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Home My WebLink About059412-R3 - General - Contract - Paymentus CorporationCSC No. 59412-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE April 2, 2026 Paymentus Corporation Attn: Andy Dolan Senior Vice President 13024 Ballantyne Corporate Place Suite 450 Charlotte, NC 28277 Re: Contract Renewal Notice Contract No. CSC 59412 (the "Contract") Renewal Term No. 3: May 12, 2026 to May 11, 2027 The above referenced Contract with the City of Fort Worth expires on May 11, 2026, (the "Expiration Date"). Pursuant to the terms of the Contract, the Contract automatically renews annually. This letter is to inform you that the Contract will automatically renew on May 12, 2026 for an additional one (1) year period, which will begin on May 12, 2026 and end on May 11, 2027. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Timothy Shidal Sr. IT Business Planner, Water IT Fort Worth Water Department (817) 392-8527 Third Renewal to City Secretary Contract 59412 Between the City of Fort Worth and Schneider Electric Buildings Americas, Inc. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 1 of 2 ACCEPTED AND AGREED: CITY: CITY OF FORT WORTH By: Cp�� Name: Jesica McEachern Title: Assistant City Manager Date: 04/15/2026 APPROVAL RECOMMENDED: CO�eY ttaldel- By: Christopher Hard (Apr 13, 2026 12:11:51 CDT) Name: Christopher Harder, P.E. Title: Water Director ATTEST: , oa, A01 Foam 40 v ° �49d0 0!`g aaooa�X9g64` By: Name: Jannette Goodall Title: City Secretary PAYMENTUS CORPORATION ��e-r•�- by-(,a� By: Andrew Dolan (Apr 2, 2026 15:40:17 EDT) Name: Andy Dolan Title: Senior Vice President Date: 04/02/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: uJ�>L 8� Y Name: William Bailey Title: IT Solutions Manager, Water APPROVED AS TO FORM AND LEGALITY: M. Km. v ti,awk, I ( By: M. Kevin Anders, II (Apr 13, 2026 12:53:31 CDT) Name: M. Kevin Anders, II Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0251 Date Approved: 4/11/2023 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Renewal to City Secretary Contract 59412 Page 2 of 2 Between the City of Fort Worth and Schneider Electric Buildings Americas, Inc. Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA FORT OORTH Create New From This M&C DATE: 4/11/2023 REFERENCE **M&C 23- LOG NAME: 60PAYMENTUS UTILITY BILL NO.: 0251 PAY SERVICES CODE: G TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Execution of a Sole Source Agreement with Paymentus Corporation for the Water Utility's Bill Payment Processing Services, in the Amount of $4,533,000.00 RECOMMENDATION: It is recommended that the City Council authorize execution of a Sole Source Agreement with Paymentus Corporation for the Water Utility's bill payment processing services, in the amount of $4,533,000.00. DISCUSSION: Paymentus has provided the Water Utility with electronic bill payment services since May of 2019. The Paymentus Transaction Manager is seamlessly integrated with the current billing system, and processes all Water billing payments. Paymentus does not allow any other company to maintain or support its system. Paymentus is Payment Card Industry Data Security Standard (PCI DSS) Level 1 compliant and certified, which is the highest level attainable. It provides a powerful and reliable fully hosted platform that meets all PCI compliance standards so as to reduce or eliminate the PCI security burden on the City. For each payment transaction, Paymentus will charge a Transaction Fee as follows: A flat rate of $1.45 per credit card transaction; 2.65\% per transaction for non-qualified/non-utility credit/debit card transactions; and $.30 for ACH/eCheck one time and recurring transactions. The annual cost is estimated to be $4,533,000.00, which is a ten percent cost increase from the previous agreement, to allow for growth. Funding is budgeted in the Water and Wastewater Department's rollup within the Water & Sewer Fund. ADMINISTRATIVE CHANGE ORDER An administrative change order or increase may be made by the City Manager in the amount up to the maximum allowed under state law and the City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS Upon City Council approval, this Agreement shall begin on May 12, 2023. RENEWAL OPTIONS This Agreement will automatically renew annually until terminated by either party. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. DVIN Water Department was approved for a sole source exemption by the Legal Department. Therefore, the business equity goal requirement is not applicable. Therefore, the business equity goal requirement is not applicable. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfieid 2) FROM lliFund Department Account Project Program Activity Budget Reference # Amount ID ID Year I (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Dana Burghdoff (8018) Chris Harder (5020) Rick Lisenbee (2515) William Bailey (8272) Approved Paymentus Chapter 252 Exemption Form 2023 Final.pdf (Public) Business Equity Goal PAYMENTUS.pdf (CFW Internal) FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Paymentus Corporation Subject of the Agreement: Contract No. CSC 59412, Renewal Term No. 3: May 12, 2026 to May 11, 2027. The Water Utility's Bill Payment Processing Services. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes ❑ No ED *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. NA *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. FORT WORTH Water Routing and Transmittal Slip DOCUMENT TITLE: Contract No. CSC 59412, Renewal Term No. 3: May 12, 2026 to May 11, 2027 DOCUMENT OVERVIEW: The Water Utility's Bill Payment Processing Services TO ROLE APPROVER INITIALS William Bailey, IT Solutions Manager, Water Department Signer Andy Dolan, Senior Vice President, Paymentus Signer Shane Zondor, Assistant Director, Water Department Approver os David Zondor Jan Hale, Deputy Director, Water Department Approver JH Chris Harder, Director, Water Department Signer Kevin Anders, Assistant City Attorney Signer Jesica McEachern, Assistant City Manager Signer Katherine Cenicola, Assistant City Secretary Approver kc Jannette Goodall, City Secretary Signer Allison Tidwell, Lead Admin Assistant, City Secretary's Office Form Filler Tim Shidal, Sr. IT Business Planner, Water Department Acceptor