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Home My WebLink About063150-R1 - General - Contract - BIR JV, LLP dba Baylor Scott & White Institute for Rehabilitation - Outpatient TherapyCSCNo. 63150-R1 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION January 22, 2026 BIR JV, LLP dba Baylor Scott & White Institute for Rehabilitation - Outpatient Therapy Attn: PJ Gillard 411 N. Washington Ave. Dallas, TX 75246 Re: Contract Renewal Notice Contract No. 63150 ("Contract") Renewal Term No. I: February OI, 2026, to January 31, 2027 The above -referenced Contract with the City of Fort Worth expires on January 31, 2026 ("Expiration Date"). Pursuant to the Contract, renewals are at the mutual agreement of the parties. This letter is to inform you that the City is requesting to renew the Contract for an additional one- year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. To agree to renew the Contract for an additional one-year period, please sign and return this request to exercise renewal option, along with a copy of your cunent insurance certificate, to the address set forth below. Please log onto PeopleSoft Purchasing at http://fortworthtexas.goy/purchasing to ensure that your company information is correct and up to date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Er- n L. j. Erin Roden, NIPA Sr. Contract Compliance Specialist 817-392-7455 Erin.roden@fortworthtexas. gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal - CSC 63150-RI Page 1 o Q CITY OF FORT WORTH: CSCNo. ------ CONTRACT COMPLIANCE MANAGER: y: By signing, I acknowledge that I am the person Dianna Giordano (Apr 14, 2026 09:53:15 CDT) responsible for the monitoring and administration o f ame: Dianna Giordano this contract, including ensuring all performance and itle: Assistant City Manager reporting requirements. 13�&: 04114/2026 2026 PPROVAL RECOMMENDED: Kz S Kristen Smith Human Resources Director TTEST: p of FogT4pdA ,tea a=d - � l °�eoa�Ez o8oa4 Y. fame: Jannette Goodall tle: City Secretaiy ame: Joanne Hinton itle: Assistant Human Resources Director APPROVED AS TO FORM AND LEGALITY: By. Name: Keanan Matthews Hall Title: Sr. Assistant City Attorney CONTRACT AUTHOi11ZATION: M&C: 25-0158 Form 1295: 202 4-1252382 BIR JV, LLP dba Baylor Scott & White Institute for Rehabilitation - Outpatient Therapy Name: PJ Gillard Title: VP of Outpatient Therapy Date: a L__! '�.-- -2026 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal - CSC 63150-RI Page2of2 M&C Review Page 1 of 2 CITY COUNCIL AGENDA Create New From This M&C DATE: 2/25/2025 REFERENCE **M&C 25- LOG NAME NO.: 0158 CODE: C TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FORTWoRTH "111� 14BAYLORTRAINERS SUBJECT: (ALL) Authorize Execution of an Agreement with BIR JV, LLP d/b/a Baylor Scott & White Institute for Rehabilitation - Outpatient Therapy in an Annual Amount of $400,000.00 for the Initial One -Year Term and Authorize Four One -Year Renewal Options RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with BIR JV, LLP d/b/a Baylor Scott & White Institute for Rehabilitation - Outpatient Therapy in an annual amount of $400,000.00 for the initial one-year term and authorize four one-year renewal options. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to seek authorization from the City Council to execute an agreement with BIR JV, LLP d/b/a Baylor Scott & White Institute for Rehabilitation - Outpatient Therapy (Baylor). Baylor provides athletic trainers for the City in order to support the City's safety program by providing training, stretching and exercise programs to City employees to assist with the prevention of injury. In addition, Baylor will perform job analysis as needed to assist employees in adjusting their movement to minimize risk of injury. This contract will be for athletic training services. A Request for Proposal was not required for this contract as the Workers' Compensation Division requested and received a Chapter 252 Exemption from the Legal Department under the professional service exemption. Funding is budgeted in the General Operating & Maintenance category within the Risk Financing Fund for Fiscal Year 2025 and will be budgeted in the same category for Fiscal Year 2026. DVIN-BE: This project was approved for a waiver per the Chapter 252 exemption, for professional service by the Legal Department. Therefore, the business equity goal requirement is not appilcable. Agreement Terms: Upon City Council approval, the Agreement will begin on February 1, 2025 and end on January 31, 2026. Renewal Options: The City has the option to renew the Agreement for an additional four (4) one-year renewal options. Administrative Change Orders: An administrative change order or increase may be made by the City Manager or his designee up to the amount allowed by relevant Law and the Fort Worth City Code and does not require specific City Council Approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2026 Budget by the City Council, funds will be available in the Fiscal Year 2026 Operating Budget, as appropriated, in the Risk Financing Fund. Prior to an expenditure being incurred, the Human Resources Department has the responsibility to validate the availability of funds. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33023 &councildate=2/2 5/202 5 1 /21 /2026 M&C Review Page 2 of 2 TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget I Reference # I Amount ID I I ID I I I Year I (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Jesica L. McEachern (5804) Dianna Giordano (7783) 14BAYLORTRAINERS funds availabilitypdf (CFW Internal) 14BAYLORTRAINERS Updated FID.xlsx (CFW Internal) 25-TBD12192024 (PS Athletic Trainers)Waiver-NS.pdf (CFW Internal) Baylor 1295.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33023 &councildate=2/25/2025 1 /21 /2026 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: BIR JV, LLP dba Baylor Scott & White Institute for Rehabilitation Subject of the Agreement: Baylor will provide athletic training services to support the City's safety program by delivering employee training, stretching, and exercise programs aimed at preventing injuries. Baylor will also conductjob analyse as needed to help employees adjust movements and reduce injury risk. The contract is for athletic trainingservices. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: February 01, 2026 If different from the approval date. Expiration Date: January 31, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No 0 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if'the information is not provided, the contract will be returned to the department.