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HomeMy WebLinkAbout064468-A1 - Construction-Related - Contract - Kimley-Horn and Associates, Inc.CSC No. 64468-Al AMENDMENT No . 1 TO CITY SECRETARY CONTRACT No. 64468 WHEREAS, the City of Fort Worth (CITY) and Kimley-Horn and Associates, Inc. (Engineer) made and entered into City Secretary Contract No. 64468, (the CONTRACT) which was authorized by M&C 25-0997 on the 28 day of October, 2025 in the amount up to $644,070.00; and WHEREAS, after execution of the CONTRACT, the Texas Department of Transportation (TxDOT) provided comments requiring revisions to the Scope of Services (Attachment A) and Project Schedule (Attachment D); and WHEREAS, Attachments A and D must be replaced to incorporate TxDOT comments and align the CONTRACT with federal and state requirements; and WHEREAS, Attachment C must be replaced to incorporate compliance with the Code of Federal Regulations 23 CFR 172.5.c and 23 CFR 172.9.c. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Attachment A is hereby deleted and replaced with Attachment A-1, which incorporates the revisions requested by TxDOT. 2. Attachment C is hereby deleted and replaced with Attachment C-1, which incorporates compliance with Code of Federal Regulations 23 CFR 172.5.c and 23 CFR 172.9.c. OFFICIAL RECORD CITY SECRETARY 3. FT. WORTH, TX Attachment D is hereby deleted and replaced with Attachment D-1, which incorporates revised Project Schedule. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City of Fort Worth, Texas Infrastructure Construction Agreement Prof Services Agreement Amendment Template Revision Date: June 13, 2025 Page 1 of 3 EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth Dana 3'"rqh0(0fj Dana Burghdoff (Apr r2026 16: 33 CDT) Dana Burghdoff Assistant City Manager DATE: 04/08/2026 44 FO°°�T wd0 ATTEST: °° 'P »° V A °aa°n zosa6 A- C Jannette Goodall City Secretary APPROVAL RECOMMENDED: Teresa Thomason (Apr 7, 2026 19:46:06 CDT) Engineer Kimley-Horn and Associates, Inc. �Af '4"d Scott R. Arnold, P.E. Vice President DATE: 04/06/2026 � CSP Teresa Thomason Deputy Director, Park & Recreation Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Dom. A Oliver Penny Landscape Architect City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: June 13, 2025 Page 2 of 3 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Infrastructure Construction Agreement APPROVED AS TO FORM AND LEGALITY: M&C No.#: N/A f� M&C Date: N/A Douglas Black (Apr 8, 2026 10:38:00 CDT) Douglas W. Black Sr. Assistant City Attorney City of Fort Worth, Texas Infrastructure Construction Agreement Prof Services Agreement Amendment Template Revision Date: June 13, 2025 Page 3 of 3 Attachment A-1 SCOPE OF SERVICES PART 1 - OVERALL PROJECT DESCRIPTION Bomber Spur Trail Phase II study area is within the City of Fort Worth (CITY) beginning approximately 445' south of US 377/Camp Bowie Boulevard and continuing south approximately 1.3 miles to Vickery Boulevard. The trail alignment will be located within the right-of-way of the abandoned Bomber Spur rail and Vickery Blvd. The scope of work to be performed by the ENGINEER consists of preparing design development and final construction documents, environmental study and report for final environmental clearance, and opinions of probable construction costs (OPCC) at each milestone for Bomber Spur Trail Phase II. Phase II engineering design, environmental study, and construction is funded by the CITY and TxDOT. This new trail shall meet AASHTO design guidelines for bicycle facilities, be 12 feet wide, concrete paved, ADA accessible, and provide a significant link in the Metroplex Veloweb system. Anticipated improvements consist of: ■ Trail paving (12-foot-width concrete paved ADA accessible trail) ■ 2' wide shoulder on both sides of the trail (properly graded shoulder with grass to be mowed on a regular base) ■ Trail structures (retaining walls, etc.) ■ Trail way finding signs ■ 911 location signs (signage to be designed as required and placed every % mile along trail alignment) ■ Storm Drain (drainage headwalls, pipes, inlets, etc.) ■ Landscaping PART 2 - SCOPE OF SERVICES DESCRIPTION Basic scope of services of Phase II will consist of preparation of schematic design documents (30%), design development documents (60%), construction documents (60%, 95%, & 100%), technical specifications (60%, 95%, & 100%), permit assistance, bid assistance and construction administration. Task 1 - Coordination/Management/Communication A) ENGINEER will coordinate and facilitate coordination tasks with the CITY, Partner, Administrator, and other entities as necessary, including but not limited to, NCTCOG, TxDOT, utility companies, and local stakeholders. Attend up to ten (10) agency coordination meetings with the CITY, NCTCOG, TxDOT, utility companies and local stakeholders. B) Attend the