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HomeMy WebLinkAbout063455-R1A2 - General - Contract - Othram, Inc.CSC No. 63455-R1A2 FIRST RENEWAL AND SECOND AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 63455 This First Renewal and Second Amendment to Fort Worth City Secretary Contract No. 63455 ("Agreement") is entered into by and between Othram, Inc. ("Vendor") acting by and through its duly authorized representative, and City of Fort Worth ("City"), a Texas home -rule municipal corporation acting by and through its duly authorized Assistant City Manager, each individually referred as a "Party" and collectively as the "Parties." WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 63455 beginning June 10, 2025 ("Agreement"). The Agreement provides for four (4) one-year renewal periods; and WHEREAS, on October 31, 2025, the Parties agreed to amend the Agreement to increase the compensation amount from $195,000.00 to $240,000.00; and WHEREAS, it is the collective desire of the Parties to renew the agreement for the First renewal option (the "First Renewal Term"); and WHEREAS, it is the collective desire of the Parties to amend the Agreement to replace Exhibit A "Scope of Service"; and WHEREAS, it is the collective desire of the Parties to amend the Agreement to replace Exhibit B "Payment Schedule" due to increased pricing and to increase the annual compensation amount by $10,000.00 for a new annual compensation amount up to $250,000.00. NOW, THEREFORE, the Parties, acting herein through their duly authorized representatives, enter into the following agreement: I. RENEWAL OF AGREEMENT The Agreement, as amended, is hereby renewed for the first renewal term (the "First Renewal Term") commencing on June 10, 2026, and ending on June 09, 2027, unless terminated earlier in accordance with the Agreement. II. AMENDMENT TO AGREEMENT A. The Agreement is hereby amended by replacing Exhibit A, with the attached Exhibit A ("SCOPE OF SERVICES"), which is incorporated by reference into the Agreement as if fully set forth therein. OFFICIAL RECORD First Renewal and Second Amendment 63455 CITY SECRETARY Page 1 of 8 FT. WORTH, TX B. The Agreement is hereby amended by replacing Exhibit B, with the attached Exhibit B ("PAYMENT SCHEDULE"), which is incorporated by reference into the Agreement as if fully set forth therein. C. Section 3.1 of the Agreement is hereby deleted and replaced with the following: 3.1 City shall pay Vendor in accordance with the fee schedule in Exhibit B and in accordance with the provisions of this agreement. Total annual payment made under this Agreement by City shall not exceed Two Hundred Fifty Thousand Dollars ($250,000.00). ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement, as previously amended, which are not expressly amended herein shall remain in full force and effect. IV. ELECTRONIC SIGNATURE This First Renewal and Second Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. [Signature Page Follows] [Remainder of This Page Intentionally Left Blank] First Renewal and Second Amendment 63455 Page 2 of 8 ACCEPTED AND AGREED: CITY OF FORT WORTH Name: William Johnson Title: Assistant City Manager Date: 04/17/2026 APPROVAL RECOMMENDED: ;to m By: David Carabajal Apr 16, 2026 18:25:18 CDT) Name: David Carabajal Title: ExecutiveAssistaritChief �nIlIl ATTEST: a g FORr�°y$ CaaantEz'osa By: Name: Jannette Goodall Title: City Secretary VENDOR: Othram, Inc. Digitally signed by David Mittelman BY: Date: 2026.04.13 11:33:03 _ -osoo� Name: David Mittelman Title: CEO Date: 4/13/26 First Renewal and Second Amendment 63455 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. &ZZ&4�Afl 14 ja By: Kathryn Agee (A , 2026 14: :51 CDT) Name: Kathryn Agee Title: Senior Management Analyst I.IUUZGINal7MIS[Lei TO -I T""1IN1[eL\01rd -4' - f An By: Name: Title: Amarna Muhammad Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0441 Date Approved: 05/13/2025 1295 Certification No.: 2025-1296932 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 3 of 8 EXHIBIT A SCOPE OF SERVICE Scope of Services — Fort Worth Police Department Background and Capabilities Othram, an identity inference infrastructure company that converts biological evidence into legally defensible identity determinations at scale. Othram's laboratory is accredited to ISOJEC 17025:2017 standards by the ANSI National Accreditation Board for Single Nucleotide Polymorphism (SNP) testing using Massively Parallel Sequencing (MPS) Othram's Genomic Services offer the following exclusive capabilities: All laboratory, data analysis and genealogical processes performed in house Othram is the only genomic services provider that performs every step of the forensic genetic genealogy process including DNA extraction, SNP