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HomeMy WebLinkAbout059625-A4R3 - General - Contract - DNA Labs International, Inc.CSC No. 59625-A4R3 FOURTH AMENDMENT & THIRD RENEWAL TO FORT WORTH CITY SECRETARY CONTRACT NO. 59625 This Fourth Amendment and Third Renewal to Fort Worth City Secretary Contract No. 59625 ("Agreement") is made between DNA Labs International, Inc. ("Vendor") and City of Fort Worth ("City"), a Texas home -rule municipal corporation through its duly authorized Assistant City Manager acting by and through its duly authorized representative, each individually referred as a "Party" and collectively as the "Parties". WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 59625 beginning June 16, 2023 ("Agreement"); WHEREAS, the Agreement allows renewals and the Parties have agreed to extend the term for a one-year renewal term as described below. WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement to replace exhibit B with updated pricing; and NOW THEREFORE, the Parties do hereby agree to the following: I. AMENDMENT TO AGREEMENT The following terms are hereby amended to replace any conflicting terms in the Agreement or will be added to the terms and shall be binding and enforceable as if they were originally included therein: Exhibit B in the Agreement is deleted and replaced with the attached Exhibit B. II. RENEWAL The Agreement is hereby renewed for a Third Renewal Term commencing on June 16, 2026, and ending on June 15, 2027, unless terminated earlier in accordance with the Agreement. III. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of Agreement which are not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourth Amendment & Third Renewal to Fort Worth City Secretary Contract No. 59625 Page 1 of 4 IV. ELECTRONIC SIGNATURE This Amendment and Renewal may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] Fourth Amendment & Third Renewal to Fort Worth City Secretary Contract No. 59625 Page 2 of 4 IN WITNESS WHEREOF, the Parties hereto have executed this amendment and renewal to be effective the day the Assistant City Manager signs it. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: William Johnson Title: Assistant City Manager Date: 04/17/2026 APPROVAL RECOMMENDED: By: David Carabaaba—jdr(Apr 16, 2026 18:40:30 CDT) Name: David Carabajal Title: Executive Assistant Chief ATTEST: , nnnIl PO`� FORTwad pv8 °e=d By: U Name: Jannette S. Goodall Title: City Secretary DNA LABS INTERNATIONAL, INC. By: Name: Allison Nunes Title: President Date: 4/14/2026 CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. A4"f By: Kathryn Agee (Apr 026 14:42:. CDT) Name: Kathryn Agee Title: Senior Management Analyst APPROVED AS TO FORM AND LEGALITY: By: Name Title: Keanan M. Hall Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0706 Date Approved: 8/12/2025 Form 1295 Certification No.: 2025-1323884 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourth Amendment & Third Renewal to Fort Worth City Secretary Contract No. 59625 Page 3 of 4 EXHIBIT B — PAYMENT SCHEDULE 2026-2027 2025-2026 Proposed Line Description Qty Unit Unit Price Pricing Male Screening and DNA processing of sexual 1 assault kit 12 Each $ 1,951.85 2% $ 1,990.89 Serology only (nothing on the item is suitable for 2 DNAtesting 12 Each $ 303.85 2% $ 309.93 STR or Y-STR DNA testing cost per sample (including all approporiate controls). No serological 3 analysis is required: 2% A. Evidentiary sample (e.g. contact DNA, saliva) 12 Each $ 715.85 2% $ 730.17 2 STR B. Sample requiring differential extraction 12 Each $ 1,431.70 2% $ 1,460.33 tests C. Reference (known) sample 12 Each $ 715.85 2% $ 730.17 Serology on the item and STR or Y-STR DNA testing cost per sample (including all appropriate 4 controls): 2% A. Evidentiary sample (e.g. blood, semnialfluid) 12 Each $ 927.00 2% $ 945.54 B. Sample requiring differential extraction 12 Each $ 1,951.85 2% $ 1,990.89 STR or Y-STR cost for testing a previously extracted 5 sample (with reagent blank) 12 Each $ 715.85 2% $ 730.17 6 Discontinuing processing after quantitation 12 Each $ 612.85 2% $ 625.11 7 Rush testing (STR or Y-STR DNA testing) 2% Per A. 5-business day turnaround time 12 Each $ 1,333.85 2% $ 1,360.53 item Per B. 10-business day turnaround time 12 Each $ 1,024.85 2% $ 1,045.35 item Per C.15-business day turnaround time 12 Each $ 818.85 2% $ 835.23 item Fourth Amendment & Third Renewal to Fort Worth City Secretary Contract No. 59625 Page 4 of 4 M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C DATE: 8/12/2025 REFERENCE **M&C 25- LOG NAME: NO.: 0706 CODE: C TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FORT WORTH �''� 