following meetings with the CITY and TxDOT to review project, schedule, deliverable, status reporting, community communication, and the construction. • One (1) project kick-off meeting with the CITY and TxDOT • Four (4) drawing deliverables review meetings (30%, 60%, 95% and 100%). • Bi-weekly CITY coordination meetings • Monthly TxDOT coordination meetings • One (1) constructability review meeting in the field after 60% plans. C) Provide the CITY a one -page project status report along with the submittal of monthly invoices throughout the design and construction of the project. D) Compile a Utility Conflict Matrix (UCM) Task 2 — Boundary and Topographic Survey A) ENGINEER will, via a subconsultant: a. Research the subject property and all adjoining properties and obtain copies of plats, easements, and deeds. Prepare a working sketch to locate property corners and establish existing boundary/right-of-way/easement lines. b. Establish horizontal control for the project utilizing GPS RTK methodology. Horizontal control will be referenced to the Texas State Plane Coordinate System, NAD-82 (2011), North Central Zone (4202), and scaled to surface using a surface adjustment factor of 1.00012. Approximately fifteen (15) control points will be established along the project corridor. c. Establish vertical control for the project employing differential level loops. Vertical control will be based on GPS derived ellipsoid heights utilizing Geoid18 and adjusted to NAVD 88 elevations. Approximately four (4) benchmarks will be established along the project corridor. d. Provide a topographic/design survey of approximately 7,230 linear feet from south of US 377/Camp Bowie to +/- 200 linear feet east along Vickery Boulevard. The survey will consist of locating all existing features X, Y, and Z, such as water valves, water meters, curb and gutter, asphalt, sidewalks, fences, driveways, storm and sanitary sewer manholes with flow line elevations, inlets and storm drain outfalls with flow line elevations, tops and toes of slope, power poles, mailboxes, signs, telephone risers, and any other above ground visible features. e. Deliverables will consist of a digital file in dwg or dgn format containing all features located in the field, one -foot interval contours and TIN, and a digital file containing existing boundary/right-of-way/easement lines. Other deliverables will consist of a copy of all field notes and drawings, a point file of all points located in the survey, and a LandXML file. Task 3 — Geotechnical Survey Subsurface Drilling: A) Geotechnical ENGINEER will evaluate subsurface conditions with following borings (quantities to be recommended by ENGINEER): • Retaining wall borings • Shallow trail borings Engineering Report and Recommendation: B) A geotechnical report will be prepared to present the results of the field and laboratory data together with analyses of the results and subgrade stabilization recommendations. Geotechnical ENGINEER will provide a PDF electronic copy of the report. The report will address: • Plan of borings, boring logs, water level observations, and laboratory test results. • Foundation recommendations for the short retaining walls. Global stability analyses have not been included for the short retaining walls. • Comments on the presence and effect of expansive soils on slab -on -grade construction will be provided. Alternative methods of reducing any anticipated shrink/swell movements associated with expansive clays will be included for slab -on grade construction. • Pavement subgrade stabilization recommendations. • Recommendations for site grading and compaction of earthwork will be presented. Task 4 — Construction Documentation ENGINEER will update the previous schematic and submit it to TxDOT for 30% design drawings. ENGINEER will deliver design drawings, specifications, and OPCC documents at 60%, 95%, and 100% milestones to the CITY and TxDOT on the dates set on the project schedule. Drawing sheets and specifications shall use format provided by TxDOT. Design documents should include each of the anticipated improvements identified in PROJECT DESCRIPTION section. Design for all improvements shall follow current TxDOT and CITY design standards, and AASHTO design guidelines for bicycle facilities unless directed otherwise by TxDOT and CITY. Besides the anticipated improvements mentioned below, ENGINEER's design plans shall also contain the following base information: • Project name, street address, and lot and block description. • Date, scale, north point, and the names, addresses, and telephone numbers (if readily available) of each property owner and the person preparing the plan. • Location of existing boundary lines and ROW (with proposed property/easement acquisitions marked and with ownership data summary table on each sheet). • Approximate centerlines of existing water courses