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HomeMy WebLinkAbout057795-R4 - General - Contract - Weisinger IncorporatedCSC No. 57795-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE April 6, 2026 Weisinger Incorporated Attn: Michael Weisinger or Whom It May Concern P.O. Box 909 Willis, TX 77378 Re: Contract Renewal Notice — 4' Renewal Vertical Turbine Pump Services Contract CSC No. 57795 (M&C 22-0377) Original Contract Amount: $789,575.00 The above referenced contract with the City of Fort Worth is eligible for renewal. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds, if any, remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at htip:Hfortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Shatabya Bergland Sr. Contract Compliance Specialist (817)392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH 1 By: Name: Jesica McEachem Title: Assistant City Manager Date: 04/14/2026 APPROVAL RECOMMENDED: chn' korher 1farder By: Christopher Har er (Apr 10, 2026 07:41:23 CDT) Name: Chris Harder Title: Water Department Director ATTEST: By: Name Title: Jannette S. Goodall City Secretary CONTRACTOR: Weisinger Incorporated 44 FORT°nap p o ,ea y,9d0�0 off= ^av '°°aa'�oa54a By: Name: Charlie Liesberger Title: Vice President Date: 4/6/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Shatabya Ber land (Apr 7, 2026 14:32:55 CDT) Name: Shatabya Easley Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (Apr 10, 2026 14:14:39 CDT) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 22-0377 Date Approved: 5/24/2022 Price Increase M&C: 24-0470 Date Approved: 6/11/2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 2 of 2 City of Fort Worth, Mayor and Texas Council Communication DATE: 05/24/22 M&C FILE NUMBER: M&C 22-0377 LOG NAME: 13PP 22-0044 VERTICAL TURBINE PUMP SERVICES WATER LSJ SUBJECT (ALL) Authorize Non -Exclusive Purchase Agreement with Odessa Pumps & Equipment and Wiesinger Incorporated for Vertical Turbine Pump Services for a Combined Annual Amount Up to $939,575.00 during the Initial Term and Authorize Four, One Year Renewals Options for the Same Annual Amount for the Water Department RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with Odessa Pumps & Equipment and Weisinger Incorporated for vertical turbine pump services for a combined annual amount up to $939,575.00 during the initial term and authorize four, one year renewal options for the same annual amount for the Water department. DISCUSSION: The Water Department approached the Purchasing Division for assistance to finalize non-exclusive annual agreements for vertical turbine and centrifugal pump services for City owned facilities. The Purchasing Division issued an Invitation to Bid (ITB) that included detailed specifications describing performance expectations, types of pumps and locations requiring services that will be purchased on an "as -needed" basis. The bid was advertised in the Fort Worth Star -Telegram for four consecutive Wednesdays beginning on January 18, 2022, through February 9, 2022. The City received seven bids. An evaluation panel comprised of representatives of the Water Department reviewed and scored the submittals using the Best Value criteria which included: (a) Contractor's qualification and experience; (b) Extent to which the goods and services meet the City's needs; (c) Contractor Reputation (d) Cost of service The individual scores were averaged for each of the criteria and the final scores are listed in the following table. Points for pricing is determined as follows: Bidder must receive at least 50% or more of the total available points for technical criteria. Bidder's Evaluation Factors a❑®c❑® Total Score Odessa Pumps & Equipment Co. ©5011 60 1182 Weisinger Incorporated ©©12 56 80 Allen Electric NF1 57 77 Smith Pump Company, Inc. ©©12 46 70 Staff recommends awarding one-year non-exclusive agreements to Odessa Pumps & Equipment Co., and Weisinger Incorporated in a combined annual amount up to $939,575.00 for the Water Department and four annual renewal options for the same amount. No guarantee was made that a specific amount of these services will be purchased. Funding is budgeted in the Other Contractual Services account of the Water Distribution Systems Department within the Water & Sewer Fund. DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund to support the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Dana Burghdoff 8018 Originating Business Unit Head: Anthony Rousseau 8338 Chris Harder 6344 Additional Information Contact: Cynthia Garcia 8525 LaKita Slack -Johnson 8314 CITY COUNCIL AGENDA Create New From This M&C DATE: 6/11/2024 REFERENCE **M&C 24- LOG NAME: NO.: 0470 CODE: P TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FORT WORTII 13P22-0044 AMEND VERTICAL TURBINE PUMP SERVICES WTR AO Eel SUBJECT: (ALL) Authorize Amendments to Agreements with Odessa Pumps and Equipment Inc and Weisinger Incorporated for Vertical Turbine Pump Services to Increase the Aggregate Annual Amount by $234,893.75 for a New Annual Aggregate Amount Up to $1,174,468.75 for the Water Department RECOMMENDATION: It is recommended that the City Council authorize the execution of amendments to City Secretary Contract No. 57772 with Odessa Pumps and Equipment Inc and City Secretary Contract No. 57795 Weisinger Incorporated for vertical turbine pump services to increase the annual aggregate amount by $234,893.75 for a new annual aggregate amount up to $1,174,468.75 for the Water Department. DISCUSSION: On May 24, 2022, the City Council approved Mayor and Council Communication (M&C) 22-0377, which authorized agreements with Odessa Pumps and Equipment Inc. and Weisinger Incorporated for vertical turbine pump services related to Invitation To Bid (ITB) No. 22-0044. The Water Department approached the Purchasing Division to increase the aggregate annual agreement amount by an additional $234,893.75, which is 25\% of the original amount of $939,575.00, due to an increase in pump repairs for a new aggregate annual amount of $1,174,468.75. Agreement Terms- The current term of the Agreements will expire on June 30, 2024, with three one- year renewal options remaining thereafter. The maximum amount allowed under the Agreements will be $1,174,468.75. However, the actual amount used will be based on the needs of the department and the available budget. Funding is budgeted in the Other Contractual Services account within the Water & Sewer Fund for the Water Department, as appropriated. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by. Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Fernando Costa (6122) Reginald Zeno (8517) Chris Harder (5020) Jo Gunn (8525) Aiyanna Owens (8317) ATTACHMENTS 13P22-0044 AMEND VERTICAL TURBINE PUMP SERVICES WTR AO funds availability_.pdf FID Table for vertical turbine pump services ITB24-0015.xlsx (CFW Internal) Form 1295- Odessa.pdf (CFW Internal) Odessa Pumps 1295.pdf (CFW Internal) SAM-Odessa.pdf (CFW Internal) SAM-Weisinger.pdf (CFW Internal) SOS-Odessa.pdf (CFW Internal) SOS-Weisinger.pdf (CFW Internal) Waiver Approval.pdf (CFW Internal) Weisinger 1295.pdf (CFW Internal) (CFW Internal) FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Weisnger Incorporated Subject of the Agreement: Vertical Turbine Pump Services M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 7/5/2026 If different from the approval date. Expiration Date: 7/4/2027 If applicable. Is a 1295 Form required? * Yes ❑ No ED *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. n/a *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.