35ADDITIONAL EVIDENCE SCREENING AND OTHER FORENSIC TESTING NO SUBJECT: (ALL) Authorize Amendments to Non -Exclusive Purchase Agreements with DNA Labs International and Signature Science, LLC In the Amount of $160,692.00 for a New Total Annual Amount of $1,250,000.00 for Additional Evidence Screening and Deoxyribonucleic Acid Testing for the Police Department RECOMMENDATION: It is recommended that the City Council authorize amendments to non-exclusive purchase agreements with DNA Labs International and Signature Science, LLC in the amount of $160,692.00 for a new total annual amount of $1,250,000.00 for additional evidence screening and deoxyribonucleic acid testing for the Police Department DISCUSSION: In September 2019, the Lavinia Masters Act went into effect in Texas, mandating that Texas crime labs process sexual assault evidence kits within 90 days of receiving them from law enforcement. On June 13, 2023, City Council approved Mayor and Council Communication (M&C) 23-0455 for the execution of non-exclusive purchase agreements with DNA Labs International and Signature Science, LLC for additional evidence screening and Deoxyribonucleic Acid (DNA) testing in an annual amount up to $1,089,308.00 with four one-year renewal options. These purchase agreements were executed to help decrease the Police Department Forensic Analysis Laboratory backlog of cases requiring DNA processing and testing. The Fort Worth Police Department Forensics Analysis Laboratory (Crime Lab) has experienced a 43\ % increase from 2020 to 2024 in the number of sexual assault kits received for forensic analysis. Year Kits 2020 240 2021 238 2022 278 2023 301 2024 344 This M&C is to request an increase of $160,692.00 in authorization for a new total annual authorization of $1,250,000.00 for evidence screening and DNA testing on forensic casework for the Crime Lab and authorize amendments to the non-exclusive purchase agreements with DNA Labs International and Signature Science, LLC for additional evidence screening and testing services to comply with the Lavinia Masters Act mandating Texas crime labs process sexual assault kits within 90 days of receipt from law enforcement. Funding is budgeted in the Consultant & Other Prof Service account within the Crime Control & Prev Distr Fund for the Police Department. AGREEMENT TERM: Upon City Council approval, the agreement amendments shall begin upon execution by Assistant City Manager and expire one year from that date. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33566&councildate=8/12/2025 8/13/2025 M&C Review Page 2 of 2 RENEWAL OPTIONS: The agreements may be renewed for four (4) additional one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Crime Control & Prev Distr Fund to support the approval of the above recommendation and execution of agreements. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I I Year (Chartfield 21 FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS William Johnson (5806) Robert A Alldredge (4131) Keith Morris (4243) 35ADDITIONAL EVIDENCE SCREENING AND OTHER FORENSIC TESTING funds avail.docx (CFW Internal) Approved Request for Waiver 6-16-2025.pdf (CFW Internal) DNA Labs Form 1295.pdf (CFW Internal) FID Table DNA Labs Signature Science.xlsx (CFW Internal) Signature Science Form 1295.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33566&councildate=8/12/2025 8/13/2025 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2025-1323664 DNA Labs International, Inc. Deerfield Beach, FL United States Date Filed: 06/12/2025 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 23-0049 Additional Evidence and Screening DNA Testing 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Charlson, Kirsten Deerfield Beach, FL United States X Nunes, Allison Deerfield Beach, FL United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is Allison Nunes and my date of birth is My address is 700 W Hillsboro Blvd, BIdg.3 Deerfield Beach FL 33441 , USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Broward County, State of Florida on the 12th day of June 2025 . (month) (year) Si ature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.e02d6221 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: DNA Labs International, Inc. Subject of the Agreement: DNA testing provider for the purpose of testing biological material in cold cases and active cases, reducing backlogs, and reducing turnaround times. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 59625 A4R3 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 6/16/2026 If different from the approval date. Expiration Date: 6/15/2027 If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.