and the location of the flood plain; the approximate location of significant drainage features; and the location of existing and proposed streets and alleys, driveways, and sidewalks on or adjacent to the lot. • Location of centerlines of overhead and underground utility lines within and adjacent to the site, and the location of all utilities, utility easements, including the location of utility poles, generators, and equipment. ENGINEER's design plans shall be suitable for use in 22-inch x 34-inch and 11-inch x 17-inch format with black and white line work and with screened -back aerial photo background in the overall site plan. ENGINEER shall provide CITY with PDF files for each milestone submittal, three (3) hard copies (1 full-size and 2 half-size for plan sets), and CAD files at the final construction set submittal. ENGINEER shall, at the request of CITY, transmit to CITY electronic copies of ENGINEER work product components, including data, photos, images, text, designs, and cost opinions for project -related use by CITY, including project budgeting and project coordination/communication. After each milestone review, ENGINEER shall update design drawings and OPCC, incorporating input from CITY and TxDOT, and provide a formal response to the comment for the CITY record. ENGINEER shall provide a Materials Reference Exhibit and Conceptual Trailhead Design Options (up to 3) to the CITY for review. A) 60%, 95%, and 100% Construction Documents ENGINEER's construction drawings will consist of the following sheets shown below: General o Title Sheet o Index of Sheets o Project Layout o Typical Sections o TxDOT General Notes o Estimate & Quantity Sheets o Quantity Summary Sheets o ROW Strip Map Traffic Control Plan o Traffic Control Plan Narrative o Traffic Control Plan Layouts o Traffic Control Plan Detours o Traffic Control Plan Standards Roadway o Survey Control Index Sheets o Horizontal and Vertical Control Sheets o Removal Sheets o Overall Paving Layout with key map and references to plan sheets (1 sheet) o Paving Plan and Profile Sheets (1:20 scale) o Paving Standards o Cross Sections (every 50') o Grading Plan Sheets Drainage o Existing Drainage Area Map o Proposed Drainage Area Map o Hydrologic and Hydraulic Computation Sheets o Storm Drain Plan and Profile Sheets o Drainage Standards Traffic o Signing and Pavement Marking Layout Sheets o Summary of Small Signs Sheet 0 911 Location Signs: ENGINEER shall design the 911 signs based on the standards provided by CITY. ENGINEER shall also show the location of the signs on the plans and provide the coordinate points of signs in a schedule. 911 signs should be located along the entire length of the trail at 1/4-mile intervals. o Pedestrian Hybrid Beacon Plan o Traffic Standards • Environmental o Environmental Permits, Issues, and Commitments (EPIC) Sheet o TxDOT Stormwater Pollution Prevention Plan (SWP3) summary sheets o Environmental Layouts (including construction access points, circulation routes, and equipment and material storage locations) o SWP3 Standards • Miscellaneous o Landscaping Layouts (complete description of new plant materials, including names locations, quantities, and sizes at installation, heights, spread, and spacing.) o Landscaping Standards • Retaining Wall Design (only applies to 60%, 95%, and 100%): ENGINEER will prepare structural calculations and construction plans for up to four (4) wall locations. Proposed wall locations are at the northern and southern approaches to Willis Ave. The retaining walls on each side of the trail are anticipated to be a typical cantilever retaining wall between the proposed trail and existing grades. Retaining wall design will consist of: o Retaining wall plan and profile sheets o Retaining wall standards, consisting of: ■ Standard or custom structural details ■ Backfill and drainage system details ■ Handrail details ■ Aesthetic details • Technical specifications for all site improvements following TxDOT standards (Only apply to 60%, 95%, and 100%). ENGINEER's 100% construction drawings will consist of a sealed and signed construction document package (both hardcopy and electronic version) for bid. ENGINEER shall incorporate any remaining comments from CITY and TxDOT regarding 95% construction document package before the final submittal of 100% package. B) Supporting Documents • Form 1002 • Engineer's Estimate o ENGINEER shall provide an OPCC at each of the delivery milestones as described above. ENGINEER's opinion of probable construction cost shall be based on the quantities indicated on the ENGINEER's plans and on unit prices current at the time of the cost opinion preparation. Because the ENGINEER does not control the cost of labor, materials, equipment or services furnished by others, methods of determining prices, or competitive bidding or market conditions, any opinions rendered