLY within Tarrant County
Prompt Payment Discount Terms: NSA Percent NSA Days (i.e. 3% Net 15, etc.)
"Please cc all emails to Info@municipalmosquito.com
2
FORT WORTH.
CITY OF FORT WORTH — ENVIRONMENTAL SERVICES
DEPARTMENT REFERENCE SHEET
RFP Ref. #: 26-0037
Doc. Ref#: RFP-04
Page 1 of 1
Proposer shall furnish the following information with their Proposal, for at least three (3) recent
customers to whom subject services were provided that are similar to the requirements stipulated
in this RFP.
Company's Name: City of Frisco - Under contract since 2013
Name of Contact: Jazalyn Harp
Title of Contact: Environmental Helath Manager
Address: 6101 Frisco Square Boulevard, Frisco, TX 75034
Phone No.972-292-5384 Email: Jharp@friscotexas.gov
Type of Services Provided: Comprehensive Mosquito Management Services including
weekly adult mosquito surveillance and consulting.
2. Company's Name: City of Richardson - Under contract since 2013
Name of Contact: Bill Alsup
Title of Contact: Director of Health
Address:2360 Campbell Creek Blvd, Richardson, Texas 75081
Phone No. 972-744-4080
Email: Bill.Alsup@cor.gov
Type of Services Provided: Weekly adult mosquito surveillance, adult mosquito control,
specialty mosquito control
3. Company's Name: Dallas County Health and Human Services - Contracted 2015 - 2025
Name of Contact: Scott Sawlis
Title of Contact: Mosquito Control Manager
Address:2377 N Stemmons Fwy, Dallas, TX 75207
Phone No. 469-941-3455 Email: scott.sawlis@dallascounty.org
Type of Services Provided: Weekly adult mosquito surveillance, larval and adult mosquito
control
FORT WORTH.,
CITY OF FORT WORTH — ENVIRONMENTAL SERVICES DEPT.
PROPRIETARY INFORMATION, QUALIFICATION
QUESTIONNAIRE, AND STATEMENT OF PROPOSAL
RFP Ref. #: 26-0037
Doc. Ref#: RFP-06
Page 1 of 3
Legal Name of Proposer: PRP Services, LLC d/b/a Municipal Mosquito
1. PROPRIETARY INFORMATION
i. All material submitted to the City becomes public property and is
subject to the Texas Public Information Act upon receipt.
ii. If a Bidder does not desire information that it believes to be proprietary
in the bid to be disclosed, the bidder must list each page number in the
chart below and must clearly mark and identify each page by including
the word "PROPRIETARY" in all caps and highlighted yellow on the
bottom center of each page at the time of submittal. The City will, to
the extent allowed by law, endeavor to protect such information from
disclosure. The final decision as to the information that must be
disclosed lies with the Texas Attorney General. Note: Pricing may not
be marked proprietary and will be made publicly available in the form
of a bid tab following evaluation of all bids. By submitting a response,
Bidders agree that pricing is not proprietary and may be released.
iii. Failure to identify proprietary information, as required in section 15.6
of "RFP-01 Instruction to Proposers," will result in all unmarked
sections being deemed non-proprietary and available upon public
request.
Pages with information Please indicate if only specific sections
believed to be on the page are believed to be
Page 1 of 3
FORT WORTH.,
CITY OF FORT WORTH - ENVIRONMENTAL SERVICES DEPT.
PROPRIETARY INFORMATION, QUALIFICATION
QUESTIONNAIRE, AND STATEMENT OF PROPOSAL
RFP Ref. #: 26-0037
Doc. Ref#: RFP-06
Page 2 of 3
Please answer each question below thoroughly. Responses to the questions will be
used to assess the Proposal's responsiveness. Bidders may use a separate sheet if
needed, as long as each answer is labeled with the corresponding question number.
1.0 Length of time in business: Since April 2006
2.0 Is your business or any of its principals currently involved in litigation adverse
to the city? Yes No X
3.0 Is your business or any of its principals under criminal investigation?
Yes No X
Have you answered Yes to either Question 1 or 2 above? Please provide the details
Outlining the situation in a separate document with the submission of this form.
4.0 Cooperative Purchasing - Should other governmental entities decide to
participate in this contract, would you, the Vendor, agree that all terms,
conditions, specifications, and pricing would apply?
Yes X No
*Only Applicable within Tarrant County
5.0 Prompt Payment Discount Terms: NSA Percent NSA Days (i.e. 3% Net
15, etc.)
6.0 Does your firm have a minimum of three (3) years' experience providing
mosquito trapping and surveillance services?
Yes X No
7.0 Are all personnel trained in mosquito surveillance, trap operation, and field
safety?
Yes X No
Page 2 of 3
FORT WORTH.
CITY OF FORT WORTH —ENVIRONMENTAL SERVICES DEPT.
PROPRIETARY INFORMATION, QUALIFICATION
QUESTIONNAIRE, AND STATEMENT OF PROPOSAL
RFP Ref. #: 26-0037
Doc. Ref#: RFP-06
Page 3 of 3
8.0 How many trained technicians does your company have available to service
this agreement?
