HomeMy WebLinkAbout051066-A1 - General - Contract - DebrisTech, LLCCSC No. 51066-A1
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NUMBER 51066
A STANDBY AGREEMENT BETWEEN
THE CITY OF FORT WORTH AND DEBRISTECH, LLC
This First Amendment to City Secretary Contract Number 51066 is made and
entered into by and between the City of Fort Worth (hereafter "City"), a Texas home rule
municipality, and Debristech, LLC ("Contractor"), a Mississippi limited liability company, acting
by and through its duly authorized representative. City and Contractor may be referred to
individually as a "party" and collectively as the "parties."
WHEREAS, on July 19, 2018, pursuant to Mayor and Council Communication ("M&C")
P-12156, the parties entered into City Secretary Contract 51066 (the "Agreement") to provide as -
needed disaster debris monitoring services for a period beginning on February 21, 2018, through
February 20, 2022; and
WHEREAS, M&C P-12156 authorized the City to renew the Agreement for one additional
five-year term by mutual agreement of the parties; and
WHEREAS, the Agreement contains a renewal provision allowing for five (5) one-year
renewal options; and
WHEREAS, on January 19, 2022, the parties entered into the First Renewal to the
Agreement which renewed the Agreement for a one-year renewal term; and
WHEREAS, on March 24, 2023, the parties entered into the Second Renewal to the
Agreement which renewed the Agreement for a one-year renewal term; and
WHEREAS, on January 22, 2024, the City notified Contractor that it was exercising its
option to renew the Agreement for the third renewal term; and
WHEREAS, on March 17, 2025, the City notified Contractor that it was exercising its
option to renew the Agreement for the fourth renewal term; and
WHEREAS, the renewal provision in the Agreement does not align with the M&C
regarding renewals; and
WHEREAS, the parties desire to correct the renewal provision so it aligns with the original
authorization and intent of the M&C as a single five (5) year renewal term rather than multiple one-
year renewals.
NOW THEREFORE, City and Vendor acting herein by and through their duly
authorized representatives agree as follows:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
I.
AMENDMENT
Section 2 of the Agreement is hereby repealed and restated to be and read as follows:
2. TERM.
This Agreement shall begin on February 21, 2018 ("Effective Date") and shall expire on
February 20, 2022 ("Expiration Date"), unless terminated earlier in accordance with this
Agreement ("Initial Term"). City shall have the option, in its sole discretion, to renew this
Agreement under the same terms and conditions, for one (1) five-year renewal option.
H.
The parties agree that the previously executed renewals are evidence of the City's desire
to exercise its option to renew the Agreement for the renewal term. The parties agree that
renewal term began on February 21, 2022, and will end on February 20, 2027. All services
provided, payments made, and obligations incurred during the previously completed annual
renewal periods are hereby ratified and confirmed as valid and enforceable under the
Agreement, as amended.
III.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
IV.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the
same effect as anoriginal.
(signatures on the next page)
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
✓ & A
By: Valerie Washington (Apr 9, 2026 16:12:05 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: 04/09/2026
APPROVAL RECOMMENDED:
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By:
Name: James Keezell
Title: Environmental Services Asst. Director
ATTEST:
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By:
Name: Jannette S. Goodall
Title: City Secretary
DEBRISTECH, LLC:
By: �"— L
Name: Brooks Wallace
Title: President
Date: 04/09/2026
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
Kelly Cleveland
By: Kelly Cleve and (Apr 9. 2026 13:37:47 CDTI
Name: Kelly Cleveland
Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By:
M. Kevin Anders, I I (Apr 9, 2026 14:39:26 CDT) Q
Name: M. Kevin Anders, II
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: P-12156
Form 1295:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Debristech, LLC
Subject of the Agreement:
Provide as -needed disaster debris monitoring services.
M&C Approved by the Council? * Yes ❑ No 8
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 8 No ❑
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 8
If unsure, see back page, for permanent contract listing.
51066-A I
Is this entire contract Confidential? *Yes ❑ No 9 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: February 21, 2022
If different from the approval date.
Expiration Date:
February 20, 2027
If applicable.