as to costs, including but not limited to opinions as to the costs of construction and materials, shall be made on the basis of its experience and represent its judgment as an experienced and qualified professional, familiar with the industry. The ENGINEER cannot and does not guarantee that proposals, bids or actual costs will not vary from its opinions of cost. • Specification List • General Notes • Certifications for utilities, ROW, and railroads • Construction Time Determination Schedule • Form 2229 • Local Let SED Form Task 5 — Environmental Study Categorical Exclusion (CE) Documentation ENGINEER shall perform the following studies related to environmental process for Categorical Exclusion (CE) documentation required by TxDOT since federal funds will be used for the construction of this project. An environmental review and appropriate documentation are required for the proposed project in accordance with the National Environmental Policy Act (NEPA) of 1969 and the Council on Environmental Quality (CEQ) Regulations, 23 Code of Federal Regulations (CFR) Part 771, and 43 Texas Administrative Code JAC) Chapter 2, Subchapter C. The scope of work should assume that the proposed improvements would meet the requirements of 23 CFR 771.117, Categorical Exclusions. The environmental process will follow TxDOT's guidance on CE determinations. The project is assumed to be considered a "c-list" CE project based on 23 CFR 771.117(c)(3) Construction of bicycle and pedestrian lanes, paths, and facilities. In the event it is determined by TxDOT that a CE is not the appropriate level of documentation for the project, ENGINEER will notify the CITY and a supplemental scope of work will be prepared to allow completion of other suitable documentation. The following tasks will be necessary to receive a CE determination from TxDOT. A) Coordination/Administration and Quality Assurance/Quality Control ENGINEER shall be responsible for directing and coordinating activities associated with the environmental services, including necessary coordination with local and/or state agencies. Appropriate communication will be maintained between ENGINEER and the CITY. ENGINEER shall conduct quality assurance/quality control reviews for all draft and final deliverables throughout the duration of the project. B) Project Scoping The purpose of this task is to provide scoping documentation to TxDOT to initiate the CE process and identify the technical studies that will be required for the project. ENGINEER shall obtain digital environmental information available from appropriate local, state, and federal agencies. Data collected through this task will be stored in Geographic Information System (GIS) format. ENGINEER shall complete a Project Description Form and Work Plan Development 1 and 2 ECOS Screens (collectively known as the Scoping Documents) and submit to TxDOT. The following resources will be addressed in the Scoping Documents: • Air Quality • Cultural Resources • Community Impacts • Biological Resources • Water Resources • Hazardous Materials • Traffic Noise • Section 4(f) & Section 6(f) • Parks and Wildlife Code, Chapter 26 • Natural Resources Code, Chapter 183 • Public Involvement C) Technical Reports The purpose of this task is to prepare resource agency coordination requests and technical reports for resources that require additional assessment as defined in the Scoping Documents. The documentation and technical reports shall be submitted to TxDOT Fort Worth District and revised in accordance with comments received from TxDOT. It is anticipated that the following technical reports will be necessary to environmentally clear the project: 0 Archeological Resources Background Study • Biological Resource Deliverables: o Species Analysis Spreadsheet (pdf and the Macro -enabled Excel file) o Species Analysis Form (pdf) o USFWS IPaC Official Species List with the access date in the filename (pdf) o TPWD RTEST with the access date in the filename (pdf) o NDD figure and Element Occurrence Records with access date in the filename (pdf) o All supporting documents in a single pdf — includes project location, topo, aerial(s), EMST, Observed Veg, photos, a complete species impact table that includes SGCNs that were assessed, soils report, etc. o EMST Excel spreadsheet • Water Resource Deliverables o Surface Water Analysis Form o Section 404/10 Impacts Form • Hazardous Materials Initial Site Assessment • Historic Resources Project Coordination Request E) Environmental Permits, Issues, and Commitments (EPIC) Sheet An environmental permits, issues, and commitments (EPIC) design sheet shall be prepared and submitted to TxDOT and revised in accordance with comments received from TxDOT. Task 6 — Construction Administration A) Bidding Upon the completion of final construction documents, ENGINEER shall process to assist CITY in the selection