profile generation, bioinformatic analysis, forensic search, genealogical research, and reporting entirely in house. No aspect of the process is outsourced to ensure the comprehensive data security, quality control, and operational continuity required for sensitive forensic samples and data. Exclusive access to the largest collection of DNA profiles consented for forensic genetic genealogy As the exclusive forensic partner of FamilyTreeDNA and the owner and exclusive operator of the DNASolves database, Othram has sole access to the largest collection of DNA profiles consented for forensic genetic genealogy, maximizing the likelihood of discovering investigative leads in challenging cases. Forensic -Grade Genome Sequencing® (FGGS®) FGGS® is Othram's proprietary sequencing approach, engineered specifically to generate high - quality SNP profiles from compromised forensic samples. More forensic cases have been solved using FGGS® than with any other sequencing method, demonstrating its effectiveness and reliability in real -world casework. FGGS is the only method optimized for search with the FamilyTreeDNA and DNASolves databases. Internal Molecular Information Management System (IMIMS) for quality control Othram's Internal Molecular Information Management System (IMIMS) is a patent -pending and peer -reviewed system that uses synthetic molecular tags to embed sample -specific metadata directly into each DNA sample. This enables real-time detection of cross -contamination, sample swaps, and processing errors. IMIMS is unique to Othram Genomic Services, offering unparalleled quality assurance and chain -of -custody integrity throughout the Othram next - generation sequencing workflow. KinSNPI reference testing KinSNP® is a rapid, offline SNP -based reference test designed to compare known individuals to forensic samples without uploading any data to public or third -party databases. Target First Renewal and Second Amendment 63455 Page 4 of 8 turnaround time is one week, delivering the fastest commercially available high -resolution kinship testing results. Othram's ISO/lEC 17025:2017 accreditation scope includes pairwise comparison of forensic SNP profiles, as performed within Othram's KinSNPO service for law enforcement and crime laboratories. The test is patent -pending and exclusively offered by Othram. No other commercial vendors offer a comparable product. Validated, court -tested, and publicly demonstrated forensic genomic technology Othram is the only Genomic Services provider whose end -to -end process for forensic genetic genealogy has been validated through legal proceedings for cold and active violent crimes across multiple US states. Law enforcement agencies have publicly announced more than 575 forensic genetic genealogy cases where Othram's Genomic Services have contributed to the successful resolution, more than any other genomic service provider. First Renewal and Second Amendment 63455 Page 5 of 8 EXHIBIT B PAYMENT SCHEDULE Services Details: Othram Credits Item Notes/ Description U/M Price Genomic Services (Credit) Prepaid services credit redeemable toward any Othram offering, per credit $500 including but not limited to: FGGS DNA extraction, forensic genetic genealogy research, forensic grade genome sequencing, MDFI Forensic Matching. Each credit is valued at $500 and may be applied to one or more authorized services within the scope of this contract. Turn -key, Bundled Forensic Casework Services Item Notes/ Description U/M Price FGGS' Profile PLUS Comprehensive bundled FGG service delivering ultra -sensitive SNP profiles per case $8,000 with integrated database search via FGGS'". Includes case review, DNA extraction, suitability analysis, genomic refinement, SNP profile development, MDFI Forensic Search, secure evidence return, and 24/7 portal access. Service includes: • Full forensic case review • FGGS'" DNA Extraction • FGGS'" Suitability Analysis • FGGS'" SNP Profile • FGGS'" Genomic Refinement • Integrated MDFI Forensic Matching • Evidence return shipping FGGS'"' Evidence -to- Comprehensive bundled end -to -end FGG service covering case assessment, per case $14,000 Answers DNA profiling, database search, and genealogical research. Includes KinSNP® testing. If a case cannot proceed beyond suitability analysis, only performed services are invoiced. Service includes: • Full forensic case review • FGGS'" DNA Extraction • FGGS'" Suitability Analysis • FGGS'" SNP Profile • FGGS'" Genomic Refinement • Forensic matching against forensic databases • Evidence return shipping • Flat -rate forensic genetic genealogy • FGGS'" Biological Sex Analysis • FGGS'" Database Upload Analysis • FGGS'" Biological Ancestry Analysis • FGGS'" Haplogroup Analysis • FGGS'" Surname