Municipal Mosquito will dedicate the appropriate number of trained technicians to service this contract.
uito Season" average headcount is between fifteen and twenty-five technicians and interns,
depending on contract requirements.
9.0 Briefly describe your firm's prior experience providing similar services for
other clients for the purpose of evaluation.
Municipal Mosquito provided this service for Fort Worth in 2012. Municipal Mosquito holds current
contracts for weekly adult mosquito surveillance with twelve cities. Municipal Mosquito
also set and collected 45 traps weekly for Dallas County Health and Human Services from
2019 to 2025.
10.0 Briefly describe your firm's key staff members and their role in this project
for evaluation.
Patrick Prather - Entomologist & Executive Director - Overall organizational direction and quality assurance.
Mike Swan - Board Certified Entolmologist - Technical Director - Management over Identification Laboratory and
quality assurance
Blake Roberts - Field Services Manager - Direct management of all larval and adult mosquito control and
surveillance activities
Nazanin Pourrajab - Mosquito Identification Laboratory Manager - Scheduling and routing of surveillance technician
Jason Johnson - Field Services Supervisor - Direct supervision of vector control technicians
Page 3 of 3
ACKNOWLEGEMENT OF ADDENDA
Municipal Mosquito acknowledges any and all addenda to RFP: 26 - 0037 ENV
MOSQUITO TRAPPING AND SURVEILLANCE SERVICES
*No Addenda Issued
PROPOSAL EXCEPTIONS
Municipal Mosquito has NO EXCEPTIONS to report for RFP: 26 - 0037
ENV MOSQUITO TRAPPING AND SURVEILLANCE SERVICES
NCTRCA
Small Business Enterprise (SBE)
PRP Services LLC DBA Municipal
Mosquito
PRP Services LLC DBA Municipal Mosquito
has filed with the Agency an Affidavit as defined by NCTRCA Small Business Enterprise (SBE) Policies &
Procedures and is hereby certified to provide service(s) in the following areas:
NAICS 541690: OTHER SCIENTIFIC AND TECHNICAL CONSULTING SERVICES
NAICS 561710: EXTERMINATING AND PEST CONTROL SERVICES
This Certification commences August 15, 2023 and supersedes any registration or listing previously issued. This
certification must be updated every two years by submission of an Annual Update Affidavit. At any time there is a
change in ownership, control of the firm or operation, notification must be made immediately to the North Central
Texas Regional Certification Agency for eligibility evaluation.
NOTE: SBE renewal is in process - App # 8675185
Municipal Mosquito has been continuously registered as a SBE since November 2018.
Certification Expiration: August 31, 2025
Issued Date: August 15, 2023
CERTIFICATION NO. WMSB54915NO825
" c---),d,,�
Certification Administrator
Mosquito Submission and
Identification Report
Date: 0 Static trap
❑ Rotation trap
COLLECTED
CITY USE ONLY
City / County Name and Department: City of Fort Worth
Collector's Name: Method: Gravid (Gravid, Light or Other Trap)
Send results to: Name: e-mail:
Phone #: Fax #:
Collection Location: Address: City:
Zip: Lat: Lon: Mapsco:
Collection Time: Temperature at time of collection:
Overnight precipitation? Yes No Type of Test Requested: ✓ WNv Chikv —Dengue_Zika
Comments: Net #: Trap#:
Comments: For noting if the trap malfunctioned, was knocked over, stolen, ants destroyed the mosquitoes, etc.
Collector's Name: Please use specific name of city lab or contractor if applicable.
Net # and Trap #: Please list if applicable.
RECEIVED
Name:
Sample ID # assigned: FW26-
Time:
Total Count:
Pool (A):
Pool (Et):
Pool (C):
Pool (D):
tt Male
H Female
tt Female
# Female
tt Female
# Female
Cx.quinquefasciatus
A.aegypti
A.albopictus
Cx.erraticus
Cx.salinarius
Cx.tarsalis
Cx.restuans
C.inornata
An.quadromaculatis
An.punctipennis
Oc.si nifera
Other:
Other:
# Mosquitoes transferred to sample tubes: (A): (B): (C): (D):
TEST RESULTS
Received by Lab: Date: Time:
Results received: Date: Time:
Test Results: Pool (A): Pool (B): UNICIPAL
Pool (Q Pool (D):
City Notified of Results: Date: Time:Q.UITO
Contacts: Nazanin Pourrajab Nazanin@municipalmosquito.com
Patrick Prather 972.322.17669 Patrick@municipalmosquito.com
INSURANCE ATTESTATION
PRP Services, LLC d/b/a Municipal Mosquito currently holds all the required insurance
coverages, in the prescribed limits, required for RFP: 26 - 0037 ENV MOSQUITO
TRAPPING AND SURVEILLANCE SERVICES
All stated insurance requirements, conditions, and stipulations are understood and agreed upon.
EXHIBIT E
VERIFICATION OF SIGNATURE AUTHORITY
Contractor hereby agrees to provide City with independent audit basic financial statements, but also the fair
presentation of the financial statements of individual funds.
Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals
and/or positions have the authority to legally bind Contractor and to execute any agreement, amendment or
change order on behalf of Contractor. Such binding authority has been granted by proper order, resolution,
ordinance or other authorization of Contractor. City is fully entitled to rely on the warranty and
representation set forth in this Form in entering into any agreement or amendment with Contractor.
Contractor will submit an updated Form within ten (10) business days if there are any changes to the
signatory authority. City is entitled to rely on any current executed Form until it receives a revised Form
that has been properly executed by Contractor.
1. Name:
Position:
Signature
2. Name:
Position:
Signature
3. Name:
Position:
Signature
Name:
Signature of President / CEO
Other Title:
Date:
City of Fort Worth,
Mayor and
DATE: 03/10/26
Texas
Council Communication
M&C FILE NUMBER: M&C 26-0201
LOG NAME: 22RFP 26-0037 MOSQUITO TRAPPING AND SURVEILLANCE SERVICES
SUBJECT
(ALL) Authorize Execution of Agreement with PRP Services, LLC dba Municipal Mosquito in an Annual Amount Up to $150,000.00 for the Initial
Year and Authorize Four One -Year Renewal Options for the Same Amount Each for the Environmental Services Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with PRP Services, LLC dba Municipal Mosquito for mosquito
trapping and surveillance services in an annual amount up to $150,000.00 for the initial term and authorize four one-year renewal options for the
same amount for the Environmental Services Department.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to request authorization to execute an agreement for mosquito trapping,
collection, laboratory submission, vector monitoring, and emergency surge response in support of the City's Mosquito Surveillance and Control
Program, which is overseen by the Consumer Health Division within the Environmental Services Department. These services assist in the early
detection and mitigation of mosquito -borne diseases, including West Nile virus, Dengue Fever, and other vector -related illnesses within the City
limits.
The Environmental Services Department, through its purchasing staff, issued Request for Proposal (RFP) No. 26-0037. The RFP included
detailed specifications describing the responsibilities and requirements for providing these services. The RFP was advertised in the Fort Worth
Star -Telegram on November 19, 2025; November 26, 2025; December 3, 2025; December 10, 2025; and December 17, 2025. The City received
one (1) submission.
An evaluation panel composed of staff from the Environmental Services Department and the Information Technology Solutions Department
reviewed and scored the submittal using best value criteria. The individual scores were averaged for each criteria, and the final scores are shown
in the table below.
Supplier
Evaluation Criteria
Total
Rank
PRP Services, LLC dba Municipal
Mosquito
30.00
12.75
17.00
Loco]
0.00
67.7
The RFP outlined the following evaluation factors:
a. Cost — up to 30 points
b. Technical Approach and Methodology— up to 15 points
c. Experience and Qualifications — up to 20 points
d. Capacity, Responsiveness and Service Availability— up to 10 points
e. Small Business Goal — up to 25 points
After completing the evaluation, the panel concluded that PRP Services, LLC dba Municipal Mosquito (Municipal Mosquito) offered the best value
to the City. As a result, the panel recommends that the City Council authorize the execution of an agreement with Municipal Mosquito. No
guarantee was made that a specific amount of services would be purchased.
FUNDING: The maximum annual amount under the agreement will be $150,000.00. However, the actual amount spent will depend on program
needs and seasonal mosquito activity. Funding is budgeted in the Other Contractual Services account within the General Fund for the
Environmental Services Department.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval, as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and expire one (1) year from that date.
RENEWAL TERMS: The agreement may be renewed at the City's option for four additional one-year terms. This action does not require City
Council approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
SMALL BUSINESS PROGRAM: A 30% Small Business (SB) participation goal applies to this solicitation pursuant to City Ordinance No. 27832-
08-2025. The vendor submitted the required SB Utilization Form indicating how the goal will be met.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Environmental Services
General Fund to support approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the
Environmental Services Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office b� Valerie Washington 6199
Originating Business Unit Head: Cody Whittenburg 5455
Additional Information Contact: Sarah Czechowicz 5164
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2026-1409036
PRP SERVICES, LLC D/B/A MUNICIPAL MOSQUITO
Richardson, TX United States
Date Filed:
01/15/2026
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Fort Worth
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP 26-0037 Mosquito Trapping
Mosquito Trapping, Collection, Laboratory Submission, and Surveillance Services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
5
Check only if there is NO Interested Party. ❑
X
6
UNSWORN DECLARATION
My name is Patrick Prather and my date of birth is
My address is 705 N Bowser Rd, Suite 120 Richardson TX 75081 USA
(city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Dallas County, State of Texas on the 15 day of January 20 26
(year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.22701b2a
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: PRP Services, LLC. d/b/a Municipal Mosquito
Subject of the Agreement: Vendor shall provide mosquito trapping and surveillance services, including
trap deployment, collection, laboratory coordination, vector surveillance data reporting, and related public
health support services.
M&C Approved by the Council? * Yes 0 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 0
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see backpage for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date:
Expiration Date: one year from approval
If different from the approval date. If applicable.
Is a 1295 Form required? * Yes 0 No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No ❑
Contracts need to be routed for CSO processing in the followingorder:
rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.