Is a 1295 Form required? * Yes ❑ No 0
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If'applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes ❑ No ❑
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 2/20/2018
DATE: Tuesday, February 20, 2018 REFERENCE NO.: **P-12156
LOG NAME: 13P17-0282 DISASTER DEBRIS MONITORING SVCS DG CODE
SUBJECT:
Authorize Non -Exclusive Standby Contracts with DebrisTech, LLC, Tetra Tech, Inc., and Thompson
Consulting Services, LLC for Disaster Debris Monitoring Services in the Event that a Natural or Man-made
Disaster Should Occur for the Code Compliance Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize entering into non-exclusive four-year Standby Contracts
with Debris Tech, LLC, Tetra Tech, Inc., and Thompson Consulting Services, LLC for disaster debris
monitoring services in the event that a natural or man-made disaster should occur.
DISCUSSION:
In the event of a disaster event in which debris is created, the City must have the ability to remove disaster
debris in accordance with the City's Disaster Debris Management Plan. The city provides this service by
contracting with different contractors. Because the laws and regulations are so voluminous and complex,
the City must have a debris monitoring service to monitor the contractors who remove, haul and dispose
of disaster debris. The Debris Monitoring contracts allows the city to seek reimbursement from the
Federal Emergency Management Agency (FEMA) because the City is able to prove that all debris has
been handled according to State, Federal and Local Laws and Regulations.
In order to have Debris Monitoring Contractors available, the Code Compliance Division requested the
Purchasing Division assist in soliciting Debris Monitoring Contractors who would be interested in entering
into a Standby Contracts. The Standby Contracts would be utilized by the City of Fort Worth's Solid
Waste Services Division, of the Code Compliance Department, Emergency Management Office, Park and
Recreation Department, Transportation and Public Works Department and the Water Department. The
purpose of these standby contracts is to increase efficiency and to establish prices prior to an disaster
occurring. The prices attached will be the prices the vendors will be able to charge the City in the event
that their services are needed.
Since the Contract will be based upon whether a disaster event occurs, the Contract will provide that the
city is not guaranteeing to purchase any specific amount of services. In the event a disaster occurs, the
City will request each vendor to provide an estimated cost, availability and Vendor's proximity to the
designated work site(s). Any expenditures under the Contract will only occur with prior approval by the
Council or the City Manager, as appropriate.
The Purchasing Division issued a Request for Proposals (RFP) for a Standby Contract for Debris
Monitoring Contractors. The Request for Proposals (RFP) was advertised in the Fort Worth Star -
Telegram on April 19, 2017, April 26, 2017, May 3, 2017, May 10, 2017 and May 17, 2017. One -hundred
and five Vendors were solicited from the purchasing database system; four responses were received.
Code Compliance Department staff evaluated the proposals submitted, and concluded that Debris Tech,
Logname: 13P17-0282 DISASTER DEBRIS MONITORING SVCS DG CODE Page 1 of 2
LLC, Tetra Tech, Inc., and Thompson Consulting Services, LLC presented the best value to the City. The
Contractors demonstrated the capacity and ability to rapidly mobilize and respond to potential wide -scale
debris volumes, as generated by hurricanes, tornadoes and ice storms. Therefore, staff recommends
entering into Non -Exclusive Contracts with Debris Tech, LLC, Tetra Tech, Inc., and Thompson Consulting
Services, LLC.
PRICE ANALYSIS - There is no purchase history to allow comparison of current proposed price. Code
Compliance Department Staff has reviewed the proposals and determined the firms to have the financial
and bonding capacity to provide the services and the prices to be fair and reasonable for the industry.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because
the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
AGREEMENT TERM - Upon City Council approval, the Agreements shall commence on February 21,
2018 shall expire on February 20, 2022.
RENEWAL OPTIONS - This Agreement may be renewed for one additional five-year term by mutual
Agreement of the parties. This action does not require specific City Council approval provided that the
City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that should a disaster occur, funds will be appropriated to cover the costs
of a debris removal program. Should the services provided under these contracts be requested outside of
a disaster, funds are available within the existing appropriations of the Code Compliance
Department. Prior to an expense / expenditures being incurred, the Code Compliance Department has
the responsibility to validate the availability of funds.
BQN\17-0282\DG
FUND IDENTIFIERS (FIDs):
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FROM
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CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
Fernando Costa (6122)
Aaron Bovos (8517)
Cynthia B. Garcia (8525)
Darian Gavin (2057)
Logname: 13P17-0282 DISASTER DEBRIS MONITORING SVCS DG CODE Page 2 of 2