Analysis • FGG Investigative Outreach • KinSNP® Buccal Kit and Rapid Testing Service Q 2 FGGS' Forensic ID Comprehensive end -to -end service covering case assessment, and DNA Per case $8,000 profiling. Service includes one KinSNP Buccal Kit. Direct Comparison between the SNP profiles will be provided using KinSNP analysis. Service includes: • Full forensic case review • FGGSTM' DNA Extraction • FGGS' Suitability Analysis • FGGS' SNP Profile • FGGS' Genomic Refinement • Evidence return shipping • KinSNP@ Buccal Kit and Rapid Testing Service First Renewal and Second Amendment 63455 Page 6 of 8 FGGS'' Premium RUSH Rapid & real-time forensic intelligence for your case. Includes everything in Per case 100% Evidence -to -Answers, as well as: Surcharge • Rush 7-day TAT for SNP profiles for Services • Rush KinSNP@ Buccal Testing Performed • Dedicated 24/7 investigative supuort for the duration of the case. Itemized Forensic Casework Services Item Notes/ Description U/M Price FGGS'' DNA Extraction Forensic DNA extraction from evidence or skeletal remains optimized per sample $1,000 for development of a SNP profile FGGS'" Suitability Analysis QC/Degradation assessment to evaluate the quantity, quality, and per sample $1,000 suitability of DNA evidence for testing. FGGS' Genomic Genomic Refinement enables the development of a SNP profile from per item $1,000 Refinement damaged samples or samples containing a high amount of non -human DNA Forensic Grade Genome Sequencing that produces a universally FGGS- SNP per sample $5,000 Developmentwith compatible SNP profile seamlessly and then searched/ integrated with integrated MDFI MDFI Forensic Search. Forensic Searching GEDMatch Pro GEDMatch Pro upload fee. Rapid familial relationship testing from a non- per sample *$1,200 Database Upload buccal reference sample. KinSNP® Buccal KinSNP buccal kit includes a bundled collection device and per sample $500 standard turnaround testing service. The KinSNP kit includes collection materials, consent form, and a prepaid return shipping label. The bundled KinSNP® is a rapid, offline SNP - based reference test designed to compare known individuals to forensic samples without uploading any data to public or third - party databases. FGGS'' SNP Testing - FGGS SNP testing of a presumed known or a reference sample when not per sample $1,5 00 Reference Testing submitted utilizing a KinSNP Buccal Kit Service includes MDFI Forensic Matching KinSNP® LR KinSNP® Likelihood Ratio analysis performed as a result of comparing two Per report $500 Othram generated SNP profiles. Pricing is a surcharge on top of the MnSNP® kit/ analysis. *3rd Party Fee. May be adjusted based on fees charged by database provider for access Advanced Forensic Casework Services Item Notes/ Description U/M Price Rush FGGSTM' SNP 14-day or less, turnaround time for developing a SNP profile per case $5,000 Profile (surcharge) Mixture Mitigation Applies to mixtures depending on the complexity of the mixture. Testing per sample $4,000 includes processing of a known standard. (surcharge) Rootless Applies to the submission of rootless hairs for Forensic Grade Genome Per sample $4,000 Hairs Sequencing (surcharge) Itemized Pricing — Records Research/ Genealogy Item Notes/ Description U/M Price First Renewal and Second Amendment 63455 Page 7 of 8 Forensic Genetic Forensicgenetic genealogical researchthat integrates Othram's proprietary tools and per sample $4,500 Genealogy datasets with public resources to support human identification. We leverage all law - Research enforcement -compatible databases, including our exclusive DNASolves® database. FGG Investigative Direct outreach and discussion with contacts related to genealogical per case $1,000 Outreach investigation. FGGS- Biogeographical ancestry analysis to estimate the historical origins of an per analysis $500 Biogeographical unknown person. Ancestry Analysis FGGS'"' Database Preliminary investigative analysis that includes documentation per analysis $500 Upload Analysis pertaining to database upload and the assessment of matches to the searched DNA profile. FGGS- Biological Computational analysis of biological sex measured from a DNA profile. per analysis $500 Sex Analysis FGGS'" Haplotype analysis based on FGGS' SNP profile. per analysis $500 Haplogroup Analysis FGGS" Surname Surname analysis based on FGG Research. per analysis $500 Analysis Individual Pricing — Testimony Item Notes/ Description U/M Price Discovery Packet Preparation of packet required for discovery requests. per hour $500 Preparation Testimony (in In person testimony for casework performed. Fee is per day including travel to per day $2,500 person) and from court. Price does not include travel costs. Deposition/ Hourly