of qualified contractor to complete the project. ENGINEER's tasks are as follows: • Attend pre -bid meeting in support of the CITY; • Prepare and submit written responses to bidder requests for information (RFI's). Preparation of any addenda to the Contract Documents as may be required during the bidding process; • Propose and/or evaluate value engineering with respect to cost implications and effect on quality and/or scope of the work; and • Evaluation and assessment of bids, and prepare the bid tabs. This task assumes project is bid only one time. B) Construction Administration • Attend one pre -construction meeting in support of the CITY; • Review shop drawings (up to five) and contractor submittals as they relate to the overall site development and general conformance of the design as set forth by the contract documents; • Assist in the review of substitutions, contractor schedule reports and pay requests; • Attend bi-weekly online meetings (up to 30 meetings) during construction phase of the project; • Perform up to three required site visits and provide a written report of each site visit; • Participate in final walk-through, keep notes, and provide a punch list of construction items requiring corrective action prior to the contractor's final pay request and CITY's acceptance; • Determine and certify substantial completion. Sign and seal Construction Completion Certification (certification shall be executed on a form provided by the TxDOT). Site visits will not be exhaustive or extend to every aspect of Contractor's work, but will be limited to spot checking, and similar methods of general observation. Based on the site visits, ENGINEER will evaluate whether Contractor's work is generally proceeding in accordance with the Contract Document and keep CITY informed of the general progress of the work. ENGINEER will not supervise, direct, or control Contractor's work, and will not have authority to stop the Work or responsibility for the means, methods, techniques, equipment choice and use, schedules, or procedures of construction selected by Contractor, for safety programs incident to Contractor's work, or for failure of Contractor to comply with laws. ENGINEER does not guarantee Contractor's performance and has no responsibility for Contractor's failure to perform in accordance with the Contract Documents. ENGINEER is not responsible for any duties assigned to it in the construction contract that are not expressly provided for in this Agreement. ENGINEER shall submit a set of sealed Final Drawings, modified and stamped as Record Drawings, PDF format. The set shall include the cover sheet bearing City official signatures. Task 8 — Miscellaneous Tasks A) Drainage Check List CITY Stormwater Division will require the submittal of a Drainage Checklist to demonstrate the proposed trail's impact on the drainage pattern of the surrounding area. An additional H&H study may be required per future CITY Stormwater comment and will be negotiated separately. B) State Accessibility Plan Review Upon completion of 100% Plan submittal, the ENGINEER shall submit plans and specifications to a Registered Accessibility Specialist (RAS) for review. ENGINEER will coordinate and pay for TDLR review. C) Tree Removal Permit The ENGINEER shall coordinate with the City of Fort Worth Forester in the Park and Recreation Department (PARD), submit and obtain approval of a Tree Removal Permit when required. PART 3 — PROJECT SCHEDULE ENGINEER shall submit the project schedule for CITY review and approval. Anticipated construction letting date is in April, 2028. ATTACHMENT C-1 CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Bomber Spur Trail Phase II City Project No. 106243 Due to the participation of federal grant in the PROJECT, ENGINEER shall agree to comply with all applicable provisions of Code of Federal Regulations 23 CFR 172.5.c. and 23 CFR 172.9.c. `a N o � N m w I c m O 'o Z _ U O m o c N � g n a ctt U Z U a I U Q Z U 0 ■ ■■■N I g ■■■� ¢ NINE g a co m.. o 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o o o 0 m v m coo m � rn N o 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 o N N o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 H m U N d a c o U w S °mo'SO E o 0 0,0 o qo o �o 0 o c - `c -• ;� o` o C p m O m a` a` c— ,n FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Kimley Horn and Associates, Inc. Subject of the Agreement: Amendment #1 to Standard Engineering Agreement M&C Approved by the Council? * Yes ❑ No If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes © No ❑ 64468 Al If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes © No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes ❑ No *If so, please ensure it is attached to the approving AM or attached to the contract. Project Number: If applicable. 106243 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.