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Home My WebLink About062138-A1 - General - Contract - CTJ Maintenance, Inc.FORT WORTH,.,, CSC No. 62138-A1 AMENDMENT 1 TO FORT WORTH CITY SECRETARY CONTRACT NO. 62138 This Amendment to Fort Worth City Secretary Contract No. 62138 ("Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation and CTJ Maintenance, Inc. ("Vendor"). WHEREAS, Fort Worth and Vendor entered into an Agreement to provide Janitorial Services for the Water Department, identified as Fort Worth City Secretary 62138 beginning on October 18, 2024 and ending November 30, 2025 ("Agreement/ Contract"), with an option for a single one (1) year renewal; and WHEREAS, the Parties agreed to renew the Agreement on October 14, 2025, to run from November 30, 2025 through November 30, 2026; and WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the Agreement to increase the total compensation amount by $50,000.00 for a new annual compensation amount up to $150,000.00; NOW THEREFORE, the Parties, acting through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. The agreement is hereby amended to include the following language, which shall replace the existing language concerning the total compensation made under the Agreement: " Total payment made under this Agreement for a year by City shall not exceed One Hundred and Fifty Thousand Dollars ($150,000.00.)". 2. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CITY: City of Fort Worth By: Name: Title: Date: Jesica McEachern Assistant City Manager 04/13/2026 Approval Recommended: chns' �Orha-1faMer By: Christopher Har er (Apr 9, 2026 12:27:21 CDT) Name: Chris Harder Title: Water Director Attest: By: Name: Jannette Goodall Title: City Secretary VENDOR: CTJ Maintenance By: Name: Matthew Rivello Title: Vice President Date: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Reyu-ra Name: Regina Jones Title: Sr. Contract Compliance Specialist Approved as to Form and Legality: By: Stephen Hines (Apr 9, 2026 15:56:57 CDT) Name: Steve Hines Title: Sr. Assistant City Attorney PIa,= G9Od °- Contract Authorization: F°8 ce Sp OPax ea � x> ..... M&C: N/A Date Approved: N/A Form 1295 Certificate No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, March 31, 2026 REFERENCE NO.: **M&C 26-0226 LOG NAME: 13PAMEND ILA 62138 JANITORIAL SERVICES LSJ WTR SUBJECT: (ALL) Authorize Execution of an Amendment to a Purchase Agreement with CTJ Maintenance Inc. for Janitorial Services to Increase the Annual Amount by $50,000.00 for a New Total Annual Amount Up to $150,000.00 and Add an Additional One -Year Term for the Water Department RECOMMENDATION: It is recommended that City Council authorize an amendment to a purchase agreement with CTJ Maintenance Inc. for janitorial services to increase the annual amount by $50,000.00 for a new annual amount up to $150,000.00 and add an additional one-year term for the Water Department. DISCUSSION: The purpose of this Mayor & Council Communication (M&C) is to authorize an amendment to City Secretary Contract (CSC) No. 62138 with CTJ Maintenance Inc. to increase the annual amount by $50,000.00 for new total agreement up to $150,000.00 with an additional one-year term renewal option. On October 18, 2024, the City entered into an agreement for an annual amount up to $100,000.00 with CTJ Maintenance Inc. based upon an interlocal agreement with the City of Denton, for janitorial services (Request for Proposal No. 8032). The janitorial services including but not limited to general cleaning, carpet cleaning, sanitation, and hard floor stripping and waxing of the Field Operations Warehouse and Offices. Due to price increases in the hourly rate, it was concluded that there is a need to increase the current contract amount. Staff requests that the City Council authorize an increase to the agreement's spending authority by an additional $50,000.00. The new total annual amount of the agreement will be up to $150,000.00. Staff also request to add an additional one-year renewal option in line with the underlying agreement, City of Denton Contract 8032. FUNDING: Funding is budgeted in the General Operating and Maintenance account within the Water & Sewer Fund, for the Water Department as appropriated. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under an Interlocal Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the item or service. City of Denton contracts have been competitively bid to increase and simplify the purchasing power of government entities. City of Denton issued RFP No. 8032 on June 3, 2022. Submissions were opened on June 21, 2022, and the agency received responses. AGREEMENT TERM: The current term of the agreement is from November 30, 2025, to November 30, 2026. RENEWAL OPTIONS: The agreement may be renewed for one (1) additional one-year term(s) through October 18, 2027. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. ADMINISTRATIVE CHANGE ORDERS: An administrative change order or increase may be made by the City Manager or his Designee up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. SMALL BUSINESS: The decision and justification for utilizing a cooperative purchasing contract were previously established and documented during the initial procurement process. As such, the waiver process would be redundant and serve only as a formality; therefore, no waiver is required for this action. The Cooperative Agreement serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund to support the approval of the above recommendation and agreement of the contract. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ FUND IDENTIFIERS (FIDs): TO rtment Account Project Program Activity Budget Reference # mount r7l�epaID ID Year (Chartfield 2) Fund Department Account Project Program IActivity Budget ID I fD Year FROM CERTIFICATIONS: Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Reginald Zeno (8517) Jesica McEachern (5804) Reginald Zeno (8517) Christopher Harder (5020) Haven Wynne (8525) La'Kita Slack -Johnson (8314) Reference # mount (Chartfield 2) 1. 13PAMEND ILA 62138 JANITORIAL SERVICES LSJ WTR FundsAvail.docx (CFW Internal) 2. CTJ Maintenance Inc. SAMS.pdf (CFW Internal) 3. FID CTJ Maintenance.xlsx (CFW Internal) 4. Form 1295 Certificate 101488780 CTJ.pdf (CFW Internal) Pagel of 2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: CTJ Maintenance Subject of the Agreement: Vendor shall provide Janitorial Services for the Water Dept. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No ❑ 62138-Al off so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No ❑✓ If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 11-30-2025 If different from the approval date. Expiration Date: 11-30-2026 If applicable. Is a 1295 Form required? * Yes ❑✓ No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ✓❑ No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.