rate associated with preparation for court. May include video per hour $500 Consultation/ testimony. Remote Testimony First Renewal and Second Amendment 63455 Page 8 of 8 M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C DATE: 5/13/2025 REFERENCE **M&C 25- LOG NAME: NO.: 0441 CODE: C TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FORT WORTH �''� 350THRAM FORENSIC - GRADE GENOME SEQUENCING SERVICES NO SUBJECT: (ALL) Authorize Execution of a Sole Source Agreement with Othram, Inc. in the Amount of $195,000.00 Annually for Forensic -Grade Genome Sequencing® Services with Four One - Year Renewal Options for the Police Department RECOMMENDATION: It is recommended that City Council authorize execution of a Sole Source Agreement with Othram, Inc. in the amount of $195,000.00 annually for Forensic -Grade Genome Sequencing® services with four one-year renewal options for the Police Department. DISCUSSION: The Fort Worth Police Department Cold Case Unit currently has a backlog of nearly 1,100 cases in which all conventional investigatory leads have been exhausted. Othram, Inc. developed Forensic - Grade Genome Sequencing® technology bringing advanced genealogical testing to law enforcement applications. The Forensic -Grade Genome Sequencing® (FGGS®) testing is used by local, state, and federal law enforcement agencies across the United States and internationally to break through formerly impenetrable forensic DNA barriers and close previously unsolvable cases. The FGGS® technology allows access to genetic information from forensic evidence that has failed or is unsuitable for testing with other labs and lab methods. This includes highly degraded, contaminated, chemically damaged, and mixed source DNA. FGGS® will potentially assist Police Department Cold Case detectives in developing and identifying suspects on cases that have no other leads. This technology provides the highest probability of solving those cases that have no other chance of resolution and providing closure to the surviving friends and family of victims. The Othram specialized testing costs an average of $10,000.00 per test. The Police Cold Case Unit currently has seventeen tests that are ready to be processed. This Mayor and Council Communication (M&C) requests authorization to execute a Sole Source Agreement with Othram, Inc. in the amount of $195,000.00 annually, with four (4) one-year renewal options. Funding is budgeted in the General Operating & Maintenance category in the General Fund and the State Asset Forfeiture Fund for the Police Department. DVIN-BE: This project was approved for a waiver per the Chapter 252 exemption, as a sole source by the Legal Department. Therefore, the business equity goal requirement is not applicable. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval, the term of the Agreement will become effective upon City Secretary Contract execution and expire twelve (12) months after. RENEWAL OPTIONS: The Agreement may be renewed for up to four (4) one-year renewal terms, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33303&councildate=5/13/2025 3/23/2026 M&C Review Page 2 of 2 FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the State Asset Forfeiture Fund and in the General Fund, to support the approval of the above recommendation and execution of the agreement. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. O Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I I Year I (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: William Johnson (5806) Neil Noakes (4212) Robert A Alldredge (4131) ATTACHMENTS 350THRAM FORENSIC -GRADE GENOME SEQUENCING SERVICES funds avail.docx (CFW Internal) Approved Chapter 252 Othram.pdf (Public) Approved Request for Waiver 4-17-2025.pdf (CFW Internal) FID Table Othram .xlsx (CFW Internal) Form 1295 Othram.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33303&councildate=5/13/2025 3/23/2026 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Othram, Inc. Subject of the Agreement: First Renewal and Second Amendment. Renewal period 06/10/26 to 06/09/27. Replace Exhibit A and B. The Amendment also increase annual authorization to $250,000.00 M& Approved by the Council? * Yes ❑ No ❑■ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No ❑ CSC 63455 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No Fol If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 9 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: June 10, 2026 If different from the approval date. Expiration Date: June 09, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No Fol *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: Ifapplicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑■ No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.