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HomeMy WebLinkAbout057829-R4 - General - Contract - Bucks Wheel & Equipment Co.CSC No. 57829-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE April 2, 2026 Bucks Wheel & Equipment Co. Attn: Sandra Laxson 5101 N. Main Street Fort Worth, Texas 76179 Re: Contract Renewal Notice City Secretary Contract No. 57829 (the "Contract") Renewal Term No. 4: June 14, 2026 to June 13, 2027 The above referenced Contract with the City of Fort Worth expires on June 13, 2026 (the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate to the email address below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at bgp:Hfortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, C-Dht;iftinc Zh6m u Christina Thomas Contract Compliance Specialist City of Fort Worth, Property Management Dept. (817) 392-8538 Christina.tho mas(&,fortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 CITY OF FORT WORTH va& Y�� By: Valerie Washington (Apr 7, 2026 15:39:53 CDT) Name: Valerie Washington Title: Assistant City Manager Date: 04/07/2026 APPROVAL RECOMMENDED: By: Name: Marilyn Marvin Title: Property Management Director ATTEST: 0 of FOR>�p� Feo �9�0 �d0 uo ees VGA, Pacy nE%Pgo�.o By: U Name: Jannette Goodall Title: City Secretary Bucks Wheel & Equipment Co. Swam, Lave By: Sandra Laxson (Apr 2, 2026 14:55:27 CDT) Name: Sandra Laxson Title: President Date: 04/02/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: C-""' ,% Name: Eliana Guevara Title: Asst. Property Management Director APPROVED AS TO FORM AND LEGALITY: ft�Q By: Amarna Muha mad (Apr 7, 2026 10:50:11 CDT) Name: Amarna Muhammad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0461 Date Approved: 06/14/2022 Form 1295 Certification No.: 2022-888981 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 06/14/22 M&C FILE NUMBER: M&C 22-0461 LOG NAME: 13P22-0082 LIGHT DUTY VEHICLE SERVICES LSJ PMD SUBJECT (ALL) Authorize Non -Exclusive Purchase Agreements with Buck's Wheel & Equipment Co., A -Premier Automotive Services dba H&H Automotive Services, Inc., and Techmo Investments, LLC. dba Midas Auto Service Experts for Light Duty Vehicle and Equipment Services for the Property Management Department, for a Combined Annual Amount Up to $669,010.00 during the Initial Term and in Each of Four, One -Year Renewal Options RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with Buck's Wheel & Equipment Co., A -Premier Automotive Services dba H&H Automotive Services, Inc., and Techmo Investments, LLC. dba Midas Auto Service Experts for light duty vehicle and equipment services for the Property Management department, for a combined annual amount up to $669,010.00 during the initial term and in each of four, one-year renewal options. DISCUSSION: The Property Management Department (Fleet Division) approached the Purchasing Division to finalize an annual agreement for light duty vehicle and equipment services. Vehicles and equipment under one ton in gross vehicle weight are considered light duty vehicles. The City currently has 3,000 on road and 1,600 off -road vehicles requiring services and repair. Purchasing issued an Invitation to Bid (ITB) that included detailed specifications describing performance expectations, types of vehicles and certifications required to provide these services on an "as -needed" basis. The bid was advertised in the Fort Worth Star -Telegram for four consecutive Wednesdays beginning on March 2, 2022, through March 23, 2022. The City received three bids. An evaluation panel consisting of representatives from the Property Management Department reviewed and scored the submittals using the Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the following table: Bidders Evaluation Factors A. B. C❑. D�. Total Score Buck's Wheel &Equipment Co. 15 10.5 �[9 75 F50 F�85:7] H&H Automotive Services, Inc 15 10.5 ❑9 P23 58 Techmo Investments, LLC 11 7.5 �EE 35 Best Value Criteria: a. Contractor's qualification and certification b. Availability of resources to perform services c. Experience working with government/similar size d. Cost of service After evaluation, the panel concluded that Buck's Wheel & Equipment Co., A -Premier Automotive Services dba H&H Automotive Services, Inc., and Techmo Investments, LLC. dba Midas Auto Service Experts presented the best value for the City. Therefore, the panel recommends that Council authorize the light duty vehicle and equipment services agreement to Buck's Wheel & Equipment Co., A -Premier Automotive Services dba H&H Automotive Services, Inc., and Techmo Investments, LLC. dba Midas Auto Service Experts. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors bid meet specifications. Funding is budgeted in the Fleet Service Outside Repair and Maintenance account of the PM Fleet Parts and Fuel Inventory Department's Fleet and Equipment Service Fund. DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Fleet & Equipment Sery Fund to support the approval of the above recommendation and award of the agreements. Prior to any expenditure being incurred, the Property Management has the responsibility to validate the availability of funds. Submitted for City Manager's Office by. Reginald Zeno 8517 Originating Business Unit Head: Additional Information Contact: Dana Burghdoff 8018 Anthony Rousseau 8338 Steve Cooke 5134 Cynthia Garcia 8525 Lakita Slack -Johnson 8314 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2022-888981 Buck's Wheel & Equipment Co. Fort Worth, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 0512012022 being filed. CDate Acknowledged: City Of Fort Worth g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 22-0082 Light Duty Vehicle and Equipment Services Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling intermediary Laxson, Sandra Fort Worth, TX United States X 5 Check only if there is NO Interested Parry. 6 t)NSWORN DECLARATION �o and my date ofbirth isMynameis SALL, My address is (street) (city) (stare) (zip rode) (country) I declare under penalty of perjury that the foregoing is true and correct �, n r- w ty, State of f on the day of Executed in 0 th) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cdc FORT WORTH, City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Bucks Wheel & Equipment Co. Subject of the Agreement: Non-exclusive service agreements to multiple bidders to provide repairs, maintenance, and purchase of parts for a variety of light duty vehicles, lawn, and marine equipment in the City's fleet. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No IN If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. When reviewing the bid submitted by the vendor, the bid documents did not indicate confidential in